I. AGENDA ITEM # AND TITLE: Open Agenda Item 3g Consent Calendar: Approval of Revised Board and Committee 2018 Agenda Items
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1 333 Bush Street San Francisco, CA (415) Date: May 11, 2018 TO: MEMBERS, BOARD OF DIRECTORS I. AGENDA ITEM # AND TITLE: Open Agenda Item 3g Consent Calendar: Approval of Revised Board and Committee 2018 Agenda Items II. NAME AND PROGRAM: Hilda Padua, Board Liaison Executive Office III. ACTIVITY: Informational Request for Direction Action Proposed Exploratory IV. JUSTIFICATION: Standard/Required Item Board Request New Item New Topic from Staff V. EECUTIVE SUMMARY: The annual agenda provides a useful starting point to ensure that all the standing items and key issues will be covered throughout the year, and leaves room for ongoing changes and flexibility. Moreover, it indicates when each key topic is coming up for discussion, which can be used in the preparation of Board information. As the year progresses, and the annual agenda is translated into a series of meeting agendas, the annual agenda should be reviewed and appropriate modifications should be made to ensure that the individual agendas are as useful as possible. VI. ANALYSIS: With the expansion of the Investment Committee into an Investment and Risk Committee, the annual Board and Committee agenda needs to be revised as follows: Board Agenda Created a new topic heading Risk and moved Cyber Risk and ERM topics listed under this heading. Governance and Audit Agendas Removed ERM topic. This is now under Investment and Risk Committee Agenda. VII. RECOMMENDATION: To recommend to the Board approval of the attached Revised Board and Committee 2018 Agenda Items as presented during the Board Open Session on May 24, 2018 under Consent Calendar agenda item 3g. State Compensation Insurance Fund Governance Committee May 24, 2018 Open Agenda Item 3g Consent Calendar: Approval of Revised Board and Committee 2018 Agenda Items
2 2018 Audit Committee Substantive Agenda Items Standing Items Feb May Aug Nov Report of External Auditor Report on Completed Audits Quarterly Internal Audit Report Update on Personnel Investigations Update on Pension and Other Post Employment Benefits (OPEB) - if needed Special Investigation Unit Update (one-way communication, unless presentation is requested) Audit Considerations Related to the Report to the Board Audit Topics Feb May Aug Nov Model Audit Rule (MAR) Review of Internal Audit Charter and Compliance with International Internal Audit Standards Review of Audit Committee Charter Review and Approval of Revised Internal Audit Plan Review and Approval of Audit Plan Ratification of Engagement of External Auditor for 2019 Audit Report of External Auditor: 2018 Audit Plan Review and Approval of 2019 Audit Committee Agenda and Schedule Cyber Risk presentation Total Substantive Items Note: Normally the 4 meetings are set for February, May, August & November with an April placeholder for Board Continuing Education but there is flexibility to accommodate scheduling conflicts and for 2018 the first meeting is in February.
3 2018 Investment and Risk Committee Substantive Agenda Items Standing Items Feb May Aug Nov Enterprise Risk Management Update Risk Considerations Related to the Update on CyberRisk Updat eon Security Plan Approval of Investment Transactions Market Outlook/Economic Update Portfolio Performance Results Investment Manager's Investment Strategy Financial and Investment Considerations related to the Report on Investment Audits (if applies) Legislation Affecting the Portfolio (if applies ) State Fund Pension Obligations and Profitability Report to the Board Investment and Risk Topics Feb May Aug Nov Annual Review of Charter Report on Bank Accounts and Cash Management Holdings - (Preread) Report on Long-term Investment Holdings Held by the State Treasurer's Office - (Preread) Annual Review of Investment Manager's Performance, Services and Results Investment Benchmarks Peer Analysis on 2017 Investment Results - (Preread) Review of Investment Policy Statement and Guidelines (includes Benchmark) Review and Approval of 2019 Investment and Risk Agenda and Schedule Total Substantive Items Note: Normally the 4 meetings are set for February, May, August & November with an April placeholder for Board Continuing Education but there is flexibility to accommodate scheduling conflicts and for 2018 the first meeting is in February.
