REGULAR MEETING SUFFOLK COUNTY WATER AUTHORITY November 25, 2013, at 5:30 p.m. Oakdale, New York

Size: px

Start display at page:

Download "REGULAR MEETING SUFFOLK COUNTY WATER AUTHORITY November 25, 2013, at 5:30 p.m. Oakdale, New York"

Laura May
5 years ago
Views:

1 Page 14,015 REGULAR MEETING SUFFOLK COUNTY WATER AUTHORITY, at 5:30 p.m. Oakdale, New York Present: James F. Gaughran, Chairman Patrick G. Halpin, Secretary Jane Devine, Member Frank J. Pellegrino, Member Errol D. Toulon, Jr., Member Jeffrey W. Szabo, Chief Executive Officer The meeting was also attended by Counsel T. Hopkins and J. Milazzo; and by Messrs. Berg, Celiberti, Finello, Kilcommons, Kulick, Kuzman, Litka, Pokorny, Reinfrank, Snyder, Torres, Vecchio and by Mmes. Gallagher, Hohenberger, Lyon, Mancuso, McCreedy, Morrisroe, Randazzo, Simson, Tinsley, Trupia and Vassallo. Booklets containing detailed information for all Agenda items were distributed to each Member, Executive Staff and Counsel to the Authority. At 5:30 p.m. Chairman Gaughran called the meeting to order. Mr. Szabo stated that approximately one month ago, there were discussions regarding main replacements and the age of the Authority s system, as well as the factors that play a role in deciding if and when a main needs replacing. Mr. Szabo asked Fred Berg, Superintendant of Water Mains, to present his presentation on

2 Page 14,016 this matter. Mr. Berg discussed methods for assessing infrastructure condition. He reviewed the Authority s system, as well as the typical service life of water mains. Mr. Berg further discussed areas requiring special attention. He described how the Authority determines which water mains are in need of replacement and the benefits of replacements. Further discussions involved Asset Management and results in savings. Mr. Gaughran asked Mr. Berg to keep the Board updated on this topic and thanked him for an informative presentation. Mr. Szabo then stated that Joseph Vecchio, Director of Purchasing, is retiring and the Board and Mr. Szabo presented Mr. Vecchio with a plaque for his many years of service and wished him the best of luck in his retirement. Mr. Gaughran mentioned how much the Board relied on him and also wished him the best of luck. Mr. Gaughran then opened the meeting for public comment. Mr. Gaughran then presented the minutes of the regular meeting of October 31, 2013, for approval. On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and unanimously carried, the minutes of the regular meeting held on October 31, 2013, were approved. Mr. Szabo then referred to contracts scheduled to expire shortly, and he recommended that the Authority exercise its option to extend these contracts in accordance with the letters of recommendation. On motion made by Mrs. Devine, duly seconded by Mr. Pellegrino, and ( ) RESOLVED, To extend for a one-year period beginning December 1, 2013, Contract 6638 for furnishing, rigging and mechanical services associated with the relocation of granular activated adsorption systems and other miscellaneous equipment with Fifth Industrial Development Corp. of Oceanside, New York, in accordance with the specifications, terms and conditions of the contract.

3 Page 14,017 ( ) RESOLVED, To extend for the period April 1, 2014 through December 15, 2014, Contract 6790 for landscape and lawn maintenance with R&R Landscaping of Central Islip, New York, for Port Jefferson, East Hampton and Patchogue pump stations; extend with Long Island Maintenance & Repair of East Islip, New York for Bay Shore Office and Bay Shore pump stations; extend with Landscape Expressions of Huntington, New York for Brentwood, Coram and Huntington Offices; and extend with Landscapes of Long Island of Old Bethpage, New York for Babylon pump stations, in accordance with the specifications, terms and conditions of the contract. On motion made by Dr. Toulon, duly seconded by Mr. Halpin, and ( ) RESOLVED, To extend for the period April 1, 2013 through December 15, 2013, Contract 6827 with Eastern Horizon Landscaping, Inc. of Northport, New York for Brentwood and Hauppauge Offices; extend with R&R Landscaping of Central Islip, New York for Coram Office; extend with Landscape Expressions of Huntington, New York for Huntington Office, in accordance with the specifications, terms and conditions of the contract. On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, To extend for a one-year period beginning January 1, 2014, Contract 6894 for furnishing and delivery of pre-cast concrete vaults set in place with Roman Stone Construction of Bay Shore, New York, in accordance with the specifications, terms and conditions of the contract. On motion made by Mrs. Devine, duly seconded by Mr. Pellegrino, and ( ) RESOLVED, To extend for a one-year period beginning February 1, 2014, Contract 6895 for cleaning services for Authority buildings with Professional Cleaning People, Inc. (PCP) of Bohemia, New York, in accordance with the specifications, terms and conditions of the contract. ( ) RESOLVED, To extend for a one-year period beginning February 1, 2014, Contract 6904 for furnishing and delivery of Spread Spectrum Radios and miscellaneous equipment with Score Engineering Inc. of Lexington, MA, in accordance with the specifications, terms and conditions of the contract. On motion made by Dr. Toulon, duly seconded by Mr. Halpin, and

