WYCKOFF, NEW JERSEY. AGENDA FOR REGULAR BUSINESS MEETING June 16, 2014

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1 WYCKOFF BOARD OF EDUCATION WYCKOFF, NEW JERSEY June 16, 2014 This is a formal notification that a of the Board of Education of the Township of Wyckoff, County of Bergen, New Jersey, will be held on Monday, June 16, 2014, 7:00 P.M., at Eisenhower Middle School, 344 Calvin Court, Wyckoff, NJ AGENDA FOR REGULAR BUSINESS MEETING June 16, 2014 Alan C. Reiffe, CPA Board Secretary FORMAL ACTION WILL BE TAKEN AT THIS MEETING I. Call meeting to order at 7:00 P.M. and roll call Presiding officer s announcement regarding notification of this meeting to the public: In compliance with the Sunshine Laws of the State of New Jersey, at least 48 hours prior notice of the meeting stating time, dates, and location has been sent to The Ridgewood News, The Record, The Suburban News, The Villadom Times, Wyckoff Patch.com, The Wyckoff Library and the Township Clerk. Recognition of visitors Flag salute PRESENTATIONS 1. Update on Proposed Program Changes Richard Kuder 2. Gifted and Talented Committee Report Diane Schulthes Director of Curriculum and Instruction

2 II. COMMUNICATION ON AGENDA ITEMS When recognized by the President, please state your name and address prior to commenting on an agenda item. All meetings at which the Board transacts official business must be public (18A:10-6). As stated in Board Policy: Meetings of the Board are conducted for the purpose of carrying on the business of the schools and, therefore, are not public meetings, but meetings held in public. Therefore, once oral communication is closed by the President, no other questions or comments will be permitted until the Oral Communication portion at the end of the agenda. At that time, questions do not have to be confined to agenda items. III. BOARD PRESIDENT S REPORT IV. SUPERINTENDENT S REPORT A. Reports and Information from Superintendent and Staff 1. Superintendent s Report 2. Enrollment 3. Suspensions/HIB V. BUSINESS ADMINISTRATOR S REPORT VI. COMMITTEE REPORTS A. Reports and Information from Committee Chairs 1. Community Outreach Mr. Mamola 2. Strategic Planning Dr. Taneja 3. Policy/Legislation Committee Mr. Carolan 4. Education Committee Mrs. Bowers 5. Finance Committee Mr. Della Pietra 6. Facilities Committee Mr. Carolan 7. Personnel Committee Mrs. Martone 8. Negotiations Committee Mr. Francin 2

3 II. ACTION ITEMS A. FISCAL MANAGEMENT Motion to approve the following Fiscal Management Resolutions: 1. Minutes as follows: a. June 2, 2014 Private Executive Meeting b. June 2, To approve the bill list as follows: DATE DESCRIPTION WARRANT NO. AMOUNT 06/13/14 Payroll - Net Pay Wire Transfer 695, /13/14 Payroll - Agency Wire Transfer 428, /13/14 Payroll - FICA Wire Transfer 85, /13/14 Payroll - DCRP Wire Transfer /16/14 Bills List , BE IT RESOLVED that the Board of Education acknowledges and accepts the certification from the Board Secretary that as of month ending May 31, 2014, no line item account has encumbrances and expenditures which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23A (c)3. 4. BE IT FURTHER RESOLVED that the Wyckoff Board of Education acknowledges that it receives and accepts the report of the School Business Administrator/Board Secretary for the month ending May 31, 2014 and certifies that the report indicates that no major account or fund is over expended in violation of N.J.A.C. 6A:23A-16.10(c)4 and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. 5. BE IT RESOLVED to approve the budgetary transfers as per attached. 6. To approve the acceptance of gifts as per attached. 3

4 7. To authorize the School Business Administrator to utilize the Ed Data Consortium, GSA Contracts, and the State Contracts for the procurement of painting services, security equipment, and computer and networking equipment, respectfully. 8. To authorize the Business Administrator to issue checks between June 23, 2014 and the next upon examination and approval of the claims by a member of the Finance Committee, and retroactive approval by the Board of Education at said meeting. 9. To approve the Payroll Schedule for the school year as per attached. 10. To authorize the Business Administrator to transfer all of the interest earned in the Capital Projects Fund during the fiscal year to the Debt Service Fund for the purpose of reducing the amount needed to be raised in taxes for Debt Service payments. 11. To approve the bonding of the Business Administrator/Board Secretary and Assistant Business Administrator in an amount equal to that required of a Treasurer of School Moneys as stipulated by the State Department of Education. 12. To authorize the Business Administrator to purchase retirement gifts at a cost not to exceed $190 per person for personnel retiring on June 30, To approve the Annual Regular Tuition Rate for the school year as being equal to the total budgetary comparative per pupil cost calculation as found in the advertised per pupil cost calculations section of the User Friendly Budget. 14. To approve the pre-kindergarten tuition fee of $3, for students # and # for the school year. Moved by Seconded by Roll Call: Bowers Carolan Della Pietra Francin Mamola Martone Taneja 4