4 Open Agenda Item 3g - Consent Caledar: Approval of Revised Board and Committee 2018 Agenda Items 2018 Governance Committee Substantive Agenda Items Standing Items Feb May Aug Nov Governance and Compliance Update (preread) Update on Key Corporate Policies (preread unless action required) Board Continuing Education Board Member Upcoming Speeches or Articles (preread) Governance Considerations Related to the Governance Considerations Related to CDI Triennial Audit Report to the Board Governance Topics Feb May Aug Nov Performance Award Program Review and Approval of Board Committee Assignments for 2019 (preread) Review of the Internal Audit Plan and Report from the CRO as it relates to Enterprise Risk Management Review of Corporate Governance documents (preread unless action required): Code of Conduct/Conflict of Interest (mandated annual review); State Fund By-Laws (annual); Annual Review of Committee Charter; Charter of Audit and Risk and Investment Committees (as requested); Review of Board Delegated Authority and Approval Levels (annual) Compliance Training/Integrity in Action Hotline Reporting Obligations Compliance (annually) Planning for Board Strategic Meeting Review of Senior Management Succession Plans Specialized Governance Continuing Education Approval of 2019 Board and Committee Meeting Schedule and Location (preread) Review and Approval of 2019 Agenda Board and Committee Agendas (preread) Preliminary Review of President 2019 Performance Objectives Total Substantive Items Note: Normally the 4 meetings are set for February, May, August & November with an April placeholder for Board Continuing Education but there is flexibility to accommodate scheduling conflicts and for 2018 the first meeting is in February.
5 2018 Board of Directors Substantive Agenda Items Standing Items (OPEN) Jan (if needed) Feb April May Aug Nov Consent Calendar: Approve Minutes, Pre-Approved Board Continuing Education, Travel Expense Reimbursement, Retirement Resolutions, Renewal of Expiring Insurance; Ratification of Appointments Personnel Matters Financial Update (2017 Financial Statement, 2018 Quarterly reports) (preread) Legislation Report (read only) President's Report Committee Reports Chairperson's Report Board Member Reports Standing Items (CLOSED) Jan (if needed) Feb April May Aug Nov Pending and Potential Litigation Siginificant Open Audits Report and Fraud Litigation Report Board Considerations Related to the Risk Considerations Related to the Governance Considerations Related to the Financial and Investment Considerations Related to the General Topics Jan (if needed) Feb April May Aug Nov Financials, Investments, Underwriting & Pricing Investments Portfolio Benchmark and Mgmt of Investment Loss and Loss Adjustment Expense Reserves Independent Auditors Report (EY) Independent Actuarial Reserves Report and Statement of Actuarial Opinion Review and Approval of Rate Filing Annual Dividend Evaluation Update on Strategic Pre-ning Approval of Operational Effectiveness* (Quarterly Update: One-Way Communication) Claims Workplace Safety and Loss Prevention Information Technology Legislation Special Investigation Unit (SIU) Other Corporate Programs Personnel Matters Review and Approval of 2017 Performance Awards Review and Approval of 2017 President and Executive Leadership Performance Against Plans Review and Approval of President and Executive Leadership 2018 Performance Objectives Review and Approval of 2018 Exempt Executives Compensation Staffing Leadership & Succession Planning Preliminary Review of President's 2019 Performance Objectives Governance Board ning Agenda Review of Corporate Governance documents (preread unless action required): Code of Conduct/Conflict of Interest (mandated annual review); State Fund By-Laws (annual); Annual Review of Committee Charter; Charter of Audit and Investment Committees (as requested); Review of Board Delegated Authority and Approval Levels (annual) Insurance & Reinsurance Strategy Approval of Amendments to Key Corporate Policies Review and Approval of 2019 Agenda and Schedule Review and Approval of Board Committee Assignments for 2019 Risk Cyber Risk Enterprise Risk Management Continuing Education Board Continuing Education 2018
6 CA Economy & WC Market Current or Emerging WC Issues Total Substantive Items *Updates will be sent as one-way communication to the Board. However, there is a placeholder on the Board agenda to allow for Board discussion, if needed. Note: Normally the 4 meetings are set for February, May, August & November with an April placeholder for Board Continuing Education but there is flexibility to accommodate scheduling conflicts and for 2018 the first meeting is in February.
I. SUBJECT: Approval of Board Delegated Authority by President to Chief Financial Officer, Chief Operating Officer, or other executive designee
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