NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF SIOUX CITY, IOWA City Council agendas are also available on the Internet at

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1 NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF SIOUX CITY, IOWA City Council agendas are also available on the Internet at You are hereby notified a meeting of the City Council of the City of Siou City, Iowa, will be held March 28, 2016, 4:00 p.m., local time, in the City Council Chambers, 5th Floor, City Hall, 405 6th Street, Siou City, Iowa, for the purpose of taking official action on the agenda items shown hereinafter and for such other business that may properly come before the Council. This is a formal meeting during which the Council may take official action on various items of business. If you wish to speak on an item, please follow the seven participation guidelines adopted by the Council for speakers: 1. Anyone may address the Council on any agenda item. 2. Speakers should approach the microphone one at a time and be recognized by the Mayor. 3. Speakers should give their name, spell their name, give their address, and then their statement. 4. Everyone should have an opportunity to speak. Therefore, please limit your remarks to three minutes on any one item. 5. At the beginning of the discussion on any item, the Mayor may request statements in favor of an action be heard first followed by statements in opposition to the action. 6. Any concerns or questions you may have which do not relate directly to a scheduled item on the agenda will also be heard under Citizen Concerns. 7. For the benefit of all in attendance, please turn off all cellular phones and other communication devices while in the City Council Chambers. 1. Call of the roll - Silent prayer and Pledge of Allegiance to the Flag - Proclamations 2. Interview for the Yamanashi City Sister City Committee - Gary Bennier CONSENT AGENDA Items 3 through 13D constitute a Consent Agenda. Items pass unanimously unless a separate roll call vote is requested by a Council Member. 3. Reading of the City Council minutes of March 21, DEPT OF AG - Resolution authorizing the Environmental Services Division of the Utilities Department to accept a Water Quality Initiative Grant from the Iowa Department of Agriculture and Land Stewardship in the amount of $80,000 for improvements to the Promenade. 5. JON DORR VARIETY SHOW - Resolution temporarily closing Pierce Street from 5th Street to 6th Street beginning at 1:00 p.m. and ending at 4:00 p.m., April 18, 2016, to allow for the loading/unloading of tour buses at the Orpheum Theatre for the Jon Dorr Variety Show. 6. PARKING AND SKYWALK - Motion appointing Matt Robins to the Parking and Skywalk System Board of Trustees to complete the balance of a three year term epiring December 31, 2017, replacing Frank Forneris.

2 7. D.A. DAVIS - Resolution approving Change Order Nos. 4 and 5, accepting the work, and authorizing final payment to D.A. Davis Co., Inc. for the Southbridge Rail, Phase 1 Construction Project. (Project No ) 8. ACTIONS ADOPTING CONSTRUCTION DOCUMENTS A. WWTP ASSET RENEWAL - Resolution adopting plans, specifications, form of contract and estimated cost for the WWTP Asset Renewal Section A - Manhole Rehabilitation Project. B. WWTP ASSET RENEWAL - Resolution adopting plans, specifications, form of contract and estimated cost for the WWTP Asset Renewal Section B - Check Valve Installation Project. 9. ACTIONS RELATING TO AGREEMENTS AND CONTRACTS A. WILLIAMS AND COMPANY - Resolution approving a two year etension with Williams and Company for audit services of financial records for fiscal years ending June 30, 2016 and June 30, 2017 at a cost not to eceed $92,800. B. CAMBRIDGE SYSTEMATICS - Resolution approving a Consulting Services Agreement with Cambridge Systematics of Chicago, Illinois, for the Siou City Rail Study - Phase II (Project No. STP-U-7057(683)-70-97) in an amount not to eceed $310,000. C. GRUNDMAN-HICKS - Resolution awarding a contract to Grundman-Hicks, LLC in the amount of $2,090,000 for the Bridgeport West Sewer Improvements, Section C - Lift Station Improvements Project. (Project No. 6827C ) 10. ACTIONS RELATING TO PERSONNEL A. PUBLIC WORKS - Resolution amending the Authorized Budget Payroll Complement, the Position Classification Manual and Pay Schedule for local 212, American Federation of State, County and Municipal Employees (AFSCME) by adding thereto the position, title and job description of Landscape Technician, Class Code IV-6306 and authorizing said position in the Public Works Department. B. TRANSIT UNION - Resolution approving a contract with the Amalgamated Transit Union, Local 779, for the period beginning July 1, 2016 and ending June 30, 2019 and approving a salary schedule for Amalgamated Transit Union employees. C. FIRE FIGHTERS ASSOCIATION - Resolution approving a contract with the Siou City Fire Fighters Association, Local 7, for the period beginning July 1, 2016 and ending June 30, 2019 and approving a salary schedule for fire fighters. 11. PURCHASING A. C.A.P. RECYCLING - Resolution awarding a Purchase Order to C.A.P. Recycling of Mapleton, Iowa, in the amount of $8.50 per ton for the purchase of asphalt millings, 3/4 crushed concrete, and 1 1/2 crushed concrete until March 27, (RFQ No )

3 B. C.A.P. RECYCLING - Resolution awarding a Purchase Order to C.A.P. Recycling of Mapleton, Iowa, in the amount of $8.50 per ton for the purchase of clean asphalt millings, clean 1 1/2 crushed concrete, clean 2 crushed concrete, clean 3 crushed concrete, 1 1/2 crushed concrete, and crushed asphalt until March 27, (RFQ No ) 12. APPLICATIONS FOR BEER AND LIQUOR LICENSES A. CLASS C BEER PERMIT 1. Pronto Epress, 1800 Highway 75 North (Renewal) 2. Casey s General Store, 1000 Riverside Boulevard (Renewal) B. CLASS C LIQUOR LICENSE 1. McCarthy and Bailey s, Pearl Street (Renewal) C. CLASS B WINE PERMIT 1. McCarthy and Bailey s, Pearl Street (Renewal) 13. RECEIPT OF BOARD, COMMISSION AND COMMITTEE MINUTES: A. Building and Housing Code Board - January 5, 2016 B. Library Board of Trustees - March 16, 2016 C. Parking and Skywalk System Board of Trustees - March 16, 2016 D. Siou City Sports Commission - March 9, 2016 HEARINGS - End of Consent Agenda Hearing for the United States Housing and Urban Development (HUD) Siou City Consortium Year Two Action Plan. 15. Hearing and Resolution approving plans, specifications, form of contract and estimated cost for the construction of the Bo Hangar Development Project at the Siou Gateway Airport/Col. Bud Day Field. (Property located at 5931 Pershing Street) 16. Hearing and Resolution approving plans, specifications, form of contract and estimated cost for construction of the 2016 Rivers Landing Parking Facility Repairs Project. (Project No ) 17. Hearing and Resolution approving plans, specifications, form of contract and estimated cost for construction of the Morningside Avenue Reconstruction (South Royce Street to South Nicollet Street) Project. (Project No ) 18. Hearing and Resolution approving plans, specifications, form of contract and estimated cost for construction of the 2016 Paving Patch Program. (Project No ) DISCUSSION 19. Resolution authorizing and approving a Subordination Agreement between Pioneer Bank and the City of Siou City, Iowa, in connection with the Welte Subdivision located at 41st and Indian Hills Drive and rescinding Resolution No

4 20. Resolution adopting plans, specifications, form of contract, and estimated costs for the proposed construction of the Country Club Boulevard Reconstruction (38th Street to West Kings Highway) Project. (Project No ) 21. CITIZEN CONCERNS 22. COUNCIL CONCERNS 23. ADJOURNMENT City Council agendas are also available at The City of Siou City does not discriminate on the basis of disability in admission to, access to, or operations of its programs, services, or activities. Individuals who need auiliary aids for effective communication in programs and services of the City of Siou City are invited to make their needs and preferences known to the ADA Compliance Officer, City Hall, 405 6th Street, Room 204, (712) This notice is provided as required by Title II of the Americans with Disabilities Act of U:\CityAgenda\Minutes and Agendas\Council Agendas\2016\032816a

5 CITY OF SIOUX CITY REQUEST FOR CITY COUNCIL ACTION Regular Session Study Session Closed Session MEETING DATE: March 28, 2016 ACTION ITEM # 2 FROM: Lisa L. McCardle, City Clerk Sarah Swearingen, Deputy City Clerk SUBJECT: Interviews for City Council appointed Boards, Commissions and Committees: Yamanashi City Sister City Committee - Gary Bennier Reviewed By: Department Director Finance Department City Attorney City Manager RECOMMENDATION: Staff respectfully requests that Council interview the above applicant for the applicable Board, Commission or Committee. DISCUSSION: Gary Bennier is applying for a position on the Yamanashi City Sister City Committee; there is currently 1 position vacant on the Committee. Mr. Bennier has not previously served on any City Council appointed Boards, Commissions or Committees. Below is a portion of the Vacancy Report pertinent to the Yamanashi City Sister City Committee: Yamanashi City Sister City Committee 1 Vacancies: NAME Vacancy Information EXPIRES Mia Sudo Epired 12/31/12 12/31/12 5 Members: NAME TERM (3 Year) APPOINTMENT EXPIRES Mia Sudo 1st 12/14/09 12/31/12 Chad Robinson 1st 05/06/13 12/31/16 Amanda Beller 1st 05/20/13 12/13/16 Grace Linden 1st 09/16/13 12/31/16 Davidson Wissing 1st 01/11/16 12/31/18 3 Applications: NAME Application Received Interview date/notes App Epires Randy Hansen 02/22/16 03/14/16 08/22/17 Azusa Allard 03/04/16 03/21/16 09/04/17 Gary Bennier 03/17/16 03/28/16 09/17/17 FINANCIAL IMPACT: None.

6 RELATIONSHIP TO STRATEGIC PLAN: Interviewing and appointing citizens to various Boards, Commissions, and Committees shows our effort to incorporate citizen input in Municipal Government. Relates to Progressive Leadership Vision - We will use formal and informal methods to engage the Council, our employees, and our customers to promote enhanced organizational engagement and commitment to our shared vision; also relates to Strategy - Develop strong partnerships with our residents, visitor s and business community. ALTERNATIVES: Staff respectfully requests Council interview all Board, Commission and Committee applicants; Council may then choose to appoint or not to appoint each interviewee per their individual preference. City Clerk s staff will collect preferences from Council after all applicants for each Board, Commission and Committee have interviewed and the epiration dates of the terms to be filled have passed. ATTACHMENTS: Application

7 CITY OF SIOUX CITY, IOWA APPLICATION FOR APPOINTMENT TO A CITY COUNCIL APPOINTED BOARD, COMMISSION OR COMMITTEE 3/17/2016 Date BOARD, COMMISSION or COMMITTEE: YAMANASHI CITY SISTER CITY COMMITTEE GENDER BALANCE - Section 69.16A of the Iowa Code requires gender balance on those City Boards and Commissions required or governed by state law unless the City has made a good faith effort for a period of three months to appoint a qualified person. This affects and includes: Airport Board of Trustees; Civil Service Commission; Human Rights Commission; Library Board of Trustees; and Planning and Zoning Commission. GENERAL INFORMATION Name Gary Bennier Phone Residence Home Address 4007 Lincoln Way Siou City, IA Street City/State Zip bennierg@gmail.com Address Employer Michael Foods Phone Business Main Street Wakefield, NE Business Address Street City/State Zip Code PLEASE ANSWER ALL OF THE FOLLOWING QUESTIONS: Are you a Siou City resident? Yes No How many years have you been a resident? 17 Are you a registered voter? Yes No Have you reviewed the Ordinance or Resolution establishing the Board, Commission or Committee you are applying for? Yes No (If no, please contact the City Clerk s Office at to obtain a copy.) SERVING ON A BOARD - Are you currently serving on any other City Council appointed Board, Commission or Committee? Yes No If yes list here: It is the general policy of the City to allow a person to serve on only one City Council appointed Board, Commission or Committee at any given time. If you answered yes, please eplain why Council should make an eception to the general policy and allow you to serve on multiple Boards, Commissions or Committees: Have you previously served on any other City Council appointed Board, Commission or Committee? Yes No If yes list here: COMMUNITY INVOLVEMENT - Please describe your past and present community involvement including voluntary, social, city, church, school, business, and/or professional associations you have been involved in and are applicable to this application. (Include dates of involvement and any offices or leadership positions held.) Siouland Youth Hockey Association: President Vice President Risk Manager Two time host of students from Yamanashi City

8 STATE, COUNTY, or MUNICIPAL BOARDS or COMMISSIONS - List any you are presently serving on: SPECIAL QUALIFICATIONS - Please list any special qualifications for serving on a City Council appointed Board, Commission or Committee including skills, training, licenses and certificates that are applicable: INTEREST - State why you would like to volunteer to serve and what contributions you believe you can make: My family has hosted two different groups from Yamanashi City. I understand the program and believe that I can help broaden the program. CONFLICT OF INTEREST - Chapters 362.5, 362.6, and 403A.22 of the Code of Iowa describe potential conflicts of interest for City officials. A Disclosure of Interest Statement as well as the aforementioned Iowa Code has been attached to this application for your review. If you have any questions regarding this issue please contact the City Attorney s Office at Are you aware of any conflict of interest or potential conflict of interest that may prevent you from carrying out your responsibilities on this Board, Commission or Committee in the best interest of the City of Siou City? If so, please describe: PERSONAL REFERENCES - Please list 2 references, the City Council may contact your references: Eric Carlson Name: 423 Barrington Drive Address: Sergeant Bluff, IA Phone: Bob Scott Name: st St Address: Siou City, IA Phone: I understand the role and responsibilities of membership on this City Council appointed Board, Commission or Committee and I am willing to serve. In applying for appointment I understand the City Council may make inquiries in the community pertinent to my appointment. I also understand that as a member of any Board, Commission or Committee I may be dismissed from the Board, Commission or Committee and or disqualified by the City Council as a candidate for the Board, Commission or Committee membership for making untrue or discriminatory statements about others, including members of protected classes. If appointed, I am willing to attend the designated Board, Commission or Committee training. Yes No By typing my name in the bo below I am offering my digital signature in lieu of my handwritten signature. I understand that my digital signature carries the same legal bindings as my handwritten signature. Gary Bennier /s/ Signature 03/17/2016 Date Applications are kept on file and active for 18 months from the date you file. A separate application must be completed for each Board, Commission or Committee on which you would consider serving. File applications with the City Clerk s Office, 1st floor, City Hall, 405 6th Street, Siou City, Iowa, 51101; or mail to City Clerk s Office, P.O. Bo 447, Siou City, Iowa, ; or CityBoardsandCommissions@siou-city.org. Thank you!

