The meeting was called to order by Vice President Mary Burke at 6 p.m.

Transcription

1 MINUTES Board of Education REGULAR Meeting February 29, 2016 MEMBERS PRESENT: Mary Burke, Michael Flores, James Howard, Ed Hughes, Dean Loumos, TJ Mertz, Anna Moffit MEMBERS ABSENT: None STUDENT REPRESENTATIVE: Anthony Chung STAFF PRESENT: Marggie Banker, Mike Barry, Jen Cheatham, Alex Fralin, Nancy Hanks, Deirdre Hargrove-Krieghoff, Mike Hertting, Lisa Kvistad, Nichelle Nichols, Dylan Pauly, Kelly Ruppel, Andrew Statz, Rachel Strauch-Nelson, Faye Hackbart Recording Secretary Board action in italics (all materials provided via BoardDocs paperless system) 1. Call to Order The meeting was called to order by Vice President Mary Burke at 6 p.m. Mary Burke recited the Vision Statement Recognition Resolution High School Research Interns Twenty-two MMSD high school students were recognized for their participation in the 2015 High School Research Internship Program. Resolution read into the record by Ed Hughes. 2. Approval of Minutes It was moved by Mary Burke and seconded by Dean Loumos to approve the minutes dated October 26, 2015; November 30, 2015; December 14, 2015; and January 25, Motion unanimously carried. 3. Public Appearances F. L. Miller: Spoke in support of MMSD considering instituting Montessori education in Madison as a way to address equity. He indicated that most comparable districts to the MMSD have public Montessori which has been effective at lowering costs, improving test scores, and resolving achievement gaps based on race, social-economic status and gender. Nicole Mondroski: Appeared as a representative of Madison Friends of Montessori. She asked that the Board consider making Isthmus Montessori a public school so that all students have access to a Montessori education. Queen Turner: Spoke on behalf of her daughter Tykia and her family. More needs to be done in the district to support African American students so at graduation they truly are ready for college and community. Students need to feel safe in school and more teachers and police officers need training and support to control student behavior so learning can occur. There were no written registrations. 4. Board President's Announcements and Reports Vice President Burke invited Board members to share district news: Michael Flores--Black History Month celebrations around the MMSD

2 T.J. Mertz--Memorial High school team wins regional championship at National Science Bowl. Dean Loumos--East High School opens Food Pantry. Anna Moffit--Remembering Zyair Nichols, a Kennedy Elementary student. Mary Burke called for a moment of silence in his memory. Michael Flores announced that La Follette and East High Schools had three qualifiers for the State Wrestling Tournament. The Cheerleading Squad from La Follette also went to the State competition. 5. Superintendent's Announcements and Reports Presentation on Racial Equity Dr. Cheatham presented a brief introduction to a video that was played on the professional development being done on racial equity across the district. The Superintendent informed the Board that it is heartening to hear that staffs in schools are building trust to dive deeper into a discussion on the subject. More work needs to be done but the Equity Project is building internal capacity so that over time MMSD staff will be able to lead the work. 6. Consent Agenda 6.1: It was moved by Mary Burke and seconded by James Howard to adopt and approve all of the motions set forth in Section 6 of the electronic agenda prepared for the February 29, 2016, Regular School Board meeting exactly as said motions are written. By voting affirmatively on this motion a Board Member expresses his or her affirmative vote on each of the motions consolidated hereby, subject to any express separations that have been made by any member of the School Board. TJ Mertz requested further discussion and follow-up on items 6.9 and Superintendent Cheatham will provide Mr. Mertz the cost of the second phase of the math implementation and where these funds appear in the budget documents. On the motion to approve all the consent items the student advisory vote was aye. Motion unanimously carried. 6.2 Requests for Diplomas 6.3 Students Seeking Approval to Work on High School Equivalency Diplomas 6.4 Requests to continue enrollment after age Shortened Day Agreement 6.6 Interim Bills 6.7 School Construction Fund Bills 6.8 Curricular Review of Learning Materials 6.9 Recommendation of Core Instructional Materials for K-5 Mathematics 6.10 Recommendation of Middle School Core Reading Resources for ELA and SLA 6.11 Core Instructional Materials for High School Health 6.12 Purchase Advanced Placement tests from The College Board for Madison College High School Equivalency Diploma (HSED) Contract Rental Strings Instrument Purchase for Grades 5-12 Rental Band Instruments Purchase for Grades Approval of RFP #3317 Fresh Fruit & Vegetable Program 6.17 Consulting Services for Long-Term Growth Study Minutes Regular Meeting Page 2 February 29, 2016

