AGENDA. Regular Board Meeting August 28, :30 P.M. MCTA Administrative Office

Transcription

1 AGENDA Regular Board Meeting August 28, :30 P.M. MCTA Administrative Office ROLL CALL OPENING - Pledge Allegiance to the Flag PUBLIC COMMENT - MINUTES - Approve for July 31, 2014, meeting COMMITTEE REPORTS - Finance Committee JoAnn Baratta * Financials for July 1-31, Fixed Route/Shared Ride * All Purchases for July 1-31, 2014 * All Purchases for August 1-28, 2014 Operations Committee Dave Edinger Human Resource Committee Wayne Mazur Compliance Committee John Hoback Marketing Committee Robert Huffman OLD BUSINESS - NEW BUSINESS EXECUTIVE DIRECTORS REPORT - EXECUTIVE SESSION - RESOLUTIONS QUESTIONS/COMMENTS - ADJOURNMENT- ***The next meeting of the Board of Directors is scheduled for September 25, 2014***

2 BOARD MINUTES MONROE COUNTY TRANSPORTATION AUTHORITY P.O. BOX 339 SCOTRUN, PA Thursday, July 31, 5:30 P.M. The scheduled meeting of the Monroe County Transportation Authority (MCTA) Board of Directors was held in the Boardroom at MCTA after due and proper notice. Six Board members were in attendance. The meeting was called to order at 5:36 P.M. BOARD MEMBERS PRESENT Richard Mutchler, Chairman Patricia Fretz, Secretary Robert Huffman John Hoback, 2 nd Vice Chairman Scott Dietrich, Asst. Secretary STAFF PRESENT Peggy Howarth, Executive Director Joan Davidge, CFO Walter Quadarella, Rural Operations/Trans. Mgr. Guy LaBar, Operations/Training Assistant Marc Wolfe, Solicitor Kathy Carfagno, Recording Secretary Ms. Tanya Goode/Call Center Supervisor *** Two (2) members of the public were in attendance. Ms. Florence Metzgar, and Ms. Jean Kisilewicz.*** Minutes were reviewed from the Regular Meeting held on June 26, 2014 and approved with one (1) member abstaining. FINANCIAL REPORT: The Regular Purchase Reports for June 1-30, 2014 were reviewed and ratified, subject to audit. The Regular Purchase Reports for July 1-31, 2014 were reviewed and ratified, subject to audit. Budget and Variance Reports for Fixed Route for the period ending May 31, 2014, were reviewed and approved, subject to audit. Budget and Variance Reports for Fixed Route for the period ending June 30, 2014, were reviewed and approved, subject to audit.

3 Budget and Variance Reports for Shared Ride for the period ending May 31, 2014, were reviewed and approved, subject to audit. Budget and Variance Reports for Shared Ride for the period ending June 30, 2014, were reviewed and approved, subject to audit. OPERATIONS: The committee did not meet. Walter reported that the capital grant has been submitted for (7) Projects including replacing the batteries for the AED s, Ecolane (new state software for the Shared Ride division, facility upgrades (lighting for garage), graphics for the walls, (2) Shared Ride vehicles, (2) company vehicles, and the wash bay overhaul. HUMAN RESOURCES The committee did meet for discussion. The discussions included updates on employee positions, (1) new P&L, job description updates, (3) separations, The new Wellness committee is being formed, EEO, and Executive Director goals updates. COMPLIANCE The committee did not meet this month. MARKETING Peggy reported on the shuttle service being provided to the new NCC campus for the summer sessions, (about 5-6 weeks). The new campus will be included in the new schedules. The committee is preparing for the upcoming West End Fair. OLD BUSINESS None NEW BUSINESS Resolution to approve local match funds. EXECUTIVE DIRECTORS REPORT Peggy introduced a new format to the Board for reporting the Fixed Route and Shared Ride divisions goals. The Board approved the new format. EXECUTIVE SESSION None RESOLUTIONS None

4 QUESTIONS/COMMENTS None ADJOURNMENT The meeting was adjourned at 6:52 p.m. Signed by Patricia Fretz, Secretary/or Dr. Scott Dietrich, Asst. Secretary