9 City of Siou City YAMANASHI CITY SISTER CITY COMMITTEE (Advisory Board) Mission Statement The Yamanashi City Sister City Committee shall serve as an advisory and resource body to the City Council regarding the City of Siou City s relationship with its sister city, Yamanashi City, Japan. Member Role Committee members will develop recommendations and review suggestions regarding all proposed echanges of officials, dignitaries and residents of the respective cities. Members will work to promote city echanges in a variety of areas, such as culture, education, arts and economy. Members will cultivate a relationship based on mutual trust and respect with Yamanashi City, Japan. Nominee s Questionnaire 1. Describe your interest and/or knowledge of Yamanashi City, Japan? Previously hosted students from Yamanashi City and was able to look at pictures and have the students tell us about life in Japan. 2. How do you feel you can contribute to the committee's mission? I understand the program and have served in leadership positions in other volunteer organizations where I was responsible for fundraising, scheduling, etc. 3. What projects or programs would you like to see the committee pursue? I would like to see more community education. Siou City pushes the Louisiana sister city connection with a huge celebration, but only recognizes the Yamanashi City connection every few years when students come to visit. And then it is only a very small celebration with the students and host families. 4. The Yamanashi City Sister City Committee is advisory in nature, what do you see as your role if appointed? Logistics 5. Are you able to commit time to the monthly board meeting held on the 3rd Wednesday at 11:30 a.m.? (Please provide detail) yes, I have a management position that allows me to come and go as needed. Gary Bennier Signature 03/17/2016 Date

10 CITY COUNCIL CHAMBERS SIOUX CITY, IOWA MARCH 21, The Regular Meeting of the City Council was held at 4:00 p.m. The following Council Members were present on call of the roll: Capron, Groetken, Moore and Scott. Absent: Radig. (Radig entered at 4:01 p.m. immediately following roll call.) Staff members present included: Mike Collett, Assistant City Manager; Nicole Jensen-Harris, City Attorney; and Lisa McCardle, City Clerk. South Siou City Council Member, Oscar Gomez spoke on the Cardinal Honor Run to be held on Saturday, June 11, 2016 at 8:00 a.m. 2. The Council interviewed the following applicants for positions on their respective City Council appointed Boards, Commissions and Committees: Matt Robins, Parking and Skywalk System Board of Trustees; and Azusa Allard, Yamanashi City Sister City Committee. CONSENT AGENDA Motion by Scott, seconded by Moore, to adopt the Consent Agenda; all voting aye. Items 3 through 13C are approved unanimously unless specifically noted after the item. 3. Reading of the City Council minutes of March 14, Reading of the minutes of March 14, 2016, was waived and as part of the consent agenda the minutes were approved as presented. 4. IEDA - Resolution supporting the submission of an Iowa Economic Development Authority (IEDA) Application for the Workforce Housing Ta Credit Program for Hands Property Management, LLC. (3501 1st Street) BRIAR CLIFF GRADUATION - Resolution temporarily closing Pierce Street from 5th Street to 6th Street and the adjacent east/west alleys between the west end of the Wilbur Aalfs Library building to the east end of the Orpheum building beginning at 6:00 a.m. and ending at 1:00 p.m., May 21, 2016, to accommodate the Briar Cliff University Outdoor Graduation Reception HAWKINS CONSTRUCTION - Resolution approving the contract and performance bond with Hawkins Construction Company in the amount of $1,748, for the 18th Street Bridge over Floyd River Deck Replacement Project, Iowa Department of Transportation Project No. BHM-7057(687)--8K-97. (City Project No ) SIOUX CONTRACTOR - Resolution accepting the work and authorizing final payment to Siou Contractor, Inc. for the Siou City Museum Property Inc. Façade Renovation Project HAMILTON BOULEVARD - Resolution proposing to sell certain real property. (All that part of the vacated north/south alley lying east of Hamilton Boulevard between West 23rd and West 24th Streets (ecept the south 50 feet) and that part of the vacated east/west alley lying between 213 West 23rd Street and 238 West 24th Street, including the intersection of the alleys) (Petitioner: Halle Properties, LLC, an Arizona limited liability company) (Purchase price: $10, plus costs)

11 9. ACTIONS RELATING TO GRANTS A. IDNR - Resolution authorizing staff to work with the Iowa Finance Authority and the Iowa Department of Natural Resources to modify the City s Clean Water State Revolving Fund Sponsored Project Applications for the Perry Creek Watershed and Ravine Park Watershed Projects to transfer a portion of funds set aside for the Perry Creek Watershed to the Ravine Park Watershed B. FM GLOBAL INSURANCE - Resolution authorizing Siou City Fire Rescue to submit a grant application in the amount $4,000 to FM Global Insurance Company for the purpose of purchasing Learn Not To Burn books to be utilized in the Siou City Elementary Schools, Grades K ACTIONS ADOPTING CONSTRUCTION DOCUMENTS A. JACKSON STREET - Resolution adopting plans, specifications, form of contract, and estimated costs for the proposed construction of the Jackson Street Reconstruction, 14th Street to 18th Street Project. (Project No ) B. PERRY WAY - Resolution adopting plans, specifications, form of contract, and estimated costs for the proposed construction of the Perry Way Reconstruction (South Loop Kings Highway to Country Club Blvd) Project. (Project No ) Glenn Ellis, City Engineer; and Paul Stensland, Bacon Creek Design, 220 S Westcott St, provided information on the item. C. CBD INFRASTRUCTURE - Resolution adopting plans, specifications, form of contract and estimated costs for the proposed construction of the CBD Infrastructure Improvements Project. (Project No ) APPLICATIONS FOR CIGARETTE, TOBACCO, NICOTINE, VAPOR PERMITS A. OVER-THE-COUNTER 1. Live Laugh & Shop, 4400 Sergeant Road Suite 500 (New) 12. APPLICATIONS FOR BEER AND LIQUOR LICENSES A. CLASS B BEER PERMIT 1. Floyd Slow Pitch Softball, 2500 Chautauqua Drive (04/20/16-10/20/16 New 6 Month) B. CLASS C BEER PERMIT 1. The Great Wall, 405 Perry Street (Renewal) 2. Sam s Mini Mart, 711 Gordon Drive (Renewal) C. CLASS C LIQUOR LICENSE 1. Jones Street Station, 412 Jones Street (Renewal) 2. Steinbeck s Pub, 3929 Floyd Boulevard (Renewal) 3. BamBooze DryDock, 1085 Council Oak Drive (Renewal) Lounge, 420 Jackson Street (New) 5. Whispering Creek Golf, 6500 Whispering Creek Drive (Renewal) D. CLASS E LIQUOR LICENSE 1. Sam s Mini Mart, 711 Gordon Drive (Renewal)

12 E. CLASS B WINE PERMIT 1. Sam s Mini Mart, 711 Gordon Drive (Renewal) 13. RECEIPT OF BOARD, COMMISSION AND COMMITTEE MINUTES: A. Events Facilities Advisory Board - January 22, 2016 B. Planning and Zoning Commission - March 8, 2016 C. Yamanashi City Sister City Committee - January 20, 2016 HEARINGS - End of Consent Agenda Hearing and Resolution approving construction documents for the Traffic Signal Battery Back-Up Project. (City Project No / IDOT Project No. CS-TSF-7057(691) ) No protests were received. The hearing was closed and the proposed resolution adopted on motion by Scott, seconded by Capron; all voting aye. ORDINANCES 15. Ordinance amending Chapter 8.04 entitled Firearms and Weapons of the Siou City Municipal Code to add prohibition on carrying simulated weapons. (First Consideration passed March 14, 2016) Nicole Jensen-Harris, City Attorney; and Justin Vondrak, Assistant City Attorney; provided information on the item. Motion by Capron, seconded by Radig, to delete this item; all voting aye. RECOMMENDATIONS OF PLANNING AND ZONING 16. Hearing and Ordinance amending several chapters in Title 25 of the Siou City Municipal Code entitled Zoning and Sign Code to allow child care centers in the Public Institutional district and broadcasting centers in the Public Institutional, General Commercial, Mied- Use, Business Park, and General Industrial district as a limited use; clarify freestanding sign standards in the Suburban Commercial District; clarify wall signage for multi-tenant structures; and to correct minor scrivener s errors for consistency throughout the Municipal Code. (Petitioner: City of Siou City) The Planning and Zoning Commission recommends approval of this item. (File No ) Jason Geary, Planning and Zoning Commission; Charlie Cowell, City Planner; and Justin Vondrak, Assistant City Attorney; provided information on the item. Motion by Scott, seconded by Moore, to close the hearing and pass first consideration of the ordinance; all voting aye. On motion by Scott, seconded by Moore, all voting aye; the Statutory Rule requiring that an ordinance be considered at three separate meetings was suspended. On motion by Radig, seconded by Scott, the ordinance passed second and third considerations; all voting aye.

13 17. Resolution accepting and approving the Final Plat for Final Plat of Discount Tire Hamilton Blvd, a Resubdivision of Lot 2 and 9, part of Lots 4, 5, 6, 7 and 8 and the vacated alleys adjoining said Lots in Block 4, Evans Addition to Siou City Iowa, being part of the Northeast 1/4 of Section 20, Township 89 North, Range 47 West Of The 5th P.M., Woodbury County, Iowa. (Petitioner: R.A. Smith National, Inc.) The Planning and Zoning Commission recommends approval of this item. (File No ) Chris Madsen, Senior Planner, provided information on the item. Motion by Scott, seconded by Capron, to adopt the proposed resolution; all voting aye. 18. Motion approving the preliminary plat of Whispering View 3rd, 8th Filing, located on either side of Glen Ellen Road south of the 3400 block of Glen Ellen Road. (Petitioner SCLD LLC (Jon Sulzbach) The Planning and Zoning Commission recommends approval of this item. (File No ) Jason Geary, Planning and Zoning Commission, provided information on the item. Jon Sulzbach, 5000 S Lewis Blvd, spoke on the item. Motion by Scott, seconded by Capron, to approve the motion; all voting aye. DISCUSSION 19. Hearing and Resolution accepting the proposal of Hangar 1, LLC for the lease of certain land in the Donner Park Urban Renewal Area and authorizing lease of said property. (Property located at 5931 Pershing Street) (Deferred from March 14, 2016) Nicole Jensen-Harris, City Attorney, provided information on the item. No protests were received. The hearing was closed and the proposed resolution adopted on motion by Scott, seconded by Radig; all voting aye. 20. CITIZEN CONCERNS There were no citizen concerns. 21. COUNCIL CONCERNS Groetken thanked City employees, volunteers, Centerplate Catering, fans and especially Corey Westra and Mike Skaggs, Co-Directors, for putting on a great and very successful NAIA Women s National Basketball Championship Tournament. Capron and Moore stated they attended the Faces of Siouland Human Rights Multicultural Fair held Sunday, March 20th at the Long Lines Family Rec Center; there were many activities, singing and dancing and they were very impressed; they thanked the Human Rights Commission for putting on the event. Radig inquired about policies for skywalk businesses pertaining to locking doors that restrict access to the skywalk; City Attorney Jensen stated she would look into it. Radig asked about where we are at in the bidding process for the future Cone Park site pertaining to the tube-run; Ellis stated Matt Salvatore, Parks and Rec Director, was part of the review team and could provide a report.

