Madison Metropolitan School District Madison, Wisconsin

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1 Madison, Wisconsin Daniel. Nerad, Superintendent ORD OF EDUTION Minutes for December 13, 2010 WRIGHT MIDDLE SHOOL 1717 Fish Hatchery Road, Gymnasium Madison, Wisconsin I LL TO ORDER The Regular meeting of the was called to order by President Maya ole at 6:07 p.m. and she recited the mission statement. MEMERS PRESENT: MEMERS SENT: Maya ole, James Howard, Ed Hughes, Lucy Mathiak, eth Moss, Marj Passman, rlene Silveira None STUDENT REPRESENTTIVE PRESENT: Wyeth Jackson STFF PRESENT: LEGL OUNSEL PRESENT: Sue bplanalp, Jennie llen, Paul ishop, Nancy Evans, John Harper, Erik Kass, ob Nadler, Pam Nash, Dan Nerad, Tim Peterson, Ken Syke, Lisa Wachtel, Nancy Yoder, arbara Lehman Recording Secretary ttorneys Matt ell and Dylan Pauly II PPROVL OF MINUTES ppendices MMM-6-24 It was moved by Maya ole and seconded by eth Moss to approve the minutes from the Regular meeting dated November 29, Motion unanimously carried. Student Representative was absent. III PULI PPERNES (No registration form) Susan, parent, spoke to the many important ways that adger Rock Middle School would enhance the community. (No registration form) onnie, resident who lives close to the proposed adger Rock site, also supported the proposal for the middle school charter for what it offers to the neighborhood and students. (No registration form) Dorothy felt that even though an error was made with regard to cost, she wanted to see adger Rock Middle School up and running as soon as possible. She felt that students would be very interested in food and its sources. There were 32 written registrations in support of the adger Rock Middle School charter proposal. IV ORD PRESIDENT S NNOUNEMENTS ND REPORTS copy of the report is attached to the original of these minutes relative to the following topics: winter break, informational sessions on the offering of four-year-old kindergarten, MSR employment opportunities, and an upcoming Talented and Gifted learner presentation for parents.

2 Page 2 V SUPERINTENDENT S NNOUNEMENTS ND REPORTS adger Rock Middle School harter ppendix MMM-6-28: Summary report (12/9/10), budget parameters and assumptions, recommended revenue budget model, recommended grant revenue budget model, answers to oard members questions, Resilience Research enter update on the phased funding scenario (12/8/10), floor plans and construction timeline, letters of support. opies are attached to the original of these minutes.) Nan Youngerman made some overarching remarks about how adger Rock Middle School can address the needs of the neighborhood and issues like sustainability, healthy eating, the achievement gap, innovation; create positive working relationship with colleagues; create a building that includes a neighborhood center, a café, and a small market with no strings attached; create community support; and has a detailed proposal. She asked for the oard s affirmative vote for the charter school. Questions/omments Keeping the entire district in mind as the budget unknowns become known. enefit v. investment. Project-based curriculum, state-wide and national partners, union collaboration. Uncertainty of state budgets. Ms. Jamie Domini, Project oordinator for adger Rock Middle School, was asked for her input with regard to the district s future liability. She was confident that the needed money would be raised and then some. It was moved by Maya ole and seconded by Marj Passman that the detailed proposal submitted by the adger Rock Middle School be approved and that the MMSD enter into a contract, consistent with applicable oard policy and any existing or modified bargaining agreements, to establish the adger Rock Middle School as an instrumentality charter school for a period of five (5) years from July 1, 2010 until June 30, It was further moved by Maya ole and seconded by Marj Passman that, pursuant to oard of Education action to establish the adger Rock Middle School and consistent with OE Policy 10,000, the approve the following actions: 1. On or before March 1, 2011, the oard will notify the State Superintendent of Public Instruction of its intention to establish the adger Rock Middle School as an instrumentality charter school and that notification will include a description of adger Rock Middle School. 2. s soon as is practicable, but not later than pril 1, 2011, the oard will execute a contract with adger Rock Middle School to operate the charter school for a five-year period beginning with the school year. 3. The oard will collaborate with adger Rock Middle School to minimize expenditure impacts on the District budget and to maximize revenue generating opportunities including grants, state aids, and other sources resulting from the implementation and operation of the charter school. 4. The oard will collaborate with adger Rock Middle School to assist the school with its planning and preparations in order to ensure the successful implementation and operation of the school consistent with the terms of the charter (contract). Lucy Mathiak amended the motion, seconded by rlene Silveira and accepted as friendly by mover and seconder, that as soon as practicable, but not later than pril 1, 2011, the oard will execute a contract with adger Rock Middle School to operate the charter school for a five-year period beginning with the school year. Said contract shall define the District's financial obligations for each school year of the contract term and shall contain language appropriately limiting the District's financial liability to such negotiated value unless otherwise renegotiated.