5 MOTIONS FOR JULY 31, 5:30 P.M Motion to approve the minutes from the June 26, 2014, Board Meeting, MOTION CARRIED- JH/RH Motion to ratify the Regular Purchases for June1-30, 2014, MOTION CARRIED - PF/SD Motion to ratify the Regular Purchases for July1-30, 2014, MOTION CARRIED - JH/PF Motion to approve the Budget and Variance reports for Fixed Route for period ending May 31, 2014, MOTION CARRIED - SD/PF Motion to approve the Budget and Variance reports for Fixed Route for period ending June 30, 2104, MOTION CARRIED - SD/JH Motion to approve the Budget and Variance reports for Shared Ride for period ending May 31, 2014, MOTION CARRIED JH/PF Motion to approve the Budget and Variance reports for Shared Ride for period ending June 30, 2014, MOTION CARRIED JH/SD Motion to approve the new performance measures for Fixed Route and Shared Ride. MOTION CARRIED - SD/JH Motion to approve the resolution regarding local match funds for capital projects for FY-14/15 MOTION CARRIED JH/SD Meeting adjourned at 6:52 p.m. MOTION CARRIED - JH/PF

6 THERE IS NO FINANCIAL INFORMATION AVAILABLE AT THIS TIME. THE FINANCIAL INFORMATION WILL BE PROVIDED AT THE MEETING. WE APOLOGIZE FOR ANY INCONVENIENCE.

7 Committee Name: Compliance Committee Date: 8/18/14 Chairperson: John Hoback MCTA Staff Liaison: Chuck Margretta 1. Members Present John, Peggy and Chuck 2. Members Absent: N/A 3. Topics Discussed: a. Review the new FFY2014 Triennial Review Workbook b. Consider inviting a third party with Triennial Review Administration experience in to meet with us and discuss how we used FFY2009 and FFY2010 Workbooks to develop our 5307/5311 programs. c. Review the completed Sections from FFY2009-FFY2013 as a benchmark; compare to FFY2014 c. Select which of the 17 Sections to begin FFY2014 reviewing. 4. Task(s) Assigned & Follow up (Identify a committee member for each task). a. Update group comments- John b. c. d. 5. Next Meeting Date/Time: September 17, 2014, 1:00pm-2:00pm ~* ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * Committees Finance HR/Personnel Marketing Operations Compliance JoAnn Baratta, Chair Wayne Mazur, Chair Robert Huffman, Chair Dave Edinger, Chair John Hoback, Chair Joan Davidge, Staff Liaison Bob Gress, Staff Liaison Rich Schlameuss, Staff Liaison Walter Quadarella, Staff Liaison Chuck Margretta, Staff Liaison Peggy Howarth, Ex officio Patty Fretz Peggy Howarth, Ex officio Peggy Howarth, Ex officio Peggy Howarth, Ex officio Rick Mutchler, Ex officio Rick Mutchler, Ex officio Dr. Scott Dietrich Wayne Mazur Rick Mutchler, Ex officio Peggy Howarth, Ex officio Anthony Giudice Rick Mutchler, Ex. officio Chuck Margretta/Guy LaBar Kathy Carfagno Jane Doyle Rick Mutchler, Ex Officio Y:\Board\Board Pkts FY14-15\Kathy\2- AUG 2014 Meeting\Compliance Committee Agenda docx