4 Page 14,018 ( ) RESOLVED, To extend for a one-year period beginning February 1, 2014, Contract 6912 for construction of asphalt driveways, paved yard areas and walkways (Western zone) with L.L.L. Industries Inc., of Brookhaven, New York, in accordance with the specifications, terms and conditions of the contract. Mr. Szabo then reviewed Contracts 7014, 7017, 7018, 7020, 7021, 7022, 7025 and 7027 and he recommended that these contracts be awarded/rejected in accordance with the letters of recommendation. On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, That the low bid for Groups I, II and V under Contract 7014 for furnishing and delivery of no lead brass/bronze fittings for underground service lines during the one-year period beginning December 1, 2013, submitted by Cambridge Brass of Cambridge, Ontario, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents, totaling Sixty- Seven Thousand Eight Hundred Forty-Nine and 48/100 Dollars ($67,849.48), be and hereby is accepted; and be it FURTHER RESOLVED, That the low bid for Group IV under Contract 7014 submitted by AY McDonald Mfg. Co. of Dubuque, Iowa, on the same basis and totaling One Hundred Eighteen Thousand Five Hundred and Four Dollars ($118,504), be and hereby is accepted; and be it FURTHER RESOLVED, That the low bid for Groups III, VII, VIII, IX, X, and XI under Contract 7014 submitted by Ford Meter Box Co., Inc. of Wabash, Indiana, on the same basis and totaling Seventy-Six Thousand Seven Hundred Eighty-One and 61/100 Dollars ($76,781.61), be and hereby is accepted; and be it FURTHER RESOLVED, To reject all bids received for Group VI under Contract 7014 and this item will not be rebid; and be it FURTHER RESOLVED, That any Member and/or the Chief Executive Officer be and hereby is authorized to execute these contracts on behalf of the Authority. On motion made by Mrs. Devine, duly seconded by Mr. Pellegrino, and ( ) RESOLVED, That the low bid for Item 1 under Contract 7017 for furnishing and delivery of Laboratory sample vials and bottles during the one-year period beginning January 1, 2014, submitted by Products Unlimited Inc. of Justin, Texas, on a unit-price

5 Page 14,019 basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents, totaling Fifteen Thousand Seven Hundred Ninety- Nine and 20/100 Dollars ($15,799.20), be and hereby is accepted; and be it FURTHER RESOLVED, That the low bid for Item 2 under Contract 7017 submitted by Quality Environmental Containers Inc. (QEC) of Beaver, West Virginia, on the same basis and totaling Six Thousand Six Hundred Thirty-Six and 80/100 Dollars ($6,636.80), be and hereby is accepted; and be it FURTHER RESOLVED, That the low bids for Items 3 and 4 under Contract 7017 submitted by Thomas Scientific of Swedesboro, New Jersey, on the same basis and totaling Four Thousand Five Hundred Ninety-Six and 40/100 Dollars ($4,596.40), be and hereby is accepted; and be it FURTHER RESOLVED, That any Member and/or the Chief Executive Officer be and hereby is authorized to execute these contracts on behalf of the Authority. ( ) FURTHER RESOLVED, That the low responsive bid under Contract 7018 for furnishing and delivery of resilient seated check valves during the one-year period beginning January 1, 2014, submitted by T. Mina Supply, Inc. of Holtsville, New York, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Twenty-Two Thousand Seven Hundred Eighty-Four Dollars ($22,784), be and hereby is accepted; and be it FURTHER RESOLVED, To reject the bid submitted by McShan Control of Kings Park, New York, as it does not meet specifications; and be it FURTHER RESOLVED, That any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority As there were no bids received for Contract 7020 for supply of resin and related services, no action was taken. On motion made by Dr. Toulon, duly seconded by Mr. Halpin, and ( ) RESOLVED, That the low bid under Contract 7021 for construction of one (1) 12 x 10 diameter well (No. 2) at the Middle Road well field, Town of Southold, submitted by Delta Well & Pump Co., Inc. of Ronkonkoma, New York, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Ninety-Six Thousand One Hundred Fifty Dollars ($96,150), be and hereby is accepted; and that any Member and/or the Chief

