TOWN OF HOPE MILLS BOARD OF COMMISSIONERS REGULAR MEETING AGENDA MONDAY, NOVEMBER 5, :00 P.M. BILL LUTHER BOARD MEETING ROOM

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1 TOWN OF HOPE MILLS BOARD OF COMMISSIONERS REGULAR MEETING AGENDA MONDAY, NOVEMBER 5, :00 P.M. BILL LUTHER BOARD MEETING ROOM CALL TO ORDER Mayor Warner INVOCATION Rev. Dr. J Robert (Bob) Kretzu, Hope Mills United Methodist Church PLEDGE OF ALLEGIANCE Mayor Warner 1. APPROVAL OF AGENDA ADDITIONS OR DELETIONS. 2. PRESENTATIONS. a. Presentation by the Veterans Affairs Commission, Vice Chair, Grilley Mitchell Regarding the Heroes Homecoming VI Events Information as Requested by Commissioner Bellflowers. 3. PUBLIC HEARINGS. None. 4. PUBLIC COMMENTS. Each speaker is asked to limit comments to three (3) minutes, and the total comment period will be 30 minutes or less. Citizens should sign up with the Town Clerk to speak prior to the start of the meeting. Please direct comments to the full board, not to an individual board member or staff member. Although the Board is interested in hearing your concerns, speakers should not expect Board action or deliberation on subject matter brought up during the Public Comment segment. Topics requiring further investigation will be referred to the appropriate town officials or staff and may be scheduled for a future agenda. 5. CONSENT AGENDA: All items on the Consent Agenda are considered routine, to be enacted by one motion and without discussion. If a member of the governing body requests discussion of an item, the item will be removed from the Consent Agenda and considered separately under New Business. a. Consideration of Approval the Minutes from the September 5, 2018 Closed Session Meeting. END OF CONSENT AGENDA

2 6. OLD BUSINESS: a. Discussion/Consideration of Adoption of Ordinance Regarding the Sale or Long Term Lease of Town Property as requested by Commissioner Larson. TAB 1 b. Discussion/Consideration of Naming a Town Property as requested by Commissioner Legge. TAB 2 7. NEW BUSINESS: a. Non-Public Hearing Case No Consideration of the Qahtan Alsaidi Tire repair Shop; C(P) Site Plan Review; Hope Mills Zoning Ordinance; Zoned: C(P); Acreage: 0.65 ac.+/-; Located at 2501 Hope Mills Road (NC HWY 59); submitted by Qahtan Alsaidi (Developer). TAB 3 b. Discussion/Consideration of Adoption of Resolution # Setting the Meeting Schedule for Calendar Year 2019 Board of Commissioners Meetings. TAB 4 c. Discussion/Consideration of Appointment of Elected Official and Staff Liaison to the Fayetteville Cumberland County Economic Development Corporation Municipal Advisory Committee. TAB 5 d. Discussion/Consideration of Cumberland County s offer to Air the Town of Hope Mills Board of Commissioners Meetings on FCETV. TAB 6 e. Discussion/Consideration of Changes to the Veterans Affairs Commission Membership Requirements and Approval of James and Jean Clark Lifetime Membership as requested by Commissioner Bellflowers. TAB 7 f. Discussion and Update on Town Stormwater Projects, as requested by Commissioner Bellflowers. TAB 8 g. Discussion/Consideration of Nominating Committee recommendations. 8. REPORTS AND INFORMATION ITEMS: a. Manager s report. b. Reminders Hero s Homecoming VI - November 9 through November 12, 2018 Veteran s Day Holiday Observation - November 12, Town Offices Closed Chamber Luncheon-November 12, feeding Veterans at VFW Post Lake Advisory Committee Meeting November 20, 2018, 6:00 p.m.

