WDB Executive Committee. Upcoming Meetings. Committee Members. Monday, October 1, :00 to 3:00 p.m.

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1 Mission... Western Wisconsin WDB is a collaborative, interactive and coordinated network of training resources and support services that is providing and retaining a well-skilled labor force for employers in western Wisconsin. Vision... To provide a comprehensive and integrated and customer-driven and results-oriented system for workforce development that responds to the needs of the employers, job seekers, incumbent workers and youth. WDB Executive Committee Monday, October 1, :00 to 3:00 p.m. Upcoming Meetings December 3, 2018 February 4, 2019 April 1, 2019 June 3, 2019 Call in: (712) Meeting ID: RSVP your attendance to Jessie fossj@westernwdb.org Committee Members Mark Glendenning, Chair Inland Tammy Brown, Chair Elect Logistics Health, Inc. Pete Eide, Secretary/Treasurer Bethel Home and Services, Inc. Jodi Roesler, Past Chair Dairyland Power Coop Patti Balacek Western Technical College Jessica Subach Courtesy Corporation This product was created using funding from a grant from the Western Wisconsin Workforce Development Board, Inc., Wisconsin Department of Workforce Development and United States Department of Labor. Equal Opportunity Employer/Program. If you have a disability and need access to this information in an alternative format or translated to another language please contact Julie Mitchell by phone ( ), (mitchellj@westernwdb.org), or dial 711 for the Wisconsin Relay service.

2 Executive Committee Agenda Meeting Agenda Monday, October 1, :00 to 3:00 p.m. Western Wisconsin Workforce Development Center Small Conference Room Agenda Item Page(s) I. CONSENT ITEMS A. Call to Order B. Announcements and Introductions II. ORDER OF BUSINESS A. Meeting Minutes May 21, 2018; May 25, 2018 and June 29, 2018 Pages 1-5 B. Financials Handout C. Committee Reports Pages 6-11 D. Policy Revisions Handout E. PY 18 Budget Page 12 III. CLOSED SESSION Handout Pursuant to Wisconsin Statue 19.85(1)(c), the Western Wisconsin Workforce Development Board shall enter into a closed session to consider personnel matters, including compensation and performance. Motion needed to enter into closed session and a roll call for presence during closed session. IV. OPEN SESSION Motion needed to enter into open session and a roll call for presence in open session. V. CONCLUSION A. Unfinished Business B. New Business VI. ADJOURN

3 WDB Executive Committee Meeting Minutes Monday, May 21, 2018 Page 1 Acting Committee Chair: Tammy Brown Minute Scribe: Jessie Foss Meeting Attendance: See Page 2 I. CONSENT ITEMS A. Call to Order Ms. Brown called the meeting to order at 10:00 a.m. A quorum was present as indicated by roll call. B. Announcements and Introductions II. ORDER OF BUSINESS A. Meeting Minutes March 26, 2018 Motion made (Roesler/Balacek) to approve March 26, 2018 meeting minutes. Motion approved unanimously. B. Financials Ms. Jessie presented the financials as of March 31, She compared actual expenses to straight line expenses. Ms. Mitchell reported that WisCorps is on a spending plan for the remainder of its contract. As part of the spending plan, WisCorps is still providing all services through the end of the contract. Motion made (Balacek/Berg) to approve the financial report. Motion approved unanimously. C. Committee Reports Removed from agenda. No committee meetings have been held since last Executive Committee meeting. D. DWD Monitoring Exit Summary Ms. Mitchell provided an update and summary on the DWD monitoring. Ms. Mitchell reported there were several findings during the monitoring, but the majority were policy related and will easily fixed. E. Board Recruitment Ms. Mitchell announced there are three board vacancies that need to be filled. Ms. Mitchell would like to recruit someone who represents the IT, transportation and financial sectors. She would also like to focus on areas outside of La Crosse. F. Corporate Fund Development (unrestricted funds) Ms. Mitchell said she has a few ideas on building a WDB corporate fund. She said a way to begin building funds could be done through business services such as retention services and employee satisfaction surveys. G. WIOA Plan Modification The WDB submitted a four-year WIOA plan, but after two years modifications (if there are any) need to be submitted. The WDB did have two modifications associated with committee structure and by-laws. The modifications are currently out for a 30-day review and will be submitted to the state after the 30 days. H. Contract Recommendations JRM CPA contract: Ms. Mitchell presented the idea of modifying the WDB s contract with JRM CPAs. Ms. Mitchell believes WDB staff could be handling more responsibilities, which would lead to greater efficiencies. Committee members recommended Ms. Mitchell look at the current contract and come up with a modified contract. Brad Myhre contract: Ms. Mitchell said the WDB currently has a contract with Brad Myhre through June 30, 1

