20, :30 P.M. MCTA

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1 AGENDA Regular Board Meeting December 20, :30 P.M. MCTA Board Room, 1 st Floor ROLL CALL OPENING Pledge Allegiance to the Flag PUBLIC COMMENT MINUTES Approve for November 29, 2018 EXECUTIVE DIRECTORS REPORT COMMITTEE REPORTS Finance Committee JoAnn Baratta * Financials for October 1-31, 2018 * Financials for November 1-30, 2018 * All Purchases subject to audit for November 1-30, 2018 * All Purchases subject to audit for December 1-20, 2018 Operations Committee Human Resource Committee Compliance Committee Marketing Committee Dave Edinger Wayne Mazur John Hoback Robert Huffman OLD BUSINESS NEW BUSINESS EXECUTIVE SESSION RESOLUTIONS QUESTIONS/COMMENTS ADJOURNMENT **The next meeting of the Board of Directors is scheduled for January 31 st, 2019**

2 BOARD MINUTES MONROE COUNTY TRANSPORTATION AUTHORITY P.O. BOX 339 SCOTRUN, PA Thursday, November 29, 5:30 P.M. The scheduled meeting of the Monroe County Transportation Authority (MCTA) Board of Directors was held in the Boardroom at MCTA after due and proper notice. There were 7 Board Members in attendance. The meeting was called to order at 5:32 P.M. BOARD MEMBERS PRESENT Wayne Mazur, 1 st Vice Chairman John Hoback, 2 nd Vice Chairman Eric Koopman, Asst. Treasurer David Edinger, Secretary Brian LaVacca, Asst. Secretary Robert Huffman Maria Candelaria STAFF PRESENT Margaret Howarth, Executive Director Richard Schlameuss, Asst. Director Joan Davidge, Chief Financial Officer Walter Quadarella, Rural Ops & Maint. Manager Robert Gress, HR/Safety Manager Guy LaBar, Shared Ride Manager Marc Wolfe, Solicitor Iris Rivera, Recording Secretary PUBLIC COMMENT: None AUDIT REPORT CPA Tim Kraft from Reinsel, Kuntz, Lesher presented the FY17/18 Audit Report to the Board for approval. The minutes from September 27, 2018 were reviewed and approved. EXECUTIVE DIRECTOR S REPORT: Peggy reported on Fixed Route & Shared Ride goals; SR is above goal in trips. FINANCIAL REPORT: Peggy reported that Fixed Route is over budget by about $27,000. There are a few items causing this which include: fuel costs, insurance premiums, heating oil and audit fees. Joan said that they will be looking at adjusting the fuel budget allocation because FR is over budget while SR is under. Peggy reported that we ll be looking at doing a Fixed Route fare increase in The Capital Purchase Reports for Period 3, September were reviewed and ratified, subject to audit. The Regular Purchase Reports for Period 3, September were reviewed and ratified, subject to audit. The Regular Purchase Reports for Period 4 October were reviewed and ratified, subject to audit. OPERATIONS: The Operations Committee did not meet but Dave reported that the ROW is waiting to be signed but that there is still an insurance concern. There are a couple of options for consideration before the agreement is signed. Walter reported that there are 3 Fixed Route buses and 11 Shared Ride buses on order.

3 HUMAN RESOURCES: Bob reported that the internal reorganization and merging of the Call Center with the Shared Ride Department will be completed by January 7, The new FR Dispatcher will also be in her new position on January 7 th with hours of 11:30am to 8:00pm. There were 4 W/C claims in October with minor injuries and 3 PPL s, 1 in September and 2 in October. The MCTA Christmas Party will be on December 8 th. COMPLIANCE: The committee did not meet this month but will try to meet in December. MARKETING: Rich reported that the committee did not meet but they re working on a new campaign for the Fixed Route in 2019 called Ride & Seek (like a scavenger hunt) that hopefully will encourage ridership. The Marketing Committee is still working out the details. The plan is to launch the campaign sometime in February. Rich also reported that the FRITS implementation is moving along and that there are still a few bugs that they are working on. OLD BUSINESS: None NEW BUSINESS: The approval of the 2019 Holidays and the 2019 Board Meeting dates EXECUTIVE SESSION: None RESOLUTIONS: None QUESTIONS/COMMENTS: None ADJOURNMENT: The meeting was adjourned at 6:50 p.m. Signed by Secretary/Assistant Secretary

