WYCKOFF SCHOOL DISTRICT. AGENDA FOR SPECIAL MEETING April 9, 2018

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1 WYCKOFF SCHOOL DISTRICT 241 MORSE AVENUE WYCKOFF, NEW JERSEY April 6, 2018 This is a formal notification that a Special Meeting of the Board of Education of the Township of Wyckoff, County of Bergen, New Jersey, will be held on Monday,, 8:00 am, at the Board of Education Office, 241 Morse Avenue, Wyckoff, New Jersey Patricia Salvati, C.P.A. Board Secretary AGENDA FOR SPECIAL MEETING FORMAL ACTION WILL BE TAKEN AT THIS MEETING I. Call meeting to order at 8:00 am and roll call Presiding officer s announcement regarding notification of this meeting to the public: In compliance with the Sunshine Laws of the State of New Jersey, at least 48 hours prior notice of the meeting stating time, dates, and location has been sent to The Ridgewood News, The Record, The Suburban News, Wyckoff Patch.com, The Wyckoff Library and the Township Clerk. A. Recognition of Visitors B. Flag Salute II. COMMUNICATION ON AGENDA ITEMS When recognized by the President, please state your name and address prior to commenting on an agenda item.

2 All meetings at which the Board transacts official business must be public (18A:10-6). As stated in Board Policy: Meetings of the Board are conducted for the purpose of carrying on the business of the schools and, therefore, are not public meetings, but meetings held in public. Therefore, once oral communication is closed by the President, no other questions or comments will be permitted until the Oral Communication portion at the end of the agenda. At that time, questions do not have to be confined to agenda items. III. ACTION ITEMS A. OPERATIONS AND MANAGEMENT Motion to approve the following Operations and Management Resolutions: 1. REFUSE/GARBAGE REMOVAL SERVICES WHEREAS, the Wyckoff Board of Education ( Board ) advertised for bids for Refuse/Garbage Removal Services ( Services ); and WHEREAS, on March 22, 2018, the Board received one (1) bid from Gaeta Recycling Co., Inc., ( Gaeta ) in a total contract amount of $132,500 for Refuse/Garbage Removal Services at all locations, representing an annual price of $43,000 for the school year, $44,500 for the school year, and $45,000 for the school year; and WHEREAS, the bid submitted by Gaeta is responsive in all material respects and the Board is desirous of awarding the contract for the Services to Gaeta. NOW, THEREFORE, BE IT RESOLVED that the Board hereby awards the contract for the Refuse/Garbage Removal Services to Gaeta Recycling Co., Inc., in a total contract amount of $132,500, representing an annual price of $43,000 for the school year, $44,500 for the school year, and $45,000 for the school year. contractor furnishing the requisite insurance certificate and performance bond as required in the specifications, together with an executed 2

3 agreement, as prepared by the Board Attorney, within ten (10) days of the date hereof. BE IT FURTHER RESOLVED that the Board President and the Board Secretary are hereby authorized to execute such agreement and any other documents necessary to effectuate the terms of this Resolution. 2. LANDSCAPE AND LAWN MAINTENANCE SERVICE WHEREAS, the Wyckoff Board of Education (the "Board") advertised for bids for Landscape/Lawn Maintenance Services for the Wyckoff School District (the "Services"); and WHEREAS, on March 22, 2018, the Board received three bids for the Services; and WHEREAS, North Jersey Landcare Services, submitted the lowest bid, with a bid in the amount of $40,285 for each of the and school years, together with unit prices for cinch bug control in the amount of $2,840, fertilizer in the amount of $2,840, fungus control in the amount of $5,300, grub control in the amount of $2,840, weed control in the amount of $2,230, spot seeding in the amount of $2,275, emergent crab grass control in the amount of $1,170; lime in the amount of $3,350 per application for all locations and tree trimming in the amount of $ per hour per location; and WHEREAS, the bid submitted by North Jersey Landcare Services conforms in all material respects to the bid specifications and it is the Board s desire to award the bid to Land Care. NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 1. The Board hereby awards the bid for Landscape/Lawn Maintenance Services to North Jersey Land Care Services, LLC in a total contract sum of $80,570, exclusive of unit prices, which may increase the contract sum, in the Board s discretion. contractor furnishing the requisite insurance certificate and performance bond as required in the specifications, together with an executed agreement, as prepared by the Board Attorney, within ten (10) days of the date hereof. 3

4 BE IT FURTHER RESOLVED that the Board President and the Board Secretary are hereby authorized to execute such agreement and any other documents necessary to effectuate the terms of this Resolution. 3. WHEREAS, the Wyckoff Board of Education ( Board ) advertised for bids for the HVAC Upgrade Project at Abraham Lincoln Elementary School ( Project ); and WHEREAS, on March 27, 2018, the Board opened bids for the Project; and WHEREAS, Burlew Mechanical, LLC, submitted the lowest bid with a base bid price of $289,100, together with Alternate No. 1, in the amount of $409,000, for a total contract sum of $698,100; and WHEREAS, the bid submitted by Burlew Mechanical is responsive in all material respects, and it is the Board s desire to award the Project to Burlew Mechanical. NOW, THEREFORE, BE IT RESOLVED that the contract for the Project is hereby awarded to Burlew Mechanical for a total contract sum of $698,100. successful vendor furnishing executed contract documents as included in the bid specifications, and modified by the Board Attorney, together with the requisite insurance certificate and bonds in accordance with the terms of the specifications. BE IT FURTHER RESOLVED that the Board President and the School Business Administrator/Board Secretary are hereby authorized to execute any and all documents necessary to effectuate this Resolution. 4. WHEREAS, the Wyckoff Board of Education ( Board ) advertised for bids for the Air Conditioning Upgrade Project at Calvin Coolidge Elementary School ( Project ); and WHEREAS, on March 27, 2018, the Board opened bids for the Project; and WHEREAS, Teo Technologies, Inc., submitted the lowest bid with a base bid price of $279,000; and WHEREAS, the bid submitted by Teo Technologies is responsive in all material respects, and it is the Board s desire to award the Project to Teo Technologies. 4

5 NOW, THEREFORE, BE IT RESOLVED that the contract for the Project is hereby awarded to Teo Technologies for a total contract sum of $279,000. successful vendor furnishing executed contract documents as included in the bid specifications, and modified by the Board Attorney, together with the requisite insurance certificate and bonds in accordance with the terms of the specifications. BE IT FURTHER RESOLVED that the Board President and the School Business Administrator/Board Secretary are hereby authorized to execute any and all documents necessary to effectuate this Resolution. Moved by Seconded by Roll Call: Della Pietra Farcy Martone McHugh Murtha Nico Francin B. PERSONNEL Motion to approve the following Personnel Resolutions: The Superintendent s recommendation in regard to personnel matters: 1. To approve the Voluntary Resignation Agreement with Staff Member #4489 that is on file in the Board of Education Office. Moved by Seconded by Roll Call: Della Pietra Farcy Martone McHugh Murtha Nico Francin VII. COMMUNICATION FROM PUBLIC VIII. NEW BUSINESS ITEMS 5

6 IX. ADVANCE PLANNING X. ADJOURNMENT All Work Sessions and Regular Business Meetings are held at Eisenhower Middle School, 344 Calvin Court, Wyckoff, New Jersey unless otherwise noted. Future Meeting Dates: 1. April 30, 2018 Work 6:30 pm Regular Business 7:00 pm Future Agenda Items: a. Ethics Training at 6:30 pm 6