4 WDB Executive Committee Meeting Minutes Monday, May 21, 2018 Page to provide WDB web site updates. She recommended not renewing this contract for another year. Motion made (Balacek/Roesler) to not renew a contract with Brad Myhre to provide web site updates. Motion approved unanimously. Business services contract: Western Technical College was the only proposer and met the minimum score to contract with for services. The Technical Review Committee recommends contracting with Western Technical College for the Business Services contract. Ms. Balacek will abstain for voting on the issue, which led to a quorum not being present. A phone call meeting to vote will be held later in the week. III. IV. CONCLUSION WIOA Youth contract: WisCorps was the only proposer and met the minimum score to contract with for services. The Technical Review Committee recommends contracting with WisCorps for WIOA Youth services. Motion made (Roesler/Balacek) to contract with WisCorps for WIOA Youth services with stricter monitoring and accountability to be spelled out in the contract. Motion approved unanimously. WIOA Adult, Dislocated Worker and Rapid Response contract: Workforce Connections was the only proposer and met the minimum score to contract with for services. The Technical Review Committee recommends contracting with Workforce Connections for WIOA Adult, Dislocated Worker and Rapid Response services. Motion made (Berg/Balacek) to contract with Workforce Connections for WIOA Adult, Dislocated Worker and Rapid Response services. Motion approved unanimously. Ms. Mitchell provided an update on DOC Windows to Work Coach/Regional Re-entry Specialist position the WDB is currently recruiting to hire. The WDB has received about 13 applicants so far and has scheduled about 5 initial interviews. Ms. Brown volunteered to sit in on second-round interviews. A. Old Business B. New Business ADJOURN Meeting adjourned at 11:03 a.m. Respectfully recorded, Jessie Foss, recorder Respectfully submitted, Tammy Brown Present Not Present Others Present Tammy Brown Patti Balacek (via phone) Judy Berg Jodi Roesler Mark Glendenning Pete Eide James Hill 2 Jessie Foss, WDB Betsy Jessie, JRM CPAs (via phone) Julie Mitchell, WDB Kelly Norsten, Workforce Connections

5 WDB Executive Committee Meeting Minutes Friday, May 25, 2018 Page 1 Committee Chair: Mark Glendenning Minute Scribe: Jessie Foss Meeting Attendance: See Page 1 I. CONSENT ITEMS A. Call to Order Mr. Glendenning called the meeting to order at 8:32 a.m. A quorum was present as indicated by roll call. B. Announcements and Introductions II. III. IV. ORDER OF BUSINESS A. Business Services Technical Review Committee Recommendation Business services contract: Western Technical College was the only proposer and met the minimum score to contract for services. The Technical Review Committee recommends contracting with Western Technical College for the Business Services contract. Motion made (Berg/Eide) to contract with Western Technical College for Business Services. Motion approved unanimously. Mr. Glendenning abstained from voting due to a conflict of interest as he is the vice chair of The Upper Mississippi Manufacturing Alliance. CONCLUSION A. Old Business B. New Business ADJOURN Meeting adjourned at 8:35 a.m. Respectfully recorded, Jessie Foss, recorder Respectfully submitted, Mark Glendenning Present Not Present Others Present Judy Berg Tammy Brown Pete Eide Mark Glendenning Jodi Roesler Patti Balacek James Hill 3 Jessie Foss (WDB) Julie Mitchell (WDB)

