JOINT WIB/CONSORTIUM BOARD MEETING AGENDA December 3, 2014

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1 JOINT WIB/CONSORTIUM BOARD MEETING AGENDA December 3, 2014 CALL TO ORDER & WELCOME Chair Samples / Chair Hutchins PLEDGE OF ALLEGIANCE/PRAYER Chair Hutchins INTRODUCTION OF NEW WIB MEMBER David Sexton, Grayson County Business INTRODUCTION OF BOARD STAFF ROLL CALL APPROVAL OF THE AGENDA (Both Boards) PUBLIC COMMENT PERIOD ACTION ITEMS (Both Boards) A. WIB Approval of Meeting Minutes October 22, 2014 Previously Distributed B. Consortium Board Approval of Meeting Minutes September 17, 2014 Previously Distributed C. One Stop Committee Report Lynn White, Chair 1. Approve one (1) year extension of current PY 14 contracts for PY 15 pending DOL guidance D. Approve appointment of the following to the WIB (Consortium Board) 1. David Hunt, Giles County Business 2. Jeff Dunnack, Wythe County Business E. Approve Amendment to the WIB/Consortium Board Agreement (Consortium Board) FISCAL AGENT REPORT A. Final PY 14 Adult/DLW Allocations EXECUTIVE SUMMARY Ronnie Martin PROGRAM OPERATORS PROPOSAL TO ENHANCE ADULT SERVICES TO OFFENDERS Adult Unobligated Funds INFORMATION ITEMS (Previously Distributed) A. One Stop Operator Report B. Final PY 13 WIA Performance C. Workforce Innovation and Opportunity Act (WIOA) Update GOODWILL ADULT WORKPLACE TOOLKIT PROJECT UPDATE APPOINTMENT OF NOMINATIONS COMMITTEE (Consortium Board) Chair Hutchins GRANTS UPDATE Marty Holliday TRAVEL REIMBURSEMENT INCLEMENT WEATHER POLICY 2015 MEETING SCHEDULES (Both Boards) ADJOURNMENT/LUNCH

2 NEW RIVER/MOUNT ROGERS WORKFORCE INVESTMENT BOARD MEETING MINUTES October 22, 2014 A meeting of the New River/Mount Rogers Workforce Investment Board was held on October 22, 2014 at the Wytheville Meeting Center. Those in attendance were as follows: Board Members Guests Martha Samples, Chair Aric Bopp Beckie Cox Linda Matthews Neil Sagebiel Betty Rowe Melinda Leland Wilma Faulkner Mary Ann Gilmer John Overton Robert Goldsmith Beverly Amburgey Ken McFadyen Robin Meadows Lee Williams Tim McVey David Wright Robert Pierce Michael Rouse Staff Michael Jennings Greg Adkins Ronnie Martin Robbie Wyrick Joan McCleary (Alternate) Beverly Burke Carol Blankenship Mike Steele (Alternate) Lynn White Martha Samples Chair called the meeting to order at 10:05 a.m. and welcomed all WIB members and guests to the meeting. Chair Samples next introduced our new member to the Board, Ms. Carol Blankenship, Bland County business representative. She welcomed her to the WIB and thanked him for his willingness to serve. The roll was then called and it was established that a quorum was present. Chair Samples next asked for a motion to approve the agenda. Mr. Goldsmith made a motion to approve the agenda as presented. Mr. Rouse seconded the motion which was approved unanimously. Next, Chair Samples asked for a motion to approve the minutes of the previous meeting which had been previously distributed to WIB members. Mr. Wright made a motion to approve the minutes. Mr. McFadyen seconded the motion which was approved unanimously. Chair Samples asked if anyone in the audience wished to address the Board during it s public comment period. Ms. Gilmer introduced members of her staff that would be serving Area 2. She introduced Lee Williams, Area Director, and Beverly Amburger, WIA Coordinator, to the Board. Chair Samples welcomed them to Area 2 and looked forward to working with them.