6 Page 14,020 Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, That the low bid under Contract 7022 for construction of 20 x 10 diameter test/production well (No. 1A), approximately 320 feet deep, to be located at the Schuyler Drive well field, Commack, Town of Smithtown, NY, submitted by Layne Christensen Co. of Holbrook, New York, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Two Hundred Thirty-Eight Thousand Seven Hundred Eighty Dollars ($238,780), be and hereby is accepted; and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. On motion made by Mrs. Devine, duly seconded by Mr. Pellegrino, and ( ) RESOLVED, That the low bid for Group 1 (South Shore and Eastern Suffolk) under Contract 7025 for general construction of water mains, large services and appurtenances, during the one-year period beginning February 1, 2014, submitted by Roadwork Construction Corp. of Hampton Bays, New York, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Four Million Nine Hundred Forty-Four Thousand Five Hundred Fifty-Three Dollars ($4,944,553), be and hereby is accepted; and be it FURTHER RESOLVED, That the low bid for Group II (North Shore and Western Suffolk) under Contract 7025, submitted by Pat Noto Inc. of Bay Shore, New York, on the same basis and totaling Four Million One Hundred Twenty-Nine Thousand Five Hundred Fifty-Seven Dollars ($4,129,557), be and hereby is accepted; and be it FURTHER RESOLVED, That any Member and/or the Chief Executive Officer be and hereby is authorized to execute these contracts on behalf of the Authority. carried with one abstention by Patrick Halpin, it was ( ) RESOLVED, That the high bid under Contract 7027 for the sale of scrap meters, submitted by Gershow Recycling Corp. of Medford, New York, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents, totaling Sixty Thousand Dollars ($60,000) be and hereby is accepted; and that any Member and/or the Chief Executive Officer be and hereby is authorized to accept payment on behalf of the Authority.

7 Page 14,021 Mr. Szabo referred to a request regarding a special service agreement. After further explanation of details on each, and on motion made by Dr. Toulon, duly seconded by Mr. Halpin, and ( ) RESOLVED, To terminate Agreement No with Pace Analytical services and GEL Laboratories effective December 31, 2013, due to changes in regulations. Mr. Szabo reviewed several requests regarding property. After further explanation of details, and on motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, To approve the abandonment and extinguishment of the Authority s water main easement in Wyandanch, Town of Babylon, nunc pro tunc. On motion made by Mrs. Devine, duly seconded by Mr. Pellegrino, and ( ) RESOLVED, That the Authority issue a Negative Declaration in connection with the Three Monopole Project (Daniel Webster Drive, Stony Brook; Oak Street, Setauket; Main Street, Mastic), attached hereto and made hereof. ( ) RESOLVED, To authorize Assignment of Lease from National Grid to LIPA s agent, Long Island Utility Servco, LLC effective January 1, 2014, for building #3 at the Authority s Coram facility for a five (5) year term at the same terms and conditions; and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute said agreement on behalf of the Authority. Mr. Szabo then reviewed two requests regarding main extensions. After further explanation of details on each, and on motion made by Dr. Toulon, duly seconded by Mr. Halpin, and ( ) RESOLVED, To establish a surcharge of Six Thousand Two Hundred Seventy-Nine and 20/100 Dollars ($6,279.20) for Prospect Hill Lane, Montauk, for 2,127 feet of water main serving 15 homes.

8 Page 14,022 On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, To enter into a reimbursable agreement with Mr. Sameen, who will pay the additional funds to reach the 40% participation level for 5 homes in order for the Authority to install a water main on Mt. Sinai-Coram Road, Mt. Sinai, totaling Six Thousand Four Hundred Twenty-Nine Dollars ($6,429); Mr. Sameen will be reimbursed the surcharge amount of Six Thousand Four Hundred Twenty-Nine Dollars ($6,429) as a homeowner hooks up to the water main within two years after the main goes into service, not to exceed Six Thousand Four Hundred Twenty-Nine Dollars ($6,429); and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute said agreement on behalf of the Authority. The Members then referred to several requests regarding equipment. After further explanation of details, and on motion made by Mrs. Devine, duly seconded by Mr. Pellegrino, and ( ) RESOLVED, To authorize renewal of the software support agreement with Pronexus Corp., of Ottawa, Ontario, for the Authority s VBVoice application in the amount of Two Thousand Seven Hundred Fifty-Eight Dollars ($2,758); and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this agreement on behalf of the Authority. ( ) RESOLVED, To enter into a 60-month lease agreement with Xerox for eighteen (18) replacement combination Network Printers/Copiers/Scanners, under PEPPM Contract at an average monthly cost of Three Thousand One Hundred Six and 59/100 Dollars ($3,106.59); and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this agreement on behalf of the Authority. On motion made by Dr. Toulon, duly seconded by Mr. Halpin, and ( ) RESOLVED, To authorize Weck Laboratories of City of Industry, California, to perform Nitrosamine testing for the Laboratory, for the one-year period beginning January 1, 2014, at an estimated cost of Ten Thousand Dollars ($10,000).

