MINUTES Board of Education REGULAR Meeting August 31, 2015

Transcription

1 MINUTES Board of Education REGULAR Meeting August 31, 2015 MEMBERS PRESENT: MEMBERS ABSENT: STUDENT REPRESENTATIVE PRESENT: STAFF PRESENT: Mary Burke, James Howard, Ed Hughes, Dean Loumos, TJ Mertz, Anna Moffit Michael Flores Anthony Chung Mike Barry, Jen Cheatham, Alex Fralin, Deirdre Hargrove-Krieghoff, John Harper, Dan Keyser, Lisa Kvistad, Diana Miller, Dylan Pauly, Kelly Ruppel, Bill Smojver, Rodney Thomas, Barbara Osborn Recording Secretary Board action in italics (all materials provided via BoardDocs paperless system) 1. Call to Order The meeting was called to order by President James Howard at 6 p.m. Mr. Howard recited the Vision Statement. 2. Approval of Minutes There were no minutes to approve. 3. Public Appearances Ruben Anthony, Jr., CEO of the Urban League of Greater Madison, spoke in support of the Schools of Hope Tutoring and Youth Resource Centers that were being proposed under the Consent Agenda. There was a speaker who indicated that the phonology program at Muir Elementary School has been reduced by 25 percent and asked the district to provide data to support the decision. The Superintendent asked that the speaker connect with John Harper who was in attendance. There were no written registrations. 4. Board President's Announcements and Reports News from around the District was read into the record by President Howard expanding on the following items: Henry Gaylord received the July 2015 Jefferson Award from WKOW Academic Standards for the School Year MMSD Students, Staff and the Community Celebrated Madison's Public Schools 5. Superintendent's Announcements and Reports Dr. Cheatham reported on preparation for the start of school and provided an update on the Strategic Framework. In response to one question, it was noted that the Family and Community Engagement Toolkit would be ready by the end of the school year. 6. Consent Agenda 6.1: It was moved by James Howard and seconded by TJ Mertz to adopt and approve all of the motions set forth in Section 6 of the electronic agenda prepared for the August 31, 2015, Regular School Board meeting exactly as said motions are written. By voting affirmatively on this motion a Board Member expresses his or her affirmative vote on each of the motions consolidated hereby, subject to any express separations that have been made by any member of the School Board.

2 TJ Mertz requested separation of items 6.13, 6.18, 6.20, and Mary Burke requested separation of item Anna Moffit requested separation of Item 6.11 and agreed with Mr. Mertz to separate out item On the motion to approve all the consent items, with the exception of Items 6.11, 6.13, 6.18, 6.20, 6.23, and 6.32, student advisory vote was aye. Motion carried 6-0 with Michael Flores absent. 6.2 Requests for Diplomas 6.3 Requests to continue enrollment after age Requests for Shortened Day Agreement 6.5 Interim Bills 6.6 Curriculum Review of Learning Materials 6.7 Career Cruising contract renewal 6.8 Contract for Dane County Time Bank, Inc. 6.9 Restorative Practices -- YWCA Renewal 6.10 Contract with Urban League of Greater Madison 6.11 Contract with Dane County for PASS AmeriCorps See Item 8 below Purple Language Services (Interpreter Services for Deaf) 6.13 ConnectEd See Item 8 below Algebra 1 Professional Development Days with Carnegie Learning 6.15 Contract Renewal with M3 for Insurance Consulting Services 6.16 Data Sharing Agreement with Education Analytics and NWEA covering MAP data for Request BOE Approval to Purchase OASYS Annual Support for ELL and Advanced Learner Modules 6.18 Consultation Services for Compensation Study and Recommendations See Item 8 below Renew Novell software licensing and maintenance service per RFB Chromebook Computers for G1 Middle Schools per RFB # 3278 See Item 8 below Renew subscription to New Dimension s CCC! Streaming Media for K Purchase 247 HP Chromebook Laptop Computers for Eight Schools per RFB # Purchase 180 Dell Venue Android Tablet Laptop Computers for Six Schools per RFB # 3301 See Item 8 below East High School Chair Lift Replacement 6.25 Sandburg Construction Bid 6.26 Concrete Work La Follette High School 6.27 Chavez Visitor Parking Lot - Pavement Repairs 6.28 Memorial High School - Tennis Court Crack Repairs 6.29 District-wide Telephone System Upgrade 6.30 East Madison Community Center Use Agreement 6.31 CUNA Mutual Foundation Grant Award 6.32 Thoreau We Can Do It Grant UW Extension See Item 8 below Grants and Donations under $10, Human Resources Transactions Report 7. Other Items of Business Proposed to be considered under this Consent Agenda There were no other items. 8. Any Individual Items Identified under Section 6 of the Electronic Agenda that were Separated from the Motion Consolidating the Consent Agenda Items Item Contract with Dane County for PASS AmeriCorps» Diana Miller, representing MSCR, clarified that the increase from last year for the tutoring positions is on a per-student basis according to AmeriCorps rules. Minutes Regular Meeting Page 2 August 31, 2015

