CITY OF THE COLONY COMMUNITY DEVELOPMENT CORPORATION AGENDA THURSDAY, JUNE 14, :30 PM

Transcription

1 CITY OF THE COLONY COMMUNITY DEVELOPMENT CORPORATION AGENDA THURSDAY, JUNE 14, :30 PM TO ALL INTERESTED PERSONS Notice is hereby given of a REGULAR SESSION of the COMMUNITY DEVELOPMENT CORPORATION of the City of The Colony, Texas to be held at 6:30 PM on THURSDAY, JUNE 14, 2018 at CITY HALL, 6800 MAIN ST., THE COLONY, TX, at which time the following items will be addressed: 1 ROUTINE ANNOUNCEMENTS AND RECOGNITIONS 1.1 Call to Order 1.2 Pledge of Allegiance to the United States Flag 1.3 Salute to the Texas Flag 1.4 Announcement of upcoming civic events and activities - The Colony Summer Clubhouse Liberty by the Lake CITIZEN INPUT This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of thirty (30) minutes for items not posted on the current agenda. The Board may not discuss these items, but may respond with factual data or policy information, or place the item on a future agenda. Those wishing to speak shall submit a Request Form to the Recording Secretary CONSENT AGENDA The Consent Agenda contains items which are routine in nature and will be acted upon in one motion. Items may be removed from this agenda for separate discussion by a Board member. 3.1 Consider acceptance of the CDC financial reports for May Consider approval of minutes of the May 10th Regular Session REGULAR AGENDA ITEMS 4.1 Discuss and consider approval of a Design Services contract with Dunkin, Sims & Stoffels for Kids Colony Playground Phase III Splash-Pad 4.2 Discussion of work session with City Council 4.3 Receive update from staff and discuss the following items - Trail Projects - North Park Loop Trail Park Loop Trail Phase IV 1

2 REGULAR SESSION of the COMMUNITY DEVELOPMENT CORPORATION Agenda Meeting Date: 06/14/2018 Page - 2 Cascades / Grandscape Fishing Pier FM 423 Green Ribbon Project Bike Committee 4.4 Board to request items to be placed on future meeting agendas ADJOURNMENT Persons with disabilities who plan to attend this meeting who may need auxiliary aids such as interpreters for persons who are deaf or hearing impaired, readers or, large print are requested to contact the City Secretary s Office, at at least two (2) working days prior to the meeting so that appropriate arrangements can be made. CERTIFICATION I hereby certify that above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. on the 11th day of June, Tina Stewart, TRMC, City Secretary 2

3 Agenda Item No:1.1 COMMUNITY DEVELOPMENT CORPORATION Agenda Item Report Meeting Date: June 14, 2018 Submitted by: Kathy Neal Submitting Department: Parks & Recreation Item Type: Announcement Agenda Section: ROUTINE ANNOUNCEMENTS AND RECOGNITIONS Subject: Call to Order Suggested Action: Attachments: 3

4 Agenda Item No:1.2 COMMUNITY DEVELOPMENT CORPORATION Agenda Item Report Meeting Date: June 14, 2018 Submitted by: Kathy Neal Submitting Department: Parks & Recreation Item Type: Announcement Agenda Section: ROUTINE ANNOUNCEMENTS AND RECOGNITIONS Subject: Pledge of Allegiance to the United States Flag Suggested Action: Attachments: 4

5 Agenda Item No:1.3 COMMUNITY DEVELOPMENT CORPORATION Agenda Item Report Meeting Date: June 14, 2018 Submitted by: Kathy Neal Submitting Department: Parks & Recreation Item Type: Announcement Agenda Section: ROUTINE ANNOUNCEMENTS AND RECOGNITIONS Subject: Salute to the Texas Flag Suggested Action: Attachments: 5

6 Agenda Item No:1.4 COMMUNITY DEVELOPMENT CORPORATION Agenda Item Report Meeting Date: June 14, 2018 Submitted by: Kathy Neal Submitting Department: Parks & Recreation Item Type: Announcement Agenda Section: ROUTINE ANNOUNCEMENTS AND RECOGNITIONS Subject: Announcement of upcoming civic events and activities - The Colony Summer Clubhouse Liberty by the Lake Suggested Action: Attachments: Summer clubhouse flier.pdf LBTL Event Schedule.pdf 6

