AGENDA. 1. Discussion and possible action on the approval of the Minutes from the June 6, 2018 Board Meeting SHAW

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1 NOTICE OF MEETING OF THE The Buda Economic Development Corporation Thursday, July 5, 2018 at 5:30PM Cabela s Conference Room S. IH 35 Frontage Road, Buda, TX The Buda Economic Development Corporation will hold a regular scheduled board meeting at 5:30PM, Thursday, July 5, 2018 at Cabela s Conference Room, S. IH 35 Frontage Road, Buda, Texas. A. CALL TO ORDER AGENDA B. ROLL CALL C. PUBLIC COMMENTS At this time, comments will be taken from the audience on non-agenda related topics for a length of time not to exceed three minutes per person. To address the EDC Board, please submit a Citizen s Comment Form to the Sr. Executive Assistant prior to the state of the meeting. No action may be taken by the EDC Board during Public Comments. D. GENERAL AGENDA ITEMS 1. Discussion and possible action on the approval of the Minutes from the June 6, 2018 Board Meeting SHAW 2. Discussion and possible action on the May 2018 Treasurer s Report SHAW 3. Discussion and possible action regarding Small Business Permit Application for Good Carma Automotive SHAW 4. Update and possible action regarding amending the Budget to include $15,000 for Holiday Decorations MILLER E. EXECUTIVE SESSION 1. The Buda Economic Development Corporation Board of Directors will meet in a closed/executive session pursuant to the Texas Government Code, Chapter 551, to discuss the following: Section Deliberation regarding economic development negotiations: a. to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations. b. To deliberate the offer of a financial or other incentive to a business prospect.

2 2. The Buda Economic Development Corporation Board of Directors will reconvene into open session to discuss, consider, and/or take any action necessary related to the executive session, and/or related items. F. UPDATES 1. Buda EDC Staff Report MILLER & SHAW Prospect Update Downtown Activities Update on Existing Buildings and Sites EDC Activities Update 2. Buda EDC Board President Report Update on EDC Activities Update on EDC Projects 3. Report on City Activities Update on City of Buda Activities including: Capital Improvements Projects, Road Projects, Finance, Grants, Tourism, Events, Park & Recreation, Legislative, Library, Development Projects 4. Report on Chamber of Commerce Activities G. FUTURE AGENDA ITEMS H. ADJOURNMENT Attendance by Other Elected or Appointed Officials: It is anticipated that members of other governmental bodies, and/or city boards, commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the body, board, commission and/or committee. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a possible meeting of the other body, board, commission and/or committee, whose members may be in attendance, if such numbers constitute a quorum. The members of the boards, commissions and/or committees may be permitted to participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for on an agenda for that body, board, commission or committee subject to the Texas Open Meetings Act. The Buda Economic Development Corporation reserves the right to adjourn into Executive Session at any time regarding any issue on this agenda for which it is legally permissible. The meeting venue is wheelchair accessible and accessible parking spaces are available. Requests for accommodations must be made 48 hours prior to the meeting. Please contact the Operations and Finance Administrator at for information or assistance. I, the undersigned authority, do hereby certify that the above Notice of Meeting of the Governing Body of the Buda Economic Development Corporation was posted on the door of the Buda Economic Development Corporation and Buda City Hall, which is readily accessible to the public at all time, by 5:00 p.m. on Friday, June 29, Mandy Shaw, Operations & Finance Administrator, Buda EDC