3 It was moved by James Howard and seconded by Dean Loumos that the Board of Education approve a contract with Dane County on behalf of Partners for After School Success (PASS) in the amount of $131,600 to fund 14 AmeriCorps members for the school year and summer 2016 from the MSCR Operating Budget within the Community Services Fund. Student advisory vote was aye. Motion carried 6-0 with Michael Flores absent. Item 6.13 ConnectEd» Alex Fralin spoke to the advantages of using an outside consulting contract rather than filling full-time positions internally. It was moved by James Howard and seconded by TJ Mertz that the Board of Education approve entering into a service contract with ConnectEd in the amount of $64,000 to provide consultative support for district and school leadership to support the planning, design and ultimate implementation of personalized pathways, using funds allocated to the Chief of Schools Secondary Education Budget. Student advisory vote was aye. Motion carried 6-0 with Michael Flores absent. Item Consultation Services for Compensation Study and Recommendations» Deidre Hargrove-Krieghoff responded to questions around process, timeline, and level of expertise required. It was moved by James Howard and seconded by Ed Hughes that the Board of Education approve a consulting contract with Cross and Joftus in the amount of $85,000 to develop a full compensation study and recommendations with funding from the Human Resources Operating Budget. Student advisory vote was aye. Motion carried 4-2 with TJ Mertz and Anna Moffit voting no and Michael Flores absent. Item Chromebook Computers for G1 Middle Schools per RFB # 3278» Updated briefing sheets were provided to the Board at 5:30 p.m. Mr. Mertz wanted to make sure the updated information relative to funding was included in the proposed motion. New information included what was budgeted and what was spent for G1 schools.» Mike Barry provided additional information around enrollment at these schools and the number of loaners/reserve units available for student use. A budget adjustment will be made in October to balance the resulting overage on the Tech Plan budget. Administration is hoping to keep the Tech Plan budget the same overall.» Similar situation for item It was moved by James Howard and seconded by TJ Mertz that an award be made to Vanguard Computers, Inc. in the amount of $32, for 60 Lenovo ThinkPad Yoga 11e Chromebooks with funding from the Technical Services Operating Budget. Student advisory vote was aye. Motion carried 6-0 with Michael Flores absent. Item 6.23 Purchase 180 Dell Venue Android Tablet Laptop Computers for Six Schools per RFB # 3301» Some of the questions were addressed under item 6.20.» Dr. Cheatham explained the guidance on the Tech Plan for 2:1 and the change for Gompers. Additional funding was outside of the Tech Plan as supplemental using Title I dollars.. It was moved by Ed Hughes and seconded by TJ Mertz that the Board of Education approve an award to Dell, Inc. in the amount of $73, for 180 Dell Venue Android Tablets with funding Minutes Regular Meeting Page 3 August 31, 2015