14 Assistant City Attorney Vondrak stated the owner of the 14th and Jackson St property has not yet started demolition, therefore the City has started the process to demolish for them; Vondrak stated there will be an item on the March 28th Council Agenda requesting approval for the City s demolition of the property pending action on the part of the owner. Moore stated he thought there was a dispute with the insurance company pertaining to this property; Vondrak stated there is no dispute with insurance. Scott inquired about stop signs at Peterson s property; Ellis stated he believes there are temporary stop signs at the location. Scott requested Engineering correspond with the owner to let them know why there are not permanent signs. Scott asked the Council to consider placing an item on the Agenda to remove the red light camera located at Outer Drive and Lewis Blvd as the State has requested; Scott stated he feels the State is 100% right about the camera causing more accidents than it prevents and would like the Council to vote on the removal of it; Vondrak stated he would place an item on the Agenda as requested. Moore requested information from Vondrak on splash pads and the liability other communities have eperienced with them. Capron thanked the Police Department for handing out free coffee to drivers Monday morning as part of their pedestrian safety efforts. 22. ADJOURNMENT There being no further business, the meeting was adjourned at 5:17 p.m., on motion by Scott, seconded by Capron; all voting aye. ATTEST: Lisa L. McCardle, City Clerk Robert E. Scott, Mayor City Council minutes are available on the Internet at u:\cityagenda\minutes and Agendas\Council Minutes\2016\032116m

15 CITY OF SIOUX CITY REQUEST FOR CITY COUNCIL ACTION Regular Session Study Session Closed Session MEETING DATE: March 28, 2016 ACTION ITEM # 4 Mark Simms, Utilities Director FROM: Melissa Campbell, Environmental Service Analyst, Utilities Department SUBJECT: Resolution Authorizing the Environmental Services Division of the Utilities Department to Accept a Water Quality Initiative Grant from the Iowa Department of Agriculture and Land Stewardship in the amount of $80,000 for Improvements to the Promenade. Reviewed By: Department Director Finance Department City Attorney City Manager RECOMMENDATION: Staff respectfully requests that City Council approve and authorize the Environmental Services Division to accept a grant from the Iowa Department of Agriculture and Land Stewardship for funding of Low Impact Development (LID) improvements to the Promenade. DISCUSSION: The Environmental Services Division submitted a grant application to the Iowa Department of Agriculture and Land Stewardship for funding of Low Impact Development (LID) improvements to the Promenade. The area receives a high volume of storm water runoff which has caused occasional standing water contributing to buckling pavers. If approved, the grant would fund improvements that will address these issues by enhancing the area with a combination of green space, bioswales, and bioretention cells that will improve storm water infiltration, improve water quality by filtering pollutants, and provide an urban green space in downtown Siou City. FINANCIAL IMPACT: This project will be funded through a Dept. of Ag and Land Stewardship Water Quality Initiative Grant in the amount of $80,000 and CIP Promenade Water Quality Improvements. RELATIONSHIP TO STRATEGIC PLAN: Municipal Responsibility Quality of Life Focus Area Eplore Destination Siou City Infrastructure We will invest in infrastructure to attract and retain business, spur residential growth and increase quality of life. ALTERNATIVES: Council could choose not to accept this grant opportunity. ATTACHMENTS: Resolution IDALS Water Quality Improvement Project Grant Contract (Hard Copies Provided)

16 RESOLUTION NO with attachments RESOLUTION AUTHORIZING THE ENVIRONMENTAL SERVICES DIVISION OF THE UTILITIES DEPARTMENT TO ACCEPT A WATER QUALITY INITIA- TIVE GRANT FROM THE IOWA DEPARTMENT OF AGRICULTURE AND LAND STEWARDSHIP IN THE AMOUNT OF $80,000 FOR IMPROVEMENTS TO THE PROMENADE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SIOUX CITY, that the Environmental Services Division of the Utilities Department is hereby authorized and directed to accept a Water Quality Improvement Project Grant in the amount of $80, for improvements to the Promenade. BE IT FURTHER RESOLVED that the Mayor be and he is hereby authorized and directed to eecute said grant agreement for and on behalf of the City. PASSED AND APPROVED: March 28, 2016 Robert E. Scott, Mayor ATTEST: Lisa L. McCardle, City Clerk

17 CITY OF SIOUX CITY REQUEST FOR CITY COUNCIL ACTION Regular Session Study Session Closed Session MEETING DATE: March 28, 2016 ACTION ITEM # 5 FROM: Angel Wallace, Parks and Recreation Manager SUBJECT: Resolution temporarily closing Pierce Street from 5 th Street to 6 th Street beginning at 1:00 p.m. and ending at 4:00 p.m., April 18, 2016, to allow for the loading/unloading of tour buses at the Orpheum Theatre for the Jon Dorr Variety Show. Reviewed By: Department Director Finance Department City Attorney City Manager RECOMMENDATION: Staff respectfully requests the City Council approve the resolution requesting a temporary street closure for the loading/unloading of tour buses at the Orpheum Theatre for the Jon Dorr Variety Show. DISCUSSION: The Orpheum Theatre is requesting the temporary street closure of Pierce Street from 5 th Street to 6 th Street beginning at 1:00 p.m. and ending at 4:00 p.m., April 18, 2016, to accommodate the loading and unloading of senior citizens attending the Jon Dorr Variety Show at the Orpheum. Approimately tour buses from Siou City and the surrounding area will be loading/unloading in front of the Orpheum Theatre. FINANCIAL IMPACT: N/A RELATIONSHIP TO STRATEGIC PLAN: Municipal Responsibility - Eplore Destination Siou City Focus Area - Grow Siou City Pride ALTERNATIVES: Deny the request for the temporary street closure and direct the event coordinator to seek an alternative location. ATTACHMENTS: Resolution Map

18 RESOLUTION NO RESOLUTION TEMPORARILY CLOSING PIERCE STREET FROM 5 TH STREET TO 6 TH STREET BEGINNING AT 1:00 P.M. AND ENDING AT 4:00 P.M., APRIL 18, 2016, TO ALLOW FOR THE LOADING/UNLOADING OF TOUR BUSES AT THE ORPHEUM THEATRE FOR THE JON DORR VARIETY SHOW. WHEREAS, the Orpheum Theatre of Siou City, Iowa desires to host a special event; and WHEREAS, the event involves the temporary street closure of Pierce Street from 5 th Street to 6 th Street beginning at 1:00 p.m. and ending at 4:00 p.m., April 18, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SIOUX CITY, that Pierce Street from 5 th Street to 6 th Street be and the same is hereby temporarily closed beginning at 1:00 p.m. and ending at 4:00 p.m., April 18, 2016, to allow for the loading/unloading of tour buses at the Orpheum Theatre for the Jon Dorr Variety Show. PASSED AND APPROVED: March 28, 2016 Robert E. Scott, Mayor ATTEST: Lisa L. McCardle, City Clerk

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20 CITY OF SIOUX CITY REQUEST FOR CITY COUNCIL ACTION Regular Session Study Session Closed Session MEETING DATE: March 28, 2016 ACTION ITEM # 6 FROM: Lisa L. McCardle, City Clerk Sarah Swearingen, Deputy City Clerk SUBJECT: Motion appointing Matt Robins to the Parking and Skywalk System Board of Trustees to complete the balance of a three year term epiring December 31, 2017, replacing Frank Forneris. Reviewed By: Department Director Finance Department City Attorney City Manager RECOMMENDATION: Staff respectfully requests that Council appoint the above applicant to the respective Board. DISCUSSION: The above mentioned applicant has completed an application and appeared before the Council to interview for a position on a City Council appointed Board, Commission or Committee; the City Council has indicated their preference to appoint the aforementioned persons to their respective Boards, Commissions, and Committees. FINANCIAL IMPACT: None. RELATIONSHIP TO STRATEGIC PLAN: Interviewing and appointing citizens to various Boards, Commissions, and Committees shows our effort to incorporate citizen input in municipal government. Relates to Progressive Leadership Vision - We will use formal and informal methods to engage the Council, our employees, and our customers to promote enhanced organizational engagement and commitment to our shared vision; and the Strategy - Develop strong partnerships with our residents, visitor s and business community. ALTERNATIVES: Council may approve the appointment as listed or withdraw their preferences for the above selected interviewee and wait for additional applications to be submitted for the various Boards, Commissions, and Committees involved. ATTACHMENTS: None

21 CITY OF SIOUX CITY REQUEST FOR CITY COUNCIL ACTION Regular Session Study Session Closed Session MEETING DATE: March 28, 2016 ACTION ITEM # 7 FROM: Glenn Ellis, City Engineer SUBJECT: Resolution approving Change Order Nos. 4 and 5, accepting the work, and authorizing final payment to D.A. Davis Co., Inc. for the Southbridge Rail, Phase 1 Construction Project (Project No ). Reviewed By: Department Director Finance Department City Attorney City Manager RECOMMENDATION: Staff respectfully requests Council approve the resolution approving Change Order Nos. 4 and 5, accepting the work, and authorizing final payment in the amount of $172, now and $273, in 30 days to D.A. Davis Co., Inc. of South Siou City, Nebraska for the Southbridge Rail, Phase 1 Construction Project (Project No ). DISCUSSION: A contract was approved with D.A. Davis Co., Inc. of South Siou City, Nebraska on August 25, 2014, under Resolution No for a contract amount of $4,841, The work has been completed and approved by City staff. This project involved the construction of Phase 1 of the Southbridge Rail Yard, which includes the construction of a lead track, and a three-track drop and pull rail yard. All grading, ballast and sub-ballast construction, track construction, and related services were also included in this project. Below is a summary of the project: Original Contract Amount: $4,841, Change Order No. 1 Summary: $19, This change order was approved by staff on November 19, 2014, and included plugging and abandoning three (3) water wells that were within the project site. This change order did not include any additional time. Contract completion date is April 17, Change Order No. 2 Summary: $63, This change order was approved by staff on February 9, 2015, and included the cutting of trees along Alicia Avenue in anticipation of the Alicia Avenue paving project, and the furnishing and placement of modified subbase over a geogrid as a result of poor soil conditions. This change order added si (6) calendar days to the project. Contract completion date is revised to April 23, 2015.

22 Change Order No. 3 Summary: $366, This change order was approved by City Council on November 9, 2015, under Resolution No This change order was needed to account for additional subballast material for one of the spur tracks in the rail yard that was not originally quantified in the contract documents. This change order also included materials needed for the Union Pacific Railroad to complete the construction of their two switches to the mainline. The change order also included the addition of 101 calendar days for the contractor to complete the project due to poor soil conditions and the time needed for the subballast material supplier to produce and deliver the material. The new contract completion date with this change order was July 27, Change Order No. 4 Summary: $231, This change order is for additional quantities associated with the rail subballast, and UP switches. Additionally, the plans included conflicting information regarding the elevations of the rail subgrade, and the contractor needed to raise the rail in some areas after it had been placed. The change order also includes additional costs associated with poor subgrade, and additional earthwork needed to prepare the soil for placement. The change order also includes the addition of 150 calendar days for the contractor to complete the project due to poor soil conditions, associated with ecessive moisture due to wet weather conditions during the project. The new contract completion date with this change order is December 18, Change Order No. 5 Summary: ($54,762.32) This change order is for quantity adjustments for the project. Final Construction Cost: $5,466, The final construction cost for this project is $5,466, which is 12.9% above the original contract amount. FINANCIAL IMPACT: This project is funded using a $3 million grant from the Iowa DOT s Rail Port Program, a $2 million grant from the Federal Rail Administration, a $551,000 grant from the Economic Development Administration, and Ta Increment Financing. The project is budgeted under CIP Project Southbridge Rail. The project currently has an available balance of $43, RELATIONSHIP TO STRATEGIC PLAN: Municipal Responsibility Infrastructure Focus Area Grow Siou City ALTERNATIVES: Council can choose not to accept the work and staff will go back to the contractor to discuss any issues. ATTACHMENTS: Resolution Change Order Nos. 4 and 5 Engineer s Statement of Final Acceptance Final Payment Application