7 The Colony Summer Clubhouse Join us at The Colony Summer Clubhouse on Fridays this summer at The Colony Recreation Center, 5151 North Colony Boulevard, for these FREE kids events! SCHEDULE OF ENTERTAINMENT Bring your friends! Each event starts at 10am. Doors open at 9:30am. More details on page 9. DON'T miss the coolest fun in the colony this summer! 7

8 Liberty by the Lake Event Schedule 5K, 10K & 1 MILE FUN RUN 6:30am 7:30am 7:45am 8:05am PARADE 9:15am 10:00am FESTIVAL 11:00am 4:00pm 4:30pm 5:00pm 5:45pm 6:00pm 6:15pm 6:45pm 7:00pm 7:15pm 7:30pm 8:00pm 8:30pm 9:00pm 9:30pm Race day packet pick-up begins All runners should arrive to Stewart Creek Park 1 Mile Fun Run race begins 5K & 10K races begin Parade Lineup begins Parade starts moving along Nash Drive to Five Star Stewart Creek Park opens Liberty By The Lake Festival begins Freedom Sponsor Expo opens Liberty Food Court opens Family Fun Zone opens Barks 5th Avenue Dog Trick & Dive Show Dangerous Edison's Science Show Salsa Shootout entry turn-in begins Opening performance on The Tribute Main Stage "TMT" BMX Stunt Show Salsa Shootout "People's Choice" judging begins Dangerous Edison's Science Show Salsa Shootout "People's Choice" judging ends Salsa Shootout judging begins Barks 5th Avenue Dog Trick & Dive Show BMX Stunt Show Watermelon Eating Contest check-in Headline performance on The Tribute Main Stage "Superband: Band of Steel" Dangerous Edison's Science Show Watermelon Eating Contest begins BMX Stunt Show Freedom Sponsor Expo closes Barks 5th Avenue Dog Trick & Dive Show Family Fun Zone closes FIREWORKS FINALE! 8

9 Agenda Item No:3.1 COMMUNITY DEVELOPMENT CORPORATION Agenda Item Report Meeting Date: June 14, 2018 Submitted by: Kathy Neal Submitting Department: Parks & Recreation Item Type: Expenditures Agenda Section: 3.0 CONSENT AGENDA Subject: Consider acceptance of the CDC financial reports for May 2018 Suggested Action: Attachments: Financial Statements.pdf 9

10 10

11 11

12 12

13 13

14 14

15 Agenda Item No:3.2 COMMUNITY DEVELOPMENT CORPORATION Agenda Item Report Meeting Date: June 14, 2018 Submitted by: Kathy Neal Submitting Department: Parks & Recreation Item Type: Minutes Agenda Section: 3.0 CONSENT AGENDA Subject: Consider approval of minutes of the May 10th Regular Session Suggested Action: Attachments: May 10 RS Minutes.pdf 15

16 MINUTES OF THE REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION MAY 10 TH 2018 The Regular Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 6:30 p.m. on the 10 TH day of May 2018, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Kathy Braby, President Present Pam Nelson Staff Dan Mahle, Vice President Present Eve Morgan Staff Allen Harris, Secretary Present Kathy Neal Staff Don Beckel, Treasurer Present Jackie Kopsa Staff Steve Sohn, Board Member Absent Brant Shallenberger Staff Donna Cole, Board Member Present Richard Boyer Council Liaison Jerry Farmer, Board Member Present And with 6 board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS AND RECOGNITIONS 1.1 Call to Order The meeting was called to order at 6:30 p.m. 1.2 Pledge of Allegiance to the United States Flag The Pledge of Allegiance to the United States Flag was recited. 1.3 Salute to the Texas Flag Salute to the Texas Flag was recited. 1.4 Announcement of upcoming civic events and activities: 1 Mamapalooza This is a free event at Stewart Creek Park on Saturday, May 12 th from 6:00pm 9:00pm. There will be food trucks, live music, and carnival style games. The Colony Summer Clubhouse This event will be held Fridays from June 15 th August 10 th at the Recreation Center. There will be movies, puppets, theater, and animals. The event starts at 10:00am and there will be concessions available to purchase. 1 These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. 16