3 Chair Samples asked Mr. Martin to present the Fiscal Agent Report. Mr. Martin brought the members attention to the Fiscal Agent Report for the period 7/01/14 8/31/14. Mr. Martin indicated that expenditures were very good at this time and we should have sufficient program funds to meet our current demand for services through June 30, Chair Samples next asked Mr. Martin to present the Final PY 13 WIA Performance Report. Mr. Martin indicated that Area 2 exceeded ten (10) and met two (2) of the twelve (12) performance standards. The performance numbers for Area 2 exceeded those for the State. Mr. Martin gave all of the credit to our Program Operators for a job well done. Chair Samples also complimented our Program Operators for their excellent performance in PY 13. Next, since Consortium Board Chair David Hutchins was unable to attend today s WIB meeting, Chair Samples asked Mr. Martin for an update on Consortium Board activities. Mr. Martin discussed the Consortium Boards interest in using some unobligated Adult funds to fund special initiatives for our offender population in order to help eliminate or overcome obstacles and barriers to their re-entry into the workforce. Additional discussion and possibly action by both Boards will occur at the joint meeting with the Consortium Board on December 3, Additionally, on behalf of Consortium Board Chair David Hutchins, Mr. Martin encouraged all WIB members and guests to attend the Joint WIB/Consortium Board meeting to be held on December 3, 2014 with a buffet lunch to follow. Chair Samples next presented a proposed amendment to the WIB/Consortium Board Agreement for action. This amendment allows both Boards the option of filling a vacancy in the Executive Director position by promotion from within if approved by both Boards. After additional clarification by Chair Samples and Mr. Martin and after response to a staffing question raised by Mr. McFadyen, Ms. Leland made a motion to approve the amendment as presented. Mr. White seconded the motion which was unanimously approved. The Consortium Board will take action on approving this amendment during the joint meeting with the WIB on December 3, Next, One Stop Committee Chair Lynn White presented his Committee s recommendation for distribution of unobligated PY 14 Dislocated Worker program funds. Chair White discussed the recommendation and indicated that it had been approved by the One Stop Committee. This recommendation had previously been approved by the Consortium Board. Mr. White made a motion, on behalf of the One Stop Committee, to approve the funding recommendation as presented. The motion was unanimously approved with Ms. Matthews and Mr. Goldsmith abstaining. Approved funding recommendation is attached. The Dislocated Worker funding recommendation will be effective November 1, Next, Mr. Martin discussed procurement options for PY 15. One option is to extend existing contracts for one (1) additional year with a second option being to conduct a full competitive procurement process. He discussed the pros and cons of each option in light of the new Workforce Innovation and Opportunity Act (WIOA) becoming effective on July 1, Mr. Martin indicated that due to the lack of federal regulations and state policies on the new law he felt that it would be in the best interest of Area 2 to extend existing contracts for one (1) additional year. Mr. Martin has sought guidance from the State and DOL on whether an extension will be allowed under WIOA. He will update the Board as things develop.

4 Chair Samples continued with the agenda asking Mr. Martin for a report on Youth Council activities. Mr. Martin indicated that the Youth Council had been reviewing WIOA and was in favor of extending existing contracts for one (1) additional year. Next, Mr. Martin reviewed Bullet Points with Board members on the new Workforce Innovation and Opportunity Act which will become effective July 1, Mr. Martin indicated that regulations have not been written and that he would be making updates at each WIB meeting on the implementation of the new law. Chair Samples next asked Ms. Rowe to present the One Stop Operator report. Ms. Rowe presented the report highlighting the fact that the Wytheville One Stop Campus certification had been received (a framed copy was passed around the room) and highlighting the success story contained in Board members meeting packet. Ms. Rowe entertained questions from Board members to which she responded. Ms. Gilmer next presented the Goodwill Adult Workplace Toolkit Project update and responded to questions from Board members. Mr. Martin next provided an update to the Board members on current grant activities in our area. Next, Mr. Martin reviewed with Board members the legal requirements of having a Financial Disclosure Statement filed annually prior to July 1, He encouraged each Board member, who had not completed the form, to do so as soon as possible. Mr. Martin discussed the Travel Voucher that each Board member must complete and sign if they want to be reimbursed for their travel. Mr. Martin drew the members attention to the 2014 WIB meeting schedule contained in their packet, noting that the next scheduled meeting will be a joint meeting on December 3, 2014 with the Consortium Board (CLEO) beginning at 10:00 a.m. with a buffet lunch provided. With no further business to discuss the meeting was adjourned at 11:25 AM. Respectfully Submitted, Ronnie Martin Executive Director