3 Thanksgiving Holiday November 22 & 23, 2018 Town Offices Closed Parks and Recreation Advisory Committee November 26, 2018, 6:30 p.m. Appearance Commission November 27, 2018, 6:30 p.m. Christmas at the Lake November 30, 2018, 5:30 p.m. Hope Mills Christmas Parade and Festival of Lights December 1, 2018, 3:00 p.m. Festival Committee Meeting December 3, 2018, 6:00 p.m. Board of Commissioners Meeting- December 3, 2018, 7:00 p.m. c. Committee Liaisons Update on Committee Activities. (Liaisons to give a brief update on their respective committee activities, if a meeting was not attended or there is nothing to report an update is not necessary.) Mayor Pro Tem Mitchell - Historic Preservation Commission Commissioner Edwards Lake Advisory Committee Commissioner Legge Appearance Committee Commissioner Larson Parks & Recreation Committee Commissioner Bellflowers - Veterans Committee and RLUAC 10. STAFF COMMENTS. 11. OFFICIAL COMMENTS. 12. Closed Session pursuant to NCGS (a) (3) to consult with the attorney on matters within the attorney-client privilege. 13. ADJOURNMENT.

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5 Meeting Date: November 5, 2018 AGENDA FORM TO: FROM: SUBJECT: Honorable Mayor and Board of Commissioners Melissa P. Adams, Town Manager Ordinance No Regarding the Sale or Long Term Lease of Town Property BACKGROUND INFORMATION: At the Board of Commissioner s Regular Meeting on October 22, 2018, Commissioner Larson introduced an Ordinance regarding the sale or long term lease of Town property. The Board of Commissioners voted on the Ordinance but it did not pass by a super majority (required on the first night of introduction). Commissioner Larson has asked that it be placed back on the Agenda for Board consideration. STAFF RECOMMENDATION, IF APPLICABLE: N/A RECOMMENDED ACTION: FISCAL IMPACT: None ATTACHMENTS: Ordinance No This agenda form has been reviewed by: Initial & Date Town Manager MA 11/01//18 Finance Director Town Attorney Department Head (s) Town Clerk

6 Town of Hope Mills Consideration of Sale or Long-term Lease of Real Property Ordinance Ordinance No WHEAREAS, the Board of Commissioners of the Town of Hope Mills believes that the consideration of the sale or long-term lease of real property owned by the Town is an issue that requires input from all elected officials; NOW, THEREFORE, BE IT ORDAINED that the Board of Commissioners shall not discuss or consider the sale or long-term lease of any real property owned by the Town of Hope Mills unless the full Board of Commissioners is present for the discussion. For purpose of this ordinance, long-term lease is defined as any lease longer than one year. Adopted this 5 th day of November, Attest: Jane G. Starling, CMC, Town Clerk Jackie Warner, Mayor 1

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8 Meeting Date: November 5, 2018 AGENDA FORM TO: FROM: SUBJECT: Honorable Mayor and Board of Commissioners Melissa P. Adams, Town Manager Ordinance No Governing the Naming of Public Facilities Owned by the Town of Hope Mills BACKGROUND INFORMATION: At the Board of Commissioner s Regular Meeting on October 22, 2018, Commissioner Legge inquired about this ordinance. Commissioner Legge has asked that it be placed back on the Agenda for discussion. STAFF RECOMMENDATION, IF APPLICABLE: N/A RECOMMENDED ACTION: FISCAL IMPACT: None ATTACHMENTS: Ordinance No This agenda form has been reviewed by: Initial & Date Town Manager MA 11/01//18 Finance Director Town Attorney Department Head (s) Town Clerk

9 Town of Hope Mills North Carolina Ordinance No AN ORDINANCE GOVERNING THE NAMING OF PUBLIC FACILITIES OWNED BY THE TOWN OF HOPE MILLS Section 1 Purpose: The purpose of the policy is to provide criteria for the Town of Hope Mills (hereafter the Town) to use when it wishes to confer a specific name on public facilities owned by the Town. Section 2 Scope: This policy only applies to property owned and operated by the Town of Hope Mills, and includes, but is not limited to, the following: 1. Buildings and structures. 2. Meeting rooms and/or offices. 3. Real property, including open spaces, parks and recreational facilities. Section 3 Procedures for Considering Names: Any duly elected member of the Board of Commissioners may propose ideas for naming new or existing public facilities. A public facility may be named in honor of a specific person or persons only if that person is, or was, a resident of the Town of Hope Mills, and has made a significant contribution to the Town. Whether a person has made a significant contribution to the Town is in the discretion of the Board of Commissioners. Section 4 Approval by Board: Upon a nomination by a member of the Board of Commissioners, the Board may vote to approve the nomination. In order to name or rename a public facility, the Board must vote unanimously in favor of the nomination. Adopted this 11 th day of September, 2017.

