East Tennessee North RPO Monthly Report January 2016 Don M. Brown, Coordinator

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1 East Tennessee North RPO Monthly Report January 2016 Don M. Brown, Coordinator Date(s) Activity Purpose Elected Officials Present Relevancy to RPO's Questions for TDOT 1/4/16 1/29/16 Worked on RPO tasks per TDOT To work on the various tasks outlined in the To work on the various tasks outlined in the and RPO contract. TDOT and RPO contract. TDOT and RPO contract. 1/4/16 1/13/16 Preparation for RPO TC and EB meetings. To make arrangements for and prepare for January 2016 RPO meetings. To make arrangements for and prepare for January 2016 RPO meetings. 1/4/2016 Prepared TDOT Quarterly Report. 1/7/2016 Prepared TDOT Quarterly Invoice Information. 1/8/2016 Conducted Technical Committee meeting. 1/13/2016 Conducted Executive Board meeting. 1/12/2016 Attended Knoxville TPO TC Meeting. Provide to TDOT summary of work performed. Provide summary of work performed. To provide documentation of time & expenses for invoicing purposes. Agenda included MMAG, CTPG, TDOT presentations and other items. Agenda included MMAG, CTPG, TDOT presentations and other items. To maintain knowledge of Knoxville TPO's programs, priorities and projects. Multiple voting and not voting members. Multiple voting and not voting members. Numerous local officials member of the Knoxville TPO. To provide documentation of time & expenses for invoicing purposes. Agenda included MMAG, CTPG, TDOT presentations and other items. Agenda included MMAG, CTPG, TDOT presentations and other items. To maintain knowledge of Knoxville TPO's programs, priorities and projects. 1/15/2016 Participated in TDOT / RPO conference call. To discuss with OCT staff and other RPO Coordinators the RPO roles, activities & responsibilities. To discuss with OCT staff and other RPO Coordinators the RPO roles, activities & responsibilities. 1/25/2016 Entered TDOT Rural To provide TDOT the input received from RPO Consultation Surveys onto TDOT members regarding the Rural Consultation website. Survey / Questionnaire. To provide TDOT the input received from RPO members regarding the Rural Consultation Survey / Questionnaire. 1/27/2016 Meeting with Jane Jolley, Senator Corkers office. Ms. Jolley requested the meeting to discuss Jane Jolley, Senator Corkers office. Ms. Jolley requested the meeting to discuss the US Highway Trust Fund and transportation the US Highway Trust Fund and funding issues. transportation funding issues. 1/25/2016 Prepared and distributed RPO meeting minutes. Per Bylaws, meeting minutes are to be prepared and distributed to membership. Per Bylaws, meeting minutes are to be prepared and distributed to membership. 1/9/16 1/29/16 Follow up with RPO members regarding questions or comments made at RPO meeting. To answer inquires from local officials regarding various transportation issues. To answer inquires from local officials regarding various transportation issues. 1

2 East Tennessee North RPO Monthly Report January 2016 Don M. Brown, Coordinator Update and maintain ETDD's transportation web page with latest transportation information. To provide RPO members and others information regarding transportation projects and other RPO matters. Web page is available to all local officials and others. To provide RPO members and others information regarding transportation projects and other RPO matters. Serve as liaison between local officials & TDOT to assist in addressing transportation issues. To assist local government in addressing transportation issues. Updated RPO data base. To keep an up to date membership and list of RPO members and their contact information. Multiple local governments. To assist local government in addressing transportation issues. Data base contains the names and contact information on RPO members. Various administrative tasks. To complete necessary RPO administrative functions. Distributed by various To provide RPO members information information to members of the regarding transportation projects, RPO EB & TC. transportation issues and other RPO matters. Participate in the RSAR process on various projects. To assist TDOT and to provide input into the RSAR projects. Reviewed proposed To review proposed amendments to TDOT s amendments to TDOT s TIP & to TIP & to forward to affected local officials. forward to affected local officials. Participate in RPO conference calls. To exchange thoughts with TDOT and other RPO coordinators regarding RPO matters. Administrative RPO functions. EB & TC members. To provide RPO members information regarding transportation projects, transportation issues and other RPO matters. Mayors, road superintendents To assist TDOT and to provide input into the and other local officials are invited RSAR projects. and often participate. Proposed TIP Amendments forwarded to mayors, road superintendents and other local officials. To keep local officials advised of proposed amendments to the TIP. To exchange thoughts with TDOT and other RPO coordinators regarding RPO matters. Worked Project Follow up List by making status and findings inquiries on various projects to TDOT staff and then advising local officials. To keep local officials advised of status of various projects and activities. Mayors, road superintendents and other local officials. To keep local officials advised of status of various projects and activities. 2

