Hopkinsville Public Transportation Advisory Committee Regular Meeting AGENDA

Transcription

1 Hopkinsville Public Transportation Advisory Committee Regular Meeting July 19, 2018; 4:30 p.m. Hopkinsville Municipal Center Council Conference Room, 1 st Floor 715 South Virginia Street AGENDA 1. Call to Order/Roll Call 2. Administrative Matters A. Approve Minutes June 21, 2018 Regular Meeting (attached) 3. Reports A. Monthly Financial Report ( ) B. Monthly Vehicle Maintenance Report ( ) C. Quarterly Mileage Report (attached) D. Monthly Ridership Reports (attached, ed) E. Monthly Deviation Reports ( ed) F. Marketing Report (attached) G. Inquiry/Call Log Report (attached) 4. Unfinished Business A. FY18 Bus Grants (K. Johnston) B. FY19 Operations & Bus Grants (K. Johnston) C. PACS Shelter Project (K. Johnston) D. City Shelter Project (N. Durham) E. Advertising Policy (N. Durham) 5. New Business A. Pass Donations (N. Durham) 6. Committee Member Comments 7. Other 8. Adjourn

2 MINUTES OF THE HOPKINSVILLE PUBLIC TRANSPORTATION ADVISORY COMMITTEE JUNE 21, 2018 REGULAR MEETING COUNCIL CONFERENCE ROOM, HOPKINSVILLE MUNICIPAL CENTER A previously and publicly announced regular meeting of the Hopkinsville Public Transportation Advisory Committee was convened at 4:34 p.m., Thursday, June 21, 2018, in the Council Conference Room of the Hopkinsville Municipal Center in Hopkinsville, Kentucky, by Chairman Paul Henson. ROLL CALL Besides Chairman Henson, committee members in attendance were Squire Kenneth Bates (arrived at 4:34 p.m.), Vonda Gates, Hon. Kimberly McCarley, Cameron Mitchell, and Dr. Jason Warren. A quorum was present. Also in attendance were Troy Body, City Administrative Officer, and Nikki Durham, Administrative Coordinator. Attending from PACS were Kenneth Johnston, Transportation Director, and Alisha Mattice, Administrative Assistant. ADMINISTRATIVE MATTERS Approval of Minutes Mr. Mitchell moved to approve the minutes of the May 17, 2018 regular meeting as presented; seconded by Squire Bates. All members present voted aye. REPORTS Monthly Financial Report Mr. Johnston handed out the financial report and reported three line items were over budget including expenses for vehicle maintenance and employee training as well as cash fare box revenue. Regarding staffing, he indicated the system was looking for drivers and a new Christian County manager. Ms. Durham requested an invoice estimating June expenses be submitted to CFO Robert Martin in preparation for the fiscal year s end. Monthly Vehicle Maintenance Report Mr. Johnston handed out the report and noted an accident on the bus required the vehicle to be detailed on June 25. He further reported improvements with vehicle cleanliness the last six months. Under questioning, Mr. Johnston explained buses were not washed daily due to current staffing and time constraints; however, cleaning was often performed on Saturdays. Monthly Ridership Report Chairman Henson reviewed ridership reports in the packet. draft Monthly Deviation Report Mr. Johnston reported today was an unusually busy day requiring vans to be sent to pick up passengers twice due to full buses. 2

3 Marketing Report Ms. Durham reported the July 4 holiday release would be issued next week and indicated the brochure distribution information was in the packet. Ms. Durham thanked HCC for offering to share its fair booth from June 22 until June 30 with Hopkinsville Transit at no charge and invited committee members to assist with staffing. Dr. Warren indicated they would need more transit brochures and the pop-up banner. Mr. Johnston agreed to have 100 brochures delivered to the college and an additional to Ms. Durham next week as she reported having very few left. Ms. Durham also reported bus passes were being supplied for this year s basketball camp at Boys & Girls Club similar to monthly passes provided to the Housing Authority for new residents. She asked the group for feedback on the idea of having a free admission day. Mr. Johnston reported the statewide date had recently passed and suggested considering this for next year. Under questioning regarding concerns about overly full buses, Mr. Johnston indicated PACS welcomed the chance to show off how well they handled high ridership. Inquiry/Call Log Report The group reviewed comments included in the packet. Ms. Durham asked for updates on several unanswered concerns. Mr. Johnston reported following up with Mr. Lockhart who said he had not been drinking; Mr. Johnston could not recall what the driver reported. Mr. Johnston indicated informing Mr. Lockhart that any future report of serious poor behavior would result in him no longer being able to ride. Mr. Johnston said no one had followed up with Ms. McKnight or Ms. Smith but offered to call them. He highlighted that transit buses had only had to ask passengers to depart three times. Under questioning about whether there was a policy prohibiting alcohol or intoxication on the buses, Mr. Johnston indicated that was not permitted. Regarding Mr. Lockhart s concerns about a driver, Mr. Johnston reported speaking with the driver about remaining courteous. He further indicated that the incident regarding a vehicle turning around in a driveway was related to a PACS vehicle not Hopkinsville Transit. The group also discussed a concern shared by Councilmember Kim McCarley related to a Ward 1 resident. Chairman Henson agreed to follow up with Ward 1 Councilmember Thomas Grant for further information. Mr. Johnston also noted these issues would continue to be addressed at an upcoming meeting for all drivers. UNFINISHED BUSINESS FY18 Operations, Bus & Shelter Grants Mr. Johnston reported PACS continued to wait on the new bus. FY19 Operations & Bus Grants Mr. Johnston reported notice about the latest round of grant awards had not been issued. PACS Shelter Project Mr. Johnston reported shelters had not been shipped or delivered yet. 3