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11 Meeting Date: _November 5, 2018 AGENDA FORM TO: FROM: SUBJECT: Melissa P. Adams, Town Manager Chancer F. McLaughlin, Development and Planning Administrator Tire Repair Shop BACKGROUND INFORMATION: Case No Consideration of Qahtan Alsaidi Tire Repair Shop; C(P) Site Plan Review: Hope Mills Zoning Ordinance; Zoned: C(P); Acreage: 0.65 ac +/-; Located at 2501 Hope Mills Road (NC HWY 59); submitted by Qahtan Alsaidi (Developer). STAFF RECOMMENDATION, IF APPLICABLE: Town of Hope Mills Planning Staff is recommending approval of the requested site plan review. RECOMMENDED ACTION: Town of Hope Mills Planning Staff is recommending approval of the requested site plan review. FISCAL IMPACT: Currently Budgeted Requires budget amendment X No fiscal impact ATTACHMENTS: Staff memo from the Town of Hope Mills Planning Department. Memo from Cumberland County Planning and Inspections This agenda form has been reviewed by: Initial & Date Town Manager MA 11/01/18 Finance Director Town Attorney Department Head (s) Town Clerk JGS 10/31/18 Development & Planning Administrator CFM 10/30/18

12 October 31, 2018 TO: FROM: RE: Melissa P. Adams, Town Manager Chancer F. McLaughlin, Development & Planning Administrator, Town of Hope Mills Tire Shop Site Plan Review The following memo outlines information associated with a request for the approval of a site plan for a proposed tire shop tied to a change in use. Background: The subject property is a 0.65 acres site at 2501 Hope Mills Road at the southeastern intersection of Hope Mills Road and Cumberland Road. A convenience store/gas station previously operated on the parcel in the existing vacant 2,688 square foot structure, but the underground gas tanks and on site canopy has since been removed. The proposal is a change of use as the new development will be a tire repair shop but the application does not anticipate any exterior construction. The site fronts approximately 115 feet along Hope Mills Road and 155 feet along Cumberland Road. Staff Recommendation: Town of Hope Mills Staff is requesting the approval of this request.

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21 Meeting Date: November 5, 2018 AGENDA FORM TO: FROM: Melissa P. Adams, Town Manager Jane G. Starling, Town Clerk SUBJECT: Resolution No BACKGROUND INFORMATION: Hope Mills Town Council Rules of Procedure, Part 5, Rule 9(a); Regular Meetings: The council shall hold a regular meeting on the first and third Monday of each month, except that if a regular meeting day is a legal holiday, the meeting shall be held on the next business day. The meeting shall be held at the Hope Mills Town Hall and begin at 7:00p.m. The council shall adopt a meeting schedule each year consistent with this rule. A copy of the council s current meeting schedule shall be filed with the Clerk and posted on the Town s website. STAFF RECOMMENDATION, IF APPLICABLE : Per the Boards adopted rules of procedure the 2 nd meeting in January which would otherwise fall on a legal holiday, shall be moved to the next business day, which is January 22, In September of 2019 the Labor Day holiday falls on Monday the 2 nd. In keeping with past practice the meeting can be moved to the following Monday the 9 th and the second meeting being held the 23 rd. There are five Mondays in Sept. which allows the Board to resume its normal 1 st and 3 rd rotation in Oct. Alternately, the Board may elect to hold the meetings on Tuesday the 3 rd and Monday the 16 th in September. These are the only two holiday conflicts for the 2019 calendar year. RECOMMENDED ACTION: Either pass the resolution as presented or instruct staff of desired changes and approve on the consent agenda for Dec. 3 rd. FISCAL IMPACT: Currently Budgeted Requires Budget Amendment X_ No fiscal impact ATTACHMENTS: Resolution Preliminary meeting schedule for calendar year 2019 This agenda form has been reviewed by: Initial & Date Town Manager MA 10/29/18 Finance Director Town Attorney Department Head (s) Town Clerk JGS 10/29/18