17 2.0 CITIZEN INPUT None. 3.0 CONSENT AGENDA 3.1 Consider acceptance of the CDC financial reports for April Consider approval of minutes of the April 12 th Regular Session. Motion to approve the consent agenda Harris; second Mahle; abstain Beckel, Cole; motion passes. 4.0 REGULAR AGENDA ITEMS 4.1 Discuss and consider approval of a budget amendment in the amount of $38,000 to fund a Design Services Agreement with Jacobs Engineering for Landscape and Irrigation Design for FM423 Phase 2 to prepare for the Green Ribbon Funding Application The Phase 2 application includes shrubs, additional decomposed granite and additional irrigation and is due on June 4 th. During the budget process last year, staff did not know the project had to be done in phases; this additional services agreement is to complete the design for the next phase of the project. Funding is available in the operations budget. Motion to approve Beckel; second Mahle; motion passes with all ayes. 4.2 Discuss and consider approval of CIP s for FY to be presented to City Council at a future date - The CIP list has been updated to reflect the changes discussed at the previous board meeting. The City Council Retreat is this weekend; a work session with Council will be scheduled in June. Motion to approve Cole; second Farmer; motion passes with all ayes. 4.3 Discuss and provide direction to staff regarding possible early principle payments on CDC bonds The City Finance Director, David Cranford, presented the Board with 3 examples of 2010 CDC bonds and showed them how much money they could save by making an early principal payment. He suggested the board wait until next year before making an early bond payment as there will have been 2 principal payments made by then. The board expressed a strong interest in including early bond payments on current and future CIP lists. 4.4 Receive update from staff and discuss the following items Trail Projects Stewart Creek Park Extension A walk-through and TDLR Inspection have to be done. The quotes to install asphalt on the circle drive at the dump station came in higher than anticipated. When the fishing pier project is completed, there should be funds left in that project that can be used for this. North Colony / South Colony Connectors A walk-through and TDLR Inspection have to be done. 17

18 Taylor / Squires- Guardrail is up; a walk-through and TDLR Inspection has to be done. Park Loop Trail Phase IV - This is the portion of the trail from Taylor Ballfield to the North Colony Gas Easement and South Colony to North Colony Electric Easement. Staff had a preliminary alignment review meeting with Dunkin Sims & Stoffels in April and asked for additional work to be done on the crossing at North Colony to connect to the existing Park Loop Trail. Regarding the alignment in the electric easement, staff wants to see how the trail will be aligned in relationship to the overhead power lines; they want to create the best route possible around the park facilities and crossings at intersecting streets. Cascades / Grandscape Eve and Pam had a preliminary review with Halff Associates s and discussed the alignment on the Cascades property; how will it be routed around the Courtyard by Marriott and how will it fit under the underpass and be on NTTA & TXDOT right-of-way. Regarding the Grandscape property, Pam and Eve met with Tod Maurina and Jeremie Maurina regarding the alignment and future land use. Tod will begin discussing the alignment with Grandscape representatives. Items on the May 15 th City Council Agenda Eve invited the board to attend the City Council meeting on May 15 th as there will be several CDC items on the agenda Bike Month Budget Amendment for the Green Ribbon Project Phase II Fishing Pier Construction Agreement Project Manager Chase Smith was introduced as the new Project Manager. Chase has worked for the city for 15 years and most recently worked as an Irrigation Technician for the Parks & Recreation Dept.; he has held other positions in the department and he designed the disc golf course that was built at Bill Allen Memorial Park. He is currently training his replacement and is overseeing the Green Ribbon project on FM 423 and the guardrail project on John Yates, Blair Oaks and Taylor St. 4.5 Board to request items to be placed on future meeting agendas - There were no requests. Allen made a motion to discuss item 4.2 again Discuss and consider approval of CIP s for FY to be presented to City Council at a future date; second Mahle. Motion to add a line item to the CIP list for early bond payment in the amount of $500,000 with the specific bond to be named later and to also include it on next year s CIP list Harris; second Mahle; motion passes with all ayes. 18

19 ADJOURNMENT With there being no further business to discuss, the meeting was adjourned at 7:21p.m. Kathy Neal, Recording Secretary Kathy Braby, President 19