4 City Shelter Project Ms. Durham reported shelters had been delivered. She added trash receptacles to accompany each shelter had also been ordered and delivered and reminded the group pad pours and installations were scheduled to begin in August. Advertising Policy Mr. Johnston reported being unable to locate sample policies. NEW BUSINESS July 19 Regular Meeting Ms. Durham noted this item was placed on the agenda to consider if a cancellation was warranted; however, the committee agreed to meet as regularly scheduled based on reports from today s meeting. COMMITTEE MEMBER COMMENTS Mr. Mitchell asked for clarification on the process when buses pulled off-route to address passenger issues. Mr. Johnston explained that those on the bus were transported to their destinations by van, a second van ran the remainder of the route for that hour, the affected bus parked until the police department arrived. Mr. Johnston added the bus returned to PACS after issues were resolved to begin the next hour s route. Under further questioning, Mr. Johnston clarified that buses had been stopped for two ambulance runs and three emergency situations. He noted the same process should be used in each case. OTHER None ADJOURN Squire Bates moved to adjourn at 5:10 p.m.; seconded by Ms. Hansley. There being no further business to come before the committee, all members present voted aye. Respectfully Submitted: Nikki Durham Administrative Coordinator 4

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7 Hopkinsville Transit Vehicle Maintenance H01 5/17/2018 replaced seat belts on bus 5/19/2018 oil change and tire rotation 5/25/2018 misfire #6 replaced coil 5/29/2018 fuel module 5/29/2018 fuel module spar 6/25/2018 Oil Change/Tire Rotation (N/C)/Rear Brakes Replaces 7/2/2018 repaired radio 7/10/2018 Replaced coil #5/Recharged front and rear AC's with freon and replaced evap core H02 5/22/2018 Oil Change/tire rotation/2 new tires 5/25/2018 DETAILED 6/29/2018 Oil Change/ Tire Rotation H03 5/3/2018 Replaced AC Low Switch in Rear AC Unit 5/9/2018 Replaced all 6 tires 5/10/2018 Replaced 8 Spark Plugs 6/11/2018 Oil Change/Tire Rotation(N/C) 7

8 Hopkinsville Transit Quarterly Vehicle Mileage April to June 2018 April H01: 174,985 H02: 165,240 H03: 102,550 May June H01: 177,556 H02: 170,112 H03: 106,393 H01: 182,931 H02: 175,225 H03: 110,363 8

9 HOPKINSVILLE TRANSIT SUMMARY RIDERSHIP REPORT 2015 Total 2016 Total 2017 Total 2018 Total Riders YTD 2015 Riders YTD 2016 Riders YTD 2017 Riders YTD 2018 Jan Jan Jan Jan Total Jan ,842 1,842 3,258 3,258 2,901 2,901 Jan30 Feb , Feb Feb Feb Total Feb 758 1,494 2,072 3,914 3,863 7,121 3,646 6,547 Feb 27 Mar Mar Mar Mar Mar ,071 2, Total Mar 2,542 6,456 4,688 11,809 4,436 10, Apr , Apr Apr Apr Total Apr 1,749 4,314 2,106 8,562 3,789 15,598 3,599 14,582 May RD ROUTE May ,048 May ,019 May Total May 1,441 5,755 2,273 10,835 3,658 19,256 4,031 18,613 May 29 Jun Jun Jun Jun Jun ,763 7, Total Jun 3,150 13,985 4,356 23,612 4,432 23, Jul Jul Jul Jul Total Jul 2,214 9,732 2,719 16,704 3,269 26, ,813 9