3 Page 3 The adger Rock representatives were asked for their reaction to the amendment and noted that it would become a part of the next steps to negotiate the contract between the district and adger Rock Middle School. On the amendment, Student Representative Wyeth Jackson's advisory vote was aye. Motion to amend carried 6-1 with Marj Passman voting no. On the original motion, as amended, Student Representative Wyeth Jackson's advisory vote was aye. Motion unanimously carried. FOLLOW UP: None at this time. Wright Middle School harter Renewal ppendix MMM-6-12: summary report (12/2/10), a memo from Principal Evans (12/2/10), the proposed charter contract, and a recommended expenditure budget model (12/13/10). opies are attached to the original of these minutes.) Principal Nancy Evans spoke to the merits of this neighborhood school and its focus on social action. hair moved to Vice President Moss as President ole recused herself because she has a student who attends Wright Middle School. Questions/omments Small class size and capacity v. wait list. How service learning is incorporated into the curriculum. Reasons for operating as a charter; tracking what makes Wright distinctive. Serving the neighborhood; low income and students of color, parent engagement. Future flexibility and the district s Innovative ommittee. bility to renegotiate contract before the five years expire. ddition of student voice to Governing oard. vailability of Value dded data in January. It was moved by eth Moss and seconded by rlene Silveira that the Wright Middle School charter be renewed and that the MMSD authorize the administration to enter into a contract to continue James. Wright Middle School as an instrumentality charter school for a period of five (5) years from July 1, 2010 until June 30, Student Representative Wyeth Jackson's advisory vote was aye. Motion unanimously carried 6-0 with Maya ole recused. Sustainability Planning ppendix MMM-6-25: PowerPoint presentation and a list of committee members. opies are attached to the original of these minutes.) Erik Kass, ssistant Superintendent for usiness Services; Tim Peterson, urriculum and ssessment; Josie Guiney, Lincoln Elementary; Nancy Piraino, Memorial High School; and Rachel Martin, Sustain Dane; presented an overview of the work that began last spring. The ommittee will plan to educate and raise awareness about sustainability and fully develop the planning process, including a work plan, budget, timeline, and fundraising. Questions/omments Potential for extra funding. No cost to the district except for time commitment. MMSD as a leader. Umbrella under which everything operates. How children understand systems. D Planning for State of the District Presentation Recessed at 8:21 p.m. Reconvened at 8:29 p.m. Dr. Nerad announced that the report is in progress and will be presented at Wright Middle School on January 24 at 5:30 p.m.

