Mary Malone Greg Koons

Transcription

1 22 East Union Street, Suite 115, Wilkes-Barre, PA EXECUTIVE COMMITTEE MEETING MEETING MINUTES Wednesday, December 7, :31 AM 9:15 AM Executive Committee Members Karen Kenderdine, Chairperson Carmen Rosa Kahiu, Vice-Chairperson William Schabener, Secretary John R. Powers Jr., Treasurer Paul Straka, Member At-Large Darlene J. Robbins, Chair of Performance and Development Frank Zukas, Chair of Planning & Development Greg Koons, Co-Chair of Planning & Development Mary Malone, Chair of Youth Committee Heather Nelson, Co-Chair of Youth Committee ATTENDANCE: Conference Call/In Person: Absent: Guests: Karen Kenderdine Carmen Rosa Kahiu William Schabener John Powers Darlene J. Robbins Frank Zukas Heather Nelson Paul Straka Attorney Robert Saidis, LS WIB Counsel Patricia Lenahan, L/S WIB Nancy Kelly, L/S WIB Trina Moss, L/S WIB Marla Doddo, L/S WIB Steve Tredinnick, SAM Inc. Mary Ann Kowolanek, SAM Inc. Stan Miller, SAM Inc. Mary Malone Greg Koons WELCOME/CALL TO ORDER Karen Kenderdine, Chair, called the meeting to order at 8:31 AM on Wednesday, December 7, The meeting was held at the L/S WIB office, 22 East Union Street, Suite 115, Wilkes-Barre, PA and via conference call. Quorum was established. PUBLIC COMMENT The Executive Director requested public comment. There being none, the meeting proceeded. Page 1

2 APPROVAL OF MINUTES After discussion, on motion duly made by Paul Straka and seconded by, John Powers, it is: RESOLVED, the minutes of the September 7, 2016 Executive Committee meeting of the Corporation are hereby approved. (Motion carried unanimously) After discussion, on motion duly made by Paul Straka and seconded by, Darlene Robbins, it is: RESOLVED, the minutes of the November 2, 2016 Executive Committee meeting of the Corporation are hereby approved. (Motion carried unanimously) CHAIR S UPDATE o 2017 L/S WIB Meeting Calendar Calendar has been finalized and will be published the last week of December in accordance with the Sunshine Act. EXECUTIVE DIRECTOR S UPDATE The Executive Director, Patricia Lenahan, informed the Committee of the following items affecting the L/S WIB: Items for Approval o WIB Policies (New) Incentive Policy - This new Incentive Policy, as directed by guidance from the PA DOL, defines the procedures for obtaining, securing, issuing, and reporting performance incentives to Out-of-School Youth Programs, In-School Youth Programs, EARN and TANF. The policy establishes security, tracking, reporting and monitoring. The Finance Committee recommends to the Executive Committee, the new fiscal policy PP#136 Incentive Policy as presented. After discussion, on motion duly made by Carmen Kahiu and seconded by Frank Zukas, it is: RESOLVED, that Fiscal Policy #136 Incentive Policy (Attachment A) is hereby approved. (Motion carried unanimously with Darlene Robbins abstaining) Right to Know Policy - Operational Policy OP#101 Right to Know Policy has been updated to make it more generalized. Specific names for contact, current office location, and address have been removed. Executive Director is recommending approval of the updated OP#101-Right to Know Policy as presented. After discussion, on motion duly made by Darlene Robbins and seconded by Carmen Kahiu, it is: RESOLVED, that Operational Policy OP#101 Right to Know Policy (Attachment B) is hereby approved. (Motion carried unanimously) Grievance Policy Operational Policy OP#103 Grievance policy was streamlined to include more concise internal steps in the event a customer files a grievance. Page 2

