Susan Rehfeldt, IAA staff Brenda Ford, secretary

Transcription

1 The Regular Meeting of the Indianapolis Airport Authority Board was called to order at 8:55 a.m. February 2, 2007 in the Airport Board Room at Indianapolis International Airport. Present and comprising a quorum were: Lacy M. Johnson, President H. Patrick Callahan, Vice President Alfred Bennett, Secretary N. Stuart Grauel, Treasurer Kelly J. Flynn, Member Shirley M. Haflich, Member Robert H. Voorhies, Member Michael W. Wells, Member Also attending: Patrick Dooley, BAA staff Catherine Scionti, BAA staff Stewart MacVicar, BAA staff Robert Duncan, BAA staff Patzetta Trice, BAA staff Marsha Stone, BAA staff Corey Wilson, BAA staff Wayne Reynolds, BAA staff Eric Anderson, BAA staff Mary Ann Falatic, BAA staff Maria Wiley, BAA staff Robert Thomson, BAA staff James Duke, BAA staff John Kish, IAA staff Jeanann Strong, IAA staff Jack Morton, IAA Advisory Member Jim Mooney, IAA staff Anne O Connor, IAA staff Matt Crane, IAA staff Jeremiah Wise, IAA staff Bea Tate, BAA staff Jennifer Tillman, IAA staff Gary Gibson, IAA staff Reid Goldsmith, IAA staff Rex Joseph, IAA Legal Counsel Greta Hawvermale, IAA staff Susan Rehfeldt, IAA staff Brenda Ford, secretary Upon a motion by Mr. Flynn, seconded by Mr. Voorhies and unanimously passed, approval was given to the Minutes of the Regular Meeting of January 12, CONSTRUCTION ITEMS: Upon a motion by Mr. Callahan, seconded by Mr. Bennett and unanimously passed, approval was given to three change orders as reviewed and recommended by the Construction Committee and two releases of retainage per the attached schedule. REAL ESTATE: Upon a motion by Mr. Bennett, seconded by Mr. Flynn and unanimously passed, approval was given to purchase of property per the attached schedule. INDIANAPOLIS INTERNATIONAL APPROVAL OF PLANS AND SPECIFICATIONS FOR THE RESIDENTIAL SOUND INSULATION PROGRAM PROJECT, PHASE 6, PACKAGE 5, I-95-14H.5: Upon a motion by Mr. Wells, seconded by Mr. Flynn and unanimously passed, approval was given to plans and specifications for the Residential Sound Insulation Program project, Phase 6, Package 5, I-95-14H.5 as prepared by HCO, Inc. as reviewed and recommended by the Construction Committee and authorized the public bidding process. CIP APPROVAL OF THE REJECTION OF BIDS PREVIOUSLY RECEIVED FOR THE SPCC MITIGATION PROJECT, I-05-19A.1 AND SPCC MITIGATION RELIEVERS PROJECT I-05-19B: Upon a motion by Mr. Wells, seconded by Mr.