3 East Tennessee North RPO Monthly Report January 2016 Don M. Brown, Coordinator New Land Developments Projects None this period. Input & Inquires From RPO Members, Local Officials & Others 1. Mayor Linda Fultz regarding traffic counts on US 25E in Harrogate. 2. Roger Long regarding possible RSAR for segment of SR 29 / US 27in Wartburg. 3. Mayor Dale Perdue regarding improving SR 29 / US 27 in Scott and Morgan Counties. 4. Morgan County Executive Don Edwards regarding improving SR 62, from Pettit Lane to SR 61 in Oliver Springs in Morgan County. 5. Mayor Terry Frank regarding a possible RSAR for a local road in Anderson County. 6. Mayor Linda Fultz regarding Harrogate's MMAG application. 7. Mr. Vince Guarino regarding traffic counts on SR 29 / US 27 in Oneida. 8. Jake Greear, McGill Associates, regarding Bean Station MMAG project. Advertisement of RPO Meeting (when and where) None this period. Status of Projects Under Consideration by RPO See 3 Year Work Program and Request for Study List on ETDD web site. 3

4 East Tennessee North RPO Monthly Report January 2016 Don M. Brown, Coordinator Changes to Data Base As shown on the updated Data Base. Status of Transportation Studies and Reports 1. SR 345 / Cedar Fork Road, from SR 32 / US 25E to DTR, Inc. on Hester Lane, Claiborne County TDOT to prepare a "Technical Study" per 11/13/15 "Needs Assessment". Transportation Meetings Memorandums 1. See the attached Meeting Agenda for the January 12, 2016 Knoxville TPO TC meeting. 2. See the attached January 8, 2016 RPO Technical Committee and January 13, 2016 RPO Executive Board Meeting Minutes. New Requests for Study 1. None this period. Update of Data Collection 1. This task is on hold pending TDOT training session. Quarterly Meetings with Grant Recipients 1. Maynardville CTPG Jack Qualls will advise me of kickoff meeting date with Dandridge. 2. Maynardville SRTS Meeting will be scheduled upon Maynardville receiving contract and local officials attending TDOT s Local Government Guidelines Manual and Right of Way training. 3. Met with Bean Station Mayor Terry Wolfe on July 29, 2015 to discuss MMAG project. 4

5 TPO Technical Committee January 12, :00 a.m. Small Assembly Room City County Building Knoxville, Tennessee AGENDA Determination of a Quorum 1. Motion to Approve December 8, 2015 Minutes Presenter: Cindy Pionke, Chair Item Summary: Approval of December 8, 2015 TPO Technical Committee Minutes. Attachment #1 - Draft December 8, 2015 TPO Technical Committee Minutes 2. Motion to Approve the Submission of Two Multimodal Access Grants to TDOT Presenter: Ellen Zavisca, TPO staff Item Summary: Local governments submitted three applications for Multimodal Access Grant funding to TPO staff. The TPO has been asked to submit two projects from the region. A review committee met in December and discussed the three applications received. Staff will share the review committee s ranking. Members of the review committee were: Dr. Caroline Cooley, Bike Walk Knoxville Nicole Curtis, Loudon Utilities Donna Dixon, Blount County Carol Evans, Legacy Park Foundation Deb Haines, former member of TPO s Bicycle Advisory Committee Stephanie Wells, Anderson County Tourism Council From TPO staff: Jeff Welch, Amy Brooks, Tarren Barrett, Kelley Segars & Ellen Zavisca Attachment #2 Ranking of Multimodal Applications Agenda January 12, 2016 TPO Technical Committee

