NORTHWEST TRI-COUNTY INTERMEDIATE UNIT BOARD MEETING. May 25, 2016 ~ 5:45 p.m. ~ IU Board Room - M I N U T E S -

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1 NORTHWEST TRI-COUNTY INTERMEDIATE UNIT BOARD MEETING May 25, 2016 ~ 5:45 p.m. ~ IU Board Room - M I N U T E S - The regular meeting of the Northwest Tri-County Intermediate Unit Board was called to order by Mr. George Trauner, President, at 5:45 p.m. in Conference Room B of the Intermediate Unit office building in Edinboro, Pennsylvania. Present were Susan Bartlett (IR), Jeffrey Deardorf (CC); Amy Eisert (GM); Andrew Fynan (NE); Dr. Thomas Fortin (HC); Dr. Doris Gernovich (CR); Kellie Lichtinger (FL); Paul Mangione (WC); Dr. Andrew Pushchak (WB); Robert Snyder (GR); Laura Symes (FV);George Trauner (UC) and Laura Wright (PC). Attendance Absent were Donna Reese (MC); Shelly Rice (NW); Thomas Spagel (EC); and Jody Sperry (CN). Also present were Frederick Johnson, Ed.D., Executive Director, Dean Maynard, Ed.D, Assistant Executive Director, Molly Bean, Jim Gallagher, Vince Humes, Abigail Stafford, and George Joseph, Solicitor. Other IU staff in attendance: Dawn Banister, Christie Carucci, Kellie Fisher, Jacob Hagmaier, Linda Lorei, Ed.D., Lori Patton, Kirk Shimshock, and Caryl Unseld. Mr. Trauner led everyone present in the pledge to the flag. Mr. Trauner welcomed Dave Kern representing the Pennsylvania State Education Association. No visitors were present. Dr. Johnson reported that it had been requested that he assist Erie Public Schools lead a task force regarding financial issues being faced by the district. Dr. Johnson will also be visiting the Millcreek Township, Fairview, Girard, and Northwestern School Districts board meetings this Fall. Pledge to the Flag Recognition of PSEA Recognition of Visitors Executive Director Dr. Johnson introduced Ms. Molly Bean, Director, School Improvement Services, Federal and State Programs. Ms. Bean shared a video regarding Adult Education and Career Readiness. Forest County made a request to the Pennsylvania Department of Education for IU5 to provide Adult Education services to their county. The video was well received by the Board.

2 Mr. Trauner, Budget & Audit Committee Chair, reported that the Committee had met prior to the Board meeting. Roth Marz, Inc. provided a brief presentation on the draft Bid Advertisement and the Infrared Roof Scan. Budget & Audit Committee It was moved by Dr. Fortin and seconded by Mr. Fynan to grant permission for the IU to request bids for the roof replacement. The Committee as a whole brought forward the Catch Basin Repair recommendation. It was moved by Ms. Lichtinger and seconded by Dr. Fortin to approve Goellner Landscaping to provide the necessary repairs to the catch basins. The Committee discussed the quotes received for Parking Lot Resealing. It was decided to table any action on the Parking Lot Resealing quotes as there was a large discrepancy between companies. Mr. Hagmaier requested approval of the Consortium Paper Bid Award by Vendor. He informed the Committee that all 17 school districts had opted to participate. It was moved by Mr. Fynan and seconded by Ms. Symes to approve the Consortium Paper Bid Award by Vendor. 2

3 Other topics discussed by the Committee included PNC to PSDLAF to Replenish Funds, Pitney Bowes Agreement, Gartner Agreement, and Personnel items. These items had separate motions later in the Agenda. The Personnel items included the IU5 Act 93 Plan , IU5 Non- Bargaining Compensation Plan , Tac Educational Consultant, Job Descriptions, and the total cost of Salaries for Act 93/Non Bargaining package. Dr. Doris Gernovich, Personnel Committee Chair, reported that the Personnel Committee had met prior to the Board meeting. Personnel Committee Dr. Gernovich reported that the Committee would not be taking any action on the Act 93 and Non-Bargaining Plans for years Dr. Gernovich reported that the Committee recommends approval of Personnel items 8A 8F. The Committee reviewed the Professional Growth Plan draft. Committee members have been working with Dr. Johnson on creating a new evaluation tool for the Executive Director. Dr. Gernovich will bring a copy of the new evaluation tool to the June meeting so that everyone has the opportunity to evaluate Dr. Johnson. Mr. Mangione, Policy Development Committee Chair, reported that the Policy Series 800, Operations, with the exception of 800, 803, 804, 805, 806, 810.1, 814, 815, and Policy Series 900, Community, with the exception of 913 be brought out of Committee to the Board for approval. Attorney Joseph will bring the exceptions to the June Board meeting. It was moved by Mr. Snyder and seconded by Ms. Lichtinger to approve the General Resolution. The motion to approve the General Resolution: Policy Development Committee Amendment to General Resolution Be it resolved, that the Northwest Tri-County Board of Directors approves and adopts the following items that are included in the agenda of this meeting and incorporated herein by reference thereto, as amended, with the same force and as though separate resolutions on each item were considered and adopted. Items on the Agenda have been reviewed by the Solicitor and are recommended by the administration. It was moved by Dr. Pushchak and seconded by Ms. Lichtinger to approve the minutes from the April 27, 2016 meeting as presented. Approval of Minutes 3

