CITY COUNCIL MINUTE RECORD Page 1 The City of Buda, Texas Volume 135 Tuesday, October 11, 2016

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1 CITY COUNCIL MINUTE RECORD Page 1 The City of Buda, Texas Volume 135 Tuesday, October 11, 2016 CALL TO ORDER Mayor Ruge called the meeting to order at 6:30 p.m. ROLL CALL City Secretary Alicia Ramirez certified a quorum with the following Council Members present: Mayor Todd Ruge Mayor Pro Tem Wiley Hopkins Council Member Angela Kennedy Council Member David Nuckels Council Member George Haehn Council Member Eileen Altmiller Kenneth Williams, City Manager Council Member Bobby Lane was absent and excused from the meeting. City Staff in attendance: Assistant City Manager Brian La Borde, City Secretary Alicia Ramirez, Planning Director Chance Sparks, Chief of Police Bo Kidd, Library Director Melinda Hodges, Parks & Recreation Director Drew Wells, Public Works Director Mike Beggs, Water Specialist Brian Lillibridge, Public Information Officer David Marino, and Executive Assistant Isabel Fernandez PROCLAMATION National Friends of Libraries Week, Oct , was received by Rita Powell of the Friends of the Buda Library PUBLIC COMMENTS None. CONSENT AGENDA APPROVAL OF THE SEPTEMBER 6, 2016 AND SEPTEMBER 20, 2016 CITY COUNCIL MEETING MINUTES APPROVAL OF CONTINUING DISCLOSURE AGREEMENT IN CONNECTION WITH THE ISSUANCE BY THE GBRA OF REVENUE BONDS TO BE KNOWN AS THE GUADALUPE-BLANCO RIVER AUTHORITY CONTRACT REVENUE REFUNDING BONDS, SERIES 2016 AWARD OF RFP FOR CITY-WIDE COPIER SERVICES TO TOSHIBA BUSINESS SOLUTIONS AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT SECOND READING AND ADOPTION OF ORDINANCE # AMENDING CODE OF ORDINANCE OF THE CITY OF BUDA, ARTICLE 1.02, BOARDS, COMMISSIONS, COMMITTEES PERTAINING TO ESTABLISHING UNIFORM APPOINTMENT DATES

2 Page 2 Minutes Volume 135 October 11, 2016 SECOND READING AND ADOPTION OF RESOLUTION #2016-R-23 AUTHORIZING A PERFORMANCE AGREEMENT BETWEEN THE BUDA ECONOMIC DEVELOPMENT CORPORATION AND PROJECT BOURBON APPROVAL OF A REQUEST BY THE BUDA PUBLIC LIBRARY AND THE PARKS AND RECREATION DEPARTMENT TO CLOSE LOOP 4/MAIN STREET FROM SAN ANTONIO STREET TO FM 2770 FOR THE 14TH ANNUAL BOO-DA HALLOWEEN EVENT ON SATURDAY, OCTOBER 29TH Motion, to approve the Consent Agenda, as presented, was made by Council Member Altmiller and seconded Council Member Kennedy. Motion carried unanimously. PRESENTATIONS PRESENTATION AND UPDATE BY COMMISSIONER MARK JONES REGARDING THE HAYS COUNTY BOND PROJECTS, INCLUDING, BUT NOT LIMITED TO, THE ROAD, JAIL, AND CO-LOCATION PROJECTS Commissioner Jones presented background information. A copy of the presentation is part of the permanent supplemental record. General discussion was held on the various road projects, size of the jail and the amount of jail cells at the new facility, capacity of court systems, the incarceration rate of less than 1.5%; the drainage/mitigation plan; impacts to Onion Creek downstream; and their support and approval of FEMA map by commission. PRESENTATION REGARDING THE BACKGROUND, PURPOSE AND PROCESS OF ADOPTING AND/OR UPDATING IMPACT FEES Planning Director Chance Sparks presented background information. A copy of the presentation is part of the permanent supplemental record. General discussion was held on the traffic impact analysis, safety improvements related to growth; and the request for qualifications for the water/wastewater service impact fees, including drainage. Responding to a questions by Council Member Altmiller, Mr. Sparks stated the city is at a disadvantage as they receive 35% of impact fees. General discussion was held on the committee. In conclusion, Council Member suggested utilizing the Planning & Zoning Commission with one individual from Zoning Board of Adjustment or Construction Board of Appeals. Mr. Sparks noted staff will review and check current member qualifications. REGULAR AGENDA AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICE AGREEMENT WITH FREESE AND NICHOLS FOR FINAL DESIGN OF THE BUDA 2014 BOND PROGRAM, PROPOSITION 4 DRAINAGE PROJECTS Public comments were made by Citizens Karen Hibpshman of 123 W. Goforth and Gerald Haschke of 308 Fox Hollow, Buda. City Engineer John Nett and Jay Scanlon, Freese and Nichols presented background information. General discussion was held on the Oxbow culvert and suggestion to include northern drainage; project cost in comparison to what was sold to voters for bond election, although projects are larger, the cost of