22 RESOLUTION ESTABLISHING THE TOWN OF HOPE MILLS BOARD OF COMMISSIONERS 2018 MEETING SCHEDULE RESOLUTION NO WHEREAS, G.S , G.S. 160A-71, and Code of Ordinance Chapter 2, Section 2-66, Regular Meetings, empower the Board of Commissioners to establish a schedule of regular meetings; NOW, THEREFORE, BE IT RESOLVED BY THE Board of Commissioners of the Town of Hope Mills that the following schedule of regular meetings is hereby adopted for, all meetings to be held at 7:00 p.m. at the Town Hall, Bill Luther Meeting Room, 5770 Rockfish Road. Monday, January 7, 2019 Monday, July 1, 2019 Tuesday, January 22, 2019 Monday, July 15, 2019 Monday, February 4, 2019 Monday, August 5, 2019 Monday, February 18, 2019 Monday, August 19, 2019 Monday, March 4, 2019 Monday, September 9, 2019 Monday, March 18, 2019 Monday, September 23, 2019 Monday, April 1, 2019 Monday, October 7, 2019 Monday, April 15, 2019 Monday, October 21, 2019 Monday, May 6, 2019 Monday, November 4, 2019 Monday, May 20, 2019 Monday, November 18, 2019 Monday, June 3, 2019 Monday, December 2, 2019 Monday, June 17, 2019 Monday, December 16, 2019 ADOPTED the 5 th day of November, ATTEST: JACKIE WARNER, MAYOR Jane G. Starling, CMC, NCCMC Town Clerk

23 January 2019 January 2019 Su Mo Tu We Th Fr Sa February 2019 Su Mo Tu We Th Fr Sa Monday Tuesday Wednesday Thursday Friday Dec 31 Jan 1, New Years Day Holidiay Dec 31 - Jan 4 Jan :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Jan Jan Martlin Luther King Jr. Day (Holida Hold Meeting Tues or Cancel? 7:00pm 10:00pm Board of Commissioners Regular Meeting (Luther Meeting Room ) Feb 1 Jan 28 - Feb 1 Starling, Jane 1 10/25/2018 1:19 PM

24 February 2019 February 2019 Su Mo Tu We Th Fr Sa March 2019 Su Mo Tu We Th Fr Sa Monday Tuesday Wednesday Thursday Friday Jan Feb 1 Jan 28 - Feb 1 Feb :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Feb Feb :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Mar 1 Feb 25 - Mar 1 Starling, Jane 1 10/25/ :42 AM

25 March 2019 March 2019 Su Mo Tu We Th Fr Sa April 2019 Su Mo Tu We Th Fr Sa Monday Tuesday Wednesday Thursday Friday Feb Mar 1 Feb 25 - Mar 1 Mar :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Mar Mar :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Mar Starling, Jane 1 10/25/ :43 AM

26 April 2019 April 2019 Su Mo Tu We Th Fr Sa May 2019 Su Mo Tu We Th Fr Sa Apr 1-5 Monday Tuesday Wednesday Thursday Friday Apr :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Apr 8-12 Apr :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Good Friday (Holiday) Apr May Apr 29 - May 3 Starling, Jane 1 10/25/ :44 AM

27 May 2019 May 2019 Su Mo Tu We Th Fr Sa June 2019 Su Mo Tu We Th Fr Sa Monday Tuesday Wednesday Thursday Friday Apr May May 6-10 Apr 29 - May :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) May May :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Memorial Day (Holiday ) May Starling, Jane 1 10/25/ :44 AM

28 June 2019 June 2019 Su Mo Tu We Th Fr Sa July 2019 Su Mo Tu We Th Fr Sa Monday Tuesday Wednesday Thursday Friday Jun :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Jun Jun Jun :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Jun Starling, Jane 1 10/25/ :45 AM

29 July 2019 July 2019 Su Mo Tu We Th Fr Sa August 2019 Su Mo Tu We Th Fr Sa Jul 1-5 Monday Tuesday Wednesday Thursday Friday Jul May want to Cancel due to Holiday July Fourth (Holiday) 7:00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Jul 8-12 Jul :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Jul Aug 1 2 Jul 29 - Aug 2 Starling, Jane 1 10/25/ :45 AM

30 August 2019 August 2019 Su Mo Tu We Th Fr Sa September 2019 Su Mo Tu We Th Fr Sa Monday Tuesday Wednesday Thursday Friday Jul Aug 1 2 Jul 29 - Aug 2 Aug :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Aug Aug :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Aug Starling, Jane 1 10/25/ :46 AM