5 PY 14 Additional Funding Distribution Recommendation DLW Program $187,757 Distribute People Inc. of Virginia $187,757

6 New River/Mount Rogers Workforce Investment Area Consortium Board MEETING MINUTES September 17, 2014 A meeting of the NR/MR WIA Consortium Board was held on September 17,2014 at Elizabeth Brown Park in Wytheville, VA. Those in attendance were as follows: Board Members David Hutchins- Chair Dan Campbell - Floyd Jay Williams Giles Bill Brown Montgomery Andy McCready Pulaski Howard Burton - Smyth Steve Willis- Wythe Catherine Brillhart Bristol City Staff Ronnie Martin Marty Holliday Beverly Burke Kimber Simmons Renee Sturgill Della Meadows Guest Martha Samples WIB Chair Lynn White WIB 1st Vice-Chair Linda Matthews - Goodwill Ind. of the Valleys Betty Rowe People, Inc Mary Ann Gilmer Goodwill Ind. of the Valleys Dorothy Owlsley - Goodwill Ind. of the Valleys Patrick O Brien VT Office of Eco. Development De Hutchins At 10:05AM, Chairman Hutchins called the meeting to order. The meeting was opened with a prayer and all present recited the Pledge of Allegiance. Chairman Hutchins asked Ms. Holliday to call the roll. A quorum was present. Mr. Martin introduced the Board's staff. Mr. Brown thanked them, on behalf of the Consortium Board and the local jurisdictions for their hard work and dedication. Mr. McCready made the motion to approve the Consent Items. Mr. Campbell seconded the motion and a called vote was taken: Bristol yes, Carroll yes, Floyd yes, Giles yes, Montgomery yes, Pulaski yes, Smyth yes, Wythe - yes Chairman Hutchins opened the floor for public comment. Ms. Gilmer introduced Dorothy Owlsley, Goodwill Industry of the Valley's Re-entry Specialist.

7 2 Chairman Hutchins asked Ms. Samples to give a WIB update. Ms. Samples thanked the staff for their hard work. She introduced Lynn White, the WIB's 1st Vice-Chair. Ms. Samples brought the Board up-to-date on WIB activities that had taken place in recent months. A brief discussion followed. Chairman Hutchins asked Mr. Martin to give an Executive Summary. Mr. Martin gave an overview of two new reports showing raw data for service levels and performance, noting that it was too early for these to have any real meaning, but that in January trends should become more apparent. After a brief discussion, he asked if the Board would like to continue to see these reports and the consensus of the members present was yes. Mr. Martin gave an overview of program activities, budget and funding issues. A brief discussion followed. Mr. Martin continued with an update on the Workforce Innovation and Opportunity Act (WIOA). He reviewed Frequently Asked Questions document that was in the member's packets, highlighting some key areas and especially noting the change in the Youth Program (moving to a 75% Older Youth expenditure requirement). A brief discussion followed. Chair Hutchins made a change to the Agenda and moved up PY 14 Adult Unobligated Funds Discussion and Action. He gave an overview of the discussions that took place at the August 27, 2014 Joint Executive Committees Meeting on the $97,432 of unobligated Adult funds and a Re-Entry Program that had been discussed. Chair Hutchins stated that this was of particular interest to the local jurisdictions due to the cost of keeping someone in the jail system. Mr. Martin explained how the funding system worked for all three funding streams and noted that the amount being discussed was not going to be available to spend until October 1, Ms. Owlsley discussed Goodwill Industry of the Valley's Re-entry Program and highlighted their "behind the wall" component. She also stated that this particular population needs an active advocate in order to gain employment. A lengthy discussion followed on the potential cost, number of participants and the intent to cover the region with the program. Mr. Campbell requested that they determine the validity of the program and bring the program back to both Boards in December for approval. Ms. Gilmer stated that they would need a letter of support for the "behind the wall" component from the various jail systems. Mr. Brown made the motion that the local elected officials get Ms. Gilmer a letter of support for the project, so that they can offer services "behind the wall." Mr. McCready seconded the motion. A called vote was taken: Bristol yes, Carroll yes, Floyd yes, Giles yes, Montgomery yes, Pulaski yes, Smyth yes, Wythe - yes Chairman Hutchins brought the members attention to the informational items in their packet. Ms. Rowe gave an overview of the One-Stop Operator report and Ms. Gilmer presented a success story, who for this month was an ex-offender.