4 MOTIONS FROM November 29, Motion to approve the minutes from the September 27, 2018 Board Meeting, MOTION CARRIED- DE/JH Motion to approve the audit report for FY17/18 as presented by CPA Tim Kraft from Reinsel, Kuntz, Leisher MOTION CARRIED JH/EK Motion to approve the Capital Purchases for September 1-30, 2018, Subject to audit MOTION CARRIED JH/DE Motion to approve the Regular Purchases for September 1-30, 2018, Subject to audit MOTION CARRIED JH/DE Motion to approve the Regular Purchases for October 1-31, 2018, Subject to audit MOTION CARRIED JH/BL Motion to approve the Regular Purchases for November 1-29, 2018, Subject to audit MOTION CARRIED JH/EK Motion to approve the Budget & Variance Report for Fixed Route for September 2018, Subject to audit MOTION CARRIED- JH/WM Motion to approve the Budget & Variance Report for Shared Ride for September 2018, Subject to audit MOTION CARRIED JH/BL Motion to authorize Peggy to further negotiate & finalize the ROW Agreement. MOTION CARRIED JH/BL Motion to approve the 2018 Christmas Bonuses MOTION CARRIED RH/DE Motion to approve the MCTA Holidays for 2019 MOTION CARRIED JH/BL Motion to adjourn MOTION CARRIED JH/EK

5 Monroe County Transportation Authority Budget Variance Report for Fixed Route For the Four Months Ending October 31, 2018 Period to Date - October Year to Date Account # Account Name Actual Budget Variance Actual Budget Variance ' Farebox Fixed Route 20, , , , , , ' Billed Fixed Route (420.00) 4, , , ' Office Sales - Tickets & Pass 6, , (971.50) 32, , , ' Advertising Revenue FR 1, , (675.00) 1, , (5,512.50) ' Grants Federal , , , , ' Grants Federal , , , , , , ' Grants State Act 44-FR 152, , , , (2,156.84) ' Grants Local F/R 14, , , , ' Other Revenue F/R , (6,400.00) 33, , , ' Interest Income -FR (2.56) (15.47) Total Revenue 282, , , ,175, ,145, , ' Wages: Mechn-FR 20, , (1,168.93) 85, , (2,021.22) ' Wages: Drivr-FR 62, , (2,362.33) 272, , (16,243.23) ' Fica: Mechn-FR 1, , , , ' Fica: Drivr-FR 4, , , , ' PAUC: Mechn-FR ' PAUC: Drivr-FR , , ' Pension: Mechn-FR 1, , , , (79.59) ' Pension: Drivr-FR 3, , , , , ' Complimentary Transportation-ADA 9, , (2,837.00) 31, , (6,978.00) ' Parts: Garge-FR 12, , (5,837.18) 26, , (1,259.30) ' Filters: Garge-FR , , , , ' Purchased Tires: Trans-FR 5, , (2,780.79) 14, , (5,762.16) ' Fuel Expense: Trans-FR 21, , , , , (5,261.62) ' Taxes:Trans-FR ' Motor Oil: Trans-FR 1, , (217.99) 4, , ' Antifreeze: Trans-FR ' Other Fluids FR :Garage (58.48) 1, , ' Professional Fees: Transportation Study-FR - 1, , , , ' Wages: Admin-FR 40, , (4,935.24) 159, , (7,354.88) ' Vacation Pay: Garge-FR 1, , , , ' Vacation Pay: Trans-FR 1, , , , , (6,926.48) ' Vacation Pay: Admin-FR 1, , , , , ' Sick Pay: Garge-FR , ' Sick Pay: Trans-FR , , , ' Sick Pay: Admin-FR , , ' Holiday Pay: Garge-FR , , ' Holiday Pay: Trans-FR - 2, , , , , ' Holiday Pay: Admin-FR , , , , ' Other Paid Absences: Garge-FR , ' Other Paid Absences: Trans-FR 1, (583.48) 1, , ' Other Paid Absences: Admin-FR , , ' Fica on Wages: Admin-FR 3, , , ,

