FINAL MINUTES Special Meeting August 24, 2017 Meeting SP 17-03

Transcription

1 FINAL MINUTES Special Meeting Meeting CALL MEETING TO ORDER / ROLL CALL Director Flaugher called the Special Board meeting of the Santa Clara Valley Open Space Authority (Authority) to order at 5:45 p.m. at the Children s Discovery Museum, 180 Woz Way, San Jose, California. The Board, Staff and attending members of the public were provided a tour of the Bill s Backyard Project. The meeting continued in the Lee and Diane Brandenburg Theater beginning at 6:32. Members Present Members Absent Staff Present PUBLIC COMMENTS Adoption of Agenda Ms. Guerra performed Roll Call: Alex Kennett, Mike Flaugher, Sequoia Hall, Dorsey Moore, Virginia Holtz, Mike Potter and Kalvin Gill were present. None Andrea Mackenzie, General Manager Matt Freeman, Assistant General Manager Marc Landgraf, External Affairs Manager Donna Plunkett, Planning Manager Derek Neumann, Field Operations Manager Jake Smith, Conservation GIS Coordinator Megan Dreger, Grants Administrator Linda Kwong, Planning Technician Kellie Guerra, Clerk of the Board William Parkin, Legal Counsel Director Flaugher asked if there were any Public Comments on any matter not on the Agenda. There were none. Director Flaugher asked if there were any members of the public that wished to comment on the Agenda. There were none. MOTION: Director Kennett moved to approve the Agenda. Director Moore seconded the motion. The motion passed unanimously. (Vote: Ayes: Kennett, Flaugher, Hall, Moore, Holtz, Potter, Gill. Noes: 0. Abstention: 0) WRITTEN COMMUNICATIONS Director Flaugher asked if there were any Written Communications. There was one: An received from Mr. Doug Muirhead pertaining to New Business Item #1, which had been copied and included in the Directors folders and made available for the public.

2 APPROVAL OF MINUTES APPROVAL OF CONSENT ITEMS August 10, 2017 MOTION: Director Holtz moved to approve the August 10, 2017 minutes. Director Kennett seconded the motion. The motion passed unanimously. (Vote: Ayes: Kennett, Flaugher, Moore, Holtz, Potter. Noes: 0. Abstention: Hall, Gill) Consent Item #1: Informational Item: Open Space Authority Check Register and Fund Balances for July 2017 Consent Item #2: Authorization to Convey an Easement Totaling 4,500+/- Square Feet to Pacific Gas and Electric Company for the Installation and Maintenance of a Subsurface Electrical Conduit on Coyote Ridge Open Space Preserve (Portion of APN ) Consent Item #3: Award of Contract for Services to Conduct Residual Dry Matter Monitoring to Wildland Solutions MOTION: Director Hall moved to approve the Consent Calendar. Director Holtz seconded the motion. The motion passed unanimously. (Vote: Ayes: Kennett, Flaugher, Hall, Moore, Holtz, Potter, Gill. Noes: 0. Abstention: 0) NEW BOARD BUSINESS Agenda Item #1: Status of the Climate and Agricultural Preservation Program: Presentation by County Planning and OSA Staff General Manager Andrea Mackenzie introduced the Item. She introduced Santa Clara County Planner Rob Eastwood to present on the Program. Mr. Eastwood provided a broad description and history of the Program and how it is funded, as well as the purpose of the Program. He provided an update of trends in agriculture in the County, primarily the conversion of cultivated lands on the County floor over the years and the resulting loss of agricultural lands. He presented data on field and row crops in the County and challenges that farmers face finding adequate land for growing crops, particularly in close proximity to development, and other challenges such as housing for agricultural workers and regulations. Mr. Eastwood presented objectives of the Program for overcoming the challenges, such as supporting larger contiguous tracks of land for sustaining agriculture, working on land use policies, working with farmers to buy development rights, educating the public and other objectives. Ms. Mackenzie introduced Conservation GIS Coordinator Jake Smith who presented maps with key findings, and Assistant General Manager Matt Freeman who explained how the Open Space Authority would be a contributing partner in the Program with the County via creation of a Regional Agricultural Conservation Easement Program to build on the mapping that the County and Mr. Smith had already begun and discover funding opportunities for implementing an effective Program. Page 2 of 5