8 Mr. Martin updated the Board on the current WIB vacancies: two business representatives from Wythe County, one business representative from Giles County and one Adult Education representative. Letters have been sent out to all sources requesting nominations to fill current WIB vacancies. Ms. Gilmer gave a brief update on the Workplace Tool Kit Project. The meeting was briefly stopped for the attendees to get their lunch. Mr. O Brien presented to the Board the final Skills Gap Analysis Report. He explained that Ms. Whitney Bonham was unable to attend due to being in another state. Mr. O'Brien thanked the Board, on behalf of Virginia Tech's Office of Economic Development, stating that it was a great learning opportunity for them to partner with the Board on this project. Ms. Holliday reminded the members that VT OED was still under contract to assist with special reports and she had access to EMSI, one of the tools VT OED had used to complete the Skills Gap Analysis, until December 31, A discussion followed on how to fund another 12 month contract. Chair Hutchins had suggested going to the jurisdictions for assistance (it would only cost each one about $750). No official action was taken. Mr. Martin gave a brief update on the NEG-OJT grant. Ms. Holliday gave a brief update on the DEI grant. Mr. Martin reminded the members about the Travel Reimbursement request form to be completed and signed if members wanted to get reimbursed for their travel to the meeting. Chairman Hutchins allowed each Member to share information about their areas. Mr. Williams noted the success of their summer work program and thanked Ms. Gilmer for her help Chairman Hutchins continued with the agenda noting that the next meeting will be a joint meeting with the WIB on December 3, 2014 at the Wytheville Meeting Center beginning at 10:00AM with a buffet lunch after the meeting. With no further business to discuss the meeting was adjourned at 12:40PM. Respectfully Submitted, 3 Marty Holliday Deputy Executive Director

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14 Agreement Between the New River/Mount Rogers Workforce Investment Consortium Board and the New River/Mount Rogers Workforce Investment Board Amendment: 1 Effective Date: December 3, 2014 The reference agreement is here by amended in compliance with provisions set forth under section Duration and Amendments of Agreement of said agreement as follows: Amended Section: Executive and Administrative Staff Amendment: After item number six (6), the following verbiage is being added as a part of this section. Note: If deemed to be in the best interest of all parties to this agreement and subject to approval by both the Consortium Board and the Workforce Investment Board, requirements set forth in steps 2 and 3 above may be waived and the Executive Director position vacancy filled by promotion from within the ranks of current Board employees. This amendment has been approved by both the Consortium Board and Workforce Investment Board and in witness whereof, the parties hereto have executed this amendment on the 3 rd day of December, New River/Mount Rogers Workforce Investment Area Consortium Board BY: David Hutchins, Chair DATE: New River/Mount Rogers Workforce Investment Board BY: Martha Samples, Chair DATE:

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17 Workforce Investment Board Treasurer s Report Report Period: 7/01/14 10/31/14 WIA Available Administration Funds $ 375,729 Obligated 316,173 Un-obligated 59,556 Expenditures $ 103,035 Board/Fiscal Agent 95,466 One Stop Operator 7,569 Balance $ 272,694 WIA Available Adult Program Funds $ 820,949 Obligated 723,517 Un-obligated 97,432 Expenditures $ 155,949 Board 15,484 Operators 140,465 Balance $ 665,000 WIA Available DLW Program Funds $ 759,964 Obligated 572,207 Un-obligated 187,757 Expenditures $ 198,531 Board 27,564 Operators 170,967 Balance $ 561,433 Page 1 of 2

18 Workforce Investment Board Treasurer s Report Report Period: 7/01/14 10/31/14 WIA Available Youth Program Funds $ 868,203 Obligated 868,203 Un-obligated 0 Expenditures $ 307,588 Board 31,435 Operators 276,153 Balance $ 560,615 Page 2 of 2

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20 Executive Summary December 3, 2014 Service Levels: Thru October 31, 2014 (1/3 of program year completed), our Program Operators have served the following: DLW 274 Adults 161 Youth 177 These service levels are the following percentage of planned PY 14 enrollments for the 2 nd quarter of the program year: Plan Actual DLW 129% of plan Adult Goodwill 86% People 97% Youth Goodwill 128% People 94% Performance: Thru October 31, 2014 (1/3 of program year completed), Program Operators have achieved the following performance levels: Attained Total Standard Exclusion* DLW Placement Rate 90% Average Wage at Placement - $12.49

21 Adults: Goodwill Industries of the Valleys Attained Total Standard Exclusion* Placement Rate 90% Average Wage at Placement - $8.94 People, Inc. of Virginia Placement Rate 89% Average Wage at Placement - $11.86 Youth: Goodwill Industries of the Valleys Placement Rate 88% Literacy/Numeracy Gains 38% 8 3 N/A Attained a Degree or Certificate 88% People Inc. of Virginia Placement Rate 90% Literacy/Numeracy Gains 93% N/A Attained a Degree or Certificate 79% Exclusions: 1. Institutionalized 2. Health/Medical or Family Care 3. Deceased 4. Reserve Forces Called to Active Duty 5. Relocated to a Mandated Program 6. Invalid or Missing Social Security Number Operator performance is in line with contract planned performance goals as well as negotiated Common Measures.