8 JULY, 2014 FIXED ROUTE Total Trips: (Avg. Monthly) RIDERSHIP: 23,051 Jul-14 Includes NPS Trips Goal #1: 20, ,000 22,362 Jun-14 22,076 May-14 Scorecard 1: (Quarterly Avg). Exceed Goal: 13.00% Who rode? Full Fare: 8,655 MATP: 493 Did Not Make Goal: Seniors: 2,084 MoGo Seniors: 775 Tkt Books: 1,493 Youth Pass: 173 Students: 2,129 MoGo Student: 3 Federal: 379 Misc. Others: 3,182 Under 5 yrs: 429 Transfers: 3, Per Rev. Hour: Per Passenger: Per Hour: Per Passenger: EXPENSES: Pending Pending Jul-14 Available at Board Mtg. Goal #2a/2b: $ $13.00 *MCTA uses total hours $88.22 $10.67 Jun-14 Goal 2a based on FY 12/13 PennDOT 'Target' page 18, Exhibit 11. (Action Plan disagreement) less 10% est. 'dead time'. $ $11.91 May-14 Goal 2b based on FY12/13 PennDOT 'Target' page 19, Exhibit 13. Scorecard (2a): (Quarterly Avg). Exceed Goal: Exceed Goal: *Revenue vehicle hours are generally 94% of the total recorded driver hours. Did Not Make Goal: Did Not Make Goal: This accounts for any 'dead' or non revenue time. REVENUE/REV. Per Rev. Hour: Per Hour: VEHICLE HOUR Pending Jul-14 Goal #3: $9.00 $7.18 Jun-14 $7.58 May-14 Scorecard 3: (Quarterly Avg). *Revenue vehicle hours are generally 90% of the total recorded driver hours. This accounts for any 'dead' or non revenue time. Passengers/Rev. Hour: Exceed Goal: Did Not Make Goal: TRIPS/REV. HR: 8.62 Jul-14 Goal #4: Jun May-14 Scorecard 4: (Quarterly Avg). Exceed Goal: 7.75% *Revenue vehicle hours are generally 90% of the total recorded driver hours. This accounts for any 'dead' or non revenue time. COMPLAINTS & KUDOS: Did Not Make Goal: (Quarterly Avg) Exceed Goal: 43.00% Exceed Goal: Did Not Make Goal: Did Not Make Goal: X ON-TIME (P)Peak (0-5 min) (6-10 min) Off-Peak (0-5) (6-10 min) Goal # 6: PERFORMANCE N/A 88.46% Jul Jul N/A 96.88% Peak (26) Off-Peak (32) N/A 92.50% Jun Jun N/A 88.00% N/A N/A N/A 85.29% May May N/A 92.10% 95% (6-10 min) 95% (6-10 min) (Quarterly Avg) % (Quarterly Avg) % Scorecard Peak (0-5 & 6-10) 26 observations Scorecard Off Peak (0-5 & 6-10) 32 observations Exceed Goal: N/A Exceed Goal: N/A 2% Did Not Make Goal: N/A 7.00% Did Not Make Goal: N/A \ Goal # 7: ROAD CALLS Month: Total Miles: FR (49,327): SR (74,879): # of Calls (FR/SR) Fixed Route: Shared Ride: Distance between July, ,206 79,327 14,976 1/5 Available at Board Mtg. 30,000* 30,000* road calls per program. June, ,808 24,107 37,298 2/2 (<1.89 road calls)* (<2.45 road calls)* May, , /0 (Quarterly Avg). 26,137 *Goal 3 based on FY13/14 PennDOT 'Target' page 19, Exhibit 12. Scorecard 7 Fixed Route: Scorecard (2b): Complaints: KUDOS: Complaints: KUDOS: 4 0 Jul-14 Goal # 5: Jun May-14 Scorecard (5a): Scorecard (5b): Scorecard 7 Shared Ride: FR: 1 Road calls; 0 towed Exceed Goal: % Exceed Goal: Did Not Make Goal: Did Not Make Goal: 51.00% SR: 5 Road calls; 1 towed

9 JULY, 2014 SHARED RIDE % O/C (Avg. Monthly) RIDERSHIP: 6,126 Jul-14 Goal #1: 6,042 72,500 6, % Jun-14 Goal based on 3% over FY11/12 actual total trips. 7, % May-14 Scorecard 1: (Quarterly Avg). 6, % Exceed Goal: 1.50% Seniors: 3,048 Did Not Make Goal: Who rode? (in-county) (Beyond Loop) PwD: 784 MA65: 267 MATP: 1,784 MATPO: 36 Other: 207 Per Hour: Per Passenger: Per Hour: Per Passenger: EXPENSES: Pending N/A Jul-14 Goal #2a/2b: $45.00 N/A $39.96 $27.80 Jun-14 $54.41 $33.26 May-14 Scorecard (2a): Scorecard (2b): (Quarterly Avg). #VALUE! Exceed Goal: Exceed Goal: Did Not Make Goal: Did Not Make Goal: In & Out of County In & Out of County TRIPS/Rev. Hr N/A Jul-14 Goal #3a/b: 1.6 N/A (Based on 94% driver Jun-14 hours) May-14 Scorecard (3a): Scorecard (3b): (Quarterly Avg) Exceed Goal: Exceed Goal: Did Not Make Goal: 2.50% Did Not Make Goal: Complaints: KUDOS: Complaints: KUDOS: COMPLAINTS & KUDOS: 2 0 Jul-14 Goal # 4a/4b: Jun May-14 Scorecard (4a): Scorecard (4b): (Quarterly Avg) Exceed Goal: 60.00% Exceed Goal: Did Not Make Goal: Did Not Make Goal: X 1 hr. early 1 hr. early 15 min. late: 15 min. late: ON-TIME PERFORMANCE 87.00% N/A Jul-14 Goal # 5a/b: 80% 82.00% 85.00% Jun % 84.00% May-14 Scorecard (5a): (Quarterly Avg) % Exceed Goal: 8.75% Exceed Goal: N/A Did Not Make Goal: Did Not Make Goal: N/A N/A Scorecard (5b): RISK MGMT W/C PPL* (Avg/100k) 1/2 2/7 Jul-14 (Joint Goal FR/SR) 1/1 1/ Jun-14 0/0 1/ May-14 Goal # 6: 1.5 (Quarterly Avg) Exceed Goal: Scorecard 6: (Accidents/100k miles) Did Not Make Goal: % Hold/Wait Time: Abandoned: Hold/Wait Time: Abandoned: CALL CENTER :37 19/3847 Jul-14 Goal # 7: 1min. 10/month (Caller Time on :37 3/3461 Jun-14 hold & # abandoned) :50 5/3769 May-14 Scorecard 7: (Quarterly Avg). Exceed Goal: 39.00% Did Not Make Goal: %

