Central Pennsylvania Workforce Development Corporation. Board of Directors (WIB) and Local Elected Officials (LEO) Board Joint Meeting August 26, 2011

Transcription

1 Central Pennsylvania Workforce Development Corporation Board of Directors (WIB) and Local Elected Officials (LEO) Board Joint Meeting August 26, 2011 The Central Pennsylvania Workforce Development Corporation s Board of Directors (Workforce Investment Board (WIB)) and the Local Elected Official (LEO) Board held a joint meeting on Friday, August 26, 2011, at the Union County Government Center in Lewisburg, Pennsylvania. WIB Members Attending: Jamie Aurand Diane Belusko Fred Gaffney Tim Gage Dean Girton Dennis Greenaway Teri MacBride Harry Mathias Richard Merkle Chris Minnich Bill Moulfair Jim Nemeth Robert Postal Russ Reitz Dennis Robinson William Robinson Carol Shefrin Susan Swartz Harry VanSickle Dave Zartman WIB Members Voting by Proxy: Harry Adrian Marc Baranouski Davie Jane Gilmour WIB Members Excused: David Capperella Eric Hussar Robyn Long Michele McCardle Pete Rickert Roger Sheets Kevin Varano Ted Wurfel LEO Board Members Attending: Tom Bossert David Kovach Otis Riden Frank Sawicki Malcolm Derk LEO Board Members Voting by Proxy: John Mathias LEO Board Members Excused: Rich Rogers Jeff Wheeland Trevor Finn CPWDC Staff Attending: Kristy Anderson Bill Berry Tracy Hower Stacey Kifolo Korrie Lucas Shannon Miller Erica Mulberger Rachel Smith Guests Attending: Megan Bair Kim Bierly Adele Craig Senator John Gordner Penny Hess Bruce Jones Jennifer McCloskey Todd Roup Representative Linda Culver Schlegel Ryan Tira Linda VanDerPool Tom Werstler Rob Wheary 1

2 Call to Order and Welcome Jamie Aurand, WIB Chairperson, called the meeting to order at approximately 10:00 a.m. He introduced the following guests in attendance: Senator John Gordner, Jennifer McCloskey and Kim Bierly representing Senator Robert P. Casey, Jr., Representative Linda Culver Schlegel, Adele Craig, Megan Bair and Ryan Tira, CPWDC s solicitor. Jamie stated that several WIB members still need to complete their Statement of Financial Interest and/or Conflict of Interest forms. Forms were placed at the seats of those members; and members were asked to sign and return the forms to Shannon Miller or Tracy Hower. Public Comment There were no public comments. WIB and LEO Board Presentation Pennsylvania State Senator John Gordner, 27 th Senatorial District, and Jennifer McCloskey, Legislative Assistant to United States Senator Robert P. Casey, Jr., provided an update on workforce issues. Senator Gordner serves as Chair of the State s Senate Labor and Industry Committee. Senator Casey is Chair of the Joint Economic Committee. PA CareerLink Update An update of PA CareerLink activities, including the relocation of the PA CareerLink Lycoming County and the PA CareerLink Northumberland/Snyder/Union, was provided by Adele Craig, Workforce Development Director at the Tuscarora Intermediate Unit (TIU), responsible for providing WIA Title I, Youth, Adult/Dislocated Worker and EARN programs in Mifflin and Centre Counties, and Megan Bair, Workforce Development Director for Central Susquehanna Opportunities, Inc. (CSO), responsible for providing WIA Title I, Youth, Adult/Dislocated Worker and EARN programs in Columbia, Northumberland Montour, Lycoming, Union, Snyder and Clinton Counties. LEO Board/WIB Action Items LEO Board Action Items Frank Sawicki made a motion to approve the minutes from the April 15, 2011 joint WIB/LEO Board meeting. Malcolm Derk seconded the motion. The motion was unanimously approved (6 members, including 1 by proxy, voted in favor). Malcolm Derk made a motion to approve the Fiscal Year 2012 budget. Frank Sawicki seconded the motion. The motion was unanimously approved (6 members, including 1 by proxy, voted in favor). Dave Kovach made a motion to approve the American Recovery and Reinvestment Act (ARRA) Section 1512 report for the period of April 1, 2011 through June 30, Frank Sawicki seconded the motion. The motion was unanimously approved (6 members, including 1 by proxy, voted in favor). Frank Sawicki made a motion that individuals scheduled to be trained under CPWDC programs shall be drug tested and required to be found clean. A positive test of an illegal drug removes the individual from the training program. Dave Kovach seconded the motion. 2