23 RESOLUTION NO with attachments RESOLUTION APPROVING CHANGE ORDER NOS. 4 AND 5, ACCEPTING THE WORK, AND AUTHORIZING FINAL PAYMENT TO D.A. DAVIS CO., INC. FOR THE SOUTHBRIDGE RAIL, PHASE 1 CONSTRUCTION PROJECT (PROJECT NO ). WHEREAS, on August 25, 2014, Siou City, Iowa entered into a contract with D.A. Davis Co., Inc. of South Siou City, Nebraska for the Southbridge Rail, Phase 1 Construction Project within the City as therein described; and WHEREAS, said Project included Change Order No. 4, a copy of which is attached hereto and by this reference made a part hereof, in the amount of $231, for additional quantities associated with the rail subballast, UP switches, raising the rail grades, and additional costs associated with poor subgrade and additional earthwork needed to prepare the soil for placement; and WHEREAS, said Project included Change Order No. 5, a copy of which is attached hereto and by this reference made a part hereof, to deduct the amount of -$54, for the adjustment of final quantities; and WHEREAS, said Change Order Nos. 4 and 5 should be approved; and WHEREAS, said contractor has satisfactorily completed the construction of the project in accordance with the terms and conditions of said contract and the plans and specifications as shown by the engineer's report filed with the City Clerk on March 28, 2016, and attached hereto and made a part hereof; and WHEREAS, in accordance with the terms of the contract, the contractor is entitled to final payment, providing no liens have been filed against the work. NOW, THEREFORE, BE, AND IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SIOUX CITY, IOWA: A. That Change Order Nos. 4 and 5, be and the same are hereby approved and the City Manager is hereby authorized and directed to eecute said Change Order Nos. 4 and 5 for and on behalf of the City. B. The said report of the Engineer, be, and the same is hereby approved and adopted and the project is hereby approved and accepted as having been fully completed in accordance with the said plans and specifications and contract and the total project cost of the project under said contract is hereby determined to be $5,466, as shown in said report of the Engineer. C. The Director of Finance be, and she is hereby authorized and directed to issue a check in the amount of $172, now and in the amount of $273, in thirty days provided there are no liens or claims against retainage on file, payable from the appropriate fund in favor of D.A. Davis Co., Inc. for the construction of the project. PASSED AND APPROVED: March 28, 2016 ATTEST: Lisa L. McCardle, City Clerk Robert E. Scott, Mayor

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31 CITY OF SIOUX CITY REQUEST FOR CITY COUNCIL ACTION X Regular Session Study Session Closed Session MEETING DATE: March 28, 2016 ACTION ITEM # 8 A&B Mark Simms, Utilities Director FROM: Jim Maynes, Wastewater Treatment Plant Superintendent SUBJECT: Resolution Adopting Plans, Specifications, Form of Contract, and Estimated Cost for the WWTP Asset Renewal Section A Manhole Rehabilitation Project. Resolution Adopting Plans, Specifications, Form of Contract, and Estimated Cost for the WWTP Asset Renewal Section B Check Valve Installation Project. Reviewed By: Department Director Finance Department City Attorney City Manager RECOMMENDATION: Staff respectfully requests Council adopt the Plans, Specifications and Form of Contract for the WWTP Asset Renewal Section A Manhole Rehabilitation Project and Section B Check Valve Installation. DISCUSSION: An Engineering Service Agreement was awarded to HR Green, Inc. on January 20, 2016 to formulate plans and specifications for the WWTP Asset Renewal Section A Manhole Rehabilitation and Section B Check Valve Installation at the Wastewater Treatment Plant. Manhole rehabilitation will replace severely deteriorated manholes that could collapse if not rebuilt soon. These projects will require a significant amount of flow re-routing. Check valves will eliminate the escape of tainted air, forcing more airflow through the biofilter for improved odor control. HR Green, Inc. has completed the plans, specifications and form of contract for each Project (Project Manual) and is ready to bid. Staff respectfully requests Council adopt the plans, specifications and form of contract setting a date of April 18, 2016 for the Public Hearings and bid dates of April 19, The project will be advertised on April 2, 2016 and April 9, FINANCIAL IMPACT: This project is funded under CIP # WWTP Asset Renewal using sewer funds.

32 RELATIONSHIP TO STRATEGIC PLAN: Municipal Responsibility Infrastructure Focus Area Grow Siou City Pride ALTERNATIVES: Council could choose to not accept this recommendation. Council may request changes to the project documents or schedule. ATTACHMENTS: Resolutions Public Notice-WWTP Asset Renewal, Section A Public Notice-WWTP Asset Renewal, Section B

33 RESOLUTION NO RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE WWTP ASSET RENEWAL SECTION A MANHOLE REHABILITATION PROJECT. WHEREAS, it is necessary and in the best interest of the City of Siou City, Iowa to rehabilitate manholes at the Wastewater Treatment Plant in Siou City, Iowa; and WHEREAS, HR Green, Inc. of Siou City, Iowa have prepared the plans, specifications, form of contract, and estimated cost.. NOW, THEREFORE, BE, AND IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SIOUX CITY, IOWA: A. The plans, specifications, form of contract, and estimated cost as prepared by HR Green, Inc. and on file in the office of the City Clerk of the City of Siou City, Iowa, for the proposed WWTP Asset Renewal Section A Manhole Rehabilitation, in Siou City, Iowa, be and the same are hereby adopted and the time of 4:00 o'clock P.M., Local Time, April 18, 2016, in the City Council Chambers, Room 504, City Hall, 405 Sith Street, Siou City, Iowa, be, and the same is hereby fied as the time and place for a public hearing on the same as required by law, at which hearing any interested person may appear and file objections to the proposed plans, specifications, form of contract and estimated cost in the amount of $152,500 (Section A) for said improvements. B. The bids will be received by the City Clerk of the City of Siou City, Iowa, at the Customer Service Center located on First Floor in City Hall, 405 Sith Street, in said City until 1:00 o'clock P.M., Local Time, April 19, 2016 for the proposed construction of said improvements. C. The time of 1:00 o'clock P.M., Local Time, April 19, 2016, in the Fourth Floor Clock Tower Conference Room in City Hall, 405 Sith Street, Siou City, Iowa, be and it is hereby fied as the time and place for the opening of bids for the proposed construction of said improvements, and said bids shall be considered and acted upon at a meeting of the City Council in the City Council Chambers thereafter. D. The City Clerk of the City of Siou City, Iowa, shall cause the attached notice of hearing and opening of bids to be given by publication in at least one newspaper of general circulation in the manner prescribed by law. PASSED AND APPROVED: March 28, 2016 Robert E. Scott, Mayor ATTEST: Lisa L. McCardle, City Clerk

34 NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE CONSTRUCTION OF THE WWTP ASSET RENEWAL, SECTION A MANHOLE REHABILITATION PRO- JECT (PROJECT NO ), IN SIOUX CITY, IOWA, AND TAKING BIDS THEREON. A public hearing will be held before the Siou City City Council in the Council Chambers, Room 504, City Hall, 405 Sith Street, Siou City, Iowa, on April 18, 2016 commencing at 4:00 P.M., Local Time, on the proposed plans, specifications, form of contract, and estimate of cost in the amount of $152,500 (the construction documents) for the construction of the WWTP Asset Renewal, Section A Manhole Rehabilitation Project in Siou City, Iowa (the project). At said hearing, the City Council will receive and consider any objections made by any interested party to said construction documents. Sealed bids will be received by the City Clerk at the Customer Service Center located on First Floor in City Hall, 405 Sith Street, in said City, until 1:00 P.M., Local Time, April 19, 2016, for the construction of the project, as described in the construction documents. The project includes rehabilitation with coating and bench/invert repair for two eisting square structures located on the influent to the WWTP. Temporary bypass pumping will be required. Bids received will be opened and tabulated at a public meeting, presided over by a City Engineer, in the 4th Floor Clock Tower Conference Room in the Public Works Department, Room 409, City Hall, at 1:00 P.M., Local Time, on April 19, Thereafter, bids will be acted upon by the City Council at such time and place as may be fied. Each bid must be made on a form furnished by the City and must be accompanied by a bid bond, a cashier s check or certified check of an Iowa bank or a bank chartered under the laws of the United States, or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, in an amount equal to ten percent (10%) of the amount of the bid, made payable to the City Treasurer of the City of Siou City, Iowa. The check or draft may be cashed by the City Treasurer as liquidated damages in the event the successful bidder fails to enter into a contract within the ten (10) days after notice of award and post bond satisfactory to the City ensuring the faithful fulfillment of the contract. Failure to submit a fully completed Bidder Status Form and Worksheet with the bid may result in the bid being deemed nonresponsive and rejected. The contract will be awarded to the lowest responsive, responsible bidder. However, the City reserves the right to reject any or all bids, readvertise for new bids and to waive informalities that may be in the best interest of the City. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the state of Iowa and to Iowa domestic labor. The work on this project shall begin upon receipt of the Notice to Proceed and be fully completed by July 29, Specifications for this project shall be the most current edition of the Iowa Statewide Urban Standard Specifications for Public Improvements modified in accordance with the most current version of the City of Siou City Supplement. Copies of said construction documents are available at the office of the City Clerk of Siou City for eamination by the public. The documents are also available for viewing by the public, or sub-contractors, or suppliers, on the City s Engineering website, under the Projects Out to Bid

35 tab ( Construction documents for private use, or potential prime contractors may be obtained from the Engineering Division, City Hall, upon deposit of fifteen dollars ($15) for each set. The deposit will be returned to depositor if the construction documents are returned in good condition within fourteen (14) days from date of award. Contractors intending to bid as the prime contractor must obtain a hard copy of the plans, specifications and form of contract from the Engineering Division. Failure to obtain a hard copy may result in the bid being deemed nonresponsive and rejected. Publish in the Siou City Journal April 2, 2016 and April 9, /s/ Lisa L. McCardle, _ City Clerk of the City of Siou City, Iowa

36 RESOLUTION NO RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE WWTP ASSET RENEWAL SECTION B CHECK VALVE INSTALLATION PROJECT. WHEREAS, it is necessary and in the best interest of the City of Siou City, Iowa to install check valves at the Wastewater Treatment Plant in Siou City, Iowa; and WHEREAS, HR Green, Inc. of Siou City, Iowa have prepared the plans, specifications, form of contract, and estimated cost.. NOW, THEREFORE, BE, AND IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SIOUX CITY, IOWA: A. The plans, specifications, form of contract, and estimated cost as prepared by HR Green, Inc. and on file in the office of the City Clerk of the City of Siou City, Iowa, for the proposed WWTP Asset Renewal Section B Check Valve Installation Project, in Siou City, Iowa, be and the same are hereby adopted and the time of 4:00 o'clock P.M., Local Time, April 18, 2016, in the City Council Chambers, Room 504, City Hall, 405 Sith Street, Siou City, Iowa, be, and the same is hereby fied as the time and place for a public hearing on the same as required by law, at which hearing any interested person may appear and file objections to the proposed plans, specifications, form of contract and estimated cost in the amount of $27,500 (Section B) for said improvements. B. The bids will be received by the City Clerk of the City of Siou City, Iowa, at the Customer Service Center located on First Floor in City Hall, 405 Sith Street, in said City until 1:00 o'clock P.M., Local Time, April 19, 2016 for the proposed construction of said improvements. C. The time of 1:00 o'clock P.M., Local Time, April 19, 2016, in the Fourth Floor Clock Tower Conference Room in City Hall, 405 Sith Street, Siou City, Iowa, be and it is hereby fied as the time and place for the opening of bids for the proposed construction of said improvements, and said bids shall be considered and acted upon at a meeting of the City Council in the City Council Chambers thereafter. D. The City Clerk of the City of Siou City, Iowa, shall cause the attached notice of hearing and opening of bids to be given by publication in at least one newspaper of general circulation in the manner prescribed by law. PASSED AND APPROVED: March 28, 2016 Robert E. Scott, Mayor ATTEST: Lisa L. McCardle, City Clerk

37 NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE CONSTRUCTION OF THE WWTP ASSET RENEWAL, SECTION B - CHECK VALVE INSTALLATION PROJECT (PROJECT NO ), IN SIOUX CITY, IOWA, AND TAKING BIDS THEREON. A public hearing will be held before the Siou City City Council in the Council Chambers, Room 504, City Hall, 405 Sith Street, Siou City, Iowa, on April 18, 2016 commencing at 4:00 P.M., Local Time, on the proposed plans, specifications, form of contract, and estimate of cost in the amount of $27,500 (the construction documents) for the construction of the WWTP Asset Renewal, Section B - Check Valve Installation Project in Siou City, Iowa (the project). At said hearing, the City Council will receive and consider any objections made by any interested party to said construction documents. Sealed bids will be received by the City Clerk at the Customer Service Center located on First Floor in City Hall, 405 Sith Street, in said City, until 1:00 P.M., Local Time, April 19, 2016, for the construction of the project, as described in the construction documents. The project includes furnishing and installing si inline check valves on storm sewer piping connected to the influent sewer to control odors. Bids received will be opened and tabulated at a public meeting, presided over by a City Engineer, in the 4th Floor Clock Tower Conference Room in the Public Works Department, Room 409, City Hall, at 1:00 P.M., Local Time, on April 19, Thereafter, bids will be acted upon by the City Council at such time and place as may be fied. Each bid must be made on a form furnished by the City and must be accompanied by a bid bond, a cashier s check or certified check of an Iowa bank or a bank chartered under the laws of the United States, or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, in an amount equal to ten percent (10%) of the amount of the bid, made payable to the City Treasurer of the City of Siou City, Iowa. The check or draft may be cashed by the City Treasurer as liquidated damages in the event the successful bidder fails to enter into a contract within the ten (10) days after notice of award and post bond satisfactory to the City ensuring the faithful fulfillment of the contract. Failure to submit a fully completed Bidder Status Form and Worksheet with the bid may result in the bid being deemed nonresponsive and rejected. The contract will be awarded to the lowest responsive, responsible bidder. However, the City reserves the right to reject any or all bids, readvertise for new bids and to waive informalities that may be in the best interest of the City. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the state of Iowa and to Iowa domestic labor. The work on this project shall begin upon receipt of the Notice to Proceed and be fully completed by July 29, Specifications for this project shall be the most current edition of the Iowa Statewide Urban Standard Specifications for Public Improvements modified in accordance with the most current version of the City of Siou City Supplement. Copies of said construction documents are available at the office of the City Clerk of Siou City for eamination by the public. The documents are also available for viewing by the public, or sub-contractors, or suppliers, on the City s Engineering website, under the Projects Out to Bid