4 Page 4 VI STNDING OMMITTEE REPORTS ND TION ON ITEMS THT PROEEDED THROUGH OMMITTEES Student chievement and Performance Monitoring 1 Report from Meeting dated December 6, 2010 Ms. Moss reported that the committee heard a presentation from staff and student on the chievement Via Individual Determination (VID) program (ppendix MMM-6-1). The committee also had an update on district assessments (ppendix MMM-6-14) and a revised Talented and Gifted (TG) Plan (ppendix MMM-6-13). Paul ishop, Interim TG oordinator, noted the changes. It was moved by eth Moss and seconded by Marj Passman to accept the revised Talented and Gifted Plan dated December 13, 2010 as identified in ppendix MMM Student Representative Wyeth Jackson's advisory vote was aye. Motion unanimously carried. 2 Date and possible agenda items for next committee meeting The next meeting date is January 3, Ms. Moss noted that dates are being worked out to hold a special board workshop on the High School Plan but the committee will take up the Education for Employment Plan on January 3 as one of its agenda items. Planning and Development 1 Report from Meeting held on December 6, 2010 Ms. Silveira reported that the committee had a presentation on the Madison Preparatory cademy for Young Men charter school proposal (ppendix MMM-6-6). There were many public speakers in support of the proposal. oard members have been submitting questions to try to get more clarification. The administration has two meetings with the representatives from Madison Prep to discuss a timeline. Once that is in place, next steps will be determined. La Follette attendance area planning continues and the committee is expecting recommendations at the January meeting. There was insufficient time to take up the last item which is the 2010 Facilities Reinvestment Proposed Planning Process. She noted that the process is straightforward and includes a timeline. It was moved by rlene Silveira and seconded by Lucy Mathiak to approve the Facilities Reinvestment Planning Process as identified in ppendix MMM-6-5. Student Representative Wyeth Jackson's advisory vote was aye. Motion unanimously carried. 2 Date and possible agenda items for next committee meeting The next meeting is set for January 10 and the agenda will include La Follette attendance area planning and a presentation on the Toki Middle School Expeditionary Learning Model and updates on the Madison Preparatory cademy proposal. Operational Support 1 Report from Meeting held on December 6, 2010 James Howard reported that the committee heard the plan for replacing Lawson with a Finance and Human Resources Enterprise Resource Package System that will also generate some savings. There was also a lengthy discussion about safety, discipline, and the Phoenix Program. Dr. Nerad noted that the administration should have responses to board questions raised at the committee meeting within the next couple days. Lastly, the committee discussed the proposed borrowing under the Qualified School onstruction onds Plan. rian rewer, the district s consultant from aird, informed the oard about the results from the bid that were summarized in this meeting s materials and noted that Moody s assigned a credit rating to the MMSD; the highest possible rating. The borrowing allows the

5 Page 5 slated projects to be completed at zero interest saving about $300,000 over ten years and at a cost of about $5,000 for the issuance. It was moved by James Howard and seconded by rlene Silveira to approve a resolution awarding the sale of $1,080,000 taxable general obligation promissory notes (qualified school construction bonds direct payment) as identified in ppendix MMM Student Representative Wyeth Jackson's advisory vote was aye. Motion unanimously carried. Mr. Howard reported that the remainder of the meeting was spent discussing the areer and Technology Education position. There were a number of questions to which feedback is expected in the Superintendent s Weekly Update about how other large districts are treating this position. survey of other large districts revealed that it is a mixed bag. It will be posted right after the first of the year along with other positions to gain some advertising economies. It was requested that the next agenda for this committee include the hiring of a Talented and Gifted oordinator position and the impact of the administrative requirement on the district s ability to recruit qualified candidates. It was moved by James Howard and seconded by Lucy Mathiak to retain the administrative position of oordinator--areer and Technical Education and not replace it with a Teacher Leader as was previously recommended in the Reorganization Plan with the additional cost to be funded by unallocated position funds. Student Representative Wyeth Jackson's advisory vote was aye. Motion unanimously carried. 2 Date and possible agenda items for next committee meeting The next meeting is scheduled for January 10, 2011 to include the TG position as an agenda item with other agenda items to be determined at a later date. D d Hoc--Five-Year udget Plan 1 Report from meeting held on December 6, 2010 Mr. Hughes reported that the committee received a presentation on the base five-year budget plan and had an opportunity to ask questions and get a general sense of what will be happening over the next five years. He indicated that the committee has completed its charge and is now ready to present to the Operational Support ommittee. E d Hoc Equity and Decision Making There was no meeting held since the last Regular meeting but Ms. Passman reported that the committee will continue to review the summarized equity data and the use of that data. The La Follette Four lock program will also be an agenda item for discussion. No meeting date has yet been scheduled. F d Hoc Hiring and Diversity No meeting was held since the last Regular meeting but Ms. Mathiak noted that there were a number of issues that came up at the last meeting relative to the oard Employment policy. The next meeting date has not yet been set. VII ITEMS HNDLED VI ONSENT GEND It was moved by Maya ole and seconded by eth Moss to approve all of the motions stated in Section VII. through and including Section VII.D of the agenda prepared for the December 13, 2010 Regular School oard meeting exactly as said motions were printed on the agenda. Student Representative Wyeth Jackson s advisory vote was aye. Motion unanimously carried.