3 Shannon Miller stated that the WIB is responsible for this type of policy and clarification is necessary from the Department of Labor and Industry and the Department of Public Welfare on the use of WIA and EARN funding respectively for drug testing. The motion was unanimously approved (6 members, including 1 by proxy, voted in favor). WIB Action Items Non-Consent Agenda Tim Gage made a motion to approve the minutes from the April 15, 2011 joint WIB/LEO Board meeting. Dean Girton seconded the motion. The motion was unanimously approved (23 members, including 3 by proxy, voted in favor). Russ Reitz made a motion to approve the minutes from the July 29, 2011 WIB meeting. Dave Zartman seconded the motion. The motion was unanimously approved (23 members, including 3 by proxy, voted in favor). Billy Robinson made a motion to approve the August 26, 2011 Consent Agenda Action Items. Tim Gage seconded the motion. The motion was unanimously approved (23 members, including 3 by proxy, voted in favor). Audit/Finance Committee Erica Mulberger, CPWDC Finance Manager, reviewed the Final Expenditures Report for Fiscal Year 2011, the Fiscal Year 2012 Budget and the ARRA Section 1512 Report for the period of April 1, 2011 through June 30, Billy Robinson made a motion to approve the Central Region Fiscal Year 2012 Budget. Tim Gage seconded the motion. The motion was unanimously approved (23 members, including 3 by proxy, voted in favor). Billy Robinson made a motion to approve the American Recovery and Reinvestment Act (ARRA) Section 1512 report for the period of April 1, 2011 through June 30, Dave Zartman seconded the motion. The motion was unanimously approved (23 members, including 3 by proxy, voted in favor). CareerLink Operations and WorkKeys Committee Tim Gage reported that monitoring of PA CareerLink programs and services is conducted by CPWDC on an on-going basis and reports are presented to the CareerLink Operations and WorkKeys Committee for periodic review. Monitoring focuses on three primary areas: compliance with data entered in the state s report and tracking system; quality of service being provided in the CareerLink; and the region s attainment of program performance measures. The Committee reviewed and approved the May 2011 Adult and Dislocated Worker Monitoring Report that was compiled by Sandie Fairman. 3

4 Tim Gage made a motion to approve the May 2011 Adult/Dislocated Worker Monitoring Report. Billy Robinson seconded the motion. The motion was unanimously approved (23 members, including 3 by proxy, voted in favor). Tim reported that the Committee re-evaluated the goals established for calendar year 2011 for the number of WorkKeys Career Readiness Certificates issued throughout the region and reviewed many underlying factors impacting why the region lags behind our targeted goal. Some of those factors include: the decline in customer foot traffic throughout the region; a decline in the number of Individual Training Accounts being issued due to the decrease in funding; and a decrease in the number of programs that were being offered through special grant programs that had come to an end earlier in the year. In light of these factors, and in order to establish reasonable goals for the staff in the CareerLinks to strive to attain, the Committee approved a revision of the goals. Tim Gage made a motion to approve the revised WorkKeys goals for calendar year Teri MacBride seconded the motion. The motion was unanimously approved (23 members, including 3 by proxy, voted in favor). Local Management Committee Diane Belusko made a motion to request that the Bureau of Employment and Training Programs (BETP) change the Guidelines that mandate monthly LMC meetings to allow meetings to be convened once every other month in order to better utilize funding resources. Dean Girton seconded the motion. The motion was unanimously approved (23 members, including 3 by proxy, voted in favor). Diane Belusko made a motion to approve the LMC Agreement and Quarterly Budget Information Summary (QBIS) and submit all required documentation to the Bureau of Employment and Training Programs (BETP) according to Initial Submission procedures. Bill Moulfair seconded the motion. The motion was unanimously approved (23 members, including 3 by proxy, voted in favor). Diane Belusko made a motion to change the EARN orientation schedule at the PA CareerLink Columbia/Montour Counties from Tuesday and Thursday to Wednesday and Friday with an option to change the schedule to Monday and Wednesday, if needed, in order to ensure sufficient staff coverage. Tim Gage seconded the motion. The motion was unanimously approved (23 members, including 3 by proxy, voted in favor). Workforce Trends & Strategy Committee Teri MacBride, Committee Chairperson reported that the committee will meet via conference call in September. She stated that as part of the WIB s three-year strategic communication plan, the Committee will be surveying the WIB to learn more about members satisfaction/dissatisfaction. CPWDC staff will send an electronic survey to members and ask that the survey be completed within ten days. Teri noted that results will be reviewed in aggregate; no member identification will be necessary. 4