6 3. Discussion of TDOT Identified Current Backlog and New Highway Projects Presenter: Mike Conger and Jeff Welch, TPO Staff Item Summary: TDOT Commissioner John Schroer made a presentation to the Executive Board at their December meeting on highway project needs at the state and regional level. He discussed the financial outlook for transportation funding in the state and identified the current backlog (projects approved by the TN General Assembly and currently under development) of highway projects in our area. In addition he distributed a list of new highway projects (Identified Needs-Projects Not Currently Under Development) Attachment #3A - List of TDOT Identified Current Backlog of Highway Projects Attachment #3B - List of TDOT Identified New Highway Projects Attachment #3C - List of TPO Identified Major Project Needs on State Routes from January Discussion on Mobility Plan Update Presenter: Amy Brooks, TPO Staff Item Summary: Staff will provide an update on the process to update the Mobility Plan 2040: Connecting People and Places 5. Election of Officers Presenter: Cindy Pionke, Chair Item Summary: The Bylaws state that the Technical Committee shall elect a Chair and Vice-Chair from its membership. Such election shall be by a majority vote of that membership. Election of officers shall take place on the first meeting of the calendar year and term of office shall be for one year. An officer is eligible to serve a maximum of 2 consecutive terms. The current officers, Cindy Pionke, Chair and Kathryn Baldwin, Vice Chair have served two consecutive terms. Attachment #4 - TPO Technical Committee Chairs and Vice-Chairs from 1993 to Present 6. Other Business Executive Board meeting Wednesday, January 27, 2016 at 9:00 a.m. in the Small Assembly Room of the City/County Building. Technical Committee meeting Tuesday, February 9, 2016 at 9:00 a.m. in the Small Assembly Room of the City/County Building. The Great Smoky Mountains Regional Greenway Council will be hearing from Charles Sims at their January meeting about potential economic impact of Knoxville's Urban Wilderness trail system. He published a white paper on the topic last summer. He'll be speaking at 12:30 p.m. Jan. 14 in the Toyota Auditorium at the Baker Center on Cumberland Avenue. Anyone is welcome to attend. The white paper can be found here: Reminder: Letters of Intent for CMAQ PM 2.5 Funding (Diesel) are due to TDOT by January 15, Public Comment Members of the public may address the Technical Committee with a five-minute time limitation for each person. 8. Adjournment Agenda January 12, 2016 TPO Technical Committee

7 Draft ETDD North Rural Planning Organization Technical Committee Meeting Minutes TDOT Region 1 Headquarters Auditorium January 8, :00 p.m. Knoxville, TN MINUTES Voting Members Present Mike Patterson, Terry Bobrowski, David Reister, Wayne Jessie, Roger Long, Dave Cross, Larry West, Dick Sexton (By proxy Dale Perdue), G. W. Rutherford, David Cox, David Lietzke, Joe Miller, Jim Jeffries (By proxy Joy Ellison), Robin Mason, Linda Fultz, Marilyn Toppins and Jennifer Little (By proxy David Lietzke) Other Attendees R. M. Hill, John Gordon, Julie Graham, Madelyn McCormick, Christie Brown, John Barrett, Amanda Snowden, Don Brown and Christie Burt Welcome / Call to Order The meeting began at 1:00 p.m. Chairperson Robin Mason called the meeting of the Technical Committee to order. Determination of Quorum / Roll Call A quorum was present. All attending introduced themselves. Approval December 2, 2014 Meeting Minutes Chairperson Mason asked for a motion to approve the minutes from the December 2, 2014 meeting. A motion was made by David Reister to approve the minutes and seconded by Wayne Jessie. The minutes were approved by members of the Technical Committee. Prioritization of Multimodal Access Grants Don Brown presented a summary of the Multimodal Access Grant program. A summary of the City of Harrogate and City of Maynardville applications was presented including a project description, key aspects of the application and the Grant Review Committee scoring (Harrogate 82 points, Maynardville 80 points). After the presentation and discussion, Chairperson Mason asked for a motion to approve the two applications and scoring and to send the applications to TDOT to compete in the statewide competition. A motion was made by David Lietzke and seconded by David Cross to approve the two applications and scoring and to send the applications to TDOT. The motion was approved by the Technical Committee. 1