20 Agenda Item No:4.1 COMMUNITY DEVELOPMENT CORPORATION Agenda Item Report Meeting Date: June 14, 2018 Submitted by: Kathy Neal Submitting Department: Parks & Recreation Item Type: Discussion Agenda Section: 4.0 REGULAR AGENDA ITEMS Subject: Discuss and consider approval of a Design Services contract with Dunkin, Sims & Stoffels for Kids Colony Playground Phase III Splash-Pad Suggested Action: Attachments: Kids Colony - Phase III Contract.pdf 20

21 DUNKIN SIMS STOFFELS Inc. May 10, 2018 Eve Morgan Park Development Manager City of The Colony 5151 North Colony Blvd The Colony, Texas Dear Ms. Morgan: We appreciate the opportunity to submit this scope of services for the Kid s Colony Playground Improvement - Phase III Plans. Dunkin Sims Stoffels (DSS), working with the City of The Colony, will develop design and construction documents for the Kid s Colony Playground - Phase III. PROJECT SCOPE A schematic master plan for the Kid s Colony Playground was prepared in Phases I and II were completed in 2011 and 2014, respectively. Kid s Colony Playground Phase III is the continued construction of the City s premier community playground. Facilities included in Phase III development include the sprayground, fitness area, the expansion of the entry pavilion and associated site pavement and amenities. Site Investigation The Consultant will have a site survey prepared of the Phase I and Phase II facilities with particular attention applied in those areas where Phase III will interface with the existing Kid s Colony Playground features. This item is further defined within the Subsidiary Services Section Site Topographic Survey. Schematic Design DSS, with input from City Staff, will coordinate the designs for the sprayground, fitness area and the entry pavilion expansion with the selected manufacturers of those elements. DSS will develop the overall design of Phase III and integrate the new facilities into the existing Kid s Colony Playground as harmoniously as feasible. An opinion of probable cost (OPC) will be prepared for construction of the Phase III elements. This opinion of probable cost will be used to determine any necessary adjustments to the scope of Phase III construction and possible add or deduct alternates which may need to be incorporated. DSS will submit the schematic design and OPC to City Staff for their review and comment West State Street Garland, Texas (214)

22 Design Development DSS will further analyze the Phase III elements of the Kid s Colony Playground and propose refined design recommendations and solutions for additional review and comment by City Staff. The OPC will be refined and updated to reflect design modifications proposed within the design development phase. Construction Documents and Specifications Construction documents and specifications will be prepared for the Phase III components outlined within the project scope. Dunkin Sims Stoffels, Inc. will perform the following tasks in this section of the project: Grading plan Erosion Control plan Equipment Layout Layout Plan(s) locating pavilion, spray ground facilities and structures, exercise equipment, paving, utilities, etc. Irrigation plan indicating the placement and configuration of heads, valves, piping, controller, etc. and their interface with the existing system. Construction Details providing plans, sections, and/or elevations of the individual elements of the plans. Prepare proposal forms and appropriate add or deduct alternates. Prepare the project specification manual. Prepare the final opinion of probable cost. Bidding and Contract Award The Consultant will be responsible for the following tasks in this phase: Submit the plans and specifications to the Purchasing Department for uploading to the BidSync website. Distribute plans and specifications to potential bidders. Answer questions and interpret contract documents during the bidding period. Prepare and distribute any required addenda, as necessary to interpret and clarify the bidding documents. Issue addenda and answers to bidders questions to the Purchasing Department for uploading to the BidSync website. Assist the City in receiving bids. Attend the bid opening and prepare a bid tabulation form for completion at the bid opening. Assist the Client in determining the qualification of the apparent low bidder. Analyze the bids and make a written recommendation to the City for awarding a contract. Construction Observation The Consultant will perform the following professional services during construction of Phase III: Consultation and provide advice to the City. 22 2

