GLADES COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR MEETING. Tuesday, June 10,2014-9:00 A.M.

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1 REGULAR MEETING Tuesday, June 10,2014-9:00 A.M. CALL TO ORDER I PRAYER I PLEDGE AGENDA AMENDMENTS Note: Unanimous Board Action is required to amend agenda for official vote. PRESENTATIONS I AWARDS 1. Resolution Proclaiming Florida SouthWestern State College as the New Name for Edison State College PUBLIC INPUT ON AGENDA ITEMS PUBLIC HEARINGS 2. Noise Control Ordinance 3. Cemetery Ordinance CONSENT AGENDA 4. Approve Payment of County Warrants 5. Approve the Minutes of the May 23, 2014 Workshop BUSINESS AGENDA 6. Glades County Emergency Operations Center Construction Project Second Addendum to Contract with Wright Construction 7. Hiring Special Legal Counsel Related to the Services Assessment Approval Process 8. Agricultural Lease with Melvin Guerry 9. Surplus County Equipment 10. Roads Considered for SCOP and SCRAP Projects 11. Approve Records Disposition from Human Resources 12. Schedule Budget Workshops CONSTITUTIONAL OFFICERS COUNTY ATIORNEY

2 COUNTY MANAGER PUBLIC INPUT ON NON-AGENDA ITEMS COM~ISSIONERS ITEMS AND COMMENTS ADJOURN

3 , SUBJECT: Resolution Proclaiming Florida SouthWestern State College as the New Name for Edison State College. DEPTIOEPT REQUEST: County: Staff BACKGROUNDIDETAIL OF REPORT: As of July 1, 2014, Florida SouthWestern State College will become the new name for Edison State College. e BUDGET IMPACT: Yes I No If V., how much? From where? None COORDINAnON WITH: County Manager and County Staff adopted Resolution 2014 Proclaiming Florida SouthWestern State College as the new name for Edison State College effective July 1, REQUESTBV: Meeting Date: Paul Carilale, County Manager April 28, 2014

4 SUBJECT: Noise Control Ordinance BACKGROUNDIDETAIL OF REPORT: Attached Is a proposed Noise Control Ordinance for Glades County. The adoption of the Ordinance at a public hearing has been,properly noticed. The a1tached Noise Control Ordinance Is based upon the Noise Control Ordinance that was Initiated by Commissioner Dennis Griffin. If adopted, the Noise Control 0rd1nance will become a part of the Glades County Code. BUDGET IMPACT: V_I No -IfV.., how much? From where? continued the public hearing regarding adoption of Ordinance 2014 regulating noise to the July 8, 2014 meeting. Motion carried by 3-0 vote. REQUEST BY: County Attorney Meeting Date: Tuesday, June 10,2014

5 SUBJECT: Cemetery Ordinance BACKGROUNDIDETAIL OF REPORT: Glades County currently has Chapter 14 In the G,ades County COde which controls the County.owned or County-operated cemeteries In Glades County. The attached Ordinance Is an amendment of certain provisions of Chapter 14 of the Glades County Code. In particular, the attached Ordinance verifies: the size of a cemetery lot al being five feet (5') by fifteen feet (15j, the Intennent of cremalnl, and the revision of the existing headstone provision (SectIon 14-23) In the Code. Ptease note that the current Code has Section which Is the variance section that authortzea the Board of County Commissioners to allow a variance or a waiver of ~ of the requirements of Chapter 14 related to cemeteries when a request Is made to the Board of County Commissioners which describes special circumstances, hardship, or other good cause for the grantirlg of the variance. BUDGET IMPACT: Ves I No -IfVu, how much? From where? Because this Is an Ordinance adoption, a public hearing on.the Ordinance adoption has been nouc8d. If the Board of County Commissioners adopts the Ordinance, It will amend Chapter 14 of the Glades County Code as deaa1bed In the Ordinance. continued the discussion regarding a cemetery Ordinance amending Chapter 14 of the Glades County Code related to county-owned or County-operated cemeteries in Glades County so that Attorney Pringle could gather more information and produce a draft Ordinance to the Board for review prior re-advertising for the public hearing. REQUEST BY: County Attorney,...tlng D...: Tuesday, June 10,2014

6 SUBJEcr: COUNTY WARRANTS FINANCE BACKGROUNDIDETAIL OF REPORT: COUNTY WARRANTS e BUDGET IMPACT: Yes I No -IfYes, bow much? From where? approved the Consent Agenda items. MonON: STATE DRAFT MOTION REQUEST BY: Tlfl'any R. P.ttenon Meeting Date: June 10, 1014 DelIvered on JUDe at: 10:00 AM Ageada 1# Conlent