31 September 2019 September 2019 Su Mo Tu We Th Fr Sa October 2019 Su Mo Tu We Th Fr Sa Monday Tuesday Wednesday Thursday Friday Sep Labor Day (Town Hall Closed ) Sep 2-6 Sep :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Sep Sep :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) 30 Oct Sep 30 - Oct 4 Starling, Jane 1 10/25/ :46 AM

32 October 2019 October 2019 Su Mo Tu We Th Fr Sa November 2019 Su Mo Tu We Th Fr Sa Monday Tuesday Wednesday Thursday Friday Sep 30 Oct Sep 30 - Oct 4 Oct :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Oct Oct :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Nov 1 Oct 28 - Nov 1 Starling, Jane 1 10/25/ :46 AM

33 November 2019 November 2019 Su Mo Tu We Th Fr Sa December 2019 Su Mo Tu We Th Fr Sa Monday Tuesday Wednesday Thursday Friday Oct Nov 1 Oct 28 - Nov 1 Nov Cancel due to Election? 7:00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) 7:00am 6:00pm Municipal Elections Veterans Day (Holiday) Nov Nov :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Thanksgiving (Holiday ) Day After Thanksgiving (Holiday) Nov Starling, Jane 1 10/25/ :47 AM

34 December 2019 December 2019 Su Mo Tu We Th Fr Sa January 2020 Su Mo Tu We Th Fr Sa Dec 2-6 Monday Tuesday Wednesday Thursday Friday Dec :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Dec Dec :00pm 10:00pm BOC Regular Meeting (Luther Meeting Town Hall) Christmas Eve (Holiday ) Christmas Day Holiday (Town Hall C Christmas Holiday (Town Hall Close Dec Jan 1, Dec 30 - Jan 3 Starling, Jane 1 10/25/2018 1:08 PM

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36 Meeting Date: _November 5, 2018 AGENDA FORM TO: FROM: SUBJECT: Honorable Mayor and Board of Commissioners Melissa P. Adams, Town Manager Appointment of Elected Official & Staff Liaison to the Fayetteville Cumberland County Economic Development Corporation Municipal Advisory Committee BACKGROUND INFORMATION: Fayetteville Cumberland County Economic Development Corporation has created a new Municipal Advisory Committee. The purpose of the committee is to foster opportunities for collaboration and partnership around economic development. This committee will develop and implement economic development strategies that will support and compliment our communities. The meetings will be quarterly. They are asking for our participation by appointing an Elected Official and a Staff Liaison to represent the Town of Hope Mills on this new advisory committee. They have asked that we notify them by December 1 st of our decision. STAFF RECOMMENDATION, IF APPLICABLE: N/A RECOMMENDED ACTION: FISCAL IMPACT: None ATTACHMENTS: Letter of Invitation from FCEDC This agenda form has been reviewed by: Initial & Date Town Manager MA 10/29//18 Finance Director Town Attorney Department Head (s) Town Clerk JGS 11/1/18

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40 Meeting Date: November 5, 2018 AGENDA FORM TO: FROM: SUBJECT: Melissa P. Adams, Town Manager Jane G. Starling, Town Clerk Discussion/Consideration of Cumberland County s offer to Air the Town of Hope Mills Board of Commissioners Meetings on FCETV. BACKGROUND INFORMATION: Sally Shutt, Assistant County Manager, Strategic Management/Governmental Affairs; contacted Town Manager Adams offering to begin airing the recordings of the Hope Mills Commissioners on FCETV. STAFF RECOMMENDATION, IF APPLICABLE : RECOMMENDED ACTION: FISCAL IMPACT: Currently Budgeted Requires Budget Amendment X_ No fiscal impact ATTACHMENTS: Copy of to Town Manager, Adams. This agenda form has been reviewed by: Initial & Date Town Manager MA 10/31/18 Finance Director Town Attorney Department Head (s) Town Clerk JGS 10/30/18

