Minutes of the Airport Commission Special Meeting of October 31, 2000 SECTION ITEM TITLE NUMBER PAGE A. CALL TO ORDER: 3 B.

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1 Minutes of the Airport Commission Special Meeting of October 31, 2000 CALENDAR AGENDA RESOLUTION SECTION ITEM TITLE NUMBER PAGE A. CALL TO ORDER: 3 B. ROLL CALL: 3 C. ITEMS INITIATED BY COMMISSIONERS: D. POLICY: Runway Reconfiguration Program 3 M/WBE Opportunities 3 1. Airport s Nondiscrimination Policy for Tenants and Service Providers E. ITEMS RELATING TO MASTER PLAN PROJECTS: 2. Modification No. 5 to Contract 5521A - Boarding Area G Apron Construction - Pavex Construction, A Division of Granite Rock Company Modification No. 10 to Contract 5515C - Security and Special Systems - Terminal Systems - SASCO Electric Modification No. 8 to Contract 5515B - Security and Special Systems - Facility Systems - HSQ Technology, A Corporation F. CONSENT CALENDAR OF ROUTINE ADMINISTRATIVE MATTERS: 5. Award Contract On-Call Entrance Roadway and Other Paving - Troy s/ghilotti Brothers, A Joint Venture Award Contract Facilities Mechanical Systems Improvement - Schram Construction Award Contract Facility HVAC Improvements - Resource and Design, Inc Modification No. 24 to Legal Services Agreement Noise/Environmental Contract - Morrison & Minutes, October 31, 2000, Page 1

2 Foerster Modification No. 2 to Rita Barela Productions for the Planning and Execution of the Opening of of the New International Terminal Modification No. 1 to Professional Services Contract - Multi-Modal Transportation Center - Walker Parking Consultants Supplemental Noise Insulation Funding Agreement with the City of So. San Francisco Supplemental Noise Insulation Funding Agreement with the City of San Bruno Authorization to Issue a Request for Proposals for Graphic Design Services for the Annual Report and Airport Publications for the Public G. NEW BUSINESS: 9 H. CORRESPONDENCE: 9 I. ADJOURNMENT: 9 Minutes, October 31, 2000, Page 2

3 A. CALL TO ORDER: AIRPORT COMMISSION SPECIAL MEETING MINUTES October 31, 2000 The special meeting of the Airport Commission was called to order at 9:00 AM in Room 400, City Hall, San Francisco, CA. B. ROLL CALL: Present: Absent: Hon. Henry E. Berman, President Hon. Michael S. Strunsky Hon. Linda S. Crayton Hon. Caryl Ito Hon. Larry Mazzola C. ITEMS INITIATED BY COMMISSIONERS: Commissioner Crayton asked that the Commission be notified prior to a press conference and provided with information before it is taken to the public. Commissioner Crayton noted that Rodney Slater and the FAA recently supported a workshop at an Eastern airport regarding MBEs and how they can avail themselves of opportunities at airports. She suggested that staff take a look at their website and start providing information on what will become available at SFO on a yearly basis. D. POLICY: Item No. 1 was moved by Commissioner Strunsky and seconded by Commissioner Ito. The vote to approve was unanimous. 1. Airport s Nondiscrimination Policy for Tenants and Service Providers No Resolution approving the Airport s Nondiscrimination Policy and allowing the Airport Director to investigate all complaints of Minutes, October 31, 2000, Page 3

4 discrimination or harassment on the part of Airport tenants or service providers and to take appropriate corrective action when necessary, including but not limited to, requiring the tenant or service provider to provide diversity/cultural sensitivity training to its airport based employees. Mr. John Costas, acting Airport Director explained that the Commission and the City have numerous policies in place dealing with nondiscrimination in the workplace. Last March staff conducted a survey of tenants and service providers to determine if they were providing employee diversity training. Most tenants were providing training, however, some tenants and construction contractors do not. The Commission adopted a policy in April to encourage those groups to provide diversity training. Recently, the Commission asked for a policy which would allow the Airport Director to address discrimination complaints coming from tenant employees. The City Attorney opined that such a policy is permissable. The policy before the Commission today would allow the Director to implement and enforce the provisions of this policy and to take appropriate corrective action which would include, but not be limited to, imposing requiremen ts that the tenant or service provider provide diversity and cultural sensitivity training to Minutes, October 31, 2000, Page 4