5 Youth Council Rachel Smith, CPWDC Assistant Director, reported that the Youth Council did not meet during the summer because a final budget was necessary to move forward with the In School and Out of School Youth program redesign. The Youth Council will meet in September to address significant program changes. Rachel stated that over 230 in school youth participated in a summer work experience across 90 work sites in the region. PA CareerLink Site Selection Committee Billy Robinson, Committee Chairperson, reported that the PA CareerLink completed. facility relocations are Billy reported that the lease for CPWDC s corporate office space expires on November 30, CPWDC issued an RFP to identify options for new space and received three proposals. Billy Robinson made a motion to direct CPWDC s Executive Director to negotiate with the landlord and present a lease proposal to the Workforce Investment Board on Friday, August 26, 2011 for space located at One Kelly Square, Lewisburg, PA for CPWDC s office space. Dave Zartman seconded the motion. The motion was unanimously approved (23 members, including 3 by proxy, voted in favor). Based on negotiations for the space at One Kelly Square, the cost, which does not include insurance, taxes or utilities, will be $8.25 per square foot for 4,920 square feet or $40,590 per year, with a 2-year lease and the option to renew for 2 years. The lease will include a funding-out clause. The annual rental amount represents a 28.5% savings over the current costs. Billy Robinson made a motion to give CPWDC the authority to enter into a lease with Mr. William Metzger, Sr. for space for the CPWDC office to be located at One Kelly Square, Lewisburg, PA. Dean Girton seconded the motion. The motion was unanimously approved (23 members, including 3 by proxy, voted in favor). (Please note: the corrected address for CPWDC s office space is 130 Kelly Square, Suite 1, Lewisburg, PA.) Open Discussion Fiscal Year 2011 Highlights Rachel Smith directed attendees to a one-page summary of CPWDC s accomplishments during Fiscal Year The report highlights program outcomes, special initiatives, ARRA activity, the YouthBuild program and CPWDC s Research Consortium. American Recovery and Reinvestment Act (ARRA) Rachel Smith reviewed the report, included in the meeting booklet, which captures activity through June 30, Industry Partnerships/Grants 5

6 Rachel Smith referred attendees to the competitive grant update provided in the meeting booklets. The report highlights over $758,000 in competitive funds secured by CPWDC for Fiscal year The report also lists grant applications submitted for over $1.8 million in funds. WorkKeys Shannon Miller reported that 4,177 Career Readiness Certificates have been issued across the Central Region since She added that over 50% of individuals with a certificate were employed within six months of receiving the certificate. The report, which was included in the meeting booklets, also displays the new certificate goals and each site s progress toward those goals Form 5500 Audit Update Shannon Miller reported that CPWDC received an IRS notice in early January stating that we were selected for an audit of the 2008 Form 5500, the document required by the IRS to report the status of 401k contributions. This audit refers to CPWDC s prior 401k provider; CPWDC changed retirement plan providers in Shannon noted that she has discussed the audit with both the LEO Board and the WIB s Executive Committee and is still waiting for the final resolution from the IRS Preliminary Workforce Investment Act Title I Performance Results Preliminary performance results indicate that CPWDC has met all performance measures for Program Year 2010 (July 1, 2010 June 30, 2011) for WIA Adult, Dislocated Worker and Youth programs. Date of Next Meeting The Executive Committee will meet on September 23, The WIB/LEO Board will meet on November 18, Adjournment The meeting was adjourned at approximately 12:00 noon. Respectfully submitted, Tracy Hower Tracy Hower Assistant Secretary 6