3 Minutes Page 3 October 11, 2016 Volume 135 final design cost will be less than anticipated in the bond. Council Member Kennedy suggested revising the report on website. Further discussion was held on the staff research regarding the pond maintenance at Bella Vita and the impact of development of leisure woods and improvements. Responding to a question by Council Member Haehn, Mr. Scanlon stated approval and acquirement of easements require Texas Department of Transportation and Texas Railroad Commission approval which may delay the project start date. Motion, to authorize the agreement, as presented, was made by Mayor Ruge and seconded by Council Member Haehn. Motion carried unanimously FIRST AND FINAL READING AND ADOPTION OF AN ORDINANCE # ANNEXING APPROXIMATELY /- ACRES OF LAND TO THE CITY OF BUDA, TEXAS, ADOPTING A SERVICE PLAN FOR THE ANNEXED AREA, PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE, PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS FOR PROPERTY GENERALLY LOCATED NEAR 711 GARISON ROAD (GARISON PARK ANNEXATION) Planning Director Chance Sparks presented background information. Motion, to consider Ordinance on first and final, was made by Council Member Haehn and seconded by Council Member Altmiller. Motion, to adopt the Ordinance on first and final reading, as presented, was made by Mayor Ruge and seconded by Council Member Altmiller. Motion carried unanimously. FIRST AND FINAL READING AND ADOPTION OF ORDINANCE # ANNEXING APPROXIMATELY /- ACRES OF LAND TO THE CITY OF BUDA, TEXAS, ADOPTING A SERVICE PLAN FOR THE ANNEXED AREA, PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE, PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS FOR PROPERTY GENERALLY LOCATED ON NORTHBOUND INTERSTATE 35 ADJACENT AND SOUTH OF TRUCK CITY FORD (TRUCK CITY FORD EXPANSION ANNEXATION) Planning Director Chance Sparks presented background information. Motion, to consider Ordinance on first and final reading, was made by Council Member Altmiller and seconded by Council Member Haehn. Motion carried unanimously. Motion, to adopt the Ordinance on first and final reading, as presented, was made by Mayor Ruge and seconded by Council Member Altmiller. Motion carried unanimously. APPROVAL OF THE CHAPLAINCY POLICY AND PROGRAM FOR THE CITY OF BUDA Human Resources Manager Kristin Williams introduced Jennifer Brooke-Davidson of the Buda Ministerial Alliance. Ms. Brooke-Davidson provided a brief update.