8 Draft Prioritization of Community Transportation Planning Grants Don Brown presented a summary of the Community Transportation Planning Grant program. A summary of the City of Wartburg application was presented including a project description, key aspects of the application and the Grant Review Committee scoring (90 points). After the presentation and discussion, Chairperson Mason asked for a motion. A motion was made by David Cross and seconded by Marilyn Toppins to approve the application and scoring and to send the application to TDOT to compete in the statewide competition. The motion was approved by the Technical Committee. TDOT Presentations Jack Qualls discussed the new federal transportation funding bill (FAST Act) and the Process for Consulting with Non Metropolitan Local Officials Survey. Amanda Snowden, John Barrett and other TDOT staff discussed major projects in the region including projects in Operations, Project Development and Resurfacing. A question and answer session followed the presentation. Coordinator s Report Don Brown discussed the following items: recent adjustments to the RPO boundaries and membership, the June 2015 workshops, TDOT s primary grant programs, TDOT funding programs, requests for study, road safety audit reports, TDOT project status reports and others. A question and answer session followed the presentation. Other Business Public Comment Adjourn There being no further business the meeting was adjourned. 2

9 Draft ETDD North Rural Planning Organization Executive Board Meeting Minutes TDOT Region 1 Headquarters Auditorium January 13, :00 p.m. Knoxville, TN MINUTES Voting Members Present Mayor H. E. Richardson (By proxy Jack Rhyne), Mayor Linda Fultz, Mayor Dale Perdue, mayor Jack Daniels (By proxy Robin Mason), Mayor Mark Hipsher (By David Lietzke), County Executive Don Edwards, Mayor Michael Williams, Mayor Terry Wolfe, Representative Dennis Powers (by Micheal Williams), Senator Ken Yager (By proxy Don Edwards), Tim Hester (By proxy Terry Bobrowski) and Mayor Terry Frank Other Attendees John Barrett, Stacy Weaver, Terry Bobrowski, Jack Qualls, Nick Weander, Don Brown and Christie Burt Welcome / Call to Order The meeting began at 1:00 p.m. Chairman Don Edwards called the meeting of the Executive Board to order. Determination of Quorum / Roll Call A quorum was present. All attending introduced themselves. Approval December 2, 2014 Meeting Minutes Chairman Don Edwards asked for a motion to approve the minutes from the December 2, 2014 meeting. A motion was made by Micheal Williams to approve the minutes and seconded by Terry Wolfe. The minutes were approved by members of the Executive Board. Prioritization of Multimodal Access Grants Don Brown presented a summary of the Multimodal Access Grant program. A summary of the City of Harrogate and City of Maynardville applications was presented including a project description, key aspects of the application, the Grant Review Committee scoring (Harrogate 82 points, Maynardville 80 points) and the Technical Committee scoring (Harrogate 82 points, Maynardville 80 points). After the presentation and discussion, Chairman Edwards made a motion to score both applications 81 and to send the two applications to TDOT to compete in the statewide competition. The motion was seconded by Terry Bobrowski. The Executive Board approved the motion. 1

10 Draft Prioritization of Community Transportation Planning Grants Don Brown presented a summary of the Community Transportation Planning Grant program. A summary of the City of Wartburg application was presented including a project description, key aspects of the application, the Grant Review Committee scoring (90 points) and the Technical Committee scoring (90 points). After the presentation and discussion, Chairman Edwards asked for a motion. A motion was made by David Lietzke and seconded by Micheal Williams to send the application to TDOT to compete in the statewide competition and to adopt the Technical Committee scoring of 90. The Executive Board approved the motion. TDOT Presentations Jack Qualls discussed the new federal transportation funding bill (FAST Act) and the Process for Consulting with Non Metropolitan Local Officials Survey. John Barrett and other TDOT staff discussed major projects in the region including projects in Operations, Project Development and Resurfacing. A question and answer session followed the presentation. Coordinator s Report Don Brown discussed the following items: recent adjustments to the RPO boundaries and membership, the June 2015 workshops, TDOT s primary grant programs, TDOT funding programs, requests for study, road safety audit reports, TDOT project status reports and others. A question and answer session followed the presentation. Other Business Public Comment Adjourn There being no further business the meeting was adjourned. 2