2 Callahan and unanimously passed, approval was given to the rejection of bids previously received for the SPCC Mitigation International project, I-05-19A and SPCC Mitigation Relievers project, I-05-19B. CIP APPROVAL OF THE PLANS AND SPECIFICATIONS FOR THE SPCC MITIGATION INTERNATIONAL PROJECT I-05-19A.1 AND SPCC MITIGATION RELIEVERS PROJECT I-05-19B.1: Upon a motion by Mr. Voorhies, seconded by Mr. Callahan and unanimously passed, approval was given to approval the Plans and Specifications for the SPCC Mitigation International project, I-05-19A.1 and SPCC Mitigation Relievers project, I-05-19B.1, prepared by Gresham Smith and Partners as reviewed and recommended by the Construction Committee and authorized the public bidding process. CIP. APPROVAL OF A PLANNING STUDY FOR AN INTERNATIONAL AIR CARGO FACILITY AND AWARD OF CONTRACT TO LANDRUM & BROWN, INC.: Upon a motion by Mr. Bennett, seconded by Mr. Flynn and unanimously passed, approval was given to a planning study for an International Air Cargo Facility and an award of contract to Landrum & Brown, Inc., in an amount not-to-exceed $250,400, including all incidental expenses, as reviewed and recommended by the Construction Committee. DBE 30.1% (Aerofinity, Inc. and Jacobsen/Daniels Associates LLC); MBE 18.5% (Jacobsen/Daniels Associates LLC), WBE 11.6% (Aerofinity, Inc.). CIP APPROVAL OF THE 2007 ENVIRONMENTAL COMPLIANCE AUDITS AND 2007 ENVIRONMENTAL LEGAL SERVICES PROJECT: Upon a motion by Mr. Flynn, seconded by Mr. Bennett and unanimously passed by members voting, approval was given to the following 2007 Environmental Compliance Audits and 2007 Environmental Legal Services Project. Mr. Johnson abstained from voting. Award of Contract to Gresham Smith and Partners for the 2007 Environmental Compliance Audits, in the amount not to exceed $174,454. DBE 12.6% (Keramida Environmental, Inc. and Shrewsberry and Associates), MBE 14.4% (Shrewsberry and Associates, CAD-Vantage, Inc., and Professional Data Dimension), WBE 10.6% (Keramida Environmental, Inc.). Operating The retention of Ice Miller for the 2007 Environmental Compliance Audits and 2007 Environmental Legal Services, in the amount not to exceed $55,000 and authorize the Airport Director to sign the engagement letter. D/M/WBE 0%. Operating The retention of Delaney & Delaney LLC for the 2007 Environmental Compliance Audits and 2007 Environmental Legal Services, in the amount not to exceed $35,000 and authorize the Airport Director to sign the engagement letter. D/MBE 0%, WBE 100% (Delaney & Delaney LLC). Board. Operating APPROVAL OF PLANS AND SPECIFICATIONS FOR 2007 VEGETATION CONTROL EQUIPMENT REPLACEMENT PROGRAM I AND AUTHORIZED THE PUBLIC BIDIDNG PROCESS FOR PURCHASE OF TWO FULLY EQUIPPED FARM TYPE TRACTORS (REPLACEMENTS): Upon a motion by Mr. Voorhies, seconded by Ms. Haflich and unanimously passed, approval was given to the Plans and Specifications for 2007 Vegetation Control Equipment Replacement Program, I and authorized the public bidding process for the purchase of two fully equipped farm type tractors (replacements) at an estimated cost not to exceed $361,000 as reviewed and recommended by the Construction Committee. CIP APPROVAL OF A THIRD AMENDMENT TO BUILDING LEASE AGREEMENT WITH CARIBBEAN TRANSPORT SERVICES, INC.: Upon a motion by Mr. Callahan, seconded by Ms. Haflich and unanimously passed, approval was given to a Third Amendment to Building Lease Agreement with Caribbean Transport Services, Inc. The Amendment provides for a term extension of five (5) years commencing March 1, 2007 and terminating February 28, 2012 at an annual rental of $162,750.

3 APPROVAL OF THE OFFICE AND HANGAR SUBLEASE AGREEMENT BETWEEN SIGNATURE FLIGHT SUPPORT, INC. AND THE ALLEN GROUPE, LLC: Upon a motion by Mr. Bennett, seconded by Mr. Voorhies and unanimously passed, approval was given to the Office and Hangar Sublease Agreement between Signature Flight Support, Inc. and The Allen Groupe, LLC. for the lease of hangar and office space located within Signature s leased premises. The initial term of the Sublease is one year. GENERAL BUSINESS APPROVAL OF CIP PAYMENTS: Upon a motion by Mr. Voorhies, seconded by Mr. Bennett and unanimously passed, approval was given to CIP payments in the amount of $1,806, from the Capital Improvements Funds per the attached schedule. DBE 15.18%, MBE 9.57%, WBE 15.44%. APPROVAL OF OPERATING PAYMENTS: Upon a motion by Mr. Voorhies, seconded by Mr. Callahan and unanimously passed, approval was given to Operating Payments in the amount of $198, from the Operating Funds per the attached schedule. DBE 37.77%, MBE 25.47%, WBE 18.87% BAAI Diversity Status Year to Date: a. Operating (Total Payments $1,064,710) i. MBE 53.8% ii. WBE 5.3% b. Capital (Total Payments ($78,729) iii. DBE.1 iv. MBE.1% v. WBE 3.5% APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 1 WITH THE ETICA GROUP, INC. FOR THE IMC SECURITY WALL, I PROJECT: Upon a motion by Mr. Voorhies, seconded by Mr. Bennett and unanimously passed, approval was given to Supplemental Agreement #1 with "the etica group, inc." in the amount of $7,030 for the IMC Security Wall, I project. DBE 13.3% (The Hoosier Company), MBE 5.2% (First Electric Supply), WBE 26.0% (Dawson, Inc. 12.7%, and The Hoosier Company 13.3%). CIP APPROVAL OF ADOPTION OF RESOLUTION : Upon a motion by Ms. Haflich, seconded by Mr. Grauel and unanimously passed, Resolution authorizing the execution of Amendment No. 1 to Lease Agreement with Cargolux Airlines International S.A. was adopted. APPROVAL OF FIRST AMENDMENT TO LEASE AGREEMENT WITH CARGOLUX AIRLINES INTERNATIONAL S.A: Upon a motion by Mr. Grauel, seconded by Mr. Flynn and unanimously passed, approval was given to First Amendment to Lease Agreement with Cargolux Airlines International S.A. The Amendment provides for a term extension of one year commencing February 1, 2007 terminating January 31, 2008 with a one-year option term at an annual rental of $ for each year of term. APPROVAL OF A GRANT PAYMENT FOR THE ACTIVATION OF THE FIFTH HANGAR BAY TO AAR AIRCRAFT SERVICES, INC.: Upon a motion by Mr. Flynn, seconded by Mr. Grauel and unanimously passed, approval was given to a grant payment for the activation of the fifth hangar bay to AAR Aircraft Services, Inc. per the terms of the Lease Agreement executed June 17, CIP THE NEW INDIANAPOLIS AIRPORT (MIDFIELD) Received status report from John Kish, Midfield Project Director.