7 GLADES COUNlY BOARD OF COUNlY COMMISSIONERS SUBJEcr: Approve miautes of abe May 23,2014 Workshop -BACKGROUND / DETAIL OF REPORT: A copy of the minutes is attached. BUDGET IMPACT: YeslNo-lfyes, bow much? From wbere? approved the Consent Agenda items. I Motion carried by 3 ~ 0 vote. REQUEST BY: Sandra Brow., Clerk of Meeting Date: June 10,2014 Court Agenda ## Consent Agenda

8 SUBJECT: Glades County Emergency Operations Center Construction Project - Second Addendum to Contract with Wright Construction. BACKGROUNDIDETAIL OF REPORT: The Board of County Commissioners has previously taken action to approve certain value englneerfng modifications to the Emergency Operations Center construction project scope of work. The value engineering modfficauoos for the project have now been Incorporated Into the construction documents. plans. and drawings by the architect for the project, Clemons, Rutherford & Associates ("CRA-). The revised construction documents contain a number of construction drawing sheets; therefore, the complete revised construction documents are not attached and instead drawings can be reviewed at the County Manager's office. The Board of County ' Commissioners has previously approved an Agreement and a FIrst The revised construction documents have been provided to Wright Construction, Inc. who has used the revised construction documents to generate a Guaranteed MaxImum Not-to- Exceed Price for the project of. Addendum to Agreement with Wright Construction for the Emergency Operations Center construction project. The FIrst Addendum provides that a Second Addendum to the Agreement will be prepared tnhlch incorporates the final con&trucuon documents, the construction completion date, and the final Guaranteed Maximum Not-to-Exceed Price. Now that the final construction documents have been completed by era and a Guaranteed Maximum Not-to-Exceed Price has been generated by Wright ConstrucUon based upon the revised construction documents, the agenda Item before the Board at this Ume Is for the Board to take official action on the Second Addendum to the Agreement with Wright Construction. A proposed Second Addendum to the Agreement with Wright Construction for the construction of the Emergency Operations Center project for the Board's consideration Is attached. BUDGET IMPACT: V I No -IfV... how much? From wh...?

9 approved the Second Addendum to the Agreement with Wright Construction, as presented, for the construction of the Emergency Operations Center Project using the revised construction documents dated May 30, 2014 by CRA and a Guaranteed Maximum Not-To-Exceed Price of $4,180, and authorized the Chairman to execute same. REQUEST BY: Cot.my Attorney Meeting Data: Tuesday, June 10, 2014

10 SUBJECT: Hiring Special Legal Counsel Related to the ServIces Assessment Approval Process. BACKGROUNDIDETAIL OF REPORT: The Board of County Commissioners has previously taken action to move forward with the creation of a services assessment process for Glades County pursuant to Florida law. GSG has previously been hired to asafst the County with the preparation of a study related specifically to a service assessment for fire services. The creation and Implementation of a service assessment Involves a specialized area of the legal practice where the Constttutionallaw, the statutory law. and case law all come Into play. It Is the recommendation of the County Attorney that the County should hire Special legal counsel to represent It with regard to the creation and Implementation of the services assessment process and. In particular, the initial approval of an assessment for fire services. The law firm In Florida that works as spec1a1 legal counsel with GSG in the majority of these types of scenarios around the state Is Nabors, Giblin & Nickerson ("NG&Nj. NG&N has a Southwest Florida area office that Is managed by the retired County Attorney for Lee County, David Owen, who had personal experience, on a number of occasions, with the creation and implementation of an assessment process for the Lee County government while he was County Attomey. Also, NG&N has a number of attomeys in their Tallahassee office who specialize In the area of the creation and Impfementation of a services assessment process for a government agency. Finally, NG&N has litigated cases In Florida where an assessment process has been attacked In court; therefore, NG&N not only has experience in assisting the County with the creation and Implementation of a services assessment process, but also with the later defense of the services a&h8sment process In court if It Is challenged. It Is the County Attorney's recommendation that Glades County. enter Into a speclat lega' counsel arrangement with NG&N for NG&N's representation of the County 88 special legal counsel beginning Immediately. A proposal from NG&N related to Hs representation of the County 88 an Independent contractor In this matter Is attached. BUDGET IMPACT: Ves' No -If Y, how much? From whef8?