6 Monroe County Transportation Authority Budget Variance Report for Fixed Route For the Four Months Ending October 31, 2018 Period to Date - October Year to Date Account # Account Name Actual Budget Variance Actual Budget Variance ' PAUC on Wages: Admin-FR , , ' FICA on 3rd Party Sick Pay ' Hospitalization: Garge-FR 2, , , , , ' Hospitalization: Trans-FR 11, , (747.36) 47, , (3,877.24) ' Hospitalization: Admin-FR 7, , , , , ' Life Insurance: Garge-FR , ' Life Insurance: Trans-FR , , ' Life Insurance: Admin-FR , , ' Employee Assistance Program FR ' Uniforms: Garge-FR , , ' Uniforms: Trans-FR (7.42) 2, , ' Pension: Admin-FR 2, , , , ' Bonus/Gifts: Garge-FR , , (755.49) ' Bonus/Gifts: Trans-FR ' Bonus/Gifts: Admin-FR (120.01) (97.76) 2, , ' Building Contract Service-FR 1, , , , (843.17) ' Building Supplies & Materials-FR ' Building:Repairs & Maintenance-FR 7, , (5,247.63) 13, , (5,731.47) ' Building - Other FR ' Staff Travel: Admin-FR 1, , (176.12) 3, , , ' Board Seminars: Admin-FR (430.26) (205.26) ' Staff Seminars: Admin-FR , , ' Telephone: Admin-FR 1, (606.49) 4, , (2,379.54) ' Electric: Admin-FR , , , , ' Non-Elec. Heat: Admin-FR , (221.17) 5, , ' Cable TV: Admin-FR (19.57) (23.14) ' Water Expense: Admin-FR , ' Garbage Removal: Admin-FR (83.17) 2, , (639.43) ' Advertising: Promo-FR ' Legal Notice Adv: Promo-FR ' Marketing: Promo-FR , , , , , ' Schedules Expense: Promo-FR - 1, , , , , ' Tickets & Passes: Promo-FR , , ' Vehicle Insurance: In&Sf-FR 26, , (5,056.99) 93, , (8,323.23) ' In House Claims-FR , , ' Workmans Comp Ins: In&Sf-FR 6, , (41.13) 24, , (8.55) ' Safety and Training - FR 1, (1,208.00) 3, , (1,292.00) ' Consumable Supplies: Garge-FR 1, (564.05) 4, , (2,020.71) ' Consumable Supplies: Trans-FR ' Consumable Supplies: Admin-FR , , ' Postage: Admin-FR ' Professional Fees: Admin-FR 1, , , , , ' Legal Expense: Admin-FR 1, , , , ,650.75

7 Monroe County Transportation Authority Budget Variance Report for Fixed Route For the Four Months Ending October 31, 2018 Period to Date - October Year to Date Account # Account Name Actual Budget Variance Actual Budget Variance ' Labor Attorney: Admin-FR ' Drug Screens - FR (197.00) (344.80) Maintenance/Service Agreements:Admin-FR 2, , , , , ' Auditor: Admin-FR 1, , , , (5,442.00) ' Small Tools & Equip.: Garge-FR , (2,440.08) ' Small Tools & Service Agrmnts: Admin-FR 1, , , , (4,188.86) ' Towing Expense: Garge-FR (500.00) 1, (1,025.00) ' License Renewals & Physicals: Trans-FR , ' Communication: Trans-FR 1, (953.38) 3, , (1,173.22) ' Dues/Memb/Subsc/: Admin-FR 1, (148.75) 5, , (1,823.29) ' Other Expense Admin - FR (0.01) , , (2,216.01) ' Bank Charges-FR (64.88) (139.12) ' Interest Expense - FR (296.42) (236.42) Total Expenses 282, , (3,599.49) 1,175, ,145, (30,641.59) Net Income from Operations - - (0.00) - - (0.00)

