CITY OF THE COLONY COMMUNITY DEVELOPMENT CORPORATION AGENDA THURSDAY, APRIL 12, :30 PM

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1 CITY OF THE COLONY COMMUNITY DEVELOPMENT CORPORATION AGENDA THURSDAY, APRIL 12, :30 PM TO ALL INTERESTED PERSONS Notice is hereby given of a REGULAR SESSION of the COMMUNITY DEVELOPMENT CORPORATION of the City of The Colony, Texas to be held at 6:30 PM on THURSDAY, APRIL 12, 2018 at CITY HALL, 6800 MAIN ST., THE COLONY, TX, at which time the following items will be addressed: 1 ROUTINE ANNOUNCEMENTS AND RECOGNITIONS 1.1 Call to Order 1.2 Pledge of Allegiance to the United States Flag 1.3 Salute to the Texas Flag 1.4 Announcement of upcoming civic events and activities - Tree City USA Kids Chase Up, Up & Away Festival of Flight Stewart Creek Park Mamapalooza CITIZEN INPUT This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of thirty (30) minutes for items not posted on the current agenda. The Board may not discuss these items, but may respond with factual data or policy information, or place the item on a future agenda. Those wishing to speak shall submit a Request Form to the Recording Secretary CONSENT AGENDA The Consent Agenda contains items which are routine in nature and will be acted upon in one motion. Items may be removed from this agenda for separate discussion by a Board member. 3.1 Consider acceptance of the CDC financial reports for March Consider approval of minutes of the March 8th Regular Session REGULAR AGENDA ITEMS 4.1 Discussion of park tour and proposed CIP projects for Receive update from staff and discuss the following items - Trail Projects - Stewart Creek Park 1

2 REGULAR SESSION of the COMMUNITY DEVELOPMENT CORPORATION Agenda Meeting Date: 04/12/2018 Page - 2 North Colony / South Colony Taylor / Squires Cascades / Grandscape Stewart Creek Park - Bagwall Fishing Pier Bridges Cemetery - Fence Repair Decorative fencing at various thoroughfare locations 4.3 Board to request items to be placed on future meeting agendas ADJOURNMENT Persons with disabilities who plan to attend this meeting who may need auxiliary aids such as interpreters for persons who are deaf or hearing impaired, readers or, large print are requested to contact the City Secretary s Office, at at least two (2) working days prior to the meeting so that appropriate arrangements can be made. CERTIFICATION I hereby certify that above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. on the 9th day of April, Tina Stewart, TRMC, City Secretary 2

3 Agenda Item No:1.1 COMMUNITY DEVELOPMENT CORPORATION Agenda Item Report Meeting Date: April 12, 2018 Submitted by: Kathy Neal Submitting Department: Parks & Recreation Item Type: Announcement Agenda Section: ROUTINE ANNOUNCEMENTS AND RECOGNITIONS Subject: Call to Order Suggested Action: Attachments: 3

4 Agenda Item No:1.2 COMMUNITY DEVELOPMENT CORPORATION Agenda Item Report Meeting Date: April 12, 2018 Submitted by: Kathy Neal Submitting Department: Parks & Recreation Item Type: Announcement Agenda Section: ROUTINE ANNOUNCEMENTS AND RECOGNITIONS Subject: Pledge of Allegiance to the United States Flag Suggested Action: Attachments: 4

5 Agenda Item No:1.3 COMMUNITY DEVELOPMENT CORPORATION Agenda Item Report Meeting Date: April 12, 2018 Submitted by: Kathy Neal Submitting Department: Parks & Recreation Item Type: Announcement Agenda Section: ROUTINE ANNOUNCEMENTS AND RECOGNITIONS Subject: Salute to the Texas Flag Suggested Action: Attachments: 5

6 Agenda Item No:1.4 COMMUNITY DEVELOPMENT CORPORATION Agenda Item Report Meeting Date: April 12, 2018 Submitted by: Kathy Neal Submitting Department: Parks & Recreation Item Type: Announcement Agenda Section: ROUTINE ANNOUNCEMENTS AND RECOGNITIONS Subject: Announcement of upcoming civic events and activities - Tree City USA Kids Chase Up, Up & Away Festival of Flight Stewart Creek Park Mamapalooza Suggested Action: Attachments: Tree City USA.pdf Kids Chase.pdf Up Up & Away - Planes.pdf Drive-In - Mamapalooza.pdf 6

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9 Up, Up & Away! Festival of Flight Date: Saturday, April 28 Time: 4 p.m. 8 p.m. Location: Prestwick STEM Academy (3101 Stonefield, The Colony, TX 75056) Cost: FREE The Up, Up & Away! Festival of Flight presented by The Tribute Lakeside Golf and Resort Community and the city of The Colony returns for a fourth year. Celebrating all forms of flight, the festival will feature kite flying and demonstrations, music, birding demonstration, paper airplane contests, food and fun. Bring the entire family to this all ages outdoor celebration. For more information, please contact the Parks and Recreation Department at Up, Up and Away! Festival of Flight - "Planes" Date: Saturday, April 28 Time: 8:30pm start (approx.) Location: Prestwick STEM Academy (3101 Stonefield Dr., The Colony, TX 75056) Cost: FREE Bring the whole family to enjoy popcorn and a kid-friendly movie as well as fun games and giveaways. Sit back, relax and enjoy the show on a large outdoor inflatable screen brought to you by the Parks and Recreation Department. Blankets, chairs and refreshments are welcome. Concessions will also be available for purchase. 9 For more information, please contact the Parks and Recreation Department at