6 WDB Executive Committee Meeting Minutes Friday, June 29, 2018 Page 1 Board Chair: Mark Glendenning Minute Scribe: Jessie Foss Meeting Attendance: See Page 1 I. CONSENT ITEMS A. Call to Order Mr. Glendenning called the meeting to order at 12:33 p.m. A quorum was present as indicated by roll call. B. Announcements and Introductions II. III. IV. ORDER OF BUSINESS A. OSO Technical Review Committee Recommendation Workforce Connections submitted the only response to the One-Stop-Operator RFP. The OSO Technical Review Committee rated the proposal with scores of 72, 68 and 72 out of 75 points. The OSO Technical Review Committee recommends contracting with Workforce Connections for OSO services for PY 18 and PY 19. Motion made (Eide/Roesler) to contract with Workforce Connections for One-Stop-Operator services for PY 18 and PY 19. Motion approved unanimously. B. WDB Committee Chair Appointments Mr. Glendenning recommended appointing Ms. Balacek as chair of the WDB Strategy Committee and Ms. Subach as chair of the WDB Operations Committee. CONCLUSION Motion made (Roesler/Berg) to appoint Ms. Balacek chair of the WDB Strategy Committee and Ms. Subach as chair of the WDB Operations Committee. Motion approved unanimously. A. Old Business B. New Business ADJOURN Meeting adjourned at 12:37 p.m. Respectfully recorded, Jessie Foss, recorder Respectfully submitted, Mark Glendenning Present Not Present Others Present Mark Glendenning (via phone) Patti Balacek (via phone) Judy Berg (via phone) Tammy Brown (via phone) Pete Eide (via phone) Jodi Roesler (via phone) Jessica Subach (via phone) 4 Jessie Foss (WDB) Julie Mitchell (WDB)

7 COMPOSITE PROPOSAL RATING SHEET PY18 OSO PROCUREMENT WORKFORCE CONNECTIONS, INC. (only proposer) Points Possible Rater 1 Rater 2 Rater 3 PROGRAM DESCRIPTION (Plans should address deliverables to be responsive) Reponses to Understanding WIOA and the Local Workforce System deep knowledge of the one stop system, shared responsibilities and services The Proposer has demonstrated effectiveness in facilitating diverse partners to reach an expected, collaborative outcome. The proposer has outlined strategies that will garner effective stakeholder The proposer has outlined methodical approach for WDB engagement that will result in actions being approved on a timely basis The proposer understands and has a proven approach to proactive continuous improvement TOTAL Recommendation: Based on scores, recommendation is to contract with Workforce Connections, Inc for OSO services for PY18-PY19. 5

8 WDB Operations Committee Meeting Minutes Thursday, September 6, 2018 Page 1 Board Chair: Jessica Subach Minute Scribe: Jessie Foss Meeting Attendance: See Page 3 I. CONSENT ITEMS A. Call to Order Ms. Subach called the meeting to order at 11 a.m. A quorum was present as indicated by roll call. B. Announcements and Introductions Roundtable introductions were made. II. ORDER OF BUSINESS A. Meeting Minutes February 15, 2018 Motion made (Grapes/Schams) to approve the February 15, 2018 meeting minutes. Motion carried unanimously. B. Priority of service C. Policy updates review/updates Removed from agenda D. DWD PY 16 monitoring report Ms. Mitchell provided an update on the DWD PY 16 monitoring report. There were 17 areas of concern related to equal opportunity; four findings and six areas of concern related to programs; 13 findings and three fiscal areas of concern; and two governance findings. Motion made (Schams/Abbot) to accept the DWD PY 16 monitoring report. Motion carried unanimously. E. WIOA PY 18 contracts Ms. Mitchell reported WIOA PY 18 contracts have been issued. Workforce Connections was extended and signed the following: One-year WIOA Adult contract ($90,000 for the first quarter) One-year WIOA Dislocated Worker contract ($100,00 for the first quarter) One-year Rapid Response for $120,000 WisCorps was extended a one-year WIOA Youth contract for $330,000, but has yet to sign the contract. III. PERFORMANCE REPORTS A. WIOA Adult, DW and Rapid Response Workforce Connections Ms. Brown provided a WIOA Adult, Dislocated Worker and Rapid Response update. She said a new report is in the process of being created to make monthly reporting easier and capture data. Workforce Connections plans on enrolling 55 this program year and securing 12 OJTs. Motion made (Abbot/Olson) to accept the WIOA Adult, Dislocated Worker and Rapid Response report. Motion carried unanimously. B. WIOA Youth WisCorps 1. 20% Work Experience Ms. Mitchell provided an update on WIOA Youth activities. She said there are some 6