8 Monroe County Transportation Authority Budget Variance Report for Shared Ride For the Four Months Ending October 31, 2018 Period to Date - October Year to Date Account # Account Name Actual Budget Variance Actual Budget Variance Farebox Shared Ride 8, , (2,960.25) 39, , (8,223.30) Billed Shared Ride 9, , , , , Advertising SR (185.62) , (1,798.12) Grants State Act 44-SR , (9,905.58) 32, , (10,226.04) Grants State-SR Grants PWD-SR 33, , , , , , Grants Lottery - SR 93, , , , , , Medical Assistance Grant 57, , (12,694.53) 267, , (12,695.53) Other Revenue S/R Interest Income -SR (19.98) (75.11) Total Revenue 203, , , , , (3,115.45) Wages: Mechn-SR 12, , (657.80) 50, , (1,065.02) Wages: Drivr-SR 68, , (6,730.02) 269, , (8,607.48) Fica: Mechn-SR , , , Fica: Drivr-SR 5, , (329.32) 23, , (943.74) PAUC: Mechn-SR PAUC: Drivr-SR , , Pension: Mechn-SR , , (47.12) Pension: Drivr-SR 2, , (601.03) 10, , (2,879.27) MA Outside Transportation 1, , (10.00) 5, , (5.00) MA Mileage Reimburse-In County 2, , (19.44) 9, , (433.08) MA Mileage Reimburse-Out Cnty , , , Parts: Garge-SR 3, , , , (4,029.90) Filters: Garge-SR , Purchased Tires: Trans-SR (260.39) 2, , , , (524.46) Fuel Expense: Trans-SR 12, , , , , , Taxes:Trans-SR Motor Oil: Trans-SR , , Antifreeze: Trans-SR (2.50) Wages: Admin-SR 43, , (7,551.63) 162, , (9,968.28) Vacation Pay: Garge-SR , , (199.15) Vacation Pay: Trans-SR , , , , Vacation Pay: Admin-SR 1, , , , , , Sick Pay: Garge-SR Sick Pay: Trans-SR (180.28) 1, , (207.84) Sick Pay: Admin-SR , , Holiday Pay: Garge-SR , , Holiday Pay: Trans-SR , , Holiday Pay: Admin-SR , , , , , Other Paid Absences: Garge-SR Other Paid Absences: Trans-SR , , Other Paid Absences: Admin-SR , , Fica on Wages: Admin-SR 3, , , , PAUC on Wages: Admin-SR , , FICA on 3rd Party Sick Pay Hospitalization: Garge-SR 1, , , , , Hospitalization: Trans-SR 2, , , , ,581.97

9 Monroe County Transportation Authority Budget Variance Report for Shared Ride For the Four Months Ending October 31, 2018 Period to Date - October Year to Date Account # Account Name Actual Budget Variance Actual Budget Variance Hospitalization: Admin-SR 7, , , , Life Insurance: Garge-SR Life Insurance: Trans-SR Life Insurance: Admin-SR , , Employee Assistance Program SR Uniforms: Garge-SR , Uniforms: Trans-SR 1, (167.30) 3, , (374.66) Pension: Admin-SR 2, , , , Bonus/Gifts: Garge-SR , , (470.00) Bonus/Gifts: Trans-SR 2, (2,307.17) 5, , (4,246.93) Bonus/Gifts: Admin-SR (120.02) , , Staff Seminars: Admin-SR Telephone: Admin-SR (71.50) (362.31) Electric: Admin-SR , , Non-Elec. Heat: Admin-SR (147.44) 3, , Cable TV: Admin-SR (13.04) (15.44) Water Expense: Admin-SR Garbage Removal: Admin-SR (55.12) , Marketing: Promo-SR (132.41) Vehicle Insurance: In&Sf-SR 4, , (904.72) 14, , , In House Claims-SR , , Workmans Comp Ins: In&Sf-SR 5, , (37.66) 20, , , Consumable Supplies: Garge-SR (231.74) 1, , (962.71) Consumable Supplies: Trans-SR Consumable Supplies: Admin-SR , , Postage: Admin-SR , Professional Fees: Admin-SR , , , , , Labor Attorney: Admin-SR Drug Screens - SR (668.20) 1, , (371.20) Auditor: Admin-SR , , (3,188.00) Small Tools & Equip.: Garge-SR (24.10) (427.05) Small Tools & Service Agrmnts: Admin-SR (74.10) Towing Expense: Garge-SR (100.00) Licnese Renewals & Physicals: Trans-SR , Communication: Trans-SR 2, (2,130.78) 4, , (1,583.47) Dues/Memb/Subsc/: Admin-SR , Bank Charges-SR (24.50) Total Expenses 198, , , , , , Net Income from Operations 5, , (0.00)