5 its Airportbased employees. Commissioner Ito asked when this corrective action would occur. Mr. Costas responded that we would take immediate action. Ms. Mara Rosales, Airport General Counsel responded that the resolution indicates that the policy takes effect immediately. Tenants will be advised of this policy as soon as possible. Any pending complaint that has not been addressed could be then addressed by the Director pursuant to this policy. E. ITEMS RELATING TO MASTER PLAN PROJECTS: Item No. 2 was moved by Commissioner Berman and seconded by Commissioner Strunsky. The vote to approve was unanimous. 2. Modification No. 5 to Contract No. 5521A -Boarding Area G Apron Construction Pavex Construction, A Division of Granite Rock Company - $5,800,000 No Resolution approving Modification No. 5 to Contract 5521A, Boarding Area G Apron Construction with Pavex Construction, A Division of Granite Rock Company, in the amount of $5,800,000 for changes in the International Terminal Building tenant infrastructure and utilities extensions, Master Plan Activation requests, and scope transfers from other Master Plan projects. The funding sources are the Capital Improvement Program budget, budget transfers from Contracts No and 5500E and Program Reserve. Mr. Tom Kardos, Deputy Director, Bureau of Design and Construction explained that this modification incorporates changes associated with tenant infrastructure extensions, Master Plan activation requirements, scope transfers from other projects and various design revisions to facilitate completion of construction. The modification has been approved by the Master Plan Advisory Board. Funding will be provided by the Airport s Capital Improvement Program budget, Program Reserve and contract contingency. The costs have been included in our cost forecasts presented to the Commission. Minutes, October 31, 2000, Page 5

6 The scope of the modification does not provide the opportunity to match the 8% MBE and 2% WBE subcontract participation levels. The participation within this modification will be at the 6% MBE and 0% WBE participation level. The cumulative totals for the overall contract through this modification do meet the base contracts 8% and 2% respective commitments. Commissioner Strunsky asked if this is on schedule. Mr. Kardos responded that it is. Commissioner Strunsky noted that there is significant overtime and asked if some of it is due to the fact that some contractors had trouble finishing their work on schedule. Mr. Kardos responded that some of it is related. The acceleration costs are caused by various issues, one of them being the errors and omissions. Item No. 3 was moved by Commissioner Crayton and seconded by Commissioner Strunsky. The vote to approve was unanimous. 3. Modification No. 10 to Contract No. 5515C - Security and Special Systems - Terminal Systems - SASCO Electric - $3,836,077 No Resolution approving Modification No. 10 to Contract 5515C, Security and Special Systems - Terminal Systems, with SASCO Electric, in the amount of $3,836,077 for work related to design changes to facilitate construction. Funding sources are transfers from the Capital Improvement Program, from Program Reserve and the Contract s contingency budget. Mr. Kardos explained that this modification covers changes in response to design revisions to accommodate requests by airline tenants and miscellaneous changes to facilitate construction. The modification has been approved by the Master Plan Advisory Board and the cost has been included in our quarterly forecast. Funding will be provided by transfers from the Airport s Capital Improvement Program budget, from Program Reserve and contract contingency. The scope of the modification does not provide the opportunity to match the 8% MBE / 2% WBE subcontractor participation levels established for the base contract. The participation within this modification will be at the 6% MBE and 0% WBE levels. The cumulative total, however, for the overall contract through this modification do meet the base contract s 8% / 2% respective commitments. Minutes, October 31, 2000, Page 6

7 Item No. 4 was moved by Commissioner Strunsky and seconded by Commissioner Ito. The vote to approve was unanimous. 4. Modification No. 8 to Contract No. 5515B - Security and Special Systems - Facility Systems - HSQ Technology, A Corporation - $2,098,353 No Resolution approving Modification No. 8 to Contract 5515B, Security and Special Systems - Facility Systems, with HSQ Technology, A Corporation in the amount of $2,098,353 for work related to design changes to facilitate construction. Funding sources are transfers from the Capital Improvement Program, Program Reserve and the Contract s Contingency Budget. Mr. Kardos explained that the proposed modification incorporates into the contract changes related to the Fire Marshal s requirements and miscellaneous changes primarily related to the fire alarm system. The modification has been approved by the Master Plan Advisory Board and the costs were included in our forecast presented to the Commission in our quarterly report. Funding sources for this modification are the contract s contingency budget, Program Reserve and the Capital Improvement Program budget. Within this modification the 9.8% MBE and 10.7% WBE subcontractor participation exceeds the base contract s 8% and 2% respective goals. The cumulative totals for the overall contract through Modification No. 8 are at the 12.5% MBE and 11.7% WBE participation levels, well in excess of the base contract s commitment. F. CONSENT CALENDAR OF ROUTINE ADMINISTRATIVE MATTERS: Item Nos. 5 through 12 were moved by Commissioner Strunsky seconded by Commissioner Ito. The vote to approve was unanimous. 5. Award Contract No On-Call Entrance Roadway and Other Paving Troy s/ghilotti Brothers, A Joint Venture - $554,600 No Resolution awarding Contract No. 4358, On-Call Entrance Roadway and Other Paving, to the lowest responsive, responsible bidder, Troy s/ Ghilotti Brothers, A Joint Venture, in the amount Minutes, October 31, 2000, Page 7

