REGULAR MEETING. BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle Los Altos, CA 94022

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1 REGULAR MEETING Meeting BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle Los Altos, CA SPECIAL MEETING CLOSED SESSION I. ROLL CALL January 23, 2013 MINUTES President Cyr called the Regular Meeting Closed Session of the Midpeninsula Regional Open Space District Board of Directors to order at 5:08 p.m. Members Present: Members Absent: Staff Present: Jed Cyr, Yoriko Kishimoto, Pete Siemens, Larry Hassett, Nonette Hanko, Curt Riffle, and Cecily Harris None General Counsel Sheryl Schaffner and District Controller The Board entered into Closed Session. REGULAR MEETING OPEN SESSION I. ROLL CALL President Cyr called the Regular Meeting of the Midpeninsula Regional Open Space District Board of Directors to order at 7:04 p.m. Members Present: Members Absent: Jed Cyr, Yoriko Kishimoto, Pete Siemens, Larry Hassett, Nonette Hanko, Cecily Harris, and Curt Riffle None

2 Meeting Page 2 Staff Present: General Manager Steve Abbors, General Counsel Sheryl Schaffner, Interim Assistant General Manager Ana Ruiz, District Controller Mike Foster, Natural Resources Manager Kirk Lenington, Operations Manager David Sanguinetti, Real Property Manager Mike Williams, Acting Public Affairs Manager Paul McKowan, Administrative Services Manager Kate Drayson, Acting Planning Manager Meredith Manning, Real Property Specialist Allen Ishibashi, Media Communications Specialist LaNor Maune, and District Clerk Michelle Radcliffe President Cyr stated there were no reportable actions from the Closed Session. II. ORAL COMMUNICATIONS There were none. III. ADOPTION OF AGENDA Motion: Upon motion by Director Kishimoto, seconded by Director Riffle, the Board adopted the agenda. (Vote: 7-0-0) IV. ADOPTION OF CONSENT CALENDAR Directors Kishimoto and Riffle requested that Item 3 Written Communications be pulled from the Consent Calendar. Motion: Upon motion by Director Riffle, seconded by Director Siemens, the Board approved adoption of the Consent Calendar to approve