Reeve Yurdiga called the meeting to order at 9:30 a.m. November 29, 2012 Regular County Council Meeting

Transcription

1 PRESENT: ABSENT: CALL TO ORDER: APPROVAL OF AGENDA: CC APPROVAL OF MINUTES: CC Reeve David Yurdiga; County Councilors Allen Balay, Denis Willcott, Doris Splane, Christi Bilsky, Jack Dowhaluk, Larry Armfelt, and Mike Demko; Communications Coordinator Alex Denonville, Director of Corporate Services Brian Pysyk; Director of Infrastructure Services Brian Adamkewicz; County Manager Gary Buchanan; and Recording Secretary Arlene Milot. Councilor Kevin Haines Reeve Yurdiga called the meeting to order at 9:30 a.m. November 29, 2012 Moved by Councilor Balay to approve the Agenda with the following additions: 4.2 Contract G Tender 5.2 AEC Delegation (10:30 a.m.) 6.4 Policy 3200 (Res. CC ) 6.5 Enforcement Services 7.9 Discretional Use 7.10 RFP 8.2 Yield Sign 11.2 Policy Meeting with Minister McQueen 12.8 ARWSC 12.9 Bylaw Preliminary Agreements Land Issue - FCSS November 7, 2012 Moved by Councilor Armfelt to approve the Minutes of the November 7, 2012, as presented. Page 1of 18

2 ACCOUNTS PAYABLE: For the Period Ending Council reviewed the Accounts Payable for the period ending November 13, CC NEW BUSINESS: Moved by Councilor Willcott to approve the Accounts Payable for the period ending November 13, 2012, as presented. Contract GTender Opening The Director of Infrastructure Services reviewed the Tender results for Contract G. Mr. Adamkewicz noted that there were a total of 14 tenders received however a number of them were incomplete and rejected. Following is a list of the results: Sage Management Ltd. $268, McNabb Construction Ltd. $314, Associated Aggregates Inc. $387, Contract Crushing Ltd. $459, Hopkins Construction (Lacombe) Ltd. $222, Inspect Crushing Ltd. Incomplete CC Moved by Councilor Splane to concur with the recommendation to award Contract G to the lowest tender from Hopkins Construction (Lacombe) Ltd. in the amount of $222, Mr. Adamkewicz & Mr. Pysyk left the meeting at 9:46 a.m. BUSINESS ARISING FROM THE MINUTES: Boyle Seed Cleaning Plant Tax Request - Res. CC Council agreed that the tax request from the Boyle Seed Cleaning Plant be discussed at a future meeting, when ASB Chairman Kevin Haines is in attendance. CC Moved by Councilor Armfelt to table Res. CC to the December 11, 2012, when the ASB Chairman is present. Page 2 of 18 Page 2 of 19

3 CCI Wireless High Speed Internet Councilor Balay noted that he had met with representatives from CCI Wireless. CCI Wireless indicated that they would like to attend a Council Meeting to provide additional information. Discussion ensued. Mr. Adamkewicz attended meeting at 9:50 a.m. CC Moved by Councilor Balay that Administration arrange for a presentation from both MCSNet and CCI Wireless High Speed Internet at a future County Council Meeting. Policy 3200 Councilor Armfelt expressed an interest in reviewing Policy 3200 at a future Meeting. CC DELEGATIONS: Moved by Councilor Armfelt to place Policy 3200 on the December 11, 2012 County Council Agenda for Council review & consideration. Westwind Park Condo Association (Deb Weber/Val Sorokoski) 10:00 a.m. Several Members of the Westwind Park Condo Association attended the meeting at 10:00 a.m. Those who attended were Rene Garton, Linda Garton, B. Bodnarchuk, Reggy Lambert, Donalda Thomson, Valerie Sorokoski, R.N. Lambert, George Thomson, Deb Weber, Ron Weber, Guy Jimmo, Lois Kanarski, Christine Clarke, Cliff Sanford, Michelle Ladoucour, Kristin Bilsky, Rachel Richards, Jan Wylie and Leslie Sullivan. Ms. Deb Weber and Ms. Val Sorokoski acted as the spokespersons for the group. Reeve Yurdiga welcomed the group to the meeting and introductions were made at this time. Following is a brief summary of the information provided by Ms. Val Sorokoski: Formed the condo association so as to own the land rather than renting the lot; nicer to be an owner opposed to renting. County provided snowplowing prior to becoming a Condo Association. Roads have not changed. Page 3 of 18 Page 3 of 19