4 Diversity Status: Payments through February 2, 2007 a. Professional Services (Total Payments $142,082,526) i. MBE 23.05% ii. WBE 7.18% b. Construction (Total Payments $259,180,568) iii. MBE 11.23% iv. WBE 5.02% APPROVAL OF MIDFIELD PROGRAM PAYMENTS: Upon a motion by Mr. Flynn, seconded by Mr. Grauel and unanimously passed, approval was given to Midfield Program Payments in the amount of $18,915, per the attached schedule which includes DBE 8.06%, MBE 10.36%, and WBE 4.47%. APPROVAL OF CHANGE ORDER REQUESTS AND RELEASES OF RETAINAGE: Upon a motion by Mr. Voorhies, seconded by Mr. Bennett and unanimously passed approval was given to two (2) Change Order Requests and two Releases of Retainage per the attached schedule. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZED THE PUBLIC BIDDING PROCESS FOR THE FOLLOWING PACKAGES: Upon a motion by Mr. Bennett, seconded by Mr. Voorhies and unanimously passed, approval was given to Plans & Specifications and authorized the public bidding process for the following packages: a. Package No. H24 Paint/Wallcoverings as prepared by Aero Design Group. b. Package No. RH1 Taxiways R & H/ Line E as prepared by RW Armstrong & Associates APPROVAL OF AN AMENDMENT TO THE CONTRACT WITH SYSKA HENNESSY FOR ADDITIONAL PROFESSIONAL DESIGN SERVICES: Upon a motion by Mr. Bennett, seconded by Ms. Haflich and unanimously passed, approval was given to an amendment to the contract with Syska Hennessy for additional professional design services in an amount not-to-exceed $2,675 plus incidental expenses. DBE 0%, MBE 5.6% (AV Consulting Engineers), and WBE 37.8% (Circle Design Group). APPROVAL OF AN AMENDMENT TO THE CONTRACT WITH FINK, ROBERTS AND PETRIE, INC. FOR ADDITIONAL PROFESSIONAL DESIGN SERVICES: Upon a motion by Mr. Grauel, seconded by Ms. Haflich and unanimously passed, approval was given to an amendment to the contract with Fink, Roberts and Petrie, Inc. for additional professional design services in an amount not-to-exceed $3,000 plus incidental expenses. D/M/WBE 0%. APPROVAL OF AN AMENDMENT TO THE CONTRACT WITH AERO DESIGN GROUP FOR ADDITIONAL PROFESSIONAL DESIGN SERVICES: Upon a motion by Ms. Haflich, seconded by Mr. Callahan and unanimously passed, approval was given to an amendment to the contract with AeroDesign Group for additional professional design services in an amount not-to-exceed $17,000 plus incidental expenses. MBE 10% (ARCHonsortium) and D/WBE 0%. APPROVAL OF AN AMENDMENT TO THE CONTRACT WITH RAY S TRASH SERVICE, INC. FOR REFUSE AND RECYCLING SERVICES: Upon a motion by Mr. Bennett, seconded by Mr. Flynn and unanimously passed, approval was given to an amendment to the contract with Ray s Trash Service, Inc. for Refuse and Recycling services in an amount not-to-exceed $335,500. D/MBE 19.5% (Global Environmental Systems) and WBE 0%. APPROVAL OF AN AMENDMENT TO THE CONTRACT WITH TURNER/TROTTER, LLC FOR ADDITIONAL CONSTRUCTION MANAGEMENT SERVICES: Upon a motion by Mr. Grauel, seconded by Mr. Callahan and unanimously passed, approval was given to an amendment to the contract with Turner/Trotter, LLC for additional Construction Management

5 Services in an amount not-to-exceed $1,755,000 plus incidental expenses. DBE 38% (Trotter Construction, Nubian Transportation), MBE 34% (Trotter Construction), and WBE 4% (Nubian Transportation). APPROVAL OF A CONTRACT AMENDMENT WITH JACOBS CONSULTANCY AIRPORT MANAGEMENT CONSULTING (FORMERLY LEIGH FISHER ASSOCIATES): Upon a motion by Mr. Flynn, seconded by Ms. Haflich and unanimously passed, approval was given to a contract amendment with Jacobs Consultancy - Airport Management Consulting (formerly Leigh Fisher Associates) in an amount not to exceed $178,000 for additional professional services and expenses related to financial and concessions planning. D/M/WBE 0%. Mr. Lacy Johnson, IAA Board President, announced that the next Indianapolis Airport Authority Board Meeting will take place on Friday, March 2, 2007 at 8:30 a.m. at the Indianapolis International Airport Board Room. There being no further business, the meeting was adjourned at 9:15 a.m.