41 From: To: Subject: Date: Adams, Melissa P Starling, Jane; Gillstedt, Tiffany FW: Hope Mills video, FCETV meeting Tuesday, October 30, :37:01 AM The County will air the video of our meetings free of charge. Melissa Melissa P. Adams, MMC, NCCMC Town Manager Town of Hope Mills 5770 Rockfish Road Hope Mills, NC Phone (910) ext Fax (910) mpadams@townofhopemills.com Please note that sent to and from this address is subject to the North Carolina Public Records Law and may be disclosed to third parties. P Please consider the environment before printing this . From: Sally Shutt [mailto:sshutt@co.cumberland.nc.us] Sent: Tuesday, October 30, :45 AM To: Adams, Melissa P Cc: Claudia Sievers; Geneve Mankel Subject: FW: Hope Mills video, FCETV meeting Melissa, We can begin airing the recordings of the Hope Mills commissioners meetings on FCETV. The channel would prefer the MP4 file and not to pull it from YouTube. Claudia Sievers will be sending you a link to our Dropbox and you can share the video through that. I ll find out from the Channel when the meetings will air and you can begin promoting. - Sally Shutt

42 Assistant County Manager Strategic Management/Governmental Affairs Cumberland County 117 Dick Street, Suite 512 Fayetteville, NC co.cumberland.nc.us All correspondence to and from this address may be subject to the N.C. Public Records Law and may be disclosed to third parties. correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to third parties by an authorized state official. (G.S et. seq.) If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of this or any attachment is prohibited. If you have received this in error, please notify us immediately by replying to the sender and deleting this copy and the reply from your system. Thank you for your cooperation. All correspondence to and from this address may be subject to the N.C. Public Records Law and may be disclosed to third parties.

43 From: To: Subject: Date: Claudia Sievers Starling, Jane RE: Hope Mills Video, FCETV meeting Thursday, November 01, :15:33 AM Good morning Jane, There is no fee for the broadcast. From: Starling, Jane Sent: Thursday, November 1, :10 AM To: Claudia Sievers Subject: FW: Hope Mills Video, FCETV meeting Good morning Claudia, Do you know the answer to this question? I am sure Ms. Shutt has a lot on her plate and I need to publish my agenda this afternoon. Town Manager Adams assumed there is not a fee but we are not positive. V/r, Jane From: Starling, Jane Sent: Wednesday, October 31, :20 AM To: 'sshutt@co.cumberland.nc.us' Cc: 'Claudia Sievers'; 'Geneve Mankel'; Gillstedt, Tiffany; Adams, Melissa P Subject: Hope Mills Video, FCETV meeting Good morning Sally, I am preparing an agenda item for our BOC for approval of airing their meetings on your TV Station. I am sure they will ask, is there a cost to the Town of Hope Mills? Very respectfully, Jane G. Starling, CMC, NCCMC Town Clerk Town of Hope Mills 5770 Rockfish Road Hope Mills, NC Ph: jstarling@townofhopemills.com Please note that sent to and from this address is subject to the North Carolina Public Records Law and may be disclosed to third parties. P Please consider the environment before printing this .

44 All correspondence to and from this address may be subject to the N.C. Public Records Law and may be disclosed to third parties.

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46 Meeting Date: November 5, 2018 AGENDA FORM TO: FROM: SUBJECT: Melissa P. Adams, Town Manager Jane G. Starling, Town Clerk Discussion and Consideration of Changes to the Veterans Affairs Commission Membership Requirements and Approval of James and Jean Clark Lifetime Membership, Requested by Commissioner Bellflowers. BACKGROUND INFORMATION: Discussion and consideration of approval for: (1) increasing the Veterans Affairs Commission membership from the current seven (7) members to nine (9) members; (2) exception to policy to allow ALL members (resident and non-resident) the opportunity to vote on agenda matters that come before the commission. (Note: Non-resident members must resident in the Town of Hope Mills MIA); and, (3) approve James (Jim) and Jean Clark as Veterans Affairs Commission Lifetime members. (Note: If approved, the commission respectfully request the town certificates be presented during the Town of Hope Mills Veterans Day Ceremony by Mayor Jackie Warner.) STAFF RECOMMENDATION, IF APPLICABLE : N/A RECOMMENDED ACTION: N/A FISCAL IMPACT: Currently Budgeted Requires Budget Amendment X_ No fiscal impact ATTACHMENTS: This agenda form has been reviewed by: Initial & Date Town Manager MA 11/01/18 Finance Director Town Attorney Department Head (s) Town Clerk JGS 11/01/18