4 Have been informed that the County is denying their request for snowplowing services now that they are a Condo Association. Paying more for taxes now and receiving less services. Association assumed that everything would stay the same once the Condo Association was formed; had no idea that snowplow privileges would be taken away. Aware of availability of snowplow flags; requiring signing of a liability waiver. Condo association willing to sign a waiver to free County of liability issue. 1/3 of the residents are senior citizens, but not eligible to purchase snowplow flags; now denied this privilege. This is a Bus Route, which is supposed to be the County's top priority. Have a number of physically challenged people living in the park who require dialysis and need to drive to Westlock on a regular basis. Letter received from a concerned doctor at the U of A Hospital. Everyone relies on having the roads safe and accessible for emergency services. Just want same amenities as other taxpayers receive. Understand this is County Policy but asking Council to consider amending the policy. Asking for assistance by County Council. Just want the roadway snowplowed, not each driveway. Very costly to hire a private individual to snowplow; attempting to keep condo fees as low as possible. Council requested clarification on a number of items and discussion ensued. Reeve Yurdiga thanked the delegation for attending and indicated that Administration would contact them following the December 11th Council Meeting. The delegation left at 10:13 a.m. Reeve Yurdiga declared a brief recess at 10:13 a.m. The meeting was reconvened at 10:15 a.m. Page 4 of 18 Page 4 of 19

5 BUSINESS ARISING FROM THE MINUTES: Grassland School Sign (Handout) The Director of Infrastructure Services Brian Adamkewicz and the Superintendent of Aspen View Schools, Brian LeMessurier attended the meeting at 10:15 a.m. Mr. LeMessurier thanked Council for giving him the opportunity to speak before Council regarding the ongoing damaged Grassland sign issue. Following is a brief summary of the information that was provided by Mr. LeMessurier: Grassland School sign had inadvertently been damaged by the County grader. Is just now, aware that the County provides a free grading service for the Grassland School. Attempting to find a solution for replacement of the sign that will be affordable to both the County & Aspen View Regional School Division. Thorhild Elementary School has just been closed and they have a sign that is almost exactly the same as the one that was damaged at the Grassland School; in the process of determining whether they would be willing to sell the sign. sign would need to be refinished and once completed will be even better than the Grassland School Sign that was damaged. Costs to refinish the sign and to move the sign is estimated at approximately $ Spoke with the Principal of the Grassland School, informing him that this is a very good sign and should not be charging the County for the cost of a new sign. He would like to give the money for purchase of sign at Thorhild to Thorhild Central so they can use the money as required. In talking to the parents of the Grassland school and the school administrators, there is still an expectation from the community to use this sign to inform community members of upcoming events. Would not be able to move the sign until spring 2013 due to damaged concrete pilings. Would appreciate Council's consideration to support these proceedings; will make sure that the parent council is aware of the County's support. Page 5 of 18 Page 5 of 19

6 Mr. LeMessurier thanked Council for providing the snowplowing services in the past and hopes Council will agree to continue this very worthwhile service in the future. Mr. LeMessurier and Mr. Adamkewicz left the meeting at 10:24 a.m. Councilor Demko indicated that Council should consider reviewing Policy 3200 to deal with snowplowing services in mobile home parks and Condo Associations. It was agreed that Council would review Policy 3200 at the December 11, CC Moved by Councilor Dowhaluk to accept the Grassland School Sign as information. Policy 3200 CC Moved by Councilor Demko to place Policy 3200 on Agenda as Item Reeve Yurdiga declared recess at 10:26 a.m. The meeting was reconvened at 10:35 a.m. DELEGATIONS: AEC Delegation Representatives of Alberta Energy Corridor, Colin Derko and Angela Betts, attended the meeting at 10:35 a.m. Reeve Yurdiga welcomed the delegation to the meeting and introductions were made at this time. Ms. Betts thanked Council for allowing them time to meet with Council and for the County's past financial support. Following is a brief summary of the information provided at their presentation: AEC working to get new industry to the area; marketing strategies continue for both business & infrastructure. Attending trade shows. Initiatives include lobbying government regarding bypass around the Village of Boyle. Page 6 of 18 Page 6 of 19

