NORTHWEST TRI-COUNTY INTERMEDIATE UNIT BOARD MEETING. April 27, 2016 ~ 5:45 p.m. ~ IU Board Room - M I N U T E S -

Transcription

1 NORTHWEST TRI-COUNTY INTERMEDIATE UNIT BOARD MEETING April 27, 2016 ~ 5:45 p.m. ~ IU Board Room - M I N U T E S - The regular meeting of the Northwest Tri-County Intermediate Unit Board was called to order by Mrs. Amy Eisert, Vice-President, at 5:45 p.m. in Conference Room B of the Intermediate Unit office building in Edinboro, Pennsylvania. Present were Jeffrey Deardorf (CC); Amy Eisert (GM); Andrew Fynan (NE); Dr. Doris Gernovich (CR); Paul Mangione (WC); Dr. Andrew Pushchak (WB); Shelly Rice (NW); Laura Symes (FV); and Laura Wright (PC). Attendance Absent were Susan Bartlett (IR); Dr. Thomas Fortin (HC); Kellie Lichtinger (FL); Donna Reese (MC); Robert Snyder (GR); Thomas Spagel (EC); Jody Sperry (CN); and George Trauner (UC). Also present were Frederick Johnson, Ed.D., Executive Director, Molly Bean, Mary Eckart, Jim Gallagher, Abigail Stafford, and George Joseph, Solicitor. Other IU staff in attendance: Christie Carucci, Kellie Fisher, Jacob Hagmaier, Lori Patton, Kirk Shimshock, and Caryl Unseld. Mrs. Eisert led everyone present in the pledge to the flag. Mrs. Eisert welcomed Tracey Moore representing the Pennsylvania State Education Association. No visitors were present. Susan Bartlett arrived at 5:47 p.m. Dr. Johnson reported that he had given a presentation to the Budget and Audit/Personnel Committees regarding the tentative Aides Agreement, a potential grant opportunity, and job descriptions. Dr. Johnson also informed the Board that the PSBA Daily had announced that there will be a PlanCon webinar on May 9, 2016 at noon. Also, Cheryl Hamilton will be sending via a BoardDocs training that will be taking place next week. Mr. Fynan, Budget & Audit Committee Chair, reported that there had been a joint Budget and Audit/Personnel Committee meeting prior to the Board meeting. Discussions were held pertaining to the Intermediate Unit Budget, Architect Pledge to the Flag Recognition of PSEA Recognition of Visitors Executive Director Budget & Audit Committee

2 recommendation for the roofing project, Aides contract, and a proposed restructure of Adult Education. Dr. Doris Gernovich, Personnel Committee Chair, reported that the Personnel Committee had been involved in a joint meeting with Budget & Audit prior to the Board meeting. Dr. Gernovich informed the Board that the Joint Committee had reviewed changes in the Aides contract. The Aides contract will be presented for Board approval in May if the union ratifies the contract. A discussion was held pertaining to the Personnel Agenda items being presented to the Board. Personnel Committee Dr. Gernovich reported that several board members had attended a workshop regarding evaluation of superintendents. Dr. Gernovich will be working with Dr. Johnson to develop a new instrument for the evaluation of the Executive Director that will better fit the needs of the Board. This will need to be presented at the May Board meeting. Mr. Mangione, Policy Development Committee Chair, reported that the 900 Series of the policies, Community, does not include any grass root outreach. It was moved by Mr. Mangione and seconded by Mrs. Symes to table Policies 800, 803, 804, 805, 806, 810.1, 814, 815, and 913 for further clarifications. Policy Development Committee It was moved by Mrs. Symes and seconded by Dr. Gernovich to approve the General Resolution. Thereafter, it was moved by Mrs. Symes and seconded by Mrs. Rice to amend the General Resolution to add a motion at Item 24 (Other Business) to approve architect services in connection with the roof replacement project. The motion to amend carried unanimously. The motion to approve the General Resolution was then considered, as amended: Amendment to General Resolution Be it resolved, that the Northwest Tri-County Board of Directors approves and adopts the following items that are included in the agenda of this meeting and incorporated herein by reference thereto, as amended, with the same force and as though separate resolutions on each item were considered and adopted. Items on the Agenda have been reviewed by the Solicitor and are recommended by the administration. Rice (NW)-yes; Snyder (GR)-absent; Spagel (EC)-absent; Sperry (CN)-absent; Symes It was moved by Mrs. Symes and seconded by Mrs. Rice to approve the minutes from the March 23, 2016 meeting. Approval of Minutes 2