10 HOPKINSVILLE TRANSIT SUMMARY RIDERSHIP REPORT 2015 Total 2016 Total 2017 Total 2018 Total Riders YTD 2015 Riders YTD 2016 Riders YTD 2017 Riders YTD 2018 Jul 31 Aug Aug Aug Aug Total Aug 2,015 11,747 3,327 20,031 3,550 30, ,813 Aug 28 Sep Sep Sep Sep Sep Total Sep 2,471 14,218 3,441 23,472 4,556 34, ,813 Oct Oct Oct Oct Total Oct 2,099 16,317 3,035 26,507 3,651 38, ,813 Oct 30 Nov ,027 Nov Nov ,013 Nov Total Nov 1,821 18,138 3,136 29,643 3,729 42, ,813 Nov 27 Dec Dec Dec Dec NEW ROUTES Dec Total Dec 2,015 20,153 3,788 33,431 4,342 46, ,813 Total to date by year 20,153 33,431 46,709 23,813 Total to date 20,153 53, , ,106 Ave monthly ridership 1,679 2,786 3,892 3,723 Last updated 7/10/18 10

11 Hopkinsville Transit Group Presentations Scheduled: January 31, 2017 March 1, 2017 March 6, 2017 March 7, 2017 March 8, 2017 March 14, 2017 March 17 18, 2017 March 21, 2017 March 27, 2017 April 11, 2017 April 12, 2017 May 4, 2017 May 9, 2017 May 11, 2017 May 12, 2017 May 12, 2017 May 23, 2017 May 23, 2017 June 23, 2017 West Side Neighborhood Walk Party (C. Hendricks et al) Camilla Drive Walk Party (C. Hendricks et al) Westside Neighborhood Association (N. Durham) East Side Neighborhood Association (N. Durham) Entrepreneur HCC Canton Pike Neighborhood Association (N. Durham) Hopkinsville International Festival (N. Durham) Hopkinsville City Council (N. Durham) Durrett Avenue Neighborhood Association (N. Durham) KNE Kreative Kids Art Contest/HMS (N. Durham) KY Career Center Re Entry Job Challenge House 7 (N. Durham) Pennyrile Industrial Managers Association Meeting (N. Radford) Canton Pike Neighborhood Association (N. Durham) Blue Route Afternoon Ride Along (N. Durham) Orange Route Morning Ride Along (N. Durham) Red Route Morning Ride Along (N. Durham) Blue Route Morning Ride Along (N. Durham) Orange & Red Route Afternoon Ride Alongs (N. Durham) Super Someday Community Outreach Event Challenge House 7 (J. Warren) June 23 July 1, 2017 Western Kentucky State Fair (HCC/HPTA Committee) November 9, 2017 November 25, 2017 January 18, 2018 February 5, 2018 February 6, 2018 February 13, 2018 February 26, 2018 February 27, 2018 April 14, 2018 CCHS Transportation Project Presentation (N. Durham) Small Business Saturday Hopkinsville Transit New Dispatch Center Ribbon Cutting Westside Neighborhood Association (N. Durham) Eastside Neighborhood Association (N. Durham) Canton Pike Neighborhood Association (N. Durham) Durrett Avenue Neighborhood Association (N. Durham) Western Hopkinsville Reentry Job/Resource Fair (N. Durham) Focus 21 st Century Leadership Program (N. Durham) Last updated July 11,

12 Hopkinsville Transit Group Presentations April 14, 2018 April 27, 2018 June 22 30, 2018 August 9, 2018 College of the Bible/Sorority Health Fair (K. Bates) Christian County Senior Center Health Fair (Kristine George/Karrie Rodgers) Western KY State Fair (J. Warren/HCC) Civitan Meeting (N. Durham) Events with Buses August 24 25, 2018 December 8, 2018 December 8, 2018 May 3, 2019 Summer Salute (PACS/HT) Christmas Parade Holiday Lights & Decorations Tour Hopkinsville Community College Commencement (PACS/HT) Pass Donations June Housing Authority Micah Mission Pennyroyal Center July FRESH Start Jobs Program * As always, please feel free to or call with ideas of other events we can support in promotion of the transit system Last updated July 11,