23 Preparation of elementary and supplementary sketches required to resolve field conditions. Approval of submittals and shop drawings submitted by contractor for conformance with the design concept. The Consultant shall make periodic site visits to determine if the project is proceeding in accordance with the contract documents. The consulting team shall not be responsible or liable for the Contractor's failure to perform the construction work in accordance with the contract documents. DSS has included ten (10) site visits within our construction observation scope; based upon an anticipated construction length of five months. Review and approval of all certificates for payment submitted by the Contractor. Prepare Change Orders for the City's approval and execution. Coordinate final site walk through with the City at the conclusion of the construction and provide a punch list to Contractor to complete the project. Following substantial completion and/or final acceptance, the Consultant will prepare one set of record drawings. The record drawings will be based on written record of observations by the City s Inspectors and information provided by the Contractor through written records and construction mark-ups made to the project record drawings and specifications. If desired the Consultant will provide AutoCAD, version 2012 drawing files of the record drawings. This AutoCAD file will be one drawing file with all of the information encompassed within it and paper space delineation of each individual sheet. There will not be a separate AutoCAD drawing file for each sheet within the drawing set. Subsidiary Services The Consultant will provide the following services, through sub-consultant s, to develop/provide information which supplements and facilitates the Consultants basic scope of services. Site Topography Survey - A one-foot interval in-situ topographic map and site survey will be prepared for the Phase III project site. Location and spot elevations of existing site features will be established, e.g. plant materials, seating walls, retaining walls, interface with Phase I & II elements, utilities, light fixtures, site structure, playground equipment, sanitary sewer manholes, existing pavement limits and grades, storm sewer inlets, etc. This information will be supplemented by the incorporation of all known easements and utilities. This does not include a Boundary Survey of the existing property line. Additional Services Project Meetings - The Consultant has allowed for a total of four (4) meetings within the schematic design, design development and construction document phases. Additional meetings or public hearings with City Boards or other governmental bodies will be considered additional services and billed at the hourly rates outlined within this agreement. Design Changes/Increased Scope - Any substantial design changes following preparation of design development documents and/or commencement of construction documents, as well as, increased project scope will be considered an additional service and the Consultant may invoice for the resultant changes to the construction documents and increased services at the hourly rates outlined within this agreement. 23 3

24 Preparation of Alternates Should the City request design alternates be prepared for bidding that increase the project scope or exceed the current construction budget the Consultant may invoice the City, in addition to the original contract amount, for the hours expended in preparing the alternates; at the hourly rates outlined within this agreement. COMPENSATION The Consultant s professional fee for the scope of services, exclusive of the subsidiary services and reimbursable expenses delineated within this proposal, is $39,870.00*, this fee shall not be exceeded without written authorization. The professional fees for the services outlined within the separate phases of work delineated within the proposal are as follows: Site Investigation $ Schematic Design $ 3, Design Development $ 5, Construction Documents $ 15, Bidding & Contract Award $ 4, Construction Observation $ 9, Total Professional Fee: * $ 39, * Exclusive of subsidiary services and reimbursable expenses For billing purposes and additional services, the following hourly rates shall be used: DSS Principal Landscape Architect Project Manager C.E. Civil Engineer Electrical Engineer LiDAR Scanning (Survey) Survey Field Crew (3 man) Survey Field Crew (2 man) GPS Field Crew (1 man) Surveyor (RPLS) Surveyor in Training (SIT) Survey Technician CAD Technician Technical Support Administrative $ per hour $ per hour $ per hour $ per hour $ per hour $ per hour $ per hour $ per hour $ per hour $ per hour $ per hour $ per hour $ per hour $ per hour $ per hour 24 4

25 Reimbursable Expenses: Reimbursable items shall include the fees associated with the subsidiary services noted within the scope of services delineated in this proposal (fees noted below). Reimbursable items may also include delivery charges, postage, CAD Plots, commercial printing/reproduction charges, preparation of presentation boards. The cost for the reimbursable items within the latter categories, which represent an out-of-pocket expense to the consultant, shall be billed at the consultant s direct incurred cost. Another reimbursable cost is the fee for submittal of the plans and specifications to a third party Registered Accessibility Specialist (RAS) for the required Texas Department of Licensing and Regulation s (TDLR) Architectural Barriers plan review and post-construction inspection. There is also a TDLR project registration fee. Any cost associated with certification of ADA compliance, if applicable, will be considered a reimbursable expense. The following chart delineates anticipated costs for reimbursable expenses, as defined within this proposal. Subsidiary Service On-Site Topographic Survey $ 4, Reimbursable Expenses Budgetary $ 3, TAS Registration, Plan Review & Post Construction Inspection $ 1, Total: $ 8, Consultant Invoices will be submitted monthly as the professional services are completed. Invoices will be based on percentage of work completed per identifiable unit of work. The City agrees to make prompt payments for all approved invoices. INDEMNIFICATION The Consultant shall indemnify and does hereby hold harmless, the City, its agents and employees from and against all claims, damages, losses and expenses, including attorney s fees, arising out of or resulting from the negligent performance of the services on this project performed by the Consultant, its employees, sub-contractors, agents and representatives and others from whom the Consultant is legally liable. TERMINATION This Agreement may be terminated without cause at any time prior to completion of the Consultant s services by the City, or by the Consultant with cause, upon seven days written notice to the City at the address of record. Termination shall release each party from all obligations of this Agreement. Upon notice of termination, the Consultant shall prepare and submit to City a final invoice within thirty (30) days. 25 5