3 6.18 Request BOE Approval to Purchase Laptop Computers for the new LMC at Hamilton Middle School 6.19 Request BOE Approval to Purchase 312 HP Chrome book Laptop Computers for 13 Schools 6.20 Mechanical System Automation Maintenance Contract Districtwide 6.21 Baseball/Softball Scoreboard and Accessories 6.22 Donation from the Madison Memorial and Madison West Booster Clubs pursuant to BOE Policy # Blue Print for Prosperity Donation from the Workforce Development Board of South Central Wisconsin (WDBSCW) pursuant to BOE Policy # Approval of donation from Brava Magazine for tickets to Madison Kids Expo pursuant to BOE Policy # Grants and Donations under $10, February 2016 Human Resources Transactions Report 7. Other Items of Business Proposed to be considered under this Consent Agenda None for this meeting. 8. Any Individual Items Identified under Section 6 of the Electronic Agenda that were Separated from the Motion Consolidating the Consent Agenda Items None for this meeting. 9. Report and Action on Items that Proceeded through the Instruction Work Group: Report from Chairperson TJ Mertz for meeting held February 8, 2016: 9.1-Alternative Plan Update Presentation and update on Innovative Alternatives and its programs. Information was presented about the expansion of the programs and targeting and honoring the approach to meet the needs of students. 9.2-Pathways/Academic & Career (ACP) Update: Update on planning for Pathways which will be in high schools in Update on Academic & Career Planning which will be expanded to include grades 7 10 next year. 9.3-Community Schools The first Community Schools will be Mendota and Leopold Elementary schools and their community partners will be finalized in the coming months. 9.4-Date and Possible Agenda Items for Next Work Group Meeting Next meeting March 8, 2016 Topics Mental Health and Special Education Plan 10. Report and Action on Items that Proceeded through the Operations Work Group: Report from Chairperson Ed Hughes for meeting held February 1, 2016: MMSD Budget Development Budget development process is almost mid-way. Overall approach to the development of the budget is the need to address cuts that will be made at the school level. Many cuts will be adjustments due to enrollment declines. Cuts at the secondary level go beyond enrollment adjustments and the Board must rely on the principals to decide where those reductions will be made. Minutes Regular Meeting Page 3 February 29, 2016

4 Next meeting March 14, 2016 to discuss cuts made at the central office Discussion/Information/Follow-Up: Clarified that the proposed preliminary budget will be presented in April. Clarified that voting on amendments will happen in June. Cost of health insurance is still outstanding and will be a significant consideration. Request for data on the success of G1 schools as part of the Technology Plan Update Board Policies Review Chapters 5000 and 6000, Policy 8012, and the Contract Compliance Plan: It was moved by Ed Hughes and seconded by Mary Burke that the Board of Education approve the changes to the policies in Chapters 5000 and 6000, as well as policies 4222 and 8012, and a definition in the Preamble to the Policies and Procedures for the MMSD Board of Education, and the Contract Compliance Plan as set forth in the materials prepared for the February 29, 2016 Regular meeting, with said revisions to take effect July 1, TJ Mertz requested separation of Policies 5000, 5200, 6244 and 8012B. James Howard requested separation of Policies 5011 & Dr. Cheatham noted that Policy 5011 was removed for consideration since the Operations Work Group meeting. Anna Moffit requested separation of Policy Policy 5000 Motion made by TJ Mertz to change Policy 5000 to $20,000 for Board approval rather than $25,000 as proposed. Seconded by Dean Loumos. Policies 5000 and 6244 are very much related. Other districts have a $25,000 threshold on BOE approvals. Change to $25,000 helps projects move more quickly and reduces delays. There are emergency waivers to approvals as needed. Lower threshold provides more transparency to taxpayers. Mr. Hughes called for a vote on reducing the approval amount in Policy 5000 to $20,000 instead of $25,000 as proposed. Student advisory vote was aye. Motion carried 4-3 with Michael Flores, James Howard and Ed Hughes voting nay. Policy 6244 Motion made by TJ Mertz to change Policy 6244 to $20,000 for Board approval rather than $25,000 as proposed and the same appropriate change to the Contract Compliance Plan. Seconded by Dean Loumos. Policies are only reviewed every five years. If the $25,000 were approved, consent items would only be reduced by 5-10 percent. Minutes Regular Meeting Page 4 February 29, 2016