10 MONROE COUNTY TRANSPORTATION FIXED ROUTE RIDERSHIP STATISTICS Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov TOTAL FULL FARE 6,165 6,380 5,676 5,598 5,347 4,791 4,818 5,591 6,585 6,873 6,295 6,594 6,102 6,016 5,509 TOTAL SENIORS 2,554 2,656 2,307 1,774 1,482 1,497 1,567 2,000 2,328 2,250 2,221 2,426 2,117 2,321 1,490 TICKETS (BLUE) STUDENTS 3,806 3,844 3,459 2,326 2,295 2,945 2,590 3,263 2,420 2,483 5,664 6,244 5,478 4,062 3,089 FEDERAL (GREEN) TRANSFERS (ON) 4,578 4,725 4,113 3,155 2,855 3,298 2,725 3,571 3,466 3,400 3,498 3,858 3,739 3,965 3,061 MISC. TRIPS 5,451 5,634 4,870 4,201 3,697 3,495 3,619 4,260 5,119 5,698 6,505 6,218 5,714 5,605 4,279 FARE CARD SOLD TOTAL RIDERS TOTAL MONTHLY FIXED ROUTE TRIPS

11 FY MONROE COUNTY TRANSPORTATION SHARED RIDE RIDERSHIP STATISTICS Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 FY18-19 LOTTERY/SENIORS 3,321 3,508 3,424 2,978 2,904 2,853 2,735 3,593 3,703 3,645 3,588 3,901 3,367 4,019 3,240 LOTTERY MA FULL FARE MISC. SUBSIDIES ADA PWD 1,308 1,468 1,357 1,179 1,249 1,111 1,021 1,222 1,170 1,201 1,209 1,319 1,249 1,493 1,233 MATP 1,782 2,057 1,864 1,588 1,924 1,773 1,604 1,926 2,023 1,905 1,627 1,773 1,622 1,863 1,641 MATPO TOTAL RIDERS 7,107 7,770 7,344 6,358 6,803 6,361 6,012 7,503 7,602 7,421 7,162 7,737 6,902 8,275 6, ,000 8,000 7,000 6,000 5,000 4,000 3,000 2,000 1,000 0 TOTAL MONTHLY SHARED RIDE TRIPS

12 EXECUTIVE DIRECTOR'S REPORT VRH= 2, RIDERSHIP 250,000/yr: (Monthly) Goals FY18/19 YTD Average OCT 2018 FY18/19 YTD Average VRH= 4,198 (Monthly) Monthly Goal: 20,548 22,923 24,696 7,519 Monthly Goal: 7,151 8,275 (=250, x 30) (=87, x 30) 2. EXPENSE/VRH $98.84: Monthly Goal: $98.84 $99.00 $ $54.36 Monthly Goal: $57.31 $47.18 Same every month 3. $3,464,307/yr. BUDGET: FIXED ROUTE Same every month Monthly Goal: $294, % % 97.47% Monthly Goal: $212, % (= x 31) (= x 31) 4. WHAT'S OUR RIDERSHIP MIX? Senior SHARED RIDE 10% Seniors 54% Goals 1. RIDERSHIP 87,000/yr: 2. EXPENSE/VRH $57.31: 3. BUDGET $2,500,000/yr.: 4. WHAT'S OUR RIDERSHIP MIX? Students Full Fare Transfers Other (ie: Toby Express, Kids, ADA) 18% MATP 23% 43% PWD 18% 15% ADA 5% 13% Other (ie: Liberty, Full Fare) 0%