10 MONROE COUNTY TRANSPORTATION SHARED RIDE RIDERSHIP STATISTICS MAY-13 JUN-13 JUL-13 AUG-13 SEP-13 OCT-13 NOV-13 DEC-13 JAN-14 FEB-14 MAR-14 APR-14 MAY-14 JUN-14 JUL-14 AGING (60+) 3,457 2,958 3,341 3,486 3,092 3,675 2,768 2,825 2,798 2,197 3,061 3,171 3,456 3,203 3,033 ALLIED SERVICES FULL FARE MISC. SUBSIDIES ADA PWD , MATP 2,173 1,852 2,043 2,057 1,990 2,331 1,713 1,612 1,925 1,611 2,004 2,193 2,095 1,885 2,051 MATPO WTOW (prog end 6/30/14) TOTAL RIDERS 7,229 6,136 6,836 7,147 6,658 7,710 5,857 5,814 6,142 5,040 6,628 7,007 7,048 6,373 6,126 9,000 8,000 7,000 6,000 5,000 4,000 3,000 2,000 1,000 0 TOTAL MONTHLY SHARED RIDE TRIPS

11 Committee Name: Compliance Committee Date: 8/18/14 Chairperson: John Hoback MCTA Staff Liaison: Chuck Margretta 1. Members Present John, Peggy and Chuck 2. Members Absent: N/A 3. Topics Discussed: a. Review the new FFY2014 Triennial Review Workbook b. Consider inviting a third party with Triennial Review Administration experience in to meet with us and discuss how we used FFY2009 and FFY2010 Workbooks to develop our 5307/5311 programs. c. Review the completed Sections from FFY2009-FFY2013 as a benchmark; compare to FFY2014 c. Select which of the 17 Sections to begin FFY2014 reviewing. 4. Task(s) Assigned & Follow up (Identify a committee member for each task). a. Update group comments- John b. c. d. 5. Next Meeting Date/Time: September 17, 2014, 1:00pm-2:00pm ~* ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * ~ * Committees Finance HR/Personnel Marketing Operations Compliance JoAnn Baratta, Chair Wayne Mazur, Chair Robert Huffman, Chair Dave Edinger, Chair John Hoback, Chair Joan Davidge, Staff Liaison Bob Gress, Staff Liaison Rich Schlameuss, Staff Liaison Walter Quadarella, Staff Liaison Chuck Margretta, Staff Liaison Peggy Howarth, Ex officio Patty Fretz Peggy Howarth, Ex officio Peggy Howarth, Ex officio Peggy Howarth, Ex officio Rick Mutchler, Ex officio Rick Mutchler, Ex officio Dr. Scott Dietrich Wayne Mazur Rick Mutchler, Ex officio Peggy Howarth, Ex officio Anthony Giudice Rick Mutchler, Ex. officio Chuck Margretta/Guy LaBar Kathy Carfagno Jane Doyle Rick Mutchler, Ex Officio Y:\Board\Board Pkts FY14-15\Kathy\2- AUG 2014 Meeting\Compliance Committee Agenda docx