10 Drive-In Movie Murder on the Orient Express Date: Friday, May 4 Time: 8:30 p.m. (approx.) Location: Stewart Creek Park (3700 Sparks Rd., The Colony, TX 75056) Cost: FREE Enjoy a nostalgic date night movie during the city's Drive-In Movie event at Stewart Creek Park, 3700 Sparks Road. Tune your radios to 99.9FM and enjoy the drive-in experience. Park admission for the Drive-In is free starting at 7:30pm. Attendees are encouraged to arrive early as parking is first-come, first-served. For more information call the Parks and Recreation Department at Date: Saturday, May 12th Time: 6:00pm 9:00pm Location: Stewart Creek Park (3700 Sparks Rd., The Colony, TX 75056) Cost: FREE The Colony Parks and Recreation is proud to present Mamapalooza, a fun concert in the park. Join us for live music, food trucks, carnival style games, beautiful sunset and lots of family fun! For more information, please contact the Parks and Recreation Department at

11 Agenda Item No:3.1 COMMUNITY DEVELOPMENT CORPORATION Agenda Item Report Meeting Date: April 12, 2018 Submitted by: Kathy Neal Submitting Department: Parks & Recreation Item Type: Expenditures Agenda Section: 3.0 CONSENT AGENDA Subject: Consider acceptance of the CDC financial reports for March 2018 Suggested Action: Attachments: March Financial Statements.pdf 11

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17 Agenda Item No:3.2 COMMUNITY DEVELOPMENT CORPORATION Agenda Item Report Meeting Date: April 12, 2018 Submitted by: Kathy Neal Submitting Department: Parks & Recreation Item Type: Minutes Agenda Section: 3.0 CONSENT AGENDA Subject: Consider approval of minutes of the March 8th Regular Session Suggested Action: Attachments: March 8 RS Minutes.pdf 17

18 MINUTES OF THE REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION MARCH 8 TH 2018 The Regular Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 6:30 p.m. on the 8 TH day of March 2018, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Kathy Braby, President Present Pam Nelson Staff Dan Mahle, Vice President Present Eve Morgan Staff Allen Harris, Secretary Present Kathy Neal Staff Don Beckel, Treasurer Present Jackie Kopsa Staff Steve Sohn, Board Member Present Brant Shallenberger Staff Donna Cole, Board Member Present Richard Boyer Council Liaison Jerry Farmer, Board Member Present And with all board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS AND RECOGNITIONS 1.1 Call to Order The meeting was called to order at 6:30 p.m. 1.2 Pledge of Allegiance to the United States Flag The Pledge of Allegiance to the United States Flag was recited. 1.3 Salute to the Texas Flag Salute to the Texas Flag was recited. 1.4 Announcement of upcoming civic events and activities: 1 Spring Eggstravaganza - This is the 13 th year for this event. The event is on Thursday, March 29 th at Five Star from 5:30 8:30; the cost is $3 per child in advance or $5 per child if the ticket is purchased at the park on the day of the event. Movies in the Park Despicable Me 3 The movie will be shown at Five Star on Friday, April 6 th at 8:15p.m. Concessions will be available to purchase. 18

19 Spring Break Kids Kamp There are a few spots available and the cost is $ for residents and $ for nonresidents. There is a field trip every day. Kids Chase The event is Saturday, April 21 st at Stewart Creek Park and is for boys and girls ages This is the 17 th year The Colony Roadrunners and the Parks & Recreation Dept. have been partners in hosting this event. Up, Up & Away Festival of Flight This event is Saturday, April 28 th at the Prestwick STEM Academy. The movie Planes will be shown at 8:30pm. 1 These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. 2.0 CITIZEN INPUT None. 3.0 CONSENT AGENDA 3.1 Consider acceptance of the CDC financial reports for February Consider approval of minutes of the February 8 th Regular Session. Motion to approve the consent agenda Sohn; second Mahle; motion passes with all ayes. 4.0 REGULAR AGENDA ITEMS 4.1 Discuss and consider a budget amendment for the purchase of a Perry Weather Lightning Detection System for the Little League Complex, Five Star Sports Complex and Turner Soccer Fields - Jackie gave an update on upgrades completed or are in progess Fence at Turner Soccer Fields has been installed Completed fence repairs at the baseball/softball complex Installed 2 combination football/soccer goals at the Turner Soccer Fields Added dugout mats and on deck circles at Five Star Installed the shade cover at the softball practice field Purchased fence slats for the Turner fence but they have not been installed yet Irrigation at BB Owen waiting for the turf to dry so a new zone can be installed and this will be done in-house Safety signage upgrading the signage at the parks Additional projects to be completed Add sod at BB Owen and will rent equipment to do this Updating signage at all practice facilities Adding signage at Five Star Replacing sign boards at Five Star 19