38 tab ( Construction documents for private use, or potential prime contractors may be obtained from the Engineering Division, City Hall, upon deposit of fifteen dollars ($15) for each set. The deposit will be returned to depositor if the construction documents are returned in good condition within fourteen (14) days from date of award. Contractors intending to bid as the prime contractor must obtain a hard copy of the plans, specifications and form of contract from the Engineering Division. Failure to obtain a hard copy may result in the bid being deemed nonresponsive and rejected. Publish in the Siou City Journal April 2, 2016 and April 9, /s/ Lisa L. McCardle, _ City Clerk of the City of Siou City, Iowa

39 CITY OF SIOUX CITY REQUEST FOR CITY COUNCIL ACTION X Regular Session Study Session Closed Session MEETING DATE: March 28, 2016 ACTION ITEM # 9A FROM: Donna Forker, Finance Director SUBJECT: Resolution approving a two year etension with Williams and Company for audit services of financial records for fiscal years ending June 30, 2016 and June 30, 2017 at a cost not to eceed $92, Reviewed By: Department Director Finance Department City Attorney City Manager RECOMMENDATION: Staff respectfully requests the City Council adopt the proposed resolution etending the audit contract with Williams and Company for two years. DISCUSSION: The original audit service contract was passed and approved on October 13, 2003 with Williams and Company. A five year etension approved in 2008 covered the audit of financial statements for fiscal years 2009 through 2013 and a two year etension approved in 2014 covered fiscal years 2014 and This etension would cover the audit of financial statements for fiscal years 2016 through Williams and Company has etensive eperience in auditing municipal and county governments and has been the auditor for Siou City since fiscal year Their reliability and accuracy in performing a qualified and timely audit is evident from Siou City s receipt of the Certificate of Achievement in Financial Reporting from the Government Finance Officers Association (GFOA) for numerous years. FINANCIAL IMPACT: During the past five years, the City has paid the following for audit services with Williams and Company: June 30, 2011 $39,750 increase of 2.98% June 30, 2012 $40,900 increase of 2.89% June 30, 2013 $42,000 increase of 2.69% June 30, 2014 $43,250 increase of 2.98% June 30, 2015 $44,500 increase of 2.89% This two year etension with Williams and Company would be as follows: June 30, 2016 $45,900 increase of 3.15% June 30, 2017 $46,900 increase of 2.18%

40 Audit fees in the large cities in Iowa are: Council Bluffs $106,785 Cedar Rapids $ 80,375 Des Moines $ 75,000 Davenport $ 74,000 Iowa City $ 60,390 Ames $ 55,000 Dubuque $ 54,150 W. Des Moines $ 49,500 The FY 2016 audit fees proposed by Williams and Company are well below the average fees charged to other large cities in Iowa. RELATIONSHIP TO STRATEGIC PLAN: Relationship complies with City Operational Plans. ALTERNATIVES: N/A ATTACHMENTS: Resolution

41 RESOLUTION NO RESOLUTION APPROVING A TWO YEAR EXTENSION WITH WILLIAMS AND COMPANY FOR AUDIT SERVICES OF FINANCIAL RECORDS FOR FISCAL YEARS ENDING JUNE 30, 2016 AND JUNE 30, 2017 AT A COST NOT TO EXCEED $92, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SIOUX CITY, that a two year etension with Williams and Company of Siou City, Iowa for audit services of financial records for fiscal years ending June 30, 2016 and June 30, 2017, be and the same is hereby approved at a cost not to eceed $92, PASSED AND APPROVED: March 28, 2016 Robert E. Scott, Mayor ATTEST: Lisa L. McCardle, City Clerk

42 CITY OF SIOUX CITY REQUEST FOR CITY COUNCIL ACTION Regular Session Study Session Closed Session MEETING DATE: March 28, 2016 ACTION ITEM # 9B FROM: Jill M. Wanderscheid, Neighborhood Services Manager SUBJECT: Resolution approving a Consulting Services Agreement with Cambridge Systematics of Chicago, Illinois for the Siou City Rail Study - Phase II (Project No. STP-U-7057(683) 70-97) in an amount not to eceed $310, Reviewed By: Department Director Finance Department City Attorney City Manager RECOMMENDATION: Staff respectfully requests Council approve the attached resolution for a Consulting Services Agreement with Cambridge Systematics of Chicago, Illinois for the Siou City Rail Study - Phase II (Project No. STP-U-7057(683) 70-97) in an amount not to eceed $310, DISCUSSION: On June 10, 2013, pursuant to Resolution No , the City Council accepted $100,000 in grant funds from the Iowa Department of Transportation Railroad Revolving Loan and Grant Rail Port Planning (RRLG) and Development Feasibility Study Program. On November 4, 2013, pursuant to Resolution No , City Council authorized the eecution of the Federal-Aid agreement for the Siou City Regional Rail Study in the amount of $210,000. On June 1, 2015, City Council authorized staff to enter into negotiations with Cambridge Systematics, Inc. of Chicago, Illinois, to formulate a contract for the planning services related to the Siou City Rail Study Phase II. Cambridge Systematics, Inc. will utilize Civil Design, Inc. of Brookings, South Dakota, and LT Leon Associates, Inc. of Des Moines, Iowa as subconsultants. Since that time, City staff have been working with the IDOT, FHWA, and the area railroads in addition to the selected consultant, to develop a project scope. The IDOT has approved the attached agreement and we are now ready to move forward. This agreement includes the consulting services necessary in order to provide a comprehensive evaluation of the multi-modal movement of freight rail through the rail system and address system needs and issues in order to increase mobility and access for rail and roadway users in the region. The proposed completion date is March 15, 2017.

43 FINANCIAL IMPACT: This project is funded solely with grant funds at a total of $310,000. Both funding sources can act as match. Therefore, no local funds are proposed for this study. A total of $100,000 in Iowa Department of Transportation Railroad Revolving Loan And Grant Rail Port Planning and Development Feasibility Study Program funds (Project Number RRLG-ST13P(03) 9T-84). A total of $210,000 in Surface Transportation Program (STP) funds (Agreement No STPU-035, Project No.STP-U-7057(683) 70-97). RELATIONSHIP TO STRATEGIC PLAN: Municipal Responsibility Infrastructure Focus Area Grow Siou City ALTERNATIVES: None recommended. ATTACHMENTS: Resolution Hard copies of the agreement

44 RESOLUTION NO with attachments RESOLUTION APPROVING A CONSULTING SERVICES AGREEMENT WITH CAMBRIDGE SYSTEMATICS OF CHICAGO, ILLINOIS FOR THE SIOUX CITY RAIL STUDY - PHASE II (PROJECT NO. STP-U-7057(683) 70-97) IN AN AMOUNT NOT TO EXCEED $310, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SIOUX CITY, IOWA that a Consulting Services Agreement, a copy of which is attached hereto and by this reference made a part hereof, with Cambridge Systematics of Chicago, Illinois in an amount not to eceed $310,000 for the Siou City Rail Study - Phase II (Project No. STP-U-7057(683) 70-97), be and the same is hereby approved. BE IT FURTHER RESOLVED that the City Manager be and he is hereby authorized and directed to eecute said agreement for and on behalf of the City. PASSED AND APPROVED: March 28, 2016 Robert E. Scott, Mayor ATTEST: Lisa L. McCardle, City Clerk

45 CITY OF SIOUX CITY REQUEST FOR CITY COUNCIL ACTION Regular Session Study Session Closed Session MEETING DATE: March 28, 2016 ACTION ITEM # 9C Glenn Ellis, City Engineer FROM: Brett Langley, Civil Engineer SUBJECT: Resolution awarding a contract to Grundman-Hicks, LLC in the amount of $2,090, for the Bridgeport West Sewer Improvements, Section C Lift Station Improvements Project (Project No. 6827C ). Reviewed By: Department Director Finance Department City Attorney City Manager RECOMMENDATION: Staff respectfully requests Council award a contract to Grundman-Hicks, LLC of Cherokee, Iowa in the amount of $2,090, for the Bridgeport West Sewer Improvements, Section C - Lift Station Improvements Project (Project No. 6827C ). DISCUSSION: This project includes improvements to the Bridgeport West Lift Station, underground concrete sewer structures, sanitary sewer piping and forcemain, and improvements to the York Street Lift Station. Notice of Public Hearing was advertised on February 13, 2016 and February 20, The public hearing was held on March 7, Construction completion shall be on or before November 20, The project was bid on March 8, Five (5) bids were received for this project. The bids are as follows: Company City, State Base Bid Grundman-Hicks, LLC Cherokee, Iowa $2,090, SuBSurfco, LLC South Siou City, Nebraska $2,474, Gridor Construction Buffalo, Minnesota $2,623, Lessard Contracting, Inc. Sergeant Bluff, Iowa $2,773, Eriksen Construction Co., Inc. Blair, Nebraska $2,785, Engineer s Estimate $2,401, The base bid, submitted by Grundman-Hicks, LLC is 13.0% or $311, below the Engineer s Estimate of $2,401,

46 FINANCIAL IMPACT: This project is funded using Sewer Funds under CIP Bridgeport Infrastructure New Development. The project currently has a negative available balance of -$781, The budget shortfall for this CIP will be addressed in the FY17 CIP budget requesting $4,380, RELATIONSHIP TO STRATEGIC PLAN: Municipal Responsibility Infrastructure Focus Area Grow Siou City ALTERNATIVES: 1. The City Council may choose to not award this contract. 2. Bids may be further evaluated or the project documents may be revised and reissued for bid. ATTACHMENTS: Resolution Letter of Recommendation Bid Tabulation Sheet

47 RESOLUTION NO with attachments RESOLUTION AWARDING A CONTRACT TO GRUNDMAN-HICKS, LLC IN THE AMOUNT OF $2,090, FOR THE BRIDGEPORT WEST SEWER IMPROVEMENTS, SECTION C LIFT STATION IMPROVEMENTS PROJECT (PROJECT NO. 6827C ). WHEREAS, pursuant to a notice published in the manner and form prescribed by law, bids and proposals were received by the City of Siou City, Iowa, on March 8, 2016, for the Bridgeport West Sewer Improvements, Section C - Lift Station Improvements Project, in Siou City, Iowa, (the Project) together with necessary accessories and appurtenances, all in accordance with the plans and specifications heretofore prepared by HR Green, Inc.; and WHEREAS, all of said bids and proposals were carefully considered and it is necessary and advisable that the lowest and/or best bid be accepted and that a contract be awarded for the construction of the Project in Siou City, Iowa. NOW, THEREFORE, BE, AND IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SIOUX CITY, IOWA: Section 1: The construction of the Project in Siou City, Iowa, together with necessary accessories and appurtenances, referred to in the preamble hereof, be and the same is hereby ordered. Section 2: It is hereby found, determined and declared that the bid of Grundman-Hicks, LLC of Cherokee, Iowa, in the amount of $2,090, for construction of the Project in Siou City, Iowa, as provided in the plans and specifications referred to in the preamble hereof is the lowest and/or best bid received and the same is hereby accepted and the contract awarded to said bidder. Section 3: It is hereby found, determined and declared that the bid accepted in the preceding section of this resolution is fully responsive to the proposal, plans and specifications for the construction of the Project in Siou City, Iowa, together with necessary accessories and appurtenances. Section 4: The contractor is directed to eecute the contract and submit the same to the City Engineering Division with all of the supporting documents within ten days for approval and signature by the City. Section 5: The checks or bid bonds of all unsuccessful bidders, be, and the same are hereby ordered returned to such bidders. PASSED AND APPROVED: March 28, 2016 Robert E. Scott, Mayor ATTEST: Lisa L. McCardle, City Clerk