6 Page 6 Student chievement and Performance Monitoring 1 It was moved that a student be granted a diploma of graduation based on completed requirements. Planning and Development No consent items for this month. Operational Support 1 usiness and Finance a) It was moved to authorize the payment of Interim ills covering the period November 3, 2010, through November 30, 2010, amounting to $19,408, ppendix MMM b) School uilding Fund ills (none for this period) c) It was moved that the Evaluation of Learning Materials ommittee purchasing adoptions be approved in the amount of $42, ppendix MMM d) It was moved that an award be made to Oracle in the amount of $21,600 for maintenance renewal of the Hyperion udget and Planning system for February 1, 2011 through January 31, 2012 ppendix MMM e) ognitive bilities Test (ogt) ppendix MMM-6-2 It was moved to approve a contract with Riverside Publishing in the amount of $62,000 for the administration and scoring of the ognitive bility Test (ogt) to be administered in February 2011 to all second and fifth graders with funding from Title I RR funds for year one. f) Horizon School ppendix MMM-6-22 It was moved to approve a contract with Horizon School for an amount not to exceed $34,000 and recognizing that such sum accounts for new students placed into the program by MMSD and for MMSD resident students currently enrolled in the program through the end of the school year with funding from the General Operating udget. g) It was moved to accept all grants and other donations received by the MMSD since November 29, 2010 ppendix MMM Human Resources a) It was moved to approve the Human Resources Transactions report identified in REVISED ppendix MMM-6-20, Items 1 through 80. D Other Items of usiness Proposed to be onsidered Under a onsent genda. No items were proposed. E ny Individual Items Identified within Sections VII.., VII.., VII.., or VII.D., above, that were Separated from the Motion onsolidating the onsent genda Items There were no separations.

7 Page 7 VIII OTHER REPORTS TO THE ORD ommon ouncil/ Liaison ommittee No meeting since last Regular meeting no report. The next meeting is set for January 18 at 5:30 p.m. at Doyle to talk about truancy. Student Senate Mr. Jackson reported that the Senate met three times since the last Regular oard meeting where they heard a presentation from staff and a oard member about equity, further discussed the Shadow Day logistics, a Youth Diversity Summit on Equity, and the Student Senate goals for The next meeting is January 4, Legislative Liaison Report Wisconsin ssociation of School oards (WS) Delegate ssembly Resolutions ppendix MMM-5-35 Ms. ole reported that the resolutions had been provided in the packet in order to get the oard s direction for the delegate to the state convention in January. dministration was recommending that the oard support all 18 resolutions. It was moved by Maya ole and seconded by eth Moss that the oard Delegate to the 2011 State onvention vote in the affirmative for all 18 of the Resolutions as submitted by the Wisconsin ssociation of School oards Policy and Resolutions ommittee (ppendix MMM-5-35). Student Representative Wyeth Jackson's advisory vote was aye. Motion unanimously carried. IX OTHER USINESS Old and New usiness There was no old or new business X DJOURNMENT It was moved by Lucy Mathiak and seconded by Marj Passman to adjourn the meeting at 8:58 p.m. Student Representative Wyeth Jackson s advisory vote was aye. Motion unanimously carried. Respectfully submitted, Erik Kass Secretary to the bl