3 Grievance procedures offer the customer the means to appeal a denial of eligibility, reduction or termination of services or other adverse actions at a PA CareerLink in the Luzerne/Schuylkill workforce area or the adverse actions of a Provider of Service at the local PA CareerLink. Executive Director is recommending approval of OP#103- Grievance Policy as presented. After discussion, on motion duly made by Paul Straka and seconded by Frank Zukas, it is: RESOLVED, that Operational Policy OP#103 Grievance Policy (Attachment C) is hereby approved. (Motion carried unanimously) Strategic Innovation Grant: Pre-Apprenticeship Initiative - Training will provide five (5) classes of students at Career and Tech Centers in Luzerne, Schuylkill, Lackawanna, Pocono and Northern Tier workforce areas. Effective dates for the grant: May 1, 2015 through June 30, Luzerne/Schuylkill WIB- Luzerne County $15,410 Luzerne/Schuylkill WIB- Schuylkill County $11,979 Lackawanna WDB - $15,660 Pocono Counties WDB - $14,013 Northern Tier WDB - $13,101 The Financial Committee reviewed the plans for the Pre Apprenticeship Program at their November 28, 2016 meeting, as proposed by the local CTCs and in agreement with NEPA Region WDBs and is recommending the approval of the amounts listed. After discussion, on motion duly made by Paul Straka and seconded by Carmen Kahiu, it is: RESOLVED, that the Strategic Innovation Grant: Pre-Apprenticeship Initiative contracts as listed above (Attachment D) is hereby approved. (Motion carried unanimously) Items for Notification No items to report. WIB COMMITTEE UPDATES o o o Finance Committee. Steve Tredinnick, Service Access & Management Inc. (SAM) reviewed the following reports with the Executive Committee: a. Budget to Actual Expenditures through October 31, 2016; b. Summary of Grant Expenditures - July 1, 2016 through June 30, 2017; c. Performance Funding through September 30, 2016 d. Schedule of Obligations PY2013 Funds - July 1, 2016 through June 30, 2017; e. Contract Report for PY2016 through June 30, Youth Committee. Marla Doddo, L/S WIB, presented an oral report of the Youth Committee regarding activities since the last Executive Committee meeting. Next Youth Committee meeting is scheduled for January 10, Performance & Evaluation. Darlene Robbins, Chair of the Committee presented an oral report of the Performance & Evaluation Committee regarding activities since the last Executive Committee meeting. Next Performance & Evaluation meeting is scheduled for January 18, Page 3

4 o Planning & Development. Frank Zukas reported on activities since the last Executive Committee meeting. The next scheduled Planning & Development meeting will be December 14, STRATEGIC PLAN Marla Doddo, L/S WIB, updated the committee on highlights of the past month: o Teams are exploring options to utilize technology in presenting career pathways information. Staff has worked with CTC s to develop a list of industry recognized credentials that may be obtained through the CTC. o Outreach continues at local events, including Employer Roundtables and Chamber of Commerce networking events. o Employer Forum events were held at Benco Dental, Pittston, PA. A collaboration between Pittston Chamber of Commerce, LSWIB and PA CareerLink ; AutoZone, Hazleton, PA. A Collaboration between Hazleton Chamber of Commerce, LSWIB and PA CareerLink ; and at the Schuylkill Chamber of Commerce, Pottsville, PA. A Collaboration between Schuylkill Chamber of Commerce, LSWIB and PA CareerLink. Staff continues to participate in Career & Technical Center Advisory Boards. o Outreach materials to promote the PA CareerLink services have been developed for specific audiences: New Business Services Team flyer; Job Board benefits flyer; Participant flyer; OJT flyer basic; OJT flyer with all steps outlined; Employer flyer that details costs involved in recruitment. GOVERNANCE/LEGISLATIVE UPDATE o One Stop Operator Procurement Patti Lenahan, Executive Director, reported that we have a timeline in place but await final guidance from the State. Once final guidance is received in December/January we will begin the process of procurement. OLD BUSINESS/NEW BUSINESS o Data Validation for PY15 WIA files BWPO Monitoring shall take place February 8, 9, & 10, A sample of 71 participant files in WIA PY 2015 will be monitored and reviewed. ADJOURNMENT On the motion made by Carmen Kahiu, seconded by Paul Straka the meeting adjourned at 9:15 AM. Respectfully submitted, Nancy Kelly Executive Administrative Assistant Luzerne/Schuylkill Workforce Investment Board, Inc. Page 4

5 Attachment A Page 5

6 Attachment A (continued) Page 6

7 Attachment A (continued) Page 7

8 Attachment B Page 8

9 Attachment B (continued) Page 9

10 Attachment C Page 10

11 Attachment C (continued) Page 11

12 Attachment D Page 12