3 It was moved by Dr. Pushchak and seconded by Mrs. Symes that the Intermediate Unit Board of Directors acknowledge receipt and approval of the preliminary Intermediate Unit Budget by the member districts in the total amount of $56,775,966, including the General Operating Budget, Fund 010, Fund 020, School Improvement Services Budget, and Support Services Budget, requiring member district contribution in the aggregate amount of $1,012,663; and Approval of IU Budget Finally, in that the complete Intermediate Unit Budget has been approved by at least a majority of the member school districts and at least a majority of the proportionate votes of all school directors, the same be hereby approved by the Intermediate Unit Board of Directors at its meeting on April 27, 2016 so that the Intermediate Unit Budget may be filed with the Secretary of Education on or before May 1, Rice (NW)-yes; Snyder (GR)-absent; Spagel (EC)-absent; Sperry (CN)-absent; Symes It was moved by Mrs. Symes and seconded by Mrs. Rice to approve the First Reading of Policy 800 Series and Policy 900 Series as presented tabling Policies 800, 803, 804, 805, 806, 810.1, 814, 815, and 913. Approval First Reading of Policy 800 and 900 Series It was moved by Mrs. Symes and seconded by Mrs. Rice to approve the following Financial Items as presented (See Back of Secretary s Book.) A. Treasurer s for March 31, 2016 B. PNC Easy Procure Card Payments as of March 25, 2016 C. Monthly Revenue for March 2016 D. Monthly Expense for March 2016 E. Approval of Bills April 2016 Account Payable Check Listing Check # #126708, dated and mailed 3/18/16 Check # #126714, dated and mailed 3/24/16 Check # #126733, dated and mailed 4/1/16 3

4 Check # #126751, dated and mailed 4/8/16 Check # #126763, dated and mailed 4/15/16 Check # #127074, dated 4/27/16 ** Check # Bethesda Children s Home * Check # Perseus House Rice (NW)-yes; Snyder (GR)-absent; Spagel (EC)-absent; Sperry (CN)-absent; Symes Thomas Spagel arrived at 6 p.m. It was moved by Mrs. Symes and seconded by Mrs. Rice to approve the following Transportation Items as presented. (See Back of Secretary s Book.) Transportation Items A Special Needs Drivers B Transportation Contracts It was moved by Dr. Pushchak and seconded by Mrs. Symes to approve the following Personnel Items as presented. (See Back of Secretary s Book.) Personnel Items A. Resignations/Retirements: 1. Michelle Smith, Part-time Clerical in School Improvement Services, Federal and State Programs, verbal resignation on March 15, Josh Morgan, Full-time Clerical in Special Education, resignation effective April 15, Cheryl Krupinski, Full-time Autistic Support Aide, intent to retire at the end of the work day on June 3, Robin Williams, Full-time Autistic Support Aide, intent to retire at the end of the work day on June 3, Jackie Kranking, Full-time Speech Language Pathologist in Early Intervention, intent to retire at the end of the work day 4