20 Jackie explained that there is still money left in the budget for a lightning detection system to be used at the Little League Complex, Five Star and Turner Soccer Fields. Representatives from Perry Weather made a presentation to the Board. Perry Weather is located in Dallas and their system is manufactured in Arlington. The system detects actual lightning strikes with a confirmed efficiency of 99%. It s a completely wireless system that uses a cellular network signal. It detects real time cloud to cloud lightning strikes and deadly cloud to ground lightning strikes. This system can also be used as a P A system so it can be used for emergency management and it comes with a free weather station. It is a solar powered, 12V system with 75 amp hour battery that lasts days. There is an annual software package that costs $1,500 and there is a 3 year warranty that covers everything except vandalism. The Board went outside to see a demonstration. Pam explained that the primary use for this is for Parks & Recreation facilities so at this time it will be controlled by the Parks & Recreation Department; Pam has not had any discussions with the Fire Dept. to see if it could be useful to them. This will be presented to the Technology Board to see if they are in agreement for it and if they are we will take it to City Council for their approval. Pam added that this system would also be considered for installation at Stewart Creek Park. Jackie said the estimate would change if the voice feature is added. Motion to move forward with the purchase of the Perry Weather Lightning Detection System Mahle; second Cole; motion passes with all ayes. 4.2 Discussion of scheduling a work session with City Council to discuss future projects Pam explained that a meeting is needed with the Board and City Council to discuss projects the board wants to do for the upcoming year. Pam instructed the Board to review the CIP list and add projects to the list or move projects to different dates on the list, then we will compile a revised list to present to Council. The meeting will be scheduled after the Council Retreat. Pam will schedule a park tour in early April for the board to see the parks, trails, and Stewart Creek Park so they can have a better idea of what is needed. 4.3 Receive update from staff and discuss the following items Current Trail Construction Projects Stewart Creek Park The trail extension is complete and the contractor will install some tactile warning strips North Colony / South Colony Site work at Greenway Park is in progress. Modifications to some of the ramps are needed to be ADA compliant, but all ramps and cut throughs are being evaluated to ensure that they are ADA compliant. There are discussions taking place regarding relocating the event sign on South Colony but nothing has been decided. 20

21 Taylor / Squires- Earthwork is in progress along Taylor St. Cascades / Grandscape We met with the consultants in February; they are doing a site visit tomorrow and the surveyors will be there at the end of next week. Trail heads have not been discussed yet. Stewart Creek Park o Irrigation The next phase of the irrigation will be installed March 12 th 16 th. o Fishing Pier Received the Corp approval letter on March 3 rd. The bid package will be completed as soon as possible. o Retaining Wall We are investigating to see if this can be done through a Cooperative Purchasing Agreement with another city; we are continuing to get quotes. Bridges Cemetery Fence Repair We are contacting a fence company to repair the family plot fence. Eve met with members the History Committee regarding future amenities for the cemeteryand they also discussed establishing a design guide for amenities. 4.6 Board to request items to be placed on future meeting agendas - Allen requested the meeting time on the Tree Board agenda be discussed should it show a specific time, state that the meeting will start immediately following the CDC Board meeting or both. Kathy Neal will discuss with the City Secretary. ADJOURNMENT With there being no further business to discuss, the meeting was adjourned at 7:35p.m. Kathy Neal, Recording Secretary Kathy Braby, President 21

22 Agenda Item No:4.1 COMMUNITY DEVELOPMENT CORPORATION Agenda Item Report Meeting Date: April 12, 2018 Submitted by: Kathy Neal Submitting Department: Parks & Recreation Item Type: Discussion Agenda Section: 4.0 REGULAR AGENDA ITEMS Subject: Discussion of park tour and proposed CIP projects for Suggested Action: Attachments: CIP Projects.pdf 22

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26 Agenda Item No:4.2 COMMUNITY DEVELOPMENT CORPORATION Agenda Item Report Meeting Date: April 12, 2018 Submitted by: Kathy Neal Submitting Department: Parks & Recreation Item Type: Discussion Agenda Section: 4.0 REGULAR AGENDA ITEMS Subject: Receive update from staff and discuss the following items - Trail Projects - Stewart Creek Park North Colony / South Colony Taylor / Squires Cascades / Grandscape Stewart Creek Park - Bagwall Fishing Pier Bridges Cemetery - Fence Repair Decorative fencing at various thoroughfare locations Suggested Action: Attachments: 26

27 Agenda Item No:4.3 COMMUNITY DEVELOPMENT CORPORATION Agenda Item Report Meeting Date: April 12, 2018 Submitted by: Kathy Neal Submitting Department: Parks & Recreation Item Type: Miscellaneous Agenda Section: 4.0 REGULAR AGENDA ITEMS Subject: Board to request items to be placed on future meeting agendas Suggested Action: Attachments: 27