5 B. OPERATIONS AND MANAGEMENT Motion to approve the following Operations and Management Resolutions: 1. To reaffirm agenda Item VII.B.9 from the March 10, 2014 Regular Business Meeting as follows: WHEREAS, the Wyckoff Board of Education (hereinafter referred to as the Board ) advertised for bids for the Boiler Replacement at Sicomac Elementary School Project (hereinafter referred to as the Project"); and WHEREAS, on December 4, 2013, the Board received thirteen (13) bids for the Project, as reflected on the attached bid tabulation sheet; and WHEREAS, the lowest responsible bid for this Project was submitted by Pennetta Industrial Automation, LLC (hereinafter referred to as Pennetta ) with a base bid in the amount of $318,000; and WHEREAS, the bid submitted by Pennetta is responsive in all material respects and it is the Board s desire to award the contract for the Project to Pennetta. NOW, THEREFORE, BE IT RESOLVED, that the Board hereby awards the contract for the Boiler Replacement at Sicomac Elementary School to Pennetta Industrial Automation, LLC in a total contract sum of $318,000. BE IT FURTHER RESOLVED, that this award is expressly conditioned upon the contractor furnishing the requisite insurance certificate and labor and materials/performance bond as required in the project specifications, together with an AA201-Project Manning Report, an executed A-101- Standard Form of Agreement Between Owner and Contractor and A-201- General Conditions of the Contract for Construction, as prepared by the Board Attorney, within ten (10) days of the date hereof. BE IT FURTHER RESOLVED that the Board Attorney is hereby directed to draft the agreement with the successful bidder consistent with this Resolution and with the terms contained in the bid documents approved by the Board for the Project. The Board President and the Board Secretary are hereby authorized to execute such agreement and any other documents necessary to effectuate the terms of this Resolution. 5

6 2. To reaffirm agenda Item VII.B.10 from the March 10, 2014 Regular Business Meeting as follows: WHEREAS, the Wyckoff Board of Education (hereinafter referred to as the Board ) advertised for bids for the Asbestos Abatement at Sicomac Boiler Room-Phase II Project (hereinafter referred to as the Project"); and WHEREAS, on December 19, 2013, the Board received nine (9) bids for the Project, as reflected on the attached bid tabulation sheet; and WHEREAS, the lowest responsible bid for this Project was submitted by MTM Metro Corporation (hereinafter referred to as MTM Metro ) with a base bid in the amount of $27,800; and WHEREAS, the bid submitted by MTM Metro is responsive in all material respects and it is the Board s desire to award the contract for the Project to MTM Metro. NOW, THEREFORE, BE IT RESOLVED, that the Board hereby awards the contract for the Asbestos Abatement at Sicomac Boiler Room-Phase II to MTM Metro Corporation in a total contract sum of $27,800. BE IT FURTHER RESOLVED, that this award is expressly conditioned upon the contractor furnishing the requisite insurance certificate and labor and materials/performance bond as required in the project specifications, together with an AA201-Project Manning Report, an executed A-107- Standard Form of Agreement Between Owner and Contractor for a Project of Limited Scope, within ten (10) days of the date hereof. BE IT FURTHER RESOLVED that the Board Attorney is hereby directed to draft the agreement with the successful bidder consistent with this Resolution and with the terms contained in the bid documents approved by the Board for the Project. The Board President and the Board Secretary are hereby authorized to execute such agreement and any other documents necessary to effectuate the terms of this Resolution. Moved by Seconded by Roll Call: Bowers Carolan Della Pietra Francin Mamola Martone Taneja 6