7 Strong interface partnerships. Participation with Wabasca industries, Black Pearl. Working with oil sands to get them into the community. Assisting with businesses to open in the areas. Currently working on videos of the amenities in the area. requesting funding of $60, (current amount) Also obtaining some funds from industry. Council requested clarification on a number of items. Mr. Derko provided the following information: Lived in the County for 42 years. Became very interested in AEC as a community member and applied for the position that was advertised. Feels this is the best thing the County has done. Gives them the opportunity to communicate between municipalities, industry, pipeline representatives, construction workers, AlPac & the people who are trying to bring industry into the area. Economic Development certainly has its place, but not what AEC has to provide. Speaking from the point of industry, AEC feels this is a great thing and has a great future for the entire region; AEC showing that we are united as a region; People not intimidated by working with AEC, rather than municipalities. Feels Economic Development and AEC are black and white but work together well; hoping to be able to continue. AEC still trying to establish industry opportunities; industries are of the mind that everyone has to play; municipalities have the most to gain from added industry in the area. Continue to gain lots of interest in organization; feel collaboration between municipalities and AEC is very important. focusing on marketing the region and bringing information to economic development in the County. Other municipalities watching how AEC are benefitting the region. AEC relies on municipal participation, both support & funding. Industry putting in a total of $43,000.00/year Working on a 3 year plan; Losing funding partners would definitely have a negative effect on the goals of AEC. Page 7 of 18 Page 7 of 19

8 Council indicated that if AEC wishes to receive continued funding from the County, that they need to provide Council with a budget in order to determine where their funding is being utilized. Council also suggested that industry needs to consider more funding in the future. It was noted that the whole idea of industry is Vision, which is beneficial to everyone. Councilor Splane noted that this whole initiative was a Federal initiative, using federal dollars to help the entire area; very important to continue supporting AEC initiatives. It was suggested that AEC attempt to obtain funding from other municipalities as well. Council suggested that AEC consider having more County representation on their Board and AEC welcomed the idea and agreed to adjust their Terms of Reference to include at least 2 County Representatives. Councilor Armfelt left the meeting at 11:08 a.m. Reeve Yurdiga thanked the delegation for attending and AEC representatives agreed to provide the County with their financials for Council review and to arrange for another representative as a voting member. The delegation left the meeting at 11:15 a.m. Reeve Yurdiga declared a recess at 11:15 a.m. The meeting was reconvened at 11:24 a.m. Enforcement Services Council requested an update on the status of the SCARS issue. It was noted that the file is being handled by the RCMP. CC Moved by Councilor Willcott that Administration arrange for Sgt. Scott to attend the December 11th County Council meeting to discuss the status of the SCARS incident. The Director of Corporate Services Brian Pysyk and the Director of Infrastructure Service attended the meeting at 11:27 a.m. Page 8 of 18 Page 8 of 19

9 NEW BUSINESS: (Policy 1024) Public Works Maintenance Worker/Gravel Checker Job Description Council reviewed Policy 1024 regarding the Role of the Public Works Maintenance Worker/Gravel Checker. CC Moved by Councilor Bilsky to adopt Policy 1024 (Role of the Public Works Maintenance Worker/Gravel Checker), as presented. Winter Graveling Mr. Adamkewicz reviewed the proposed Winter Graveling Program for all those present. He noted that Mr. Minns has met with all the gradermen for recommendations for areas requiring gravel. A map was distributed for areas that are being recommended for winter gravel utilizing gravel from the Kowalchuk Pit, He noted that each Council member will be getting a similar map for their area. It is expected that the winter graveling will begin next week. Council was requested to let Mr. Adamkewicz know if they choose not to proceed with winter graveling in their division. Mr. Adamkewicz noted that money for winter graveling will be coming out of the balance of the 2012 divisional budgets. Any funds remaining in the divisional budgets will be forwarded to surplus funds. The balance of the winter graveling will continue in 2013 utilizing 2013 divisional funds. Mr. Pysyk noted that because this is a new program, actual costs will not be determined until 2014, once a full year of winter graveling has taken place. Gravel costs will vary depending on the hauling costs from various gravel pits. Considerable discussion ensued. CC Moved by Councilor Balay to authorize Administration to proceed with winter graveling where ever most effective. Page 9 of 18 Page 9 of 19