22 Financial Thru October 31, 2014 (1/3 of program year completed), our Operators have expended an average of 30% of available funds. Direct to client expenditures average 43% of total expenditures. Direct to client expenditures should increase in the following months due to the availability of full funding for Adult and DLW program activities. With new funding being obligated, expenditure levels will change on future reports. PY 14/PY 15 Funding Current PY 14 funding is sufficient to meet projected needs for services through June 30, Due to the implementation of the Workforce Innovation and Opportunity Act effective July 1, 2015, funding for PY 15 is unknown at this time. It is anticipated that funding for PY 15 under WIOA will be level based on PY 14 funding levels but specific funding amounts will not be available until the appropriation process has been completed. Recent Grant Activity Area 2 recently received the Notice of Obligation for $50,000 of Incentive Funds for our Small Learning Communities Local Coordination Proposal. This funding was effective on November 1, 2014 and will expire on April 30, The Disability Employment Initiative (DEI) grant is ongoing and progressing well. The DEI grant is funded through January 31, Area 2 is also being considered for participation in the State s recently funded DOL grant Job Driven NEG Grant. This is a two (2) year grant with an emphasis on coordination with the VCCS On Ramp Program and by utilizing On the Job Training activities.

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25 New River/Mount Rogers Workforce Investment Area Consortium Board 6580 Valley Center Drive, Suite 119 Radford, VA , (FAX) November 14, 2014 Ms. Toni Trueheart, Director of Programs New River Valley Regional Jail 108 Baker Road Dublin, VA Dear Ms. Trueheart: The New River/Mount Rogers Workforce Investment Area Consortium Board, consisting of Elected Officials from the thirteen (13) political jurisdictions comprising the New River Valley and Mount Rogers area, is very interested in increasing re-entry employment services available to the ex-offenders in our region. The Consortium Board is considering approving Workforce Investment Act funding to support the attached Just Hire One employment initiative for exoffenders proposal which will serve ex-offenders in your service area and is seeking your support in this endeavor. If you are willing to support this concept and are willing to work with project staff by way of allowing access to your facility to deliver the proposed behind the wall services as outlined in the attached proposal, I am requesting that you send me correspondence to this effect as soon as possible. Without the support of your regional jail this project will not be successful. The Consortium Board believes that increased services to our ex-offenders to assist their re-entry by way of employment initiatives is a win/win for everyone. The Consortium Board is excited about this new initiative and seeks your support in making it a reality. Should you have any questions do not hesitate to contact me. Best regards, Ronnie Martin Executive Director

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37 2015 Consortium Board Nomination Committee Committee Members Andy McCready, Chair Catherine Brillhart Dan Campbell Nominations on January 29 for the following: Chair Vice-Chair Note: The Chair and Vice-Chair cannot represent the same planning district

38 Travel Reimbursement Request I hereby certify that on I traveled to attend a meeting scheduled that same date. I am requesting travel reimbursement as follows: X $0.56/mile = $ Total Miles Reimbursement Requested Signature Date Effective 7/1/14

39 WIB/Consortium Board Inclement Weather Policy If Wytheville Community College is closed the WIB/Consortium Board meeting will be cancelled. If Wytheville Community College is on a delayed schedule, the WIB/Consortium Board meeting will be held as scheduled.

40 2015 Consortium Board Meeting Schedule January 29, 2015 March 18, 2015 May 20, 2015 July 15, 2015 September 16, 2015 December 2, 2015 (Joint with WIB) All meetings will be held on the third Wednesday of alternating months at the Wytheville Meeting Center beginning at 10:00 a.m.

41 2015 Workforce Investment Board Meeting Schedule February 25, 2015 April 22, 2015 June 24, 2015 August 26, 2015 October 28, 2015 December 2, 2015 (Joint with Elected Officials) All meetings will be held on the fourth Wednesday of alternating months at the Wytheville Meeting Center (behind Wytheville Community College) beginning at 10:00 a.m.