13 Committee Name: Finance Committee Date: 11/13/18 3:30 pm - 5:30 pm Chairperson: JoAnn Baratta MCTA Staff Liaison: Joan Davidge 1) Members Present: JoAnn Baratta, Peggy Howarth, Joan Davidge 2) Members Absent: 3) Topics Discussed: a- Budget and Variance Report - Sept 2018 b- Review Audit c- Personnel changes upcoming d- Shared Ride zone/fare change - Revised August & Sept 2018 with adj in Oct ) Task(s) Assigned & Follow up (Identify a committee member for each task): a- b- 5) Next Meeting Date/Time: December 18, :30 P.M. to 4:30 P.M Committees Finance HR/Personnel Marketing Operations Compliance JoAnn Baratta, Chair Wayne Mazur, Chair Robert Huffman, Chair Dave Edinger, Chair John Hoback, Chair Joan Davidge, Staff Liaison Robert Gress, Staff Liaison Rich Schlameuss, Staff Liaison Walter Quadarella, Staff Liaison, Staff Liaison Peggy Howarth, Ex officio Rick Mutchler, Ex officio Brian LaVacca Wayne Mazur Peggy Howarth, Ex officio Rick Mutchler, Ex officio Peggy Howarth, Ex officio Anthony Giudice Rick Mutchler Rick Mutchler, Ex officio Tanya Goode Michele Spradlin Rick Mutchler, Ex Officio Peggy Howarth, Ex officio Peggy Howarth, Ex officio 12/17/201812:35 PM Y:\Joan\Finance Committee\Finance Committee Agenda\FY 18-19\Finance Committee

14 Committee Name: HR/Personnel Committee 4:00pm Date: November 15, 2018 Chairperson: Wayne Mazur MCTA Staff Liaison: Bob Gress 1. Members Present: 2. Members Absent: 3. Topics Discussed: a. Time checks/driver observations- (September 9, October 7) b. Employee Update: i. Staffing- Reorganization of Call Center/Dispatch ii. FMLA/STD/LOA*/other-updates- CJ, CB iii. Terminations/Separations/Resignation- KR, LA, SM, WQ v. Employee training: November 17, 18 and 28 th c. September: W/C 3 new/3 open; PPL- 1 new/9 open: October: W/C-1 new/4 open; PPL- 2 new/10 open d. Claims Updates- PLRB, W/C e. Union Grievance on additional work f. Christmas Party- December 8, 2018, Christmas Eve/New Year s Eve - hours of service reduction g. Holiday Bonus h. Spotted Lanternfly Permit Training- Lancaster 12/5 i. Winter Kit/Supplies on vehicles, Narcam Training j. Policy/Procedure Updates- Manager on Duty k. Job Descriptions Updates: Board Member Job Description l. Insurance update- Cyber Security m. Title VI Program Update- translator service n. EEO Program Update o. Travel Training update- Video p. Executive Director Update- new report q. Other 4. Task(s) Assigned & Follow up (Identify a committee member for each task). 5. Next Meeting Date/Time: TBA Committees Finance HR/Personnel Marketing Operations Compliance JoAnn Baratta, Chair Wayne Mazur, Chair Robert Huffman, Chair Dave Edinger, Chair John Hoback, Chair Joan Davidge, Staff Liaison Bob Gress, Staff Liaison Rich Schlameuss, Staff Liaison Walter Quadarella, Staff Liaison Staff Liaison Peggy Howarth, Ex officio Dave Edinger Peggy Howarth, Ex officio Peggy Howarth, Ex officio Peggy Howarth, Ex officio Rick Mutchler, Ex officio Guy LaBar Brian LaVacca Wayne Mazur Rick Mutchler, Ex officio Peggy Howarth, Ex officio Anthony Giudice Rick Mutchler, Ex Officio Rick Mutchler, Ex officio Rick Mutchler, Ex Officio Updated: October, 2017