10 Reeve Yurdiga declared a recess at 12:09 p.m. The meeting was reconvened at 12:47 p.m. NEW BUSINESS: Policy 1027 Amendment - Role of Public Works Maintenance Worker Council reviewed the amendments to Policy 1027 (Role of Public Works Maintenance Worker). CC Moved by Councilor Splane to adopt the amendments to Policy 1027, as presented. Lac La Biche Joint Meeting Council reviewed the correspondence dated November 21, 2012 regarding the request for a Joint Meeting with Lac La Biche County. CC Moved by Councilor Willcott to schedule a Joint Meeting with Lac La Biche County for January 18, 2013, to host; and further that the following items be placed on the Agenda: Plamondon Road/Resource Road Application Hwy 63 Rescue Economic Development and further that Council forward to Administration, any additional items they wish to discuss with Lac La Biche County. Athabasca Watershed Council - Funding Request Council reviewed the request from the Athabasca Watershed Council for financial support. CC Moved by Councilor Demko to accept the Athabasca Watershed Council funding request, as information. Page 10 of 18 Page 10 of 19

11 Office Closure Council was reminded that the Office Closure request for December 31, 2012 had been discussed at the Nov. 19, 2012 Budget & Finance Meeting. CC Moved by Councilor Splane to authorize the closure of the office on December 31, 2012, subject to notification to the Staff that they would be required to take a vacation or flex day, or work, but the office would be closed to the public. Multiplex Storage Write-off Council was reminded that the Multiplex Storage Write-off had been discussed at the November 19, 2012 Budget & Finance Meeting. CC CC Moved by Councilor Bilsky to authorize a $70, receivables write-off for the Flips Gymnastics Club, in Moved by Councilor Demko that Administration strongly encourage the Multiplex Society to forward letters of dissatisfaction to all members of the Flips Gymnastics Club. Policy 7630 Amendment Mr. Buchanan requested that Policy 7630 be deferred to the December 11, CC Moved by Councilor Splane to defer Policy 7630 to the December 11, 2012 County Council Meeting for Council review. Discretional Use CC Moved by Councilor Demko that all amendments to the Land Use Bylaw that have discretional uses be brought to MPC for a decision. RFP Page 11 of 18 Page 11 of 19

12 Councilor Dowhaluk suggested that the County Recreation Board consider hosting the 2014 Alberta Parks and Recreational Conference. CC PUBLIC WORKS: Moved by Councilor Dowhaluk to forward the RFP request to host the 2014 Alberta Parks & Recreation Conference to the County Recreation Board for review and consideration. Work Orders It should be noted that there were no Work Orders presented at this time. Yield Sign Council reviewed the handout regarding the recommendation to place a yield sign at the intersection of Twp. Rd. 670 and Baptiste Drive. CC INFORMATION: Moved by Councilor Splane to approve the placement of a yield sign at the intersection of Township Road 670 and Baptiste Drive in the SW corner of the intersection for the eastbound traffic to Yield. United Church Centennial Weekend Council reviewed the invitation to attend the United Church Centennial weekend scheduled for May 18, 2013 from 5:00 to 7:30 p.m. for the rededication and community BBQ. CC Moved by Councilor Demko to accept the correspondence regarding the United Church Centennial Weekend, as information. Plamondon District Community Dev. Society Thank You Council reviewed the thank you letter from the Plamondon District Community Development Society. CC Moved by Councilor Dowhaluk to accept the Plamondon District Community Development Society thank you letter, as information. Page 12 of 18 Page 12 of 19

13 Councilor Calendar Council reviewed the Councilor calendar for December/January. CC Moved by Councilor Dowhaluk to accept the Councilor Calendar for December and January, as information. REPORTS: REPORTS FROM COMMITTEES OF COUNCIL: Reeve's Report Council reviewed the Reeve's Report for the period ending November 29, CC REPORTS FROM OTHER BOARDS & COMMITTEES: Moved by Councilor Demko to accept the Reeve's Report for the period ending November 29th, as information. Greater North Foundation County Recreation Board Councilor Demko informed Council that the Board is in the process of reviewing the 2013 County Recreation Board Budget. It was also noted that 2 long-time County Recreation Board Members will be leaving the Board December 31, CC Moved by Councilor Demko that Administration forward a letter of appreciation to the two long-time County Recreation Board Members who will be leaving the Board December 31, Page 13 of 18 Page 13 of 19

14 Blue Heron Vocational Training Center Tourism Economic Development Committee Councilor Demko informed Council that the T/ED Committee have been discussing the 2013 Budget. Ms. Pruden has been meeting with Agricultural representatives and she and two Councilors attended the Regional Economic Development Meeting that was held on November 21, 2012 in Lac La Biche to participate in discussions on regional challenges and long term prosperity of Northeast Alberta. CC REPORTS FROM JOINT MUNICIPAL COMMITTEES: Moved by Councilor Splane to accept the Reports from Other Boards & Committees, as information. Athabasca Regional Waste Management Services Commission Family & Community Support Services Councilor Bilsky reported that the FCSS Budget is currently on target and that the Region 7 Child & Family Services Authority has approved additional funding in the amount of $25, for an additional Diversion Worker. Community Transportation Page 14 of 18 Page 14 of 19