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49 HR GREEN, INC. BID TABULATION 431 N PHILLIPS AVENUE, SUITE 400 BRIDGEPORT WEST SEWER IMPROVEMENTS, SECTION C - LIFT STATION IMPROVEMENTS SIOUX FALLS, SD CITY OF SIOUX CITY, IOWA PH: MARCH 8, :00 p.m. Item No. Std. Bid Item Item Description Unit Appro Qty Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price X-X TRAFFIC CONTROL LS 1 $ 20, $20, $8, $8, $7, $7, $8, $8, $9, $9, $16, $16, D-0 MOBILIZATION LS 1 $ 355, $355, $70, $70, $94, $94, $132, $132, $294, $294, $230, $230, A-1 TREE REMOVAL EA 2 $ 1, $3, $ $ $ $ $ $1, $ $1, $ $1, D-1 TOPSOIL, ON-SITE CY 223 $ $3, $6.00 $1, $4.55 $1, $13.00 $2, $12.00 $2, $31.00 $6, E-0 EXCAVATION, CLASS 10 CY 42 $ $1, $20.00 $ $24.00 $1, $13.00 $ $10.00 $ $38.00 $1, G-0 SUBGRADE PREPARATION SY 222 $ $3, $23.00 $5, $4.20 $ $8.00 $1, $6.50 $1, $34.00 $7, DIVISION 3 - TRENCH EXCAVATION AND BACKFILL XXX-X-X DEWATERING LS 1 $ 2, $2, $2, $2, $ $ $12, $12, $1.00 $1.00 $19, $19, DIVISION 4 - SEWERS AND DRAINS VCP SANITARY SEWER GRAVITY MAIN, TRENCHED A-1 (6") LF 5 $ $ $ $2, $73.00 $ $ $ $ $ $ $ VCP SANITARY SEWER GRAVITY MAIN, TRENCHED A-1 (24") LF 95 $ $9, $80.00 $7, $ $22, $75.00 $7, $ $47, $ $19, DI SANITARY SEWER GRAVITY MAIN, TRENCHED A-1 (24") LF 5 $ $1, $ $2, $ $1, $ $ $ $1, $ $3, C-1 DI SANITARY SEWER FORCE MAIN, TRENCHED (12") LF 10 $ $1, $ $2, $ $1, $75.00 $ $ $2, $ $1, C-1 DI SANITARY SEWER FORCE MAIN, TRENCHED (16") LF 365 $ $65, $90.00 $32, $ $52, $95.00 $34, $ $58, $ $82, H-0 REMOVAL OF SANITARY SEWER, 6" VCP LF 5 $ $ $50.00 $ $25.00 $ $20.00 $ $ $ $57.00 $ H-0 REMOVAL OF SANITARY SEWER, 12" DI FORCEMAIN LF 90 $ $3, $25.00 $2, $11.25 $1, $18.00 $1, $ $18, $39.00 $3, H-0 REMOVAL OF SANITARY SEWER, 24" VCP LF 10 $ $ $50.00 $ $25.00 $ $40.00 $ $ $2, $61.00 $ X-X MURRAY ST. BYPASS PUMPING LS 1 $ 5, $5, $4, $4, $6, $6, $50, $50, $15, $15, $13, $13, X-X YORK LIFT STATION BYPASS PUMPING LS 1 $ 27, $27, $80, $80, $225, $225, $115, $115, $250, $250, $400, $400, SPECIAL 12" DI MJ LONG SLEEVE EA 2 $ $1, $ $ $ $1, $1, $2, $3, $6, $ $1, SPECIAL 16" DI MJ 45 BEND EA 10 $ 1, $11, $1, $10, $1, $13, $1, $16, $1, $18, $1, $17, SPECIAL 16" 16" DI MJ WYE EA 1 $ 2, $2, $2, $2, $3, $3, $2, $2, $4, $4, $3, $3, SPECIAL 16" DI BLIND FLANGE EA 1 $ $ $ $ $1, $1, $1, $1, $1, $1, $1, $1, SPECIAL 16" MJ RESILIENT WEDGE GATE VALVE EA 2 $ 7, $14, $8, $16, $7, $14, $10, $20, $7, $14, $8, $17, SPECIAL 20" MJ RESILIENT WEDGE GATE VALVE EA 1 $ 9, $9, $16, $16, $16, $16, $19, $19, $13, $13, $18, $18, SPECIAL 20" 16" DI MJ WYE EA 1 $ 5, $5, $5, $5, $5, $5, $4, $4, $6, $6, $6, $6, SPECIAL 20" DI MJ LONG SLEEVE EA 1 $ 2, $2, $2, $2, $2, $2, $2, $2, $4, $4, $1, $1, SPECIAL INSPECTION OF 16" FORCE MAIN LF 4,800 $ 7.00 $33, $6.25 $30, $11.30 $54, $10.50 $50, $13.00 $62, $14.00 $67, SPECIAL INTERMEDIATE ACCESS LS 1 $ 3, $3, $6, $6, $22, $22, $5, $5, $30, $30, $9, $9, SPECIAL GELITA FORCE MAIN CONNECTION LS 1 $ 4, $4, $3, $3, $5, $5, $3, $3, $30, $30, $7, $7, DIVISION 6 - STRUCTURES FOR SANITARY AND STORM SEWERS A-0 72" LINED MANHOLE EA 1 $ 9, $9, $10, $10, $15, $15, $11, $11, $25, $25, $28, $28, H-0 REMOVE MANHOLE EA 1 $ $ $3, $3, $ $ $1, $1, $15, $15, $2, $2, SPECIAL BRIDGEPORT LIFT STATION AND VALVE VAULT LS 1 $ 131, $131, $200, $200, $142, $142, $205, $205, $170, $170, $123, $123, SPECIAL BRIDGEPORT LIFT STATION ELECTRICAL/CONTROLS LS 1 $ 175, $175, $150, $150, $193, $193, $195, $195, $244, $244, $188, $188, SPECIAL BRIDGEPORT FLOW METER VAULT LS 1 $ 50, $50, $48, $48, $68, $68, $67, $67, $104, $104, $60, $60, SPECIAL BRIDGEPORT STILLING STRUCTURE LS 1 $ 33, $33, $20, $20, $39, $39, $37, $37, $78, $78, $43, $43, SPECIAL YORK LIFT STATION LS 1 $ 807, $807, $783, $783, $835, $835, $871, $871, $788, $788, $738, $738, SPECIAL YORK LIFT STATION ELECTRICAL/CONTROLS/HVAC LS 1 $ 400, $400, $350, $350, $403, $403, $455, $455, $342, $342, $413, $413, SPECIAL YORK WET WELL CLEANING HR 10 $ 2, $20, $ $4, $1, $16, $ $5, $ $5, $ $3, SPECIAL PAINTING AND COATINGS LS 1 $ 110, $110, $140, $140, $149, $149, $160, $160, $50, $50, $144, $144, DIVISION 7 - STREETS AND RELATED WORK A-0 PCC PAVEMENT SY 184 $ $12, $70.00 $12, $87.75 $16, $ $49, $59.00 $10, $89.00 $16, A-0 REMOVAL OF CONCRETE SIDEWALK SY 92 $ $1, $27.00 $2, $4.60 $ $16.00 $1, $14.00 $1, $13.00 $1, E-0 SIDEWALK, P.C. CONCRETE, 4 IN. SY 92 $ $5, $45.00 $4, $55.50 $5, $55.00 $5, $49.00 $4, $65.00 * $5, H-2 GRANULAR DRIVEWAY SY 230 $ $3, $45.00 $10, $11.35 $2, $15.00 $3, $0.09 $20.70 $20.00 $4, H-0 PAVEMENT REMOVAL SY 184 $ $3, $36.00 $6, $12.65 $2, $13.00 $2, $15.00 $2, $23.00 $4, SPECIAL TEMPORARY TRAFFIC LANE TON 87 $ $1, $40.00 $3, $36.75 $3, $58.00 $5, $35.00 $3, $ $9, SPECIAL REMOVE AND RESET LIGHT POLE EA 2 $ 1, $3, $1, $3, $ $1, $3, $6, $1, $3, $1, $2, DIVISION 9 - SITE WORK AND LANDSCAPING SEEDING, FERTILIZING, AND MULCHING FOR A-1 HYDRAULIC SEEDING AC 0.3 $ 6, $1, $4, $1, $5, $1, $10, $3, $3, $1, $13, $3, N-1 SILT FENCE LF 777 $ 5.00 $3, $4.00 $3, $3.25 $2, $5.00 $3, $4.00 $3, $6.00 $4, N-2 SILT FENCE, REMOVAL OF SEDIMENT LF $ 4.00 $ $3.00 $ $2.25 $ $4.00 $ $2.00 $ $2.30 $ N-3 SILT FENCE, REMOVAL OF DEVICE LF 777 $ 3.00 $2, $1.00 $ $1.05 $ $1.00 $ $1.00 $ $1.15 $ T-1 INLET PROTECTION EA 4 $ $ $ $ $ $1, $ $1, $ $ $ $1, T-2 INLET PROTECTION, MAINTENANCE EA 4 $ $ $ $ $ $ $ $ $75.00 $ $87.00 $ A-0 CHAIN LINK FENCE, 8' LF 40 $ $1, $38.00 $1, $38.00 $1, $92.00 $3, $38.00 $1, $39.00 $1, B-0 10' CHAIN LINK GATE EA 1 $ 1, $1, $ $ $ $ $3, $3, $ $ $ $ REMOVAL AND REINSTALLATION OF CHAIN LINK D-0 FENCE, 8' LF 160 $ $8, $20.00 $3, $20.80 $3, $25.00 $4, $21.00 $3, $21.50 $3, SPECIAL BRIDGEPORT TEMPORARY SECURITY FENCE/GATE LS 1 $ 2, $2, $1, $1, $ $ $1, $1, $1, $1, $1, $1, SPECIAL YORK TEMPORARY SECURITY FENCE/GATE LS 1 $ 2, $2, $ $ $ $ $1, $1, $1, $1, $1, $1, SPECIAL STABILIZE CONSTRUCTION ENTRANCE TON 1 $ 2, $2, $4, $4, $1, $1, $1, $1, $1, $1, $1, $1, SPECIAL WEED BARRIER FABRIC SY 183 $ 3.00 $ $2.50 $ $2.50 $ $7.00 $1, $5.00 $ $6.45 $1, SPECIAL LANDSCAPE ROCK TON 77 $ $2, $60.00 $4, $37.00 $2, $85.00 $6, $55.00 $4, $77.00 $5, SPECIAL STREET SWEEPING HR 20 $ $3, $30.00 $ $ $3, $ $2, $ $2, $ $3, DIVISION 11 - MISCELLANEOUS X-X CONSTRUCTION STAKING LS 1 $ 10, $10, $1, $1, $2, $2, $6, $6, $2, $2, $3, $3, TOTAL OF ITEMS 1 THRU 61 Engineer's Opinion of Probable Cost Apparent Low Grundman-Hicks, LLC Cherokee, IA DIVISION 1 - GENERAL DIVISION 2 - EARTHWORK SuBSurfco, LLC South Siou City, NE Gridor Construction Buffalo, MN Lessard Contracting, Inc. Siou City, IA Eriksen Construction Co, Inc. $2,401, $2,090, $2,474, $2,623, $2,773, * $2,785, Blair, NE *Denotes correction in calculation from original submitted bid

50 CITY OF SIOUX CITY REQUEST FOR CITY COUNCIL ACTION Regular Session Study Session Closed Session MEETING DATE: March 28, 2016 ACTION ITEM # 10A FROM: Bridey Hayes, Human Resources Director SUBJECT: Resolution amending the Authorized Budget Payroll Complement, the Position Classification Manual and Pay Schedule for local 212, American Federation of State, County and Municipal Employees (AFSCME) by adding thereto the position, title and job description of Landscape Technician, Class Code IV-6306 and authorizing said position in the Public Works Department. Reviewed By: Department Director Finance Department City Attorney City Manager RECOMMENDATION: Staff respectfully requests Council approve the addition of a Landscape Technician to the Public Works Department. DISCUSSION: In order to better meet the needs of parks maintenance, staff is proposing replacing an eisting Labor Crew Leader position with a Landscape Technician. This position would be responsible for giving direction to crews engaged is parks maintenance activities, but would require deeper knowledge and eperience with landscaping and/or horticulture than the other Labor Crew Leader positions. We are recommending that the position be at the same pay grade as the Labor Crew Leader, S 17, which is $ /hr. - $ /hr. FINANCIAL IMPACT: None RELATIONSHIP TO STRATEGIC PLAN: Progressive Leadership Vision We will use formal and informal methods to engage the Council, our employees, and our customers to promote enhanced organizational engagement and commitment to our shared vision. ALTERNATIVES: Defer approval. ATTACHMENTS: Resolution Job Description

51 RESOLUTION NO with attachment RESOLUTION AMENDING THE AUTHORIZED BUDGET PAYROLL COMPLEMENT, THE POSITION CLASSIFICATION MANUAL AND PAY SCHEDULE FOR LOCAL 212, AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) BY ADDING THERETO THE POSITION, TITLE AND JOB DESCRIPTION OF LANDSCAPE TECHNICIAN, CLASS CODE IV-6306 AND AUTHORIZING SAID POSITION IN THE PUBLIC WORKS DEPARTMENT. WHEREAS, the Position Classification Manual for positions of employment with the City of Siou City, Iowa, was adopted by Resolution No. S on August 23, 1976; and WHEREAS, the annual budget for the fiscal year ending June 30, 2016 was adopted by the City Council pursuant to Resolution No on March 2, 2015; and WHEREAS, the City Council desires to amend said Manual by adding thereto the position, title and job description of Landscape Technician, Class Code IV-6306; and WHEREAS, the City Council desires to amend said Budget Payroll Complement for the Public Works Department by replacing one position of Labor Crew Leader for said position of Landscape Technician; and WHEREAS, the City Council, pursuant to Resolution No , established the salary schedule for Local 212, American Federation of State, County and Municipal Employees (AFSCME); and WHEREAS, it is necessary to amend the AFSCME salary schedule by adding thereto the position, title and job description of Landscape Technician, Class Code IV NOW, THEREFORE, BE, AND IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SIOUX CITY, IOWA, that the Position Classification Manual adopted by Resolution No. S be and the same is hereby amended by adding thereto the position, title and job description of Landscape Technician, Class Code IV BE IT FURTHER RESOLVED that the annual budget and Budget Payroll Complement for the Public Works Department adopted by Resolution be and the same is hereby amended by replacing one position of Labor Crew Leader with said position of Landscape Technician. BE IT FURTHER RESOLVED that the job description of Landscape Technician, Class Code IV- 6306, which is attached hereto marked Ehibit A, and by this reference made a part hereof, be and the same is hereby adopted for said position and is made a part of the Position Classification Manual of the City of Siou City, Iowa. BE IT FURTHER RESOLVED that the AFSCME salary schedule adopted by Resolution No. Resolution No be and the same is hereby amended by adding thereto the position, title and job description of Landscape Technician, Pay Range S-17. BE IT FURTHER RESOLVED that one position of Labor Crew Leader be replaced with said position of Landscape Technician in the Public Works Department and the Public Works Director is hereby authorized to fill said position.