13 Organization Delivered Brochure Flyer Cabinet for Health & Family Services 7/16/ Wise Staffing 7/16/ Talent Force 7/16/ Staff Easy 7/16/ Quality Personnel 7/16/ Manpower 7/16/ Elwood Staffing 7/16/ Crown Services 7/16/ Community Friends Back to School Bash 7/9/ West KY State Fair 6/22 30/ Cabinet for Health & Family Services 6/11/ Wise Staffing 6/11/ Talent Force 6/11/ Staff Easy 6/11/ Quality Personnel 6/11/ Manpower 6/11/ Elwood Staffing 6/11/ Crown Services 6/11/ Aaron McNeil 6/6/ Cabinet for Health & Family Services 4/25/ Wise Staffing 4/13/ Talent Force 4/13/ Staff Easy 4/13/ Quality Personnel 4/13/ Manpower 4/13/ Elwood Staffing 4/13/ Crown Services 4/13/ Hopkinsville International Festival 3/23 24/ Career Center Reentry Job Fair 2/27/ Cabinet for Health & Family Services 2/27/ Wise Staffing 2/27/ Talent Force 2/27/ Staff Easy 2/27/ Quality Personnel 2/27/ Manpower 2/27/ Elwood Staffing 2/27/ Crown Services 2/27/ ICREZ Neighborhood Networks 2/5 13/ Cabinet for Health & Family Services 1/18/ FRYSC/SPP 11 Schools 12/12/ Bryan St Association 12/12/ Canton Pike Neighborhood Assoc. 12/12/ Durrett Ave Neighborhood Assoc. 12/12/ Eastside Neighborhood Assoc. 12/12/ Westside Neighborhood Association 12/12/ City Hall 12/11/ United Way Partner Agencies 12/11/ US Bank 12/8/

14 Organization Delivered Brochure Flyer Social Security Office 12/8/ Pennyroyal Center 12/8/ Aaron McNeil 12/8/ Hopkinsville Community College 12/8/ Housing Authority 12/8/ Senior Center 12/8/ Westwood & Foster Senior Homes 12/8/ Campbell Place 12/8/ Oak Tree Villa Apartments 12/8/ Eagle Crossing 12/8/ Veteran's Center 12/8/ Salvation Army 12/8/ Micah Mission 12/8/ Career Center 12/8/ Cabinet for Health & Family Services 12/8/ Wise Staffing 12/8/ Talent Force 12/8/ Staff Easy 12/8/ Quality Personnel 12/8/ Manpower 12/8/ Elwood Staffing 12/8/ Crown Services 12/8/ Jennie Stuart Health 10/19/ FRYSC/SPP 11 Schools 8/24/ Career Center 8/24/ Cabinet for Health & Family Services 8/24/ Wise Staffing 8/24/ Talent Force 8/24/ Staff Easy 8/24/ Quality Personnel 8/24/ Manpower 8/24/ Elwood Staffing 8/24/ Crown Services 8/24/ Pennyroyal Center 7/31/ Aaron McNeil 7/31/ Cabinet for Health & Family Services 7/31/ Wise Staffing 7/24/ Talent Force 7/24/ Staff Easy 7/24/ Quality Personnel 7/24/ Manpower 7/24/ Elwood Staffing 7/24/ Crown Services 7/24/ Career Center 7/24/ CCPublic Schools New Employees 7/7/ Western KY State Fair 6/23 7/1/ Women's Convention (event in July) 6/2/ Salvation Army Thrift Store 5/18/

15 Organization Delivered Brochure Flyer Career Center 5/8/ PIMA Meeting 5/4/ Work Re Entry Job Fair/CH 7 4/12/ HMS Kreative Kids Art Contest 4/11/ Durrett Ave Neighborhood Assoc. 3/27/ Hoptown Shop Walk 3/24/ Hopkinsville International Festival 3/17 18/ Canton Pike Association 3/14/ Eastside Neighborhood Association 3/7/ Westside Neighborhood Association 3/6/ Walk Party Camilla Dr/Canton area 3/2/ Westwood & Foster Senior Homes 2/23/ HCC Ready to Work (RTW) 2/16/ HCC Work & Learn 2/16/ HCC Adult Education 2/16/ MSU Hopkinsville Campus 2/16/ Housing Authority 2/13/ Micah Mission 2/13/ Cabinet for Health & Family Services 2/13/ Wise Staffing 2/2/ White Staffing 2/2/ Talent Force 2/2/ Staff Partners 2/2/ Staff Easy 2/2/ Quality Personnel 2/2/ Manpower 2/2/ Elwood Staffing 2/2/ Crown Services 2/2/ Career Center 2/2/ Pennyroyal Center 2/2/ Aaron McNeil 2/2/ Westside Walk Party 1/31/ Cedar Grove Baptist Church 1/19/ Westside Neighborhood Association 1/19/ Dec 2014 Dec , Jan 2016 Dec , Jan 2017 Dec , Jan 2018 Dec ,219 0 Total 13,