7 C. PERSONNEL Motion to approve the following Personnel Resolutions: The Superintendent s recommendation in regard to personnel matters: 1. To approve the resignation of Michelle Moat, Playground Aide, Sicomac School, effective June 30, To approve the resignation of Lucy Talamini, Special Education Aide, Sicomac School, effective June 30, To approve the resignation of Kristina Nienhouse, Special Education Aide, Coolidge School, effective June 30, To approve the resignation of Brianne Donohue, Special Education Aide, effective June 30, To approve the resignation of Jennifer Pellegrini, Special Education Aide, effective June 30, To approve the resignation of Courtney Cagney, Special Education Aide, Lincoln School, effective June 30, To approve the appointment of Monica Sangiorgi, Grade 1 Teacher, Coolidge School, BA Step 2, $49,294 pending new settlement agreement, effective September 1, 2014 through June 30, To approve the appointment of Nicole Priestner, Grade 8 Language Arts Teacher, Eisenhower Middle School, MA Step 6, $56,853 pending new settlement agreement, effective September 1, 2014 through June 30, To approve the appointment of Kristina Nienhouse, Grade 4 Leave Replacement Teacher, Coolidge School, BA Step 1, $48,782 pro-rated, pending new settlement agreement, with an approximate start date of September 1, 2014 through an approximate end date of January 15, To approve the appointment of Mallory Dana, Grade 5 Teacher, Lincoln School, MA Step 2, $54,294 pending new settlement agreement, effective September 1, 2014 through June 30,

8 11. To approve the appointment of Daniel Dodd, Physical Education Teacher, Washington School, BA Step 2, $49,294 pending new settlement agreement, effective September 1, 2014 through June 30, To approve the appointment of Faiz Mohammed, District Maintenance Mechanic, at an annual salary of $50,000, effective July 1, 2014 through June 30, 2015 pending clearance of required documents. 13. To approve the appointment of Beth Lindner-Bickerstaffe, Leave Replacement Grade 3 Teacher, Lincoln School, BA Step 1, $48,782 prorated, pending new settlement agreement, with an approximate start date of September 1, 2014 through an approximate end date of June 30, To approve the appointment of Brianne Donohue, Leave Replacement Grade 4 Teacher, Washington School, BA Step 1, $48,782 pro-rated, pending new settlement agreement, with an approximate start date of September 1, 2014 through an approximate end date of June 30, To approve the appointment of Ashlen Pagano, Leave Replacement Grade 2 Teacher, Washington School, BA Step 1 $48,782 pro-rated, pending new settlement agreement, with an approximate start date of September 26, 2014 through an approximate end date of March 2, To approve the appointment of Brittany Storms, Leave Replacement Grade 2 Teacher, Washington School, BA Step 1, $48,782 pro-rated, pending new settlement agreement, with an approximate start date of September 8, 2014 through an approximate end date of January 2, To approve the appointment of Lauren Griffith, Grade 2 Teacher, Coolidge School, BA Step 1, $48,782 pending new settlement agreement, effective September 1, 2014 through June 30, To approve the appointment of Matthew Jenisch, Leave Replacement Grade 5 Teacher, Coolidge School, BA Step 1, $48,782 pro-rated, pending new settlement agreement, with an approximate effective date of September 1, 2014 through an approximate end date of December 1, To approve the appointment of Nicole Feery, Resource Room Teacher, Eisenhower Middle School, MA Step 2, $54,294 pending new settlement agreement, effective September 1, 2014 through June 30, To approve the reassignment of Nicole Kenney from Grade 5 Teacher, Lincoln School to K-5 Instructional Coach, Coolidge School, MA Step 5, $55,830 pending new settlement agreement, effective September 1, 2014 through June 30,

9 21. To approve the reassignment of Jessica Lacasse from Grade 2 Teacher, Sicomac School to K-5 Instructional Coach, Lincoln School, MA +30 Step 6, $61,853 pending new settlement agreement, effective September 1, 2014 through June 30, To approve the reassignment of Stacey Linzenbold from Grade 3 Teacher, Sicomac School to K-5 Instructional Coach, Washington School, MA Step 11, $62,893 pending new settlement agreement, effective September 1, 2014 through June 30, To approve the reassignment of Grace White from Supervisor of Elementary Education to K-5 Instructional Coach, Sicomac School, MA +60, Step 15 $97,331 plus longevity in the amount of $3,200 pending new settlement agreement, effective September 1, 2014 through June 30, To approve the reassignment of Christine Fuller, from District Literacy Coach to Grade 7 Language Arts Teacher, Eisenhower Middle School, MA + 30, Step 15 $95,831 plus longevity in the amount of $2,100 pending new settlement agreement, effective September 1, 2014 through June 30, To approve the renewals of the following Kindergarten Aides for the school year: NAME Nicole Albert Donna Balestra Denise Capparelli-Vicente Deborah Diaz Jennifer Pellegrini Mary Beth Perry Andrea Sala Roberta Vietri PART TIME POSITION Kindergarten Aide Kindergarten Aide Kindergarten Aide Kindergarten Aide Kindergarten Aide Kindergarten Aide Kindergarten Aide Kindergarten Aide 26. To approve the appointment of the following 2014 Summer School Staff: NAME POSITION SALARY June Weissman Director - Excela Program $ 6,175 June Weissman Director - Social Club 1,225 Nancy Williams Nurse - Excela Program 3,100 Nancy Williams Nurse - Social Club 1,400 Nancy Allen Teacher - Excela Program 3 Sections $775/session Kristen Caputo Teacher - Excela Program 2 Sections $775/session Jessica DeBlasio Teacher - Excela Program 2 Sections $775/session Jennifer Loverde Teacher - Excela Program 2 Sections $775/session 9