4 Page 4 Minutes Volume 135 October 11, 2016 General discussion was held on the Employee Assistance Program available to employees and on the certification requirements of local ministers. In conclusion, Council Members suggested revising the language on the Appointment Section to read as follows: Each Chaplain shall provide written verification of a local ecclesiastical certification of a religious group as well as undergo a driver history check. City Attorney Catarina Gonzales informed staff was waiting on a final determination by the Attorney General (AG) regarding a volunteer chaplain program submitted from Montgomery County. She noted the AG approved they program as written. City Manager Kenneth Williams also informed the program had been discussed with and received positive feedback from the various department heads. Motion to approve, with stated amendment, was made by Council Member Altmiller and seconded by Mayor Ruge. Motion carried unanimously. EXECUTIVE SESSION At 8:18 P.M., Council convened in Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, consultations with attorney and to deliberate the evaluation of the city manager; and , to consult with the city attorney to seek legal advice regarding Martinez v. City of Buda, filed in the United States District Court, Western District of Texas, Austin Division, No. 1:16-CV At 9:45 P.M., Council reconvened, and the following business was transacted and action taken, if any, on matters discussed in executive session. Motion, to extend the City Manager s contract for one year, modify compensation as directed in executive session, and authorize the Mayor to execute said contract, was made by Council Member Haehn and seconded by Council Member Altmiller. Motion carried unanimously. STAFF REPORT STATUS UPDATE REGARDING THE 2016 BUDA TRAIL OF LIGHTS EVENT DATES Parks and Recreation Director Drew Wells presented background information. STAFF REPORT ON BUDA PET S FALL FESTIVAL EVENT SCHEDULED FOR SUNDAY, OCTOBER 16TH AT CITY PARK Parks and Recreation Director Drew Wells presented background information. Mayor Ruge requested staff send reminder to Council with the date information. CITY MANAGER S REPORT 2014 Bond Program Capital Improvement projects Developments Drainage projects

5 Minutes Page 5 October 11, 2016 Volume 135 Engineering Department Finance Department Grant related projects Law Enforcement Legislative Update Library Projects Parks & Recreation Department Planning Department Road projects Special projects Status on Requested Future Items Tourism Projects Wastewater projects Water projects City Manager Kenneth Williams provided an update on the following: Contacts for various Bond Proposition Project Manager update Received the municipal site tree relocation bid for $232,167 resulting in a savings of $100k. Public Works Director Mike Beggs provided an update on the in-house drainage projects. Parks & Recreation Director Drew Wells provided an update on According Festival/Buda Beer and Polka Fest on October 22, CITY COUNCIL S BOARD AND COMMITTEE REPORTS None. ITEMS OF COMMUNITY INTEREST None. CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS Council Member Nuckels: National Night Events; traffic calming at Lyons Drive at Meadow Park Council Member Altmiller: upcoming legislature begin preparing an agenda and be aware of issues - City Charter appoint review committee - Senior Advisory Committee Mayor Ruge: with sale of Cabelas, with possible street name change, consider legacy name. ADJOURNMENT Motion, to adjourn the meeting, was made by and seconded by. Motion carried unanimously. There being no further business, the meeting was adjourned at p.m. THE CITY OF BUDA, TEXAS ATTEST: Todd Ruge, Mayor Alicia Ramirez, TRMC DATE City Secretary

6 Page 6 Minutes Volume 135 October 11, 2016 In accordance with Article III, Section 3.10, of the Official Code of the City of Buda, the minutes of this meeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on Council meetings may be obtained from the City Secretary s Office, or audio or video of the entire meeting may be downloaded from the website. (Portions of the Supplemental Minute Record audio or video tape recording may be distorted due to equipment malfunction or other uncontrollable factors.)

CITY COUNCIL MINUTE RECORD Page 1 The City of Buda, Texas Volume 135 Tuesday, July 19, 2016

CITY COUNCIL MINUTE RECORD Page 1 The City of Buda, Texas Volume 135 Tuesday, July 19, 2016 CALL TO ORDER Mayor Ruge called the meeting to order at 5:37 p.m. ROLL CALL City Secretary Alicia Ramirez certified