11 approved an independent contractor agreement with Nabors Giblin & Nickerson (NG&N) for their representation of the County regarding the County's creation and implementation of a services assessment process beginning immediately pursuant to the terms of the attached Letter of Engagement and authorized the Chairman to execute same. REQUEST BY: County Attorney Meetlna Date: Tuesday, June 10, 2014

12 SUBJECT: Agriculture Les. with Melvin Guary BACKGROUNDIDETAIL OF REPORT: The County previously Issued a Request for Bids from individuals who were Interested In IaaA'1g acreage from the County at the DOT site for pasture usage. The County received responses to the ~uest for Bids and selected Mr. Melvin Guerry's...ponse as being the response that was In the best Interest of the County to select. Mr. Guerry and the County Manager have confirmed the terms of Mr. Guerry's bid and the County Attorney has prepared a proposed Agriculture Lease between Glades County and Mr. Gueny which Incorporates the terms of Mr. Guerry's bid. The proposed Agrtculure Lease between Glades County and Mr. Guerry Is attached hereto. BUDGET IMPACT: Y.., No -IfY.., how much? From when? ON MOTION of Vice Chairman Stanley seconded by Commissioner Beck the Board approved an Agriculture Lease with Melvin Guerry for an initial five (5) year term, with possible extensions, pursuant to the Lease Agreement terms as contained in the proposed Agriculture Lease. as presented (and revised), and authorized the Chairman to execute same. REQUEST BY: County Attorney Meeting Date: Tuesday. June 10, 2014

13 SUBJECT: Surplus County Equipment Lorie W.nl, Property Appraiser, is requesting tbat a Canon IR 3035 Copier, Property No. 3546, be deleted from the Property Records and sold at pubuc auction. BACKGROUND I DETAIL OF REPORT: A copy of the letter from Lorie Ward, Property Appraiser, is attached. BUDGET IMPACT: YeslNo -Ifyes, how much? From where? Lorie Ward, Property Appraiser declared Canon IR 3035 Copier, Property No. 3546, along with three (3) 4-door filing cabinets, a table, and a desk from the Ortona Community Assocition. as surplus and deleted them from the Property Records. REQUEST BY: Sandra Brown, Uerk Of Meeting Date: June 10,2014 Court Agenda ## Consent Agenda

14 SUBJECT: Roads Considered for SCOP and SCRAP Projects Road Department BACKGROUNDIDETAIL OF REPORT: See Attached BUDGET IMPACT: Yes I No -lfy.., how much? From where? No County Manager and Staff ON MOTION of Vice Chairman Stanley seconded by Commissioner Beck the Board approved the following roads for SCOP & SCRAP Projects: CR 74 - SR 29 to Charlotte County Line; CR 721 (Indian Reservation Road) - SR 78 to Highlands County Line; Bakers Hwy/CR 720 (Lundy Road) - River Road to Hwy 27; and Riverside Drive - Avenue J to end of pavement. REQUEST BY: Meeting Date:!'vant Brown, Road Superintendent June 10, 2014

15 I SUBJECf: Approve Records DispositioD from Human Resources Mary ADD Whitney, HumaD RnoulUS Director, is requesting permissiod to dispose of records.s shown OD the attacbed form. BACKGROUND I DETAIL OF REPORT: BUDGET IMPACT: YeslNo -Ifyes, how much? From wbere? approved Records Disposition Document No (4 years of Employment Applications - all positions and 5 years of Workers's Compensation Records) as submitted by Mary Ann Whitney, Human Resources Director. REQUEST BY: Mary ADD Whitney, Meeting Date: June 10,2014 Human Resources Director AgeDda ## Consent Agenda

16 SUBJECT: Schedule Budget Workshops BACKGROUND I DETAD.. OF REPORT: The Clerk'lI 'Office would like to sclledule two budget workshops during the month ofjuly. If other workshops are needed, they can be scheduled at a later date. We would recommend the workshops be held on Tuaday, July 8 at 10 AM or immediately followidg the regular BOCC meetiug and Friday, July 18 at 9 AM. The tentative miusge could be adopted at the July regular meeting. Friday, July 1111a is not available all there will be jurors in the BOCC room on that date. BUDGET IMPACI': YeslNo - Ifyes, how much? From where? Mr. Carlisle, County Manager and Tiffany Patterson, Finance Director scheduled the Budget Workshops for the following dates: Tuesday, July 8, 2014 immediately following the day meeting and Friday, July 18, 2014 at 9:00 a.m. REQUEST BY: Court Sandra Brown, Clerk of Meeting Date: June 10,2014 Agenda ## Business Agenda e