47 From: To: Cc: Subject: Date: Starling, Jane Adams, Melissa P Town Board Meeting (Nov 5) Agenda Request Thursday, November 01, :53:07 AM Hi Jane and Melissa, On behalf of the Town of Hope Mills Veterans Affairs Commission, I would like to add the following agenda item to the next Town Board Meeting on Nov 5 (Monday): New Business: Discussion and consideration of approval for: (1) increasing the Veterans Affairs Commission membership from the current seven (7) members to nine (9) members; (2) exception to policy to allow ALL members (resident and nonresident) the opportunity to vote on agenda matters that come before the commission. (Note: Non-resident members must resident in the Town of Hope Mills MIA); and, (3) approve James (Jim) and Jean Clark as Veterans Affairs Commission Lifetime members. (Note: If approved, the commission respectfully request the town certificates be presented during the Town of Hope Mills Veterans Day Ceremony by Mayor Jackie Warner.) Thanks, Jessie Bellflowers Commissioner, Town of Hope Mills

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49 Meeting Date: November 5, 2018 AGENDA FORM TO: FROM: SUBJECT: Melissa P. Adams, Town Manager Jane G. Starling, Town Clerk Discussion and Update on Town Stormwater Projects. Item Requested by Commissioner Bellflowers. BACKGROUND INFORMATION: Discussion and update on Town Stormwater Projects, for example, the C. Wayne Collier Elementary School area: Rockfish Rd; Deaver Ct; and Sommer Dr public road areas. With the NC General Assembly s passage of $800 million in additional state hurricane assistance, the Golden Leaf Foundation has been provided $20 million for grants to local governments to repair and replace vehicles, equipment, facilities, and water, wastewater and stormwater infrastructure. Without question, the C. Wayne school area should be a priority project, along with others, for assistance. STAFF RECOMMENDATION, IF APPLICABLE : RECOMMENDED ACTION: FISCAL IMPACT: Currently Budgeted Requires Budget Amendment No fiscal impact ATTACHMENTS: This agenda form has been reviewed by: Initial & Date Town Manager MA 11/01/18 Finance Director Town Attorney Department Head (s) Town Clerk JGS 11/01/18

50 MEMORANDUM TO: FROM: Honorable Mayor and Board of Commissioners Melissa P. Adams, Town Manager DATE: November 5, 2018 SUBJECT: Discussion and update on Town Stormwater Projects, as requested by Commissioner Bellflowers Town staff has been looking into ways to use Public Assistance funds for several Stormwater/Hazard Mitigation projects for the Town. Projects such as Rockfish Road and Sommer Drive are both State owned and maintained roadways. Deaver Circle is a County owned road. None of the 3 are the Town s legal responsibility and due to the amount of SW issues on our own roadways and lack of funding, it is not feasible to repair/update these roads. The SW Master plan addresses water quality, not quantity, on DOT right-of-ways but was included for planning purposes. These projects are not on the Town s prioritization list due to the legal ownership. The actual plan is to treat water on the school s property not to alleviate flooding on the State s ROW. Town Staff is aware of the funding delegated to the State but we can t apply until the State, through FEMA, opens up the application process. The Town would not be eligible for funding on ROW that is not a Town maintained Powell Bill Road. The next steps in setting the Town up for these funds is an Exploratory Call from our FEMA representative, currently being scheduled for this week and then schedule the Recovery Scoping Meeting where we will meet with a Public Assistance Mitigation Specialist who can assist the Town with identifying applicable projects and develop the Hazard Mitigation Proposal for submission.

51 From: To: Cc: Subject: Date: Starling, Jane Adams, Melissa P Town Board Meeting (Nov 5) Agenda Request Thursday, November 01, :14:53 AM Hi Jane and Melissa, I would like to add the following item to the next Town Board Meeting agenda on Nov 5 (Monday): New Business: Discussion and update on Town Stormwater Projects, for example, the C. Wayne Collier Elementary School area: Rockfish Rd; Deaver Ct; and Sommer Dr public road areas. With the NC General Assembly s passage of $800 million in additional state hurricane assistance, the Golden Leaf Foundation has been provided $20 million for grants to local governments to repair and replace vehicles, equipment, facilities, and water, wastewater and stormwater infrastructure. Without question, the C. Wayne school area should be a priority project, along with others, for assistance. Thanks, Jessie Bellflowers Commissioner, Town of Hope Mills