52 BE IT FURTHER RESOLVED that this resolution shall become effective upon passage. PASSED AND APPROVED: March 28, 2016 Robert E. Scott, Mayor ATTEST: Lisa L. McCardle, City Clerk U:\City Legal\Secure\Res2016\Emp Rel\Add Landscape Technician Position & Replace Labor Crew Leader Position.Doc

53 Ehibit A City of Siou City, Iowa Position: Landscape Technician Class Code Pay Range Bargaining Group IV-6306 A17 AFSCME Local 212 FLSA Category Reports to Position: Department/Division: Non-eempt Parks Supervisor Public Works/Parks Date Adopted Date Revised Approved Resolution No: March 28, 2016 #/Date, 2016 PURPOSE OF POSITION: Performs as the lead person in a variety of skilled work which includes City Park landscaping, and oversight of the greenhouse, along with the planning and supervision of a small crew. ESSENTIAL DUTIES OF POSITION (with or without accommodation): The following duties are normal for this position. These are not to be construed as eclusive or all inclusive. Other duties may be assigned. Assign, participate and direct the work of other personnel involved in planting and maintaining landscaping and greenhouse. Assist in planning and directing the work of crews engage in City tree, turf and nursery work. Instructs and trains employees in proper and safe procedures and practices. Attends regular meetings to receive directions and discuss plans with supervisory personnel. Design and participate in the planting and maintenance of the rose garden, greenhouse and various landscaped areas. Design, develop and maintain special displays of plant materials. Maintains, makes adjustments to and repairs irrigation systems. Conduct soil tests and cultures of diseased plants to identify problems and take corrective action; identify insect pests and develop a plan to eliminate them. Inspect trees and shrubbery for infection and prescribe appropriate remedial action. Works with and applies regulated and nonregulated chemicals. Maintain appropriate inventory of materials and supplies and place replacement orders. Initiates and processes requisitions for required equipment, materials and personnel. Maintains the database of the street trees inventory. Ability to give presentations both written and visual.

54 MINIMUM PHYSICAL AND MENTAL ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: Cognitive Demands, Skills and Abilities: Thorough knowledge of the materials, methods, equipment, tools and practices used in propagating, planting, transplanting, digging and cultivating nursery stock and ornamental gardens. Complete working knowledge of the principals, practices and methods of treating plants, grasses and trees for various insects, parasites, etc. Good working knowledge of landscaping and horticulture including the optimum conditions for growing all types of nursery stock, shrubs, plants and flowers including proper use of pesticides and chemicals. Ability to direct and oversee the work of a small crew(s) engaged in the work of maintaining parks and various planted and landscaped areas. Ability to maintain and care for a wide variety of tools and equipment used in landscape work. Ability to operate P.C. s and familiarization with appropriate software. Ability to work alone and without immediate supervision. Ability to design landscapes and present the rendering to supervisory staff and affected departments. Language Ability and Interpersonal Communication: Requires effective communication skills and the ability to provide assistance to employees. Requires the ability to speak clearly, distinctly and effectively with fellow employees; read in English and compare similarities and differences between words and series of numbers; create, read and interpret landscape plans; apply common sense understanding to the work process and procedures; and to provide and follow verbal and written instructions. Ability to maintain regular and prompt attendance at work. Ability to establish and maintain an effective working rapport with City officials, fellow employees and the general public. Physical requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to sit, climb or balance, and taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and peripheral vision. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly eposed to wet and/or humid conditions, outside weather conditions, and etreme heat. The employee is frequently eposed to moving mechanical parts, fumes or airborne particles, and vibration. The employee is occasionally eposed to high, precarious places; toic or caustic chemicals; etreme cold; risk of electrical shock; and risk of radiation. The noise level in the work environment is usually loud. REQUIRED QUALIFICATIONS AND ACCEPTABLE EXPERIENCE/ TRAINING: Graduation from standard high school, GED equivalent or related trade school and a two year degree in landscaping or horticulture along with considerable field eperience in nursery or greenhouse work, preferably including some eperience in a supervisory capacity. Requires various pest control licenses issued by the State of Iowa and a valid Commercial Drivers License issued by the State of Iowa. PRE-EMPLOYMENT SCREENINGS: Pre-employment screenings may include but are not limited to: criminal background search and drug and alcohol screen.

55 The City of Siou City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages employees and prospective employees to discuss needed accommodations with the appropriate City representatives. SECURE/JOBDESC/2015 Job Descriptions/AFSCME/Landscape Technician-IV####

56 CITY OF SIOUX CITY REQUEST FOR CITY COUNCIL ACTION Regular Session Study Session Closed Session MEETING DATE: March 28, 2016 ACTION ITEM # 10B&C FROM: Bridey Hayes, Human Resources Director SUBJECT: Resolution approving a contract with the Amalgamated Transit Union, Local 779, for the period beginning July 1, 2016 and ending June 30, 2019 and approving a salary schedule for Amalgamated Transit Union employees. Resolution approving a contract with the Siou City Fire Fighters Association, Local 7, for the period beginning July 1, 2016 and ending June 30, 2019 and approving a salary schedule for fire fighters. Reviewed By: Department Director Finance Department City Attorney City Manager RECOMMENDATION: Staff respectfully requests Council approval of the labor agreement between the City and Amalgamated Transit Union Local 779 representing Transit employees and the labor agreement between the City and International Association of Fire Fighters Local 7 representing Fire employees. DISCUSSION: The negotiations team has reached agreements with both Amalgamated Transit Union Local 779 and International Association of Fire Fighters Local 7 for three year labor contracts for the Transit and Fire employees, respectively. These agreements are the result of collaborative efforts on the parts of all parties and all believe that these agreements are fair. Current negotiating trends in Iowa show wage settlements in the range of 2% to 2.5%. These proposed agreements represent wage settlement of 2.25% each year and includes substantial increases in health care deductibles and maimum out of pocket provisions. Staff feels the proposed settlements are appropriate given current trends and the City s constraints under Chapter 20 of the Code of Iowa. We believe that the attached agreements are reflective of the ongoing positive and effective relationships with Amalgamated Transit Union Local 779 and International Association of Fire Fighters Local 7. FINANCIAL IMPACT: The budget provides the necessary funding for these recommendations.

57 RELATIONSHIP TO STRATEGIC PLAN: These items address the following in relationship to the Strategic Plan: Progressive Leadership Vision. We will use formal and informal methods to engage the Council, our employees and our customers to enhance organizational engagement and commitment to our shared vision. ALTERNATIVES: Defer approval. ATTACHMENTS: Resolutions Signed Amalgamated Transit Union Local 779 tentative agreement. Signed International Association of Fire Fighters Local 7 tentative agreement.

58 RESOLUTION NO with attachments RESOLUTION APPROVING A CONTRACT WITH THE AMALGAMATED TRANSIT UNION, LOCAL 779, FOR THE PERIOD BEGINNING JULY 1, 2016 AND ENDING JUNE 30, 2019 AND APPROVING A SALARY SCHEDULE FOR AMALGAMATED TRANSIT UNION EMPLOYEES. WHEREAS, the City Council of the City of Siou City, Iowa, authorized and directed the City negotiating team to negotiate a collective bargaining contract establishing the wages and fringe benefits with Amalgamated Transit Union, Local 779; and WHEREAS, the parties have negotiated a tentative agreement listing the amendments and additions to the contract which has been prepared covering the period from July 1, 2016 through June 30, 2019, which is attached hereto and by this reference incorporated herein; and WHEREAS, the salary schedule for Amalgamated Transit Union, Local 779 employees has been amended to reflect the same wage increase covering the period from July 1, 2016 through June 30, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SIOUX CITY, that the amendments and additions to the collective bargaining contract with Amalgamated Transit Union, Local 779 and salary schedule for Amalgamated Transit Union, Local 779 employees, referred to in the preamble hereof, be and the same is hereby approved. BE IT FURTHER RESOLVED that upon preparation of the contract setting forth said modifications, the City Manager and City Clerk be and they are hereby authorized and directed to eecute said collective bargaining contract with Amalgamated Transit Union, Local 779 and said salary schedule for Amalgamated Transit Union, Local 779 employees, for and on behalf of the City of Siou City, Iowa. PASSED AND APPROVED: March 28, 2016 Robert E. Scott, Mayor ATTEST: Lisa L. McCardle, City Clerk U:\City Legal\Secure\Res2016\Emp Rel\Transit Employees Contract.Doc

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66 RESOLUTION NO with attachments RESOLUTION APPROVING A CONTRACT WITH THE SIOUX CITY FIRE FIGHTERS ASSOCIATION, LOCAL 7, FOR THE PERIOD BEGINNING JULY 1, 2016 AND ENDING JUNE 30, 2019 AND APPROVING A SALARY SCHEDULE FOR FIRE FIGHTERS. WHEREAS, the City Council of the City of Siou City, Iowa, authorized and directed the City negotiating team to negotiate a collective bargaining contract establishing the wages and fringe benefits with The Siou City Fire Fighters Association, Local 7, International Association of Fire Fighters (AFL-CIO-CLC); and WHEREAS, the parties have negotiated a tentative agreement listing the amendments and additions to the contract which has been prepared covering the period from July 1, 2016 through June 30, 2019, which is attached hereto and by this reference incorporated herein; and WHEREAS, the salary schedule for The Siou City Fire Fighters Association, Local 7, International Association of Fire Fighters (AFL-CIO-CLC) has been amended to reflect the same wage increase covering the period from July 1, 2016 through June 30, NOW, THEREFORE, BE, AND IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SIOUX CITY, IOWA, that the amendments and additions to the collective bargaining contract with The Siou City Fire Fighters Association, Local 7, International Association of Fire Fighters (AFL-CIO-CLC) and salary schedule for The Siou City Fire Fighters Association, Local 7, International Association of Fire Fighters (AFL-CIO-CLC), referred to in the preamble hereof, be and the same is hereby approved. BE IT FURTHER RESOLVED that upon preparation of the contract setting forth said modifications, the City Manager and City Clerk be and they are hereby authorized and directed to eecute said collective bargaining contract with The Siou City Fire Fighters Association, Local 7, International Association of Fire Fighters (AFL-CIO-CLC) and said salary schedule for The Siou City Fire Fighters Association, Local 7, International Association of Fire Fighters (AFL-CIO-CLC) for and on behalf of the City of Siou City, Iowa. PASSED AND APPROVED: March 28, 2016 Robert E. Scott, Mayor ATTEST: Lisa L. McCardle, City Clerk U:\City Legal\Secure\Res2016\Emp Rel\Fire Employees Contract.Doc

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73 CITY OF SIOUX CITY REQUEST FOR CITY COUNCIL ACTION Regular Session Study Session Closed Session MEETING DATE: March 28, 2016 ACTION ITEM # 11A David Carney, Public Works Director Donna Forker, Finance Director FROM: Ed Pickens, Streets Superintendent Spero Vlahoulis, Purchasing Manager SUBJECT: Resolution awarding a purchase order to C.A.P. Recycling of Mapleton, Iowa in the amount of $8.50 per ton for the purchase of asphalt millings, ¾ crushed concrete, and 1 ½ crushed concrete until March 27, 2017 (RFQ #232562). Reviewed By: Department Director Finance Department City Attorney City Manager RECOMMENDATION: Staff respectfully requests the City approve a purchase order to C.A.P. Recycling of Mapleton, Iowa in the amount of $8.50 per ton for the purchase of asphalt millings, ¾ crushed concrete, and 1 ½ crushed concrete until March 27, 2017 (RFQ #232562). DISCUSSION: Asphalt Millings Invitations to bid were sent to ten (10) vendors thought to provide asphalt millings. The most recent charge for asphalt millings was $12.00 per ton. City staff purchases asphalt and concrete throughout the year and this price may remain in effect for two (2) additional one year periods beyond March 27, 2017, provided both parties agree. Two (2) qualifying bids were received and are as follows: Asphalt Millings (RFQ #232562) C.A.P. Recycling Knife River Midwest Price per ton $8.50 $13.00 ¾ Crushed Concrete Invitations to bid were sent to ten (10) vendors thought to provide ¾ crushed concrete. The most recent charge for ¾ crushed concrete was $10.00 per ton. City staff purchases asphalt and concrete throughout the year and this price may remain in effect for two (2) additional one year periods beyond March 27, 2017, provided both parties agree. One (1) qualifying bid was received and is as follows:

74 ¾ Crushed Concrete (RFQ #232562) C.A.P. Recycling Price Per $8.50 Ton 1 ½ Crushed Concrete Invitations to bid were sent to ten (10) vendors thought to provide 1 1/2 crushed concrete. The most recent charge for 1 1/2 crushed concrete was $10.00 per ton. City staff purchases asphalt and concrete throughout the year and this price may remain in effect for two (2) additional one year periods beyond March 27, 2017, provided both parties agree. Three (3) qualifying bids were received and are as follows: 1 ½ Crushed Concrete (RF#232562) C.A.P. Recycling Knife River Midwest Floyd River Materials Price Per Ton $8.50 $13.00 $14.00 FINANCIAL IMPACT: Funds are available in account # , Road Use Ta, Operating Supplies. RELATIONSHIP TO STRATEGIC PLAN: Relationship complies with City Operational Plans. ALTERNATIVES: Reject the bids. ATTACHMENTS: Resolution.