9 WDB Operations Committee Meeting Minutes Thursday, September 6, 2018 Page 2 discrepancies on the current report (it is a new reporting template) that will need to be worked out. There were no new enrollments in July; WisCorps said due to contract negotiations. III. IV. Ms. Mitchell said 20% of the board s WIOA Youth allocations must be spent on work experiences (includes participant wages, time spent developign work sites and time spent supervising crews). The current Youth contract contains money from two grants. There is $90,000 remaining from the previous year s funds, which means $40,000 would need to be spent on work experiences. Ms. Mitchell said the last time she spoke with Mr. Brantner he was uncomfortable with signing a contract with $40,000 needing to be spent on work experience. Ms. Mitchell has spoken with the state on options if WisCorps was to decide not to sign the contract. Ms. Mitchell said her next approach would to offer WisCorps a contract with $35,000 needing to be spent on work experience and $5,000 from the next grant spent on work p.m. experience. Motion made (Olson/Abbott) to have Ms. Mitchell propose a contract to WisCorps outlining $35,000 must be spent on work experience from the grant ending June 30, 2018 and $64,000 plus an additional $5,000 be spent on work experience from the grant ending June 20, Motion carried unanimously. Motion made (Schams/Abbott) to accept the WIOA Youth report. Motion carried unanimously. C. DOC Windows to Work Ms. Mitchell provided an update on DOC Windows to Work programming. She said Mr. Simmons has been going through training and on boarding and has also started a cohort each in Jackson Correctional Institute and New Lisbon Correctional Institute. Motion made (Abbott/Schams) to accept the Department of Corrections Windows to Work report. Motion carried unanimously. CONCLUSION A. Old Business B. New Business ADJOURN Meeting adjourned at 12:17 Respectfully recorded, Jessie Foss, recorder Respectfully submitted, Jessica Subach 7

10 WDB Operations Committee Meeting Minutes Thursday, September 6, 2018 Page 3 Present Not Present Others Present Jessica Subach Marina Abbott Rebecca Grapes Kathleen Olson Ellen Parker Vicki Proudlock Dave Schams Mary Kessens Jeff Reichling Gina Brown Jessie Foss Julie Mitchell Kelly Norsten 8

11 WDB Strategy Meeting Minutes Monday, September 10, 2018 Page 1 Board Chair: Patti Balacek Minute Scribe: Jessie Foss Meeting Attendance: See Page 3 I. CONSENT AGENDA A. Call to Order Ms. Balacek called the meeting to order at 2 p.m. A quorum was present as indicated by roll call. B. Annoucements and Introductions Roundtable introductions were made. II. ORDER OF BUSINESS A. Meeting Minutes February 5, 2018 Motion made (Grotzke/Rodriguez) to accept the February 5, 2018 meeting minutes. Motion carried unanimously. B. Strategy Plan Review Ms. Mitchell provided updates on and led discussion surrounding the board s strategy plan. Goal 1.1: Completed Goal 1.2: In process and will be readdressed once the business services position has been filled. Goal 1.3: Will be looking at a list of new/future programs as a result of technology-inspired change. Goal 1.4: The board is collecting information and filling gaps where they occur. Goal 1.5: Outreach/involvement was a key service strategy in the WIOA Adult, Dislocated Worker and Youth RFPs. Ms. Mitchell is working on finding an minimal cost learning management system so the board can develop its own trainings. Goal 2.1: The DOC Windows to Work position was kept by the board in order to build capacity. Ms. Ms. Mitchell is having ongoing discussions with other WDA directors on effective ways of building capacity. Goal 2.2: Built into RFPs. Goal 2.3: Built into the WIOA Adult and Dislocated Worker RFP by requiring a career planner be housed on the Western campus with the intent of capturing increased enrollments. Discussion was held on the strategy plan and whether it was useful in its current form. It was decided Ms. Mitchell would send out another plan option, which would highlight what are actions steps vs. measurements. Ms. Mitchell will also highlight where the strategic plan relates to providers and contracts. C. Board Matrix Ms. Mitchell provided an update on the board make up and where it is lacking. Board demographics are still lacking in fundraising and development and is lacking representation from half of the WDA. Ms. Mitchell is still searching for representation from the IT sector. Race and ethnicity as well as age range also still need some work. D. Board Orientation Ms. Mitchell plans a new board member orientation for November. She has sent out a Doodle poll to find the best date. Once it has been scheduled, Ms. Mitchell will invite all board members and LEOS. E. New Board Members/Ad Hoc Committee Members Mr. Jeff Reichling and Mr. Jim Bowman were appointed to the board within the past two months. Ms. Mitchell spoke with Mr. Glendenning about the idea of adding ad hoc members who are experts in a variety of subject matters. It was suggested someone from a local high school be recruited. 9