3 City of Buda 4B Corporation Minutes June 6, 2018 A. CALL TO ORDER President Montoya called the meeting to order at 5:32 p.m. B. ROLL CALL Buda EDC Executive Director certified a quorum with the following Board Members present: President Jose Montoya Vice President Jim Lewis Secretary Joy Hart Treasurer John Hatch Board Member Eileen Altmiller Board Member Tia Pair Board Member Jeremy De Alcala C. PUBLIC COMMENTS None D. GENERAL AGENDA ITEMS 1. DELIBERATION AND POSSIBLE ACTION ON THE APPROVAL OF THE MINUTES FROM THE MAY 2, 2018 BOARD MEETING RESOLVED, that the Board approve the Minutes from the May 2, 2018 Board Meeting with minor corrections. Motion by Director Lewis, seconded by Director Altmiller. Motion passes DELIBERATION AND POSSIBLE ACTION ON THE APPROVAL OF THE APRIL 2018 TREASURER S REPORT RESOLVED, that the Board approve Treasurer s Report showing total current assets of $4,400, as of April 30, Motion by Director Hart, seconded by Director Lewis. Motion passes DISCUSSION AND POSSIBLE ACTION REGARDING SMALL BUSINESS PERMIT APPLICATION FOR DRIFTWOOD DIESEL RESOLVED, that the Board approve the Small Business Permit Application for Driftwood Diesel in the amount of $2, Motion by Director Hatch, seconded by Director Altmiller. Motion passes DISCUSSION AND POSSIBLE ACTION TO ESTABLISH A BUDGET COMMITTEE FOR FY RESOLVED, that the Board approve a motion to appoint Treasurer Hatch, President Montoya, and Director Altmiller to the FY Budget Committee. Motion by Director Hart, seconded by Direct De Alcala. Motion passes

4 5. DISCUSSION AND POSSIBLE ACTION REGARDING APPROVING THE JOB DESCRIPTION FOR THE RETAIL/MARKETING COORDINATOR POSITION AND CREATING AN INTERVIEWCOMMITTEE RESOLVED, that the Board approve the Job Description as presented and appoint Director De Alcala and President Montoya to the Interview Committee. Motion by Director Lewis, seconded by Director Altmiller. Motion passes DISCUSSION AND POSSIBLE ACTION REGARDING THE JULY 2018 MEETING DATE AND LOCATION RESOLVED, that the Board approve moving the July meeting date to July 5, 2018 at 5:30pm at Cabela s. Motion by Director De Alcala, seconded by Director Hatch. Motion passes DISCUSSION AND POSSIBLE ACTION REGARDING HOLIDAY DECORATIONS FOR THE NEW OFFICE AND/OR BUDA TRAIL OF LIGHTS DISPLAY RESOLVED, that the Board approve a motion to create a committee for Holiday Decorations to be used for any purposes with a budget not to exceed $15,000 and committee will bring recommendations back to the Board during the July 2018 meeting. The committee will consist of Director Pair, Director De Alcala, and Director Hart. Motion by Director Hatch, seconded by Director Pair. Motion passes E. EXECUTIVE SESSION The Board went into Executive Session from 6:13 pm to 6:45 pm to discuss economic development negotiations with other prospects. a. RESOLVED, that the Board approve the RFP Proposal as presented. Motion by Director Hatch, seconded by Director Pair. Motion passes b. RESOLVED, that the Board approve the Performance Agreement as presented for Project ACE. Motion by Director De Alcala, seconded by Director Pair. Motion passes F. UPDATES 1. EDC Staff Report: Executive Director Miller gave updates during Executive Session regarding prospects. Miller provided a brief update on upcoming EDC activities. ED Coffee Chats for April and May were well received. The Planner Position was filled by Kimberly Collins starting July 2 nd. The New Office furniture has been delivered and assembled. The ED Strategic Plan Steering Committee held a kick-off meeting on May 15 th. All Economic Development Week activities were major success. 2. Board Vice President Update: No Update 3. City Activities: City Park is officially closed for construction. Movies in the Park will be held at the Sportsplex. City will be moving to the New Municipal Complex July Chamber Activities: Membership drive currently underway. Chamber Directory is underway. Fajita Fiesta will be held on Main Street on Saturday and Sunday, September th.