9 Page 14,023 Mr. Szabo referred to two requests from Larry Kulick, Chief Financial Officer. After further explanation of details, and on motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, To authorize a revision to the budget for year ending May 31, 2014, as follows: Increase to Item 005 (Extension of Water Mains) in the amount of $250,000; Increase to Item 025 (Hydrants) in the amount of $320,000; Increase to Item 030 (Services) in the amount of $475,000; Increase to Item 130 (Meters) in the amount of $50,000; Decrease to Item 010 (Replacement of Water Mains) in the amount of $1,095,000; The total amount of the Capital Budget remains at $62,158,000. On motion made by Mrs. Devine, duly seconded by Mr. Pellegrino, and ( ) RESOLVED, To authorize a transfer to the Capital Budget for year ending May 31, 2014, in the amount of $700,000 and increase the Capital Budget in the amount of $700,000 to provide for an additional 7,000 meter change outs as follows: Increase: 130 Meters $1,400,000 Decrease: 010 Replacement of Water Mains $200, Tank Maintenance & Construction 50, Misc. Treatment Facilities Total 100, Instrumentation Replacement 200, New Misc. Pump Station Infrastructure 50, Replacement of Pump Station Infrastructure 50, SCADA 50, This revision will increase the Capital Budget to $62,858,000. Mr. Szabo referred to a memorandum from Timothy Motz, Director of Communications, Government Affairs and Efficiency Management, regarding media

10 Page 14,024 campaigns. After further explanation of details, and on motion made by Dr. Toulon, duly seconded by Mr. Halpin, and ( ) RESOLVED, To authorize the expenditure of Twenty Thousand Dollars ($20,000) to enhance the Long Island Water Conference (LIWC) campaign to raise public awareness of benefits of public water and an additional Thirty Thousand Dollars ($30,000) on a campaign specific to the Authority. The Members then reviewed a request regarding meetings, training and conferences. After further explanation of details on each, and on motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, To authorize the Authority s membership in the American Backflow prevention Association for Laura Wynhurst for the annual membership fee of Sixty Dollars ($60). Mr. Szabo reviewed the original invoices to be paid from the Operating Fund, and on motion made by Mr. Halpin, duly seconded by Mrs. Devine, and unanimously carried, it was ( ) RESOLVED, That the following invoices be paid from the Operating Fund: Dvirka & Bartilucci Consulting Engineers $6, Gannett Fleming Engineers PC 9, O Connor, O Connor, Hintz & Deveney, LLP 4, Putney, Twombly, Hall & Hirson LLP 18, Sobel Law Group, LLC 16, Twomey, Latham, Shea, Kelley, Dubin & Quartararo LLP Advocate s Abstract, Inc SEQRA REVIEW Where applicable, the foregoing resolutions, unless otherwise noted, will not have a significant adverse impact on the environment within the meaning of Section of the Environmental Conservation Law. The Members rescheduled their next regular meeting for Monday, December 16, 2013, beginning at 5:30 p.m. at the Administration Building in Oakdale.

11 Page 14,025 At 6:45 p.m., on motion made by Dr. Toulon, duly seconded by Mr. Halpin, and ( ) RESOLVED, That the Members go into an Executive Session for the purpose of discussing personnel matters, Itron settlement and contract negotiations. The meeting was again called to order at 7:40 p.m. On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, To employ Danielle Meyerowitz of Kings Park, New York, as Assistant Internal Auditor at an annual salary of Fifty-Two Thousand Five Hundred Dollars ($52,500) with employment to begin December 10, On motion made by Mrs. Devine, duly seconded by Mr. Pellegrino, and ( ) RESOLVED, To employ Amanda Tollinchi of Port Jefferson Station, New York, as an Administrative Assistant to the Deputy CEO for Operations at an annual salary of Fifty Thousand Dollars ($50,000) with employment to begin December 10, ( ) RESOLVED, To terminate the employment of Matthew Zotter, Management Analyst, effective immediately. On motion made by Dr. Toulon, duly seconded by Mr. Halpin, and ( ) RESOLVED, To authorize the Chief Executive Officer to execute the Letter Agreement dated October 31, 2013, with Itron of Liberty Lake, Washington.

12 Page 14,026 As there was no further business to be considered, on motion made by Mr. Halpin, duly seconded by Mrs. Devine, the meeting was adjourned at 7:41 p.m. Patrick G. Halpin, Secretary

REGULAR MEETING SUFFOLK COUNTY WATER AUTHORITY March 1, 2016, at 5:30 p.m. Oakdale, New York

Page 14,381 REGULAR MEETING SUFFOLK COUNTY WATER AUTHORITY, at 5:30 p.m. Oakdale, New York Present: James F. Gaughran, Chairman Patrick G. Halpin, Secretary Errol D. Toulon, Jr., Member Mario R. Mattera,