5 on August 1, Patricia Kubeja, Part-time Early Intervention Teacher, resignation effective July 29, B. FMLA Requests: 1. Christina Marquez, Part-time Speech Language Pathologist in Early Intervention, requests FMLA leave from July 1, 2016 through August 29, Kellie Littlefield, Part-time Early Intervention Aide, requests FMLA leave from June 8, 2016 through July 22, C. Substitute List D. Job Descriptions Group 2 1. Director of Finance 2. Director of School Improvement Services Federal and State Programs 3. Director of School Improvement Services Curriculum, Instruction, and Assessment 4. Director of Innovative Technology Solutions 5. Director of Human Resources 6. Director of Special Education E. Employment of Personnel It was moved by Mrs. Rice and seconded by Mrs. Symes to grant approval of a three (3) year Agreement to Participate in the Microsoft Enrollment for Education as presented. (See Back of Secretary s Book.) 3 year Microsoft Enrollment for Education 5

6 It was moved by Mrs. Rice and seconded by Mrs. Symes to grant approval of the E-Rate Discount Program for Intra-District WAN Services for PENNCREST and Conneaut School Districts for the school year. E-Rate Discount Program It was moved by Dr. Pushchak and seconded by Mrs. Symes to approve the following Service Purchase Contract as presented. (See Back of Secretary s Book.) 1. Mangel s Bus Service, LLC, to provide meal delivery for the Summer Food Service Program, with the exception of July 4, 2016, not to exceed $17, (06/13/ /12/2016) Service Purchase Contract Motion carried unanimously by roll call vote. Bartlett (IR)-yes; Deardorf (CC)-yes; Eisert (GM)-yes; Fynan (NE)-yes; Fortin (HC)-absent; Gernovich (CR)- yes; Lichtinger (FL)-absent; Mangione (WC)-yes; Pushchak (WB)-yes; Reese (MC)-absent; Rice (NW)-yes; Snyder (GR)-absent; Spagel (EC)-yes; Sperry (CN)- absent; Symes It was moved by Mrs. Symes and seconded by Dr. Pushchak to grant approval for Brad Whitman, Supervisor of Homeless Initiative and Migrant Education, to attend the Interstate Migrant Education Council (IMEC) Membership meeting, conference dates May 18 through May 20, 2016 in Omaha, Nebraska with travel dates on May 17 and May 21, Request to Travel - Whitman It was moved by Mrs. Symes and seconded by Mrs. Rice to approve the Assurance for the Operation of Special Education Services and Programs/Quality Space for school year Assurance for the Operation of Special Education Services 6

7 It was moved by Mrs. Symes and seconded by Mrs. Rice to approve the Contract for English as a Second Language Services for the school year with Corry Area School District, General McLane School District, Harborcreek Youth Services, Iroquois School District, North East School District, Northwestern School District, Union City Area School District, and Wattsburg Area School District as presented. (See Back of Secretary s Book.) ESL Contracts It was moved by Mrs. Bartlett and seconded by Mrs. Symes to approve the Summer Food Service Program Self-Prep Meal Site Agreement as presented. (See Back of Secretary s Book.) It was moved by Mrs. Symes and seconded by Dr. Gernovich to approve the Summer Food Service Program Vended Meal Site Agreement as presented. (See Back of Secretary s Book.) It was moved by Dr. Pushchak and seconded by Mrs. Rice to approve the Pennsylvania Department of Education Form 3086 as presented. (See Back of Secretary s Book.) Summer Foods Self- Prep Site Agreement Summer Foods Vended Meal Site Agreement PDE Form 3086 George Joseph, Solicitor, reported that the Negotiating Committee had reached a tentative contract agreement with the Aides and Interpreters on March 29, The Aides and Interpreters will be meeting on May 10, 2016 to possibly ratify the contract. If the union ratifies the contract agreement Attorney Joseph will prepare a redline version of the contract for the Board. Solicitor It was moved by Mrs. Symes and seconded by Dr. Pushchak that the Intermediate Unit retain the services of Roth Marz Partnership for architectural service in the amount of $8, plus costs as specified in the proposal, contingent upon the final approval of the contract by the Solicitor. 7

8 The next Board meeting will be held on May 25, There being no further business to come before the Board, it was moved by Dr. Gernovich and seconded by Dr. Pushchak that the meeting adjourn at 6:13 p.m. Adjournment Respectfully submitted, Cheryl Hamilton, Secretary 8