16 Nikki Radford From: Sent: To: Cc: Subject: Carter Hendricks Tuesday, June 26, :07 AM Nikki Radford Troy Body; Idalia Luna RE: Transit Passes for Micah Mission I am comfortable donating a few passes each month, but I defer to the transit committee about making a commitment of per month, every month. Carter M. Hendricks Mayor, City of Hopkinsville 2018 KRPS Public Official of the Year Certified Work Ready Community Great American Defense Community, 2017 Home of the 2017 Total Solar Eclipse Playful City U.S.A. A MLB Play Ball City From: Nikki Radford Sent: Monday, June 25, :01 PM To: Carter Hendricks <chendricks@hopkinsvilleky.us> Cc: Troy Body <troy.body@hopkinsvilleky.us>; Idalia Luna <Idalia.Luna@hopkinsvilleky.us> Subject: Transit Passes for Micah Mission I just got a call from Mr. Banister requesting passes per month, year round (valued $2,700 $3,600/year). This seemed considerably more than we ve done for other groups of their size, so I thought I d check in. We did send 15 passes in June but thought it was a one time request. As a comparison, we only send regular bundles of passes to the Housing Authority which has a significant number of clients comparatively. We usually send them 10 or so one time passes and about 2 monthly passes a month. This contribution has been justified by their great strategic partnership since the beginning of the system. For example, 5 of our stops are on HA property. Other agencies like Salvation Army and Sanctuary buy passes for their clients for regular use. Let me know your thoughts. 1 16

17 Nikki Radford From: Sent: To: Subject: Kristine George Thursday, June 21, :28 AM Nikki Radford; alisha mattice (PACS) Re: Red Route Diversion Yes, it did, thank you From: Nikki Radford Sent: Thursday, June 21, :25:48 AM To: Alisha Mattice; Kristine George Subject: FW: Red Route Diversion Hi guys Just making sure this made it to you as well. Thanks, Nikki Durham (270) office From: Jen [mailto: ] Sent: Wednesday, June 20, :08 PM To: transit <transit@hopkinsvilleky.us> Subject: Red Route Diversion Hi, I live in Ashwood Village (off Greenville Rd) and I'm trying to find out the closest place to me where I could catch the bus. The red route diversion map looks like it covers part of my neighborhood, so I'm not sure how this works. If you could let me know, I'd appreciate it. Thanks! Jennifer 1 17

18 Right-click here t pictures. To help privacy, Outlook auto matic downlo picture from the Nikki Radford From: Sent: To: Subject: Kristine George <kristine.george@pacs-ky.org> Thursday, July 12, :31 PM Nikki Radford; Ken Johnston; alisha mattice (PACS) Re: New submission: Transit Contact Form Christy did From: Nikki Radford <nradford@hopkinsvilleky.us> Sent: Thursday, July 12, :22:43 PM To: Ken Johnston; Alisha Mattice; Kristine George Subject: FW: New submission: Transit Contact Form Hi guys Just verifying that we responded to this one please? Thanks, Nikki Durham (270) office From: JotForm [mailto:noreply@jotform.com] Sent: Tuesday, July 10, :08 AM To: transit <transit@hopkinsvilleky.us> Subject: New submission: Transit Contact Form Transit Contact Form Your Address Your Phone Number Your Message I like to know what the fairs and rates are. I try to pull them up but won't let me. You can edit this submission and view all your submissions easily. 1 18

19 Nikki Radford From: Sent: To: Subject: Attachments: Ken Johnston Thursday, July 12, :34 PM Nikki Radford FW: New submission: Transit Contact Form New Transit Brochure Dec2017 revamp.pdf From: Christy Malloy Sent: Wednesday, July 11, :24 AM To: Cc: Ken Johnston ky.org>; Kristine George ky.org> Subject: Re: New submission: Transit Contact Form Here is some of the information that you were looking for about Hopkinsville Transit's Hours and Information Monday through Friday 5:00 am -- 6:00 pm One-Way Fares Regular (12 & Older) $1.00 Elderly (60+) & Disabled 0.50 Active and Retired Military 0.50 Children Ages with an adult Children Ages Under 7 Free Transfers Free Unlimited Passes Weekly Pass $5.00 Monthly Pass $

20 Right-click here t pictures. To help privacy, Outlook auto matic downlo picture from the Contact us at (270) with any questions. I have included a copy of our brochure as well. Christy Malloy Hopkinsville Transit (270) From: JotForm <noreply@jotform.com> Sent: Tuesday, July 10, :07:39 AM To: transit@hopkinsvilleky.us Subject: New submission: Transit Contact Form Transit Contact Form Your E mail Address Your Phone Number Your Message I like to know what the fairs and rates are. I try to pull them up but won't let me. You can edit this submission and view all your submissions easily. 2 20