5 Mr. Hughes called for a vote on reducing the approval amount in Policy 6244 to $20,000 instead of $25,000 as proposed along with the corresponding change to the Contract Compliance Plan. Student advisory vote was aye. Motion carried 4-3 with Michael Flores, James Howard and Ed Hughes voting nay. Policy 5200 Motion made by TJ Mertz to include a 3-year BOE approval cycle on the Energy Program. Seconded by Dean Loumos. Good idea to have approval every three years. Consideration should be given to the staff and Board time this will require. Energy conservation is important but what detail is needed. Policy already includes language that any changes to the guidelines in the plan must be communicated to the Board. Mr. Mertz withdrew the amendment to Policy TJ Mertz then moved to amend Policy 5200 in the third paragraph, second to the last sentence: When appropriate, but at least every three years, the BOE shall be updated on any changes and progress related to the Energy Management Plan. The amendment was seconded by Dean Loumos. Mr. Hughes called for a vote on the amendment. Student advisory vote was aye and the motion passed unanimously. Policy 8012b TJ Mertz proposed an amendment to Policy 8012b, section 1b--employees and 1c visitors to include homeless as if to be included in the policy. Homeless was added to the student non-discrimination policy because it aligns with the federal McKinney-Vento Rights of Homeless Students Act. Using a shelter address on an employment application may be a barrier or the way a family member or visitor in our schools is treated must be addressed. Homeless status was considered for 8012b during the review but was not included because homelessness is not a protected class in any state or city law. Madison Equal Opportunities Commission (MEOC) does not have jurisdiction over employment matters in the district. The MEOC does have some narrow jurisdiction for public accommodation. Adding another classification to the protected categories creates another classification under 8012 for someone to file a complaint. Motion seconded by Dean Loumos. Mr. Hughes called for a vote on the motion. Student advisory vote was aye and the motion passed unanimously. Policy 5012 Mr. Howard expressed concern that since Policy 5011 was pulled from consideration, 5012 should also be pulled since they are interconnected. He indicated that more Minutes Regular Meeting Page 5 February 29, 2016

6 information needs to be heard from users so that the policy can address fairness in participation and access. Specific language was added that no student may be denied access because of ability to pay because it wasn't the intent of the value statement. For adults the original waiver indicates fees would be waived up to 50 percent and wasn't a full waiver. The substantial change included removing Free and Reduced Priced Meal status as the only indicator of inability to pay and including alternative methods to prove socioeconomic status. There may be a need for a new policy to include broader access to MSCR and facilities. Moves access to students forward in a beneficial way and provides enrichment opportunities to more students. Policy 8012 Anna Moffit made a motion to change the proposed policy on volunteers and visitors as follows: 3. The District believes that volunteers and visitors shall be able to visit District properties and functions in an environment free from harassment and discrimination. Volunteers and visitors are also expected to comply with District Policy and established school rules and procedures. Any violation of this policy is serious, and school officials shall promptly take appropriate action. Volunteers and visitors who violate this policy may be directed to leave school property and/or report to law enforcement, as appropriate. a. If a volunteer or visitor is directed to leave school property and not return due to a violation of District policy, they will be provided a written report that will outline specific conditions in which they may or may not be on school property, as well as the duration of prohibitory conditions on school property. b. In circumstances where the volunteer or visitor disagrees with the school official s decision, they may submit a written appeal with the Office of the Superintendent or his/her designee within five (5) school days of learning of the outcome. The Superintendent or his/her designee shall make a determination within 10 school days following receipt of the written appeal. If requested by the visitor or volunteer, who is appealing, the Superintendent or his/her designee shall meet with the visitor or volunteer and other interested parties prior to making a decision. The decision of the Superintendent or his/her designee shall be final. Seconded by Dean Loumos. While there have been some limitations of access to some visitors and volunteers, it has not been because of harassment or discrimination. Some limitations have been given to family members because their behavior has disrupted student learning. Minutes Regular Meeting Page 6 February 29, 2016