26 AUTHORIZATION DSS is prepared to initiate work on this project upon receipt of a signed copy of this agreement or upon execution of a professional services agreement with the City of The Colony. We look forward to working with The Colony s Park and Recreation Department on Kid s Colony Playground Phase III. Sincerely, Dunkin Sims Stoffels, Inc. ACCEPTED AND APPROVED BY: Bob Stoffels, RLA, ASLA (Signature) (Typed Name) (Title) AUTHORIZED TO EXECUTE AGREEMENTS FOR: 26 6

27 1st Week June 6, nd Week 3rd Week 4th Week 5th Week July 4, th Week 7th Week 8th Week 9th Week 10th Week 11th Week 12th Week 13th Week 14th Week 15th Week 16th Week Aug. 1, 2018 Aug. 29, th Week Sept. 26, th Week 19th Week 20th Week 21st Week Oct. 24, nd Week 23rd Week 24th Week 25th Week 26th Week 27th Week 28th Week 29th Week 30th Week 31st Week 32nd Week 33rd Week Nov. 21, 2018 Dec. 19, 2018 Jan. 16, 2019 Project Timeline KIDS' COLONY PHASE III The Colony, Texas * * * Site Investigation Schematic Design * Construction Four to Six Months Design Development Construction Documents Construction Document Review Construction Bidding / Contract Assignment Construction * Meeting with City Staff Construction Contract Approval 27

28 ATTACHMENT A PROFESSIONAL FEE SCHEDULE Kid s Colony Playground Phase III The Colony, Texas PROFESSIONAL DESIGN SERVICES Site Investigation $ Schematic Design $ 3, Design Development $ 5, Construction Documents $ 15, Bidding and Contract Award $ 4, Construction Observation $ 9, Professional Design Services Total: $ 39, Reimbursable Expenses: $ 4, Subsidiary Services Site Survey: $ 4, TOTAL: $ 48,

29 Agenda Item No:4.2 COMMUNITY DEVELOPMENT CORPORATION Agenda Item Report Meeting Date: June 14, 2018 Submitted by: Kathy Neal Submitting Department: Parks & Recreation Item Type: Discussion Agenda Section: 4.0 REGULAR AGENDA ITEMS Subject: Discussion of work session with City Council Suggested Action: Attachments: CIP - CDC - LAKE PARKS.pdf 29

30 30

31 Agenda Item No:4.3 COMMUNITY DEVELOPMENT CORPORATION Agenda Item Report Meeting Date: June 14, 2018 Submitted by: Kathy Neal Submitting Department: Parks & Recreation Item Type: Discussion Agenda Section: 4.0 REGULAR AGENDA ITEMS Subject: Receive update from staff and discuss the following items - Trail Projects - North Park Loop Trail Park Loop Trail Phase IV Cascades / Grandscape Fishing Pier FM 423 Green Ribbon Project Bike Committee Suggested Action: Attachments: 31

32 Agenda Item No:4.4 COMMUNITY DEVELOPMENT CORPORATION Agenda Item Report Meeting Date: June 14, 2018 Submitted by: Kathy Neal Submitting Department: Parks & Recreation Item Type: Discussion Agenda Section: 4.0 REGULAR AGENDA ITEMS Subject: Board to request items to be placed on future meeting agendas Suggested Action: Attachments: 32