75 RESOLUTION NO RESOLUTION AWARDING A PURCHASE ORDER TO C.A.P. RECYCLING OF MAPLETON, IOWA IN THE AMOUNT OF $8.50 PER TON FOR THE PUR- CHASE OF ASPHALT MILLINGS, ¾ CRUSHED CONCRETE, AND 1 ½ CRUSHED CONCRETE UNTIL MARCH 27, 2017 (RFQ #232562). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SIOUX CITY, IOWA, that a purchase order be issued to C.A.P. Recycling of Mapleton, Iowa in the amount of $8.50 per ton for the purchase of asphalt millings, ¾ crushed concrete, and 1 ½ crushed concrete until March 27, 2017 (RFQ #232562). PASSED AND APPROVED: March 28, 2016 Robert E. Scott, Mayor ATTEST: Lisa L. McCardle, City Clerk

76 CITY OF SIOUX CITY REQUEST FOR CITY COUNCIL ACTION Regular Session Study Session Closed Session MEETING DATE: March 28, 2016 ACTION ITEM # 11B FROM: David Carney, Public Works Director Donna Forker, Finance Director Ed Pickens, Streets Superintendent Spero Vlahoulis, Purchasing Manager SUBJECT: Resolution awarding a purchase order to C.A.P. Recycling of Mapleton, Iowa in the amount of $8.50 per ton for the purchase of clean asphalt millings, clean 1 ½ crushed concrete, clean 2 crushed concrete, clean 3 crushed concrete, 1 ½ crushed concrete, and crushed asphalt until March 27, 2017 (RFQ #232571). Reviewed By: Department Director Finance Department City Attorney City Manager RECOMMENDATION: Staff respectfully requests the City approve a purchase order to C.A.P. Recycling of Mapleton, Iowa in the amount of $8.50 per ton for the purchase of clean asphalt millings, clean 1 ½ crushed concrete, clean 2 crushed concrete, clean 3 crushed concrete, 1 ½ crushed concrete, and crushed asphalt until March 27, 2017 (RFQ #232571). DISCUSSION: Clean Asphalt Millings, Clean 1 ½, 2, and 3 Concrete Invitations to bid were sent to ten (10) vendors thought to provide clean asphalt millings, clean 1 ½ crushed concrete, clean 2 crushed concrete, and clean 3 crushed concrete. The most recent charges for concrete and asphalt were $10.00 per ton and $12.00 per ton, respectively. City staff purchases asphalt and concrete throughout the year and this price may remain in effect for two (2) additional one year periods beyond March 27, 2017, provided both parties agree. One (1) qualifying bid was received and is as follows: Clean - Asphalt Millings, Clean 1 ½ Concrete, Clean 2 Crushed Concrete, and Clean 3 Crushed Concrete (RFQ #232571) C.A.P. Recycling Price Per Ton $8.50

77 1 1/2 Crushed Concrete and Crushed Asphalt Invitations to bid were sent to ten (10) vendors thought to provide 1 1/2 crushed concrete and crushed asphalt. The most recent charge for 1 1/2 crushed concrete was $10.00 per ton and the most recent charge for crushed asphalt was $12.00 per ton. City staff purchases asphalt and concrete throughout the year and this price may remain in effect for two (2) additional one year periods beyond March 27, 2017, provided both parties agree. Two (2) qualifying bids were received and are as follows: 1 ½ Crushed Concrete and Crushed Asphalt (RFQ #232571) C.A.P. Recycling Knife River Midwest Price Per Ton $8.50 $13.00 FINANCIAL IMPACT: Funds are available in account # , Road Use Ta, Operating Supplies. RELATIONSHIP TO STRATEGIC PLAN: Relationship complies with City Operational Plans. ALTERNATIVES: Reject the bids. ATTACHMENTS: Resolution.

78 RESOLUTION NO RESOLUTION AWARDING A PURCHASE ORDER TO C.A.P. RECYCLING OF MAPLETON, IOWA IN THE AMOUNT OF $8.50 PER TON FOR THE PUR- CHASE OF CLEAN ASPHALT MILLINGS, CLEAN 1 ½ CRUSHED CON- CRETE, CLEAN 2 CRUSHED CONCRETE, CLEAN 3 CRUSHED CON- CRETE, 1 ½ CRUSHED CONCRETE, AND CRUSHED ASPHALT UNTIL MARCH 27, 2017 (RFQ #232571). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SIOUX CITY, IOWA, that a purchase order be issued to C.A.P. Recycling of Mapleton, Iowa in the amount of $8.50 per ton for the purchase of clean asphalt millings, clean 1 ½ crushed concrete, clean 2 crushed concrete, clean 3 crushed concrete, 1 ½ crushed concrete, and crushed asphalt until March 27, 2017 (RFQ #232571). PASSED AND APPROVED: March 28, 2016 Robert E. Scott, Mayor ATTEST: Lisa L. McCardle, City Clerk

79 Regular Session Study Session Closed Session CITY OF SIOUX CITY REQUEST FOR CITY COUNCIL ACTION MEETING DATE: March 28, 2016 ACTION ITEM # 12 Lisa McCardle, City Clerk FROM: Sarah Swearingen, Deputy City Clerk SUBJECT: Applications For Beer and Liquor Licenses A. CLASS C BEER PERMIT 1. Pronto Epress, 1800 Highway 75 North (Renewal) 2. Casey s General Store, 1000 Riverside Boulevard (Renewal) B. CLASS C LIQUOR LICENSE 1. McCarthy and Bailey s, Pearl Street (Renewal) C. CLASS B WINE PERMIT 1. McCarthy and Bailey s, Pearl Street (Renewal) Reviewed By: Department Director Finance Department City Attorney City Manager RECOMMENDATION: Staff respectfully requests and recommends approval of the above Beer and Liquor Licenses. DISCUSSION: Fire Code Inspections were completed; Building, Electrical, Mechanical and Plumbing Inspections were performed; and Zoning Code has been verified for the above applicants, no violations were found unless otherwise noted. Property ta records were verified and taes are paid to date; the business utility accounts are also current for all applicants unless otherwise noted. Police Records for the establishments were reviewed and the Police Department recommends approval for all applicants unless otherwise noted. FINANCIAL IMPACT: None. RELATIONSHIP TO STRATEGIC PLAN: Health and Safety Vision - We will enhance public health and safety by maimizing the utilization of technology, improved community engagement, and improved communications and facilities.

80 ALTERNATIVES: Council may, at their discretion, vote for approval or deny in opposition of the City departments recommendations. ATTACHMENTS: None

81 BUILDING AND HOUSING CODE BOARD Regular Meeting January 5, 2016 The regular meeting of the Building and Housing Code Board was held on Tuesday, January 5, 2016, at 8:00 A.M., in the Third Floor Conference Room in City Hall. Members Present: Members Absent: Staff Present: Guests Present: Willie Delfs Darrel Bullock, Code Mark Corbin Enforcement Manager Doug Rose Tiffany Bonnes, Secretary Dennis Dufault Steve Bruening Ron Speckman Barney Pottebaum Matt Thompson Meeting was called to order by Barney. Motion was made by Steve and seconded by Willie to approve the minutes of the October 6, 2015, meeting. All members present voted aye, motion carried. Old Business Darrel talked about the Verizon appeal. He said there were no more questions after the appeal hearing. He also eplained what the original issue with Verizon was for the people who were not at the last meeting. Board renewals were discussed. Brad Bergstrom did not fill out the paperwork to renew his term. There was another landlord that epressed interest in being on the board. There was discussion on the code adjustments that are now being reviewed for the plumbing and mechanical codes. Handouts were passed out. Currently the State is in violation of their own code because they have not adopted the most current edition, but they are in the process of adopting it. There are not a lot of big changes in the amendments, plumbing was not significant but mechanical is. There was some discussion on the codes. Darrel clarified we need approval or support from the board to adapt the code as written or be more restrictive if the State doesn t approve the new code. Motion was made by Steve and seconded by Denny to move forward with adapting the current codes once the State does adapts them. All members present voted aye, motion carried. Rental rates were discussed. The law in Iowa states any Municipality with a population over 15,000 is required to have a rental registration program. We need to have the annual rental permit fees to cover the required inspections. Current rates for Siou City and surrounding cities were discussed. Darrel talked about what is involved with the inspections. There was a lot of discussion on why and how fast to raise the annual rental permit fees or why we should not increase them. Motion was made by Matt and seconded by Mark to raise the annual rental permit fees in equal steps for the net 5 years, $3 for the first unit and $1 for each additional unit. All members present voted aye, motion carried. Our Department will be audited by the ISO. Darrel eplained what was on the audit.

82 There was discussion on the education requirements for hydronic licenses with the City. There was a request from the school system to reduce the requirements for the hydronic licenses because they are having problems finding people qualified to run their boiler systems. There was a lot of discussion about not cutting back on the requirements and eperience. Motion was made by Denny and seconded by Willie to not change the current requirements for hydronic licenses. All members present voted aye, motion carried. The board talked about appointing the Chair and Vice Chair. Barney is currently Chair and Willie is Vice Chair. Everyone wanted to keep it the same. Motion was made by Steve and seconded by Mark to keep Barney as Chair and Willie as Vice Chair. All members present voted aye, motion carried. New Business Dennis wanted to commend the Inspections Department for making sure the work being done under permits is correct and is what was submitted to our department in the plans when someone applies for the permit. No further business to discuss, meeting was adjourned at 9:20 a.m. on motion made by Denny and seconded by Mark. All members present voting aye, motion carried. Barney Pottebaum, Chairperson Manager, Division Darrel Bullock, Code Enforcement Inspection Services cc: Board members (9) Code Enforcement Manager (1- ) Kelly Leigh (1- ) Sarah Swearingen (for City Clerk) (1- )

83 LIBRARY BOARD OF TRUSTEES Regular Meeting March 16, 2016 Draft The regular meeting of the Board of Trustees of the Siou City Public Library was held on Wednesday, March 16, 2016, in the Conference Room of The Wilbur Aalfs (Main) Library. MEMBERS PRESENT: Janet Plathe, David Halaas, Charles McKenny, Richard A. Moon, Rebecca Kempers MEMBERS ABSENT: Melissa Cain, Christopher D. Norvell STAFF PRESENT: Betsy Thompson, Angie Beeck 1. President Plathe called the meeting to order at 3:30 p.m. 2. Roll call was taken. Introductions were offered since Beeck, the Assistant Secretary, is new. 3. The Agenda was approved. 4. Approve the Minutes February 17, 2016 [Action Item] Thompson noted a correction on line 7 Budget for Fiscal Year was corrected to McKenny moved approval of the revised minutes. Kempers seconded. Motion approved unanimously. 5. Director s Report Thompson included impact stories, as our staff calls them, on the back of Director s Report. Staff shared several fun stories this month on children getting their first library card, and how some homeschooled students got connected at the Perry Creek Branch Library. Moon stated it was good to see nice things and Plathe agreed. Thompson also stated a note from Connie Brown on her retirement was included. Halaas entered the meeting at 3:35. Thompson was surprised, but knows she shouldn t be surprised, on how effective social media is. A committee member called Donna Brooks that they did not see the launch for One Book One Siouland in the newspaper. Brooks eplained it was in the newspaper only once but some time ago and was mostly posted on social media. Thompson said that 160 people showed up and they had planned for 50.