4 It was moved by Mr. Fynan and seconded by Mrs. Symes to amend the April 27, 2016 minutes to add the statement Due to lack of quorum under the Budget and Audit. Motion carried unanimously. It was moved by Mr. Snyder and seconded by Ms. Lichtinger the Second Reading of Policy Series 800, Operations, with the exception of 800, 803, 804, 805, 806, 810.1, 814, 815, and Policy Series 900, Community, with the exception of 913. It was moved by Mr. Snyder and seconded by Ms. Lichtinger to approve the First Reading of Policies 626, 626.1, and 827 to be in compliance with Universal Grant Guidelines. Approval Second Reading Policy Series 800 and 900 with exceptions Approval First Reading of Policies 626, 626.1, and 827 It was moved by Dr. Pushchak and seconded by Dr. Gernovich to approve the following Financial Items as presented (See Back of Secretary s Book.) A. Treasurer s for April 30, 2016 B. PNC Easy Procure Card Payments as of April 25, 2016 C. Monthly Revenue for April 2016 D. Monthly Expense for April 2016 E. Approval of Bills May 2016 Account Payable Check Listing Check # # , dated and mailed 4/22/16 Check # # , dated and mailed 4/29/16 Check # # , dated and mailed 5/6/16 Check # # , dated and mailed 5/13/16 Check # # , dated 5/25/16 4

5 ** Check # Bethesda Children s Home * Check # Perseus House It was moved by Mrs. Symes and seconded by Mr. Snyder to approve the following Transportation Items as presented. (See Back of Secretary s Book.) Transportation Items A Special Needs Drivers It was moved by Mrs. Symes and seconded by Mr. Snyder to approve the following Personnel Items as presented with the exception of G. (See Back of Secretary s Book.) Personnel Items A. Resignations/Retirements: 1. Retirement of Clarita Schoen, Part-time English as a Second Language Teacher, intent to retire at the end of the work day on June 2, Retirement of Barb Newcamp, Full-time Early Intervention Service Coordinator, intent to retire at the end of the work day on June 30, Resignation of Jeff Styborski, Supervisor of Innovative Technology Solutions, resignation effective June 3, 2016 B. Substitute List C. Job Descriptions Group 3 1. Assistant Director of Finance 2. Assistant Director of SIS-Curriculum Instruction Assessment 3. Assistant Director of SIS Federal and State Programs 4. Assistant Director of Special Education 5

6 D. Job Descriptions (New Grant Funded) 1. Lead Consultant Job Description 2. Program Supervisor of Adult Education and Summer Foods E. TaC Educational Consultant F. Organizational Chart G. Professional Growth Plan H. Employment of Personnel It was moved by Mr. Snyder and seconded by Mrs. Symes to approve the following Service Purchase Contract as presented. (See Back of Secretary s Book.) A. Abigail Matz B. Glenn Denn It was moved by Dr. Bushchak and seconded by Mrs. Lichtinger to approval the following Early Intervention Contracts as presented. (See Back of Secretary s Book.) EI Contracts It was moved by Mrs. Symes and seconded by Ms. Lichtinger to approve the English as a Second Language contracts between IU5, Fairview School District, and Fort LeBoeuf School District for as presented. ESL Contracts 6

7 It was moved by Mr. Snyder and seconded by Mrs. Symes to approve the following Leases for as presented: (See Back of Secretary s Book) Leases A. Corry Industrial Park Incubator B. Don Mills Achievement Center C. Erie County Technical School D. First Presbyterian Church of Girard E. General McLane School District F. Harbor Creek School District G. Meadville YMCA H. Bo Ngo and Dao V. Ngo I. Northwestern School District J. Saint John s Lutheran Church K. Saint Paul s Lutheran Church L. Stone Methodist Church M. Summit United Methodist Church N. Union City First United Methodist Church (June 2016) O. Union City First United Methodist Church (July/August 2016) P. Villa Maria Elementary School Q. Wattsburg Area School District It was moved by Dr. Fortin and seconded by Ms. Lichtinger to approve the following Agreements as presented. (See Back of Secretary s Book.) Agreements A. Pitney Bowes Lease Agreement B. Gartner, Inc. Service Agreement. George Joseph, Solicitor, reported that the tentative agreement with the aides had been rejected, by the union, on May 10, George Trauner thanked the Board for the opportunity to serve as President. A Nominations Committee was not officially appointed. Mr. Trauner will act as the Chairperson for the Committee and asked for volunteers to serve on the Committee. Solicitor Other Business 7

8 Susan Bartlett, Kellie Lichtinger, Dr. Thomas Fortin, and Paul Mangione volunteered to serve on the Committee. Mr. Trauner asked that anyone interested in serving in the capacity of President/Vice-President, please let him know. The next Board meeting will be held on June 22, There being no further business to come before the Board, it was moved by Dr. Fortin and seconded by Mr. Snyder that the meeting adjourn at 6:13 p.m. Adjournment Motion carried unanimously. Respectfully submitted, Cheryl Hamilton, Secretary 8