4 from the Technical Services Operating Budget and in accordance with the specific details set forth in the memorandum from Bill Smojver which shall be attached to this item in BoardDocs. Student advisory vote was aye. Motion carried 6-0 with Michael Flores absent. Item Thoreau We Can Do It Grant UW Extension» Mary Burke noted would be abstaining due to a conflict of interest. It was moved by James Howard and seconded by TJ Mertz that the Board of Education approve entering into an Agreement with the University of Wisconsin-Extension in an amount up to $20,000 for the third year of Thoreau s We Can Do It grant work consisting of the "Circle of Support" Program and the "Collective Impact Evaluation Process" at Thoreau Elementary School with funding provided by the grant. Student advisory vote was aye. Motion carried with Anna Moffit voting no and Mary Burke abstaining and Michael Flores absent. 9. Report and Action on Items that Proceeded through the Instruction Work Group held on August 3, 2015: Items 9.1 and 9.2 were taken up together: 9.1 Tutoring Framework 9.2 Tutoring Evaluation Update Report from Chairperson TJ Mertz: Received an update on the tutoring evaluation commissioned from the Wisconsin Center for Education Research (WERC) last year. The final report is forthcoming but there were some initial findings. There was also some consulting advice from the evaluators going forward with some of the tutoring partnerships. There were updates on the Schools of Hope-Elementary, the Schools of Hope-Middle, the Juventud and the Youth Apprenticeship partnerships and major MMSD partnerships on induction and related matters with the UW, the Forward Madison partnership. Action items follow below. 9.3 Schools of Hope AmeriCorps Elementary Partnership It was moved by TJ Mertz and seconded by James Howard that the Board of Education approve the renewal of the high-intensity partnership Schools of Hope AmeriCorps Project Elementary to be carried out by Centro Hispano, United Way of Dane County, and the MMSD at a cost of $54,000 funded from in-kind Strategic Partnerships & Innovation operating budget. Student advisory vote was aye. Motion carried 6-0 with Michael Flores absent. Discussion Topics/Questions: Focusing on engagement and academic measures.» What should be included in the Memoranda of Agreement (MOAs), e.g., academic measures, grades, non-academic benefits, e.g., relationship-building.» Varies with the need.» What resonates for building relationships. Fragmented process around budgets and MOA approvals and then three-year evaluation cycle. What are appropriate measurements for tutoring partnerships that are formative and take in account dosage, attendance, surveys, cognitive v. non-cognitive skills, standards of analysis, correlation between input and progress, three-year cycle of evaluations. Learning continues on what and how to monitor and allowing time to look at data and decide how to support improvement. Minutes Regular Meeting Page 4 August 31, 2015

5 Sticking point is gathering accurate pre- and post-data. MOA metrics v. program metrics and subsequent tie into the three-year evaluation metrics. Students with disabilities still working to understand who is receiving tutoring and level of appropriateness. Through this proposed plan staff will have a data set to look at more deeply and what it means going forward. It was moved by TJ Mertz and seconded by James Howard that the Board of Education approve the renewal of the high-intensity partnership Schools of Hope AmeriCorps Project - Elementary to be carried out by Centro Hispano, United Way of Dane County, and MMSD. An amendment to the motion was moved by TJ Mertz and seconded by James Howard that the Board of Education provisionally approve the renewal of the high-intensity partnership Schools of Hope AmeriCorps Project - Elementary to be carried out by Centro Hispano, United Way of Dane County, and MMSD, with the ongoing expectation that the parties will continue to work on the Memorandum of Agreement (MOA) and return the MOA to the Board of Education by December 1, 2015, for review and approval of acceptable measures of students' attendance and progress as a formal benchmark or goal. On the amendment, student advisory vote was aye and motion carried 6-0 with Michael Flores absent. On the amended motion, student advisory vote was aye and motion carried 6-0 with Michael Flores absent. 9.4 Schools of Hope -- Middle School Partnership It was moved by TJ Mertz and seconded by Dean Loumos that the Board of Education provisionally approve the renewal of the high-intensity partnership Schools of Hope Middle School Program to be carried out by Urban League of Greater Madison, United Way of Dane County, and MMSD, provisionally, with the ongoing expectation that the parties will continue to work on the Memorandum of Agreement (MOA) and return the MOA to the Board of Education on or by December 1, 2015, for review and approval and include acceptable measures of students'/participants' academic performance as part of the specific target goals and outcomes and include clarification of engagement measures. Student advisory vote was aye. Motion carried 6-0 with Michael Flores absent. 9.5 Juventud and Escalera Partnership It was moved by TJ Mertz and seconded by Dean Loumos that the Board of Education approve the renewal of the high-intensity partnership Juventud and Escalera to be carried out by Centro Hispano and MMSD, provisionally, with the ongoing expectation that the parties will continue to work on the Memorandum of Agreement (MOA) and return the MOA to the Board of Education on or by December 1, 2015, for review and approval and include acceptable measures of students'/participants academic performance as part of the specific target, goals and outcomes and include clarification of the Minutes Regular Meeting Page 5 August 31, 2015