3 Agenda Item #2: Selection of Members to Form an Ad Hoc Committee of the Board Regarding Matters Related to Citizens Advisory Committee Handbook Director Flaugher introduced External Affairs Manager Marc Landgraf who reminded the Board that the Item had been before them at their August 10 th meeting but had been deferred to the current meeting in order to get feedback from those Directors who were absent from the August 10th meeting. Director Flaugher reported that Directors Moore and Holtz had already volunteered to sit on the Ad Hoc Committee. Director Flaugher expressed an interest in being the 3 rd Director on the Committee. MOTION: Director Potter made a motion to appoint Directors Moore, Holtz and Flaugher to the Ad Hoc CAC Committee and to name Director Gill as an alternate. Director Hall seconded the motion. The motion passed unanimously. (Vote: Ayes: Kennett, Flaugher, Hall, Moore, Holtz, Potter, Gill. Noes: 0. Abstention: 0) Director Flaugher commented on the importance of including CAC members on the Committee for considering the role of the CAC in a broader sense and for receiving the CAC s valuable input. Director Holtz reported that the CAC had expressed an interest in participating on the Ad Hoc Committee and that she supported the idea. Ms. Mackenzie expressed that the first order of business of the Committee would involve a meeting with Director Flaugher, CAC Chair Ms. Sutherland and herself to determine first items of consideration once the Joint Ad Hoc Committee began meeting. MOTION: Director Holtz moved to approve the addition of three Citizens Advisory Committee members to sit on the Joint Ad Hoc CAC Committee, who would be appointed at the discretion of the CAC. Director Moore seconded the motion. The motion passed unanimously. (Vote: Ayes: Kennett, Flaugher, Hall, Moore, Holtz, Potter, Gill. Noes: 0. Abstention: 0) Agenda Item #3: Authorization for the General Manager to Execute a License and Management Agreement with Peninsula open Space Trust for 30 Acres in the Coyote Valley Conservation Focus Area. Assessor s Parcel Numbers: , Page 3 of 5

4 Assistant General Manager Matt Freeman introduced the Item, explaining that the Agreement was a result of the first land purchase of its kind in the Coyote Valley towards supporting the Landscape Linkages Project. He recognized Project Manager Keven Ice from Peninsula Open Space Trust, Authority partner in the Project. Mr. Freeman introduced Planning Technician Linda Kwong who presented site views and maps of the property. She provided a narrative description of the 38-acre property that included habitats and value of the acquisition. Ms. Kwong itemized key points of the Agreement. MOTION: Director Potter moved to approve Resolution 17-51, the License and Management Agreement with Peninsula Open Space Trust. Director Kennett seconded the motion. The motion passed unanimously. (Vote: Ayes: Kennett, Flaugher, Hall, Moore, Holtz, Potter, Gill. Noes: 0. Abstention: 0) Agenda Item #4: Approval of Revised Measure Q Urban Open Space Grant Guidelines Grants Administrator Megan Dreger addressed the Board to present Staff recommendations regarding revisions to the Measure Q Urban Open Space Grant Guidelines for the upcoming grant cycle. She presented a recap of the previous year grant cycle. She highlighted some of the successes of the program and also lessons learned through the first year. She referenced the draft revised Guidelines, which were included in the meeting packet. She explained that the next grant cycle would include an environmental education component and summarized the other revisions made to the Guidelines, as well as the review process that would be implemented. Planning Manager Donna Plunkett commended Megan Dreger and Legal Counsel for the hard work completing the revisions to the Guidelines. MOTION: Director Kennett made a motion to approve the revised Measure Q Urban Open Space Grant Guidelines as presented. Director Potter seconded the motion. The motion passed unanimously. (Vote: Ayes: Kennett, Flaugher, Hall, Moore, Holtz, Potter, Gill. Noes: 0. Abstention: 0) Committee Meeting Summaries None Page 4 of 5

5 Informational Reports General Manager Andrea Mackenzie reported that on September 16 th the dedication ceremony for Mt. Umunhum would take place as well as Peninsula Open Space Trust s celebration of their 40 th Anniversary, and the Farm Bureau s Farm to Table dinner. She also announced the Cattlemen s dinner scheduled for September 8 th. Marc Landgraf referenced the letter of support for the Parks Bond SB5 that was copied to the Board folders and for the public. He also updated the Board on SB492 in support of protection of redwoods around Lexington Reservoir. Legal Counsel Report Board Member Reports No report. Director Gill reported that the City of San Jose had held a ribbon cutting. Director Holtz reported that early registration was in place for the National Land Trust Alliance Rally in Denver, Co where the Authority would be receiving their accreditation reward. She also reported that she would be attending the Leadership Academy in Monterey through California Special Districts Association in support of District of Distinction. She encouraged all Directors to participate and get their mandatory trainings and courses completed either through conferences or online. Director Kennett reported on his observations of the number of hikers using El Toro. Director Flaugher reported that he would be volunteering for four days at the Mt. Umunhum dedication event. He also reported that the previous Monday he had participated in a productive tour with the General Manager and Henry Coletto at Canada de Los Osos. ADJOURNMENT At 8:30 p.m. Director Flaugher adjourned the meeting in memory of David Boll. Respectfully submitted by Kellie Guerra Clerk of the Board Page 5 of 5