10 Kimberly Simon Teacher - Excela Program 2 Sections $775/session Adam Wirjosemito Teacher - Excela Program 1 Section $775/session Sibley Ruggles Teacher - Social Club 140 hours $46.50/hour Beth Lancelotti Teacher - Social Club 140 hours $46.50/hour Kevin Reilly Teacher - Social Club 12 hours $46.50/hour Jeff Jernee Teacher - Social Club 8 hours $46.50/hour Courtney Cagney Teacher - Social Club 8 hours $19.25/hour Kimberly Deloreto Teacher - Social Club 12 hours $19.25/hour Donna Balestra Teacher - Social Club 10 hours $24.50/hour Karen Riley Teacher - Social Club 40 hours $21.79/hour 27. To approve the parental leave of absence for Staff Member #5144 with an approximate start date of September 26, 2014 through an approximate end date of March 2, To approve the Family Medical Leave of Absence (FMLA) for Staff Member #4819 with an approximate start date of May 29, 2014 through an approximate end date of June 30, To approve the additional teaching assignment for Jennifer Loverde, Math Teacher, Eisenhower Middle School, to teach an Algebra II Honors class prior to the start of school, at a rate of.2 times the minimum salary of the column on which she is placed, $53,782 x.2 = $10,756 pending new settlement agreement for the school year. 30. To approve the additional hours at her hourly rate for Karren Baldessare to provide home ABA Instruction during the month of August for Student # for 30 minutes, 2 times per week for 4 weeks. 31. To appoint John Doller as the Right-To-Know Coordinator for the school year. 32. To approve the 2% salary increases for the Non-Affiliated Staff and Administrative Staff Members for the school year as per attached. 33. To approve the salary increases for the school year for the Part Time Hourly Employees as per attached. 34. To approve the Hourly, Daily and Summer Stipend Rates for the school year as per attached. 10

11 35. To approve the second reading and adoption of the following revised job descriptions as per attached: Reading Specialist Math Specialist 36. To approve the revised Substitute List for the remainder of the school year as per attached. 37. To approve the Field Placements and Student Teacher Assignments for the school year as per attached. 38. To approve the Holiday Schedule for the Wyckoff Administrators Association as per attached. 39. To approve the Holiday Schedule for 12 Month Personnel as per attached. 40. To authorize the Superintendent to emergent hire personnel between June 17, 2014 and July 21, 2014 upon advising a majority of the Personnel Committee, retroactive approval to be confirmed at the July 21, Moved by Seconded by Roll Call: Bowers Carolan Della Pietra Francin Mamola Martone Taneja D. INSTRUCTION AND PROGRAM Motion to approve the following Instruction and Program Resolutions: 1. To approve the costs associated with the out-of-district placements as per attached. 2. To approve the Bilingual/ESL/ELS Three-Year Program Plans for the period as per attached. 3. WHEREAS, the Board of Education finds that the professional consulting services provided by William Jackson are being provided in an effective and efficient manner; and 11