6 engagement measures. Student advisory vote was aye. Motion carried 6-0 with Michael Flores absent. 9.6 Youth Apprenticeship Partnership It was moved by TJ Mertz and seconded by Dean Loumos that the Board of Education approve the high-intensity partnership MMSD Youth Apprenticeship to be carried out by Greater Madison Chamber of Commerce Foundation, Dane County School Consortium, Operation Fresh Start, Workforce Development Board of South Central Wisconsin and MMSD. Discussion topics: Open to all students; conversations are happening with under-represented populations as well, including students of color and students with disabilities. FOLLOW UP Re-send statistics to Board and Student Representative. Student advisory vote was aye. Motion carried 6-0 with Michael Flores absent. 9.7 Forward Madison Partnership It was moved by TJ Mertz and seconded by James Howard that the Board of Education approve the renewal of the high-intensity partnership Forward Madison: A Collaborative for Learning and Leadership to be carried out by the University of Wisconsin s School of Education and MMSD. Student advisory vote was aye. Motion carried 6-0 with Michael Flores absent. Information: 9.8--Date and Possible Agenda Items for Next Work Group Meeting Next meeting September 14 Topics Initial discussion of the English Language Learner (ELL) Plan and AVID partnership review. 10. Report and Action on Items that Proceeded through the Operations Work Group held on August 10, 2015: 10.1 Construction Update Report from Chairperson Ed Hughes: Brief update on construction for referendum-funded projects. Update on the construction projects for the five schools that are on the fast track with one project out to bid. (These projects were already approved by the Board.) Discussed draft revision of the Code of Conduct. New revision takes into account the conversation during the Work Group meeting. Update on Wellness and looking forward to progress on that in the year to come Classroom Code of Conduct It was moved by Ed Hughes and seconded by TJ Mertz that the Board of Education approve the changes to Policy 4502A--Classroom Code of Conduct as contained in the documents prepared for the August 31, 2015 Regular Board meeting. Student advisory vote was aye. Motion carried 6-0 with Michael Flores absent. Minutes Regular Meeting Page 6 August 31, 2015

7 Information: Date and Possible Agenda Items for Next Work Group Meeting 11. Other Reports to the Board Next meeting date September 21, 2015 Topics Proposed Employee Handbook and annual short-term borrowing City of Madison Education Committee: Report from Board Representative Dean Loumos: TJ Mertz and Dean Loumos will be relinquishing their seats to James Howard and Anna Moffit for the upcoming school year. Committee did not meet no report. Next meeting date September 2, Student Senate Report from Student Representative Anthony Chung: Student Senate did not meet since last Regular Board meeting no report. They are forming new Executive Council. Next meeting date September 2, 2015 Possible topics ways to do community schools advisory board Madison School & Community Recreation (MSCR) Advisory Committee 12. Other Business Report from Board Representative Michael Flores: Mr. Flores was not present at this meeting no report. Minutes from the last meeting were included in the last Weekly Update Appointment of Hearing Officers It was moved by James Howard and seconded by Ed Hughes to approve the following resolution: Whereas, Madison School Board Policy 4045 and Wis. Stats. Section (1)(e) provide that the Madison School Board (hereinafter the Board ) may adopt a resolution in which the Board may authorize the use of an independent hearing officer appointed by the Board to determine pupil expulsion from school, and whereas, such resolution is only effective during the school year it is adopted, and whereas, the Board desires to adopt such resolution and use independent hearing officers to determine pupil expulsion from school for the school year; THEREFORE: Be it resolved that the Board hereby authorizes the use of independent hearing officers for the school year to determine a pupil s expulsion from school; and be it further resolved that the following independent hearing examiners shall be appointed to the pool of examiners: Minutes Regular Meeting Page 7 August 31, 2015

8 Hamdy Ezalarab Alicia Connolly-Lohr Suzanne Olajos David Friedman Student advisory vote was aye. Motion carried 6-0 with Michael Flores absent Wolfe Addition to Hawk's Creek - Attachment of Property to District and School Assignment It was moved by James Howard and seconded by TJ Mertz that the property approved to be attached to the MMSD and detached from the Verona Area School District known as the Wolfe Addition to Hawk s Creek, and more fully set forth in the attached maps, be designated to the Olson, Toki and Memorial attendance areas. Student advisory vote was aye. Motion carried 6-0 with Michael Flores absent. Information: Old and New Business There was no old or new business. 13. Adjournment It was moved by TJ Mertz and seconded by James Howard to adjourn the meeting at 8:22 p.m. Motion unanimously carried with Michael Flores absent. bl Minutes Regular Meeting Page 8 August 31, 2015