7 Follow-Up: Dylan Pauly will take this as direction to reconsider the Visitor Policy along with the Family Participation Policy in June to address the concerns raised in the motion. Motion was withdrawn by Anna Moffit. Mr. Hughes called for a vote on the original motion. Student advisory vote was aye and passed unanimously Date and Possible Agenda Items for Next Work Group Meeting Next meeting March 14, 2016 Topics More detailed efficiency lists and status of health insurance costs. 11. Other Reports to the Board City of Madison Education Committee Report - no meeting held, no report Student Senate At its last meeting the students were assigned to work toward their different initiatives. The next meeting will be on March MSCR Citizens' Advisory Committee Toured the new east side facility at 4620 Cottage Grove Road. Invited everyone to the open house on March 4. There was conversation on the strategic planning process Forward Planning. 12. Other Business Designation of Middle School Attendance Area for Certain Lincoln Elementary School Dual Language Immersion (DLI) Program Participants Mary Burke moved that the Board of Education designate Cherokee Middle School as the middle school for all fifth grade Dual Language Immersion (DLI) Program students continuing in the program and entering sixth grade from Lincoln Elementary School, such that all students attending the DLI program at Lincoln Elementary School at the end of fifth grade shall be entitled to enroll at Cherokee Middle School as the school in the Lincoln Elementary School DLI program s normal progression for sixth grade students, without completing an internal transfer application. Ed Hughes seconded the motion. Discussion/Follow-up: Anna Moffit requested clarification and further study on the areas in the city that have a choice or option to attend different schools. Mary Burke called for a vote on the motion. Student advisory vote was aye and it passed Petitions for Territory Attachment/Detachment Mary Burke separated the resolutions into three motions. It was moved by Mary Burke to approve the following resolution: Minutes Regular Meeting Page 7 February 29, 2016

8 Now therefore, in regard to the Petition to Alter School District Boundaries filed by Veridian and affecting the Birchwood Point neighborhood, as presented in the attachment prepared for this agenda item, pursuant to Wis. Stat. Sec , the Board of Education denies the Petition filed by the Petitioner on the bases that the requested alteration would: (1) result in a lack of school-community continuity within the neighborhood by increasing an isolated island of Middleton-Cross Plains Area School District (MCPASD) territory; (2) have a negative impact on the Madison Metropolitan School District's ("MMSD's") ability to continue to offer educational programs within the attendance area schools; (3) negate, in part, a Boundary Agreement entered into between the two affected Districts; and (4) have a negative fiscal effect on the MMSD. Seconded by Michael Flores. Student advisory vote was in the affirmative and the resolution carried unanimously. Mary Burke moved the following resolution: Now therefore, in regard to the Petition to Alter School District Boundaries filed by Princeton Club West Real Estate, LLC, and affecting parcel number , as presented in the attachment prepared for this agenda item, pursuant to Wis. Stat. Sec , the Board of Education denies the Petition filed by the Petitioner on the bases that it would have limited to no effect on the District's programs, the racial or socioeconomic makeup of the residents, it would not create a noncontiguous island of property and the fiscal impact of attachment to the MMSD would be negligible. Michael Flores seconded the motion. Student advisory vote was in the affirmative and the resolution carried unanimously. Mary Burke moved the following resolution: Now therefore, in regards to the attachment procedure initiated by the Verona Area School District (VASD) and the MMSD and affecting the Hawks Valley subdivision, as presented in the attachment prepared for this agenda item, pursuant to Wis. Stat. Sec , the Board of Education approves the attachment of the identified parcels on the bases that the requested alteration would: (1) eliminate a noncontiguous island of VASD territory; (2) eliminate the isolation of resident students ultimately residing on the parcels from their peers in the immediate surrounding area; (3) have a positive fiscal impact on the District in terms of increased per pupil revenue once the parcels are inhabited; and (4) the attachment is consistent with and required by the 1999 Boundary Agreement between the VASD and the MMSD. Mr. Hughes seconded the motion. Student advisory vote was in the affirmative and the resolution carried unanimously. 13. Adjournment It was moved by Mary Burke and seconded by James Howard to adjourn the meeting at 7:55 p.m. Motion unanimously carried. fh Minutes Regular Meeting Page 8 February 29, 2016