12 WDB Full Board Meeting Minutes Monday, September 10, 2018 Page 2 F. Coulee Region Business Center Feasibility Study Conclusion Mr. Flogstad reported the Coulee REgion Business Center study has concluded and the final report has been received. Several ideas came from the stud including continued use of the current building, but also building a second facility for other operations. The current building could also be divided into small spaces; providing for more operations. The study will now go before the Coulee Region Business Center s executive committee. G. Sector Partnerships 1. Pipeline Development Assessment Ms. Mitchell is working on sector partnerships and collecting information on pipelines. III. IV. H. WWDA Updates Ms. Mitchell reported the WWDA is going through a restructuring process, which could mean administrative functions will once again fall to each WDA individually. The WWDA will be working on improving relationships with DWD by meeting every other month. The WWDA and DPI was awarded a Laura Bush grant (approximately $3,000 a year for three years) that will be used by each board to train librarians resources available through workforce development boards. CONCLUSION A. Old Business B. New Business It was decided standing agenda items for future meetings should include strategy review, labor market updates and K-12 updates. It was also requested a future meeting include WRTP model, report on the WISE plan and how it connects to strategic planning and an update from TUMMA. ADJOURN Meeting adjourned at 2:57 p.m. Respectfully recorded, Jessie Foss, recorder Respectfully submitted, Patti Balacek 10

13 WDB Full Board Meeting Minutes Monday, September 10, 2018 Page 3 Present Not Present Others Present Patti Balacek Amy Grotzke Greg Erickson Greg Flogstad Cheryl Gullicksrud Ed Johnson Pat Rodriguez Heather Trimborn Jim Bowman Tammy Brown Jessie Foss Julie Mitchell 11

14 SRR Srr TOTAL WIOA Q1 WIOA Q2-4 WIOA Q1 WIOA Q2-4 WIOA Q1 WIOA Q2-4 WIOA WIOA DOC DOC Annual Annual Apprentice Apprenticeshi 0 ADM ADM Adult Adult DW DW Youth - OUT Youth -In ADM SRVS ADM Srvs ADM Srvs Director 2, Hours Office Coordinator 2, , Hours DOC Coordinator 2, , BSC 2, Total Hours 8, , , total Admin Hours 2, , OPERATIONAL EXPENSES Allocated Total Staff Wages 192,400 15,316 40,128 4,792 21,000 7,680 21,520 9, ,524 38,480 4,410 2,080 1,990 21,110 Staff Fringe 62,109 5,127 13,252 1,730 7,556 2,770 7,741 3, ,182 7,696 1, ,391 DOC Participant Support Services 7,967 7,967 Staff Travel 17, , , , , ,113 Staff Development 5, , , Equipment Job Center Expenses Supplies 4, Rent 82,243 1,702 4, , ,059 7,229 1, , ,085 Telephone 5, , Postage, Printing, and Photocopying 2, , IT,Access/Tech Support/Software 3, , Advertising, Marketing, Licenses, Memberships and Fees 23,500 5,468 14, ,256-1, Insurances 3, , Board, LEO, Meeting Expenses 4,400 1,024 2, Subcontractor Expenses 1,187, , , , , ,000 25, , WCI 815, , , , , , WisCorps 330, ,000 5, Transition to a new provider 42,342 10,372 11,420-20, Fiscal Agent Expense 7,500 1,745 4, Other Youth Council Guided Fund Apprenticeship 5, Unbudgeted Remainder 6, Total Expenses 1,609,862 34,066 89,721 97, , , , ,517 28,259 7,936 71,001 9, ,712 4,493 45, , , , ,777 78,937 9, ,712 4,493 45,000 Revenue 123, , , ,777 79,000 10, ,712 4,500 45,000 12