5 G. FUTURE AGENDA ITEMS None H. ADJOURNMENT With no further business, President Montoya adjourned the meeting at 6:48p.m. Joy Hart, Secretary APPROVED: Jose Montoya, President Approval of Minutes The foregoing minutes are approved as the acts of the Directors of the Corporation. Jose Montoya, Director Jim Lewis, Director Joy Hart, Director John Hatch, Director Eileen Altmiller, Director Jeremy De Alcala, Director Tia Pair, Director

6 Total Assets: $4,396, May 2018 Financial Report Notes Month May Income: $205, o Budgeted: $148, Total Payouts: $177, o Budgeted Payouts: $237, Interest Income: $4, o Budgeted: $2, Year To Date Sales Tax Receipts: $1,386, o Budgeted: $1,164, Total Payouts: $902, o Budgeted: $979, Interest Income: $28, o Budgeted: $5, Net Income: -$837, o Budgeted: - $785, Checks 4588 Impact DataSource Yearly Subscription 4591 City of Buda April 2018 Payroll 4595 Capital One Promotional Items, Conferences, New Office Supplies 4596 LGC (Cabela s Agreement) 4604 City of Buda License Agreement / O & M New Office 4606 Workspace Solutions Office Furniture Financial Position $605, Cash in Bank Accounts $223, Restricted Cash in Bank Accounts as of May 31, 2018 $184, Accounts Payable $544, TexPool Project Fund $2,740, TexPool Reserve Fund $3,480, Available Cash

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41 Buda EDC Agenda Item Report July 5, 2018 Agenda Item No. D.3. Discussion and possible action regarding Small Business Permit Fee Application for Good Carma Automotive 1. Background/History The Small Business Permit Fee Program was created to allow businesses to get a reimbursement of up to 60% of certain permit fees paid to the City of Buda. The maximum award per applicant would be capped at $3,500 and would be reimbursed upon the business opening and operating within the City Limits of Buda or Limited Purpose Annexation area. 2. Current Activity The Buda EDC received an application from Good Carma Automotive owner, Brian Mitchell, on June 21, The applicant is seeking reimbursement in the amount of $ for the following permit fees: Non-Electrical Sign. The total permit fees paid to the City of Buda was $ This is a business that relocated to 590 S. Loop 4, Buda, TX. The Business operates Monday thru Friday 9:00 a.m. to 6:00 p.m. Good Carma Automotive has 5 FTE with an average salary of $30,000. They generate taxable sales. 3. Financial Impact $ FY Budget $10,000 allocated, $3, have been expended from this program leaving $6,

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44 Permit City of Buda 100 Houston St. Suite A Buda, TX (512) Permit Number : Address: 590 S. Loop 4 Applicant: good carma automotive - willis mitchell 600 s loop 4 buda, Payment Contact: good carma automotive - willis mitchell 600 s loop 4 buda, Date PaymentID Payment Type Reference No. Payment Description 11/16/ Credit Card Non-Electrical Sign $ Technology Fee $10.00 Fee PaymentTotal $131.00

45 Permit City of Buda 100 Houston St. Suite A Buda, TX (512) Permit Number : Address: 590 S Loop 4 Applicant: good carma automotive - willis mitchell 590 S Loop 4 Buda, Payment Contact: Good Carma Automotive - Willis Mitchell 590 S Loop 4 Buda, TX Date PaymentID Payment Type Reference No. Payment Description 5/15/ Check 2462 Non-Electrical Sign $ Technology Fee $10.00 Fee PaymentTotal $119.50

46 Permit City of Buda 100 Houston St. Suite A Buda, TX (512) Permit Number : Address: 590 S. Loop 4 Applicant: good carma automotive - willis mitchell 600 S loop 4 buda, Payment Contact: Good Carma Automotive - Willis Mitchell 600 S loop 4 buda, TX Date PaymentID Payment Type Reference No. Payment Description 11/16/ Credit Card Certificate of Occupancy-New Structure $75.00 Credit Card Transaction Fee $2.75 Permit Processing Fee $10.00 Technology Fee $10.00 Fee PaymentTotal $97.75