12 WHEREAS, the Board of Education is desirous of extending the terms and conditions of the original Contract between William Jackson and the Board of Education, entered into as of August 21, 2012; and WHEREAS, N.J.S.A. 18A:18A-42 permits multiyear contracts; now THEREFORE, BE IT RESOLVED, to extend said contract for a period of one year through June 30, 2015; and BE IT FURTHER RESOLVED, that William Jackson will engage elementary teachers in the study and implementation of Math in Focus/Singapore math up to a maximum total of 55 days during the school year; and BE IT FURTHER RESOLVED, that the fee shall remain at the rate of $1,500 per day. 4. To approve the hiring of BC Baldwin & Associates, LLC for the purpose of providing four days of science-based curriculum workshops during the summer of 2014 at a cost of $1,250 per day. 5. To approve the 2014 Summer Reading Lists for Grades K 8 as per attached. 6. WHEREAS, The Forum School is a non-profit approved private school for Students with disabilities; and WHEREAS, The Board of Education of the School District of Wyckoff (the District ) has contracted to send to the Forum School certain students with disabilities who reside in the District; and WHEREAS, The Forum School does not charge any of its students for meals; NOW, THEREFORE, IT IS HEREBY RESOLVED, that the Board of Education of the District does not require The Forum School to charge students for reduced and/or paid meals in accordance with the income eligibility criteria established by the Child Nutrition Program as administered by New Jersey Department of Agriculture; and it is FURTHER RESOLVED, that the Board of Education of the District understands and acknowledges that the foregoing actions do not increase the contracted tuition rate for students with disabilities sent by the District to The Forum School. 12

13 Moved by Seconded by Roll Call: Bowers Carolan Della Pietra Francin Mamola Martone Taneja E. GOVERNANCE Motion to approve the following Policy/Communications/Legislation Resolutions: 1. To approve in accordance with Board Policies #0147, #3440 and #4440, reimbursement for travel and related expenses as per attached, where such travel and related expenses have been previously reviewed by the building principal/supervisor, and the chief school administrator has determined that such travel and related expenses promotes the delivery of instruction or furthers the efficient operation of the school district and is fiscally prudent as per attached. 2. To approve the reading/adoption of the attached Wyckoff Township Board of Education Policies and Regulations. 3. To affirm the Superintendent s recommendation regarding the HIB Case File # Moved by Seconded by Roll Call: Bowers Carolan Della Pietra Francin Mamola Martone Taneja VIII. IX. COMMUNICATION FROM PUBLIC NEW BUSINESS X. ADVANCE PLANNING A. Future Meeting Dates: Work Session/ (if necessary) Monday, July 21, 2014, 7:00 PM, Wyckoff Board of Education Office, 241 Morse Avenue, Wyckoff, New Jersey

14 Monday, August 25, 2014, 7:00 PM, Wyckoff Board of Education Office, 241 Morse Avenue, Wyckoff, New Jersey XI. ADJOURNMENT 14

15 June 16, 2014 To approve in accordance with Board Policies #0147, #3440 and #4440, reimbursement for travel and related expenses as per attached, where such travel and related expenses have been previously reviewed by the building principal/supervisor, and the chief school administrator has determined that such travel and related expenses promotes the delivery of instruction or furthers the efficient operation of the school district and is fiscally prudent. Employee Name Conference Name Date(s) of Meeting Expenses Chris Della Pietra NJSBA Spring Law Forum 6/18/14 Travel, Registration Fees Grace White Jessica Lacasse Stacey Linzenbold East West Math in Focus Summer Institute East West Math in Focus Summer Institute East West Math in Focus Summer Institute 8/25/14 8/26/14 Travel, Registration Fees 8/25/14 8/26/14 Travel, Registration Fees 8/25/14 8/26/14 Registration Fees 15

16 Policies Reviewed by Board of Education June 16, 2014 Policy # Reg # Title 1 st Reading 2 nd Reading Adoption BYLAWS 0141 Board Member Number and Term 0143 Board Member Election and Appointment 1000 SERIES ADMINISTRATION 1240 Evaluation of Superintendent 1581 Victim of Domestic or Sexual Violence Leave 3000 SERIES TEACHING STAFF MEMBERS 3125 Employment of Teaching Staff Members 3142 Nonrenewal of Nontenured Teaching Staff Member 3144 Certification of Tenure Charges 3221 Evaluation of Teachers 3221 Evaluation of Teachers 3222 Evaluation of Teaching Staff Members, Excluding Teachers and Administrators 3222 Evaluation of Teaching Staff Members, Excluding Teachers and Administrators 16

17 3223 Evaluations of Administrators, Excluding Principals, Vice Principals, and Assistant Principals 3223 Evaluations of Administrators, Excluding Principals, Vice Principals, and Assistant Principals 3224 Evaluation of Principals, Vice Principals, and Assistant Principals 3224 Evaluation of Principals, Vice Principals, and Assistant Principals 3230 Outside Activities 3240 Professional Development for Teachers and School Leaders 3240 Professional Development for Teachers and School Leaders 4000 SERIES SUPPORT STAFF MEMBERS 4125 Employment of Support Staff Members 4230 Outside Activities 5000 SERIES PUPILS 5120 Assignment of Pupils June 2, 2014 June 16, 2014 June 16,