7 Central Pennsylvania Workforce Development Corporation Workforce Investment Board (WIB) August 26, 2011 Consent Agenda Action Items Approved August 26, 2011 Executive Committee The following motion was approved by a quorum (13 of 15 members) at the May 20, 2011 Executive Committee meeting: 1. Motion to endorse the PA Association of Workforce Investment Board s White Paper on PA s Workforce System, An Urgent Call for Collaboration, Consolidation, and Co-Location of Workforce Programs. The following motions were approved by a quorum (11 of 15 members) at the June 24, 2011 Executive Committee meeting: 2. Motion to cease operations of the EARN program in Central Pennsylvania effective June 30, 2011 if Fiscal Year 2012 allocations have not been announced by the Department of Public Welfare by June 30, Motion that, in the event that allocations are not received by DPW to operate the EARN program, PA CareerLink will continue to serve job ready EARN clients through core services. 4. Motion to authorize the transfer of the sustainability fund to CP IntelliWORK, Inc. Personnel Subcommittee The following motions were approved by a quorum (6 of 8 members) at the June 15, 2011 Personnel Subcommittee meeting and by vote and by a quorum (11 of 15 members) at the June 24, 2011 Executive Committee meeting: 5. Motion to approve the CPWDC Restructuring Plan. 6. Motion to approve the June 2011 revisions to the CPWDC Personnel Manual. 7. Motion to rescind the motion passed at the February 25, 2011 Workforce Investment Board meeting approving a 2.5% salary increase for calendar year 2011 effective January 1, 2011 using performance to determine the percent of the increase awarded on an individual basis. Audit/Finance Committee The following motions were approved by a quorum (6 of 8 members) at the May 17, 2011 Audit/Finance Committee meeting and by a quorum (13 of 15 members) at the May 20, 2011 Executive Committee meeting: 8. Motion to approve CPWDC s Right to Know policy. 9. Motion to allow CPWDC staff to continue negotiations with CPS Telecommunications and Business Telephone Service for the purchase of a telephone system and make the final purchase 7

8 decision not to exceed $22,656 for the PA CareerLink Counties. Northumberland, Snyder and Union 10. Motion to procure voice and data wiring installation services from CPS Telecommunications at a cost of $14,377 for the PA CareerLink Northumberland, Snyder and Union Counties. CareerLink Operations & WorkKeys Committee The following motion was approved by a quorum (5 of 8 members) vote of the CareerLink Operations & WorkKeys Committee and by a quorum (13 of 15 members) at the May 20, 2011 Executive Committee meeting: 11. Motion to approve changes to the National Emergency Grant On the Job Training (NEG OJT) Policy effective May 1, The following motions were approved by a quorum (5 of 8 members) at the June 2, 2011 CareerLink Operations & WorkKeys Committee and by a quorum (11 of 15 members) at the June 24, 2011 Executive Committee meeting: 12. Motion to change WIA Title I Policy and Procedure to reduce the training reserve to 0% for Title I Adult Individual Training Accounts (ITAs) and On the Job Training (OJT) contracts for Fiscal Year Motion to discontinue issuing Central Pennsylvania WorkKeys Career Readiness Certificates (CRCs) while continuing to issue WorkKeys National CRCs to eligible recipients effective July 1, Motion to approve revisions to the Policy and Procedures for Central Region PA CareerLink Assessment, Core, Intensive and Training Services effective July 1, Motion to approve the April 2011 PA CareerLink Clinton County monitoring report. Youth Council The following motion was approved by a quorum (8 of 12 members) at the May 18, 2011 Youth Council Meeting and by a quorum (13 of 15 members) at the May 20, 2011 Executive Committee meeting: 16. Motion to approve the Out of School Youth Redesign Conceptual Framework. The following motion was approved by a quorum (7 of 12 members) at the May 18, 2011 Youth Council Meeting and by a quorum (13 of 15 members) at the May 20, 2011 Executive Committee meeting: 17. Motion to award Gold Medal grants to Pennsylvania College of Technology to develop and implement activities or resources to broaden the knowledge of manufacturing and health careers. PA CareerLink Site Selection Committee The following motion was approved by a quorum (6 of 10 members) at the May 9, 2011 PA CareerLink Site Selection Committee meeting and by a quorum (13 of 15 members) at the May 20, 2011 Executive Committee meeting: 18. Motion to provide Moshannon Valley Economic Development Partnership with 90 days notice to discontinue the lease for space in Philipsburg. 8