8 of $554, Award Contract No Facilities Mechanical Systems Improvement - Schram Construction, Inc. - $446,000 No Resolution awarding Contract No. 4181, Facilities Mechanical Systems Improvement, to the lowest responsive, responsible bidder, Schram Construction, Inc., in the amount of $446, Award Contract No Facility HVAC Improvements - Resource and Design, Inc. - $229,540 No Resolution awarding Contract No. 4297, Facility HVAC Improvements, Year 2000/2001, to the lowest responsive, responsible bidder, Resource and Design, Inc., in the amount of $229, Modification No. 24 to Legal Services Agreement - Noise/Environmental Contract Law Firm of Morrison & Foerster, LLP - $500,000 No Resolution approving Modification No. 24 to Legal Services Agreement (Noise/Environmental Contract) with Morrison & Foerster, LLP to increase compensation by the amount of $500,000; all other terms and conditions of the contract to remain in full force and effect. 9. Modification No. 2 to Rita Barela Productions for the Planning and Execution of the Opening Events for the New International Terminal - $350,000 No Resolution modifying contract with Rita Barela Productions in an amount not to exceed $350,000 for the final planning and execution of the opening events in the New International Terminal. Commissioner Ito asked if Rita Barela was receiving a percentage. Mr. Peter Nardoza, Deputy Director, explained that the budget is based on a management fee for the events that comes from the money we raised. To date we have approximately $1,100,000. We expect over time to raise $1,200,000 to $1,250,000. All of those monies will be spent both on her management fee and Minutes, October 31, 2000, Page 8

9 on the actual events themselves. This resolution will allow us to grow to $1,500,000 and expend up to $1,500,000. However, there is no guarantee we will reach that level. If needed, the Airport will put some revenue into the fund for the Community Open House only. Commissioner Ito said that Ms. Barela needs to improve her check-in process. The initial event was a problem because the check-in became so bogged down. There did not appear to be much preparation involved. Commissioner Strunsky noted that this resolution modifies the schedule to include an event for the Consular Corps and the Host Committee. Has it been scheduled? Mr. Nardoza responded that it has been scheduled for November 14. Mrs. Schultz of the Mayor s Office is arranging that luncheon. 10. Modification No. 1 of Professional Services Contract - Multi-Modal Transportation Center - Walker Parking Consultants - $25,000 No Resolution approving Modification No. 1 of Professional Services Contract with Walker Parking Consultants to extend Pay-On-Foot study to the proposed Multi-Modal Transportation Center at Lot DD as additional services in the amount of $25, Supplemental Noise Insulation Funding Agreement with the City of South San Francisco - $3 million No Resolution authorizing supplemental funding agreement not to exceed $3 million with the City of South San Francisco for completion of Aircraft Noise Insulation projects. 12. Supplemental Noise Insulation Funding Agreement with the City of San Bruno - $2.1 million No Resolution authorizing supplemental funding agreement not to exceed $2.1 million with the City of San Bruno for Aircraft Noise Insulation of non-residential structures in the 4 th quarter 1999 State 65 db CNEL Contour. Minutes, October 31, 2000, Page 9

10 13. Authorization to Issue Request for Proposals for Graphic Design Services for the Annual Report and Airport Publications for the Public No Resolution authorizing Director to issue request for proposals for graphic design services for the annual report in the amount of $110,000. Commissioner Crayton supported the availability of M/WBEs for this contract. Mr. Nardoza responded that a WBE has held the contract for the last three years. We are very interested in seeing M/WBE participation. G. NEW BUSINESS: This is the Public Comment section of the calendar. Individuals may address the Commission on any topic within the jurisdiction of the Airport Commission for a period of up to three (3) minutes. Please fill out a Request to Speak form located on the table inside the entrance to Room 400 and submit it to the Commission Secretary. There were no requests from the public to speak. H. CORRESPONDENCE: There was no discussion by the Commission. I. ADJOURNMENT: There being no further calendared business before the Commission the meeting adjourned at 9:22 A.M. Jean Caramatti Commission Secretary Minutes, October 31, 2000, Page 10