15 County Library Board Northern Lights Library System Community Futures of Tawatinaw & Region Alberta Coordinated Action for Recycling Ent. Councilor Splane reported that the next meeting is scheduled for December 14, Athabasca Regional Multiplex Society Board Community Education Committee (N. Lakes College) Athabasca Landing Trail Steering Committee Aspen Regional Water Services Commission Physician Recruitment Committee Boyle Campus of Continuous Care Committee Councilor Splane informed Council that the Committee had met with the Minister who encouraged the group to keep moving forward. They are still working on the feasibility study for the proposed new building. Page 15 of 18 Page 15 of 19

16 Alberta Energy Corridor Report Joint Recreation Committee/Village & County CC Moved by Councilor Bilsky to accept the Reports from Joint Municipal Committees, as information. ITEMS ADDED TO THE AGENDA: Policy 3200 Mr. Buchanan distributed a copy of Policy 3200 with respect to Residential Driveway Snowplowing for Council's review. Discussion ensued on the Westwind Condo Association request for snowplowing. CC CC Moved by Councilor Demko to amend Policy 3200 to add : #7. The County will consider residential snowplow applications for snowplowing of main roadways within Mobile Home Parks and/or Bareland Condominium Developments, subject to the Landowner and/or Condominium Board signing a waiver and entering into an agreement with. Moved by Councilor Willcott to preauthorize the snowplowing at Westwind Park Condo, subject to the Condo Board signing a waiver and agreement with. Reeve Yurdiga declared a recess at 1:30 p.m. The meeting was reconvened at 1:35 p.m. Page 16 of 18 Page 16 of 19

17 IN CAMERA ITEMS: CC In Camera Moved by Councilor Dowhaluk to go into camera at 1:35 p.m. The Director of Corporate Services Brian Pysyk, attended the meeting a 1:35 p.m. CC Out of Camera Moved by Councilor Demko to come out of camera at 2:35 p.m. Members at Large CC Moved by Councilor Splane to table all of the Members at Large appointments to the December 11, 2012 County Council Meeting. Members at Large -County Recreation Board/TED Committee It was agreed that the Terms of Reference for the County Recreation Board and the Tourism/Economic Development Committee would be reviewed at the December 11, 2012 County Council Meeting. Legal CC Moved by Councilor Willcott to table the Legal item to the December 11, 2012 County Council Meeting. Preliminary Agreements CC Moved by Councilor Demko to approve the following Preliminary Agreement, as presented: SE W4 (A ) Page 17 of 18 Page 17 of 19

18 Along the South Boundary of said lands. For the Purpose of extra road right-of-way for road maintenance. In Consideration: 1. Lump sum payment of $ for purchase of ±17' along south boundary of said lands (Lands to be legally surveyed by County at a later date). 2. Caveat to be placed on lands until final road registration occurs (as per County Policy). 3. to install 4 wire fence as per County Policy along South Boundary 750 M ± in length (750 ± of existing 4 wire fence in place). New fence to be installed by June 1/2013 or temporary fence to be put in on pasture land. 4. to dispose of brush and debris by end of construction year CC Moved by Councilor Balay to approve the following Preliminary Agreement, as presented: SW W4 (A ) Along the South Boundary of said lands. For the Purpose of extra road right-of-way for road maintenance. In Consideration: 1. Lump sum payment of $ for purchase of ± 17' along the South Boundary of said lands (Lands to be legally surveyed by County at a later date). 2. Caveat to be placed on lands until final road registration occurs (as per County Policy). 3. Lump sum payment of $3, for purchase of 4 wire fence along the South Boundary ± 804M of existing 4 wire fence in place). 4. to dispose of brush and debris by end of construction year Land Issue - FCSS CC Moved by Councilor Dowhaluk that Administration be authorized to proceed with advertising for a request for proposals for the supply of the complete set of Blue Prints, based on the preliminary drawings. Page 18 of 18 Page 18 of 19

19 CC ADJOURNMENT: Moved by Councilor Splane that act as the General Contractor for the new FCSS Office building and to proceed with the hiring of a General Contractor on a contract basis. Reeve Yurdiga adjourned the meeting at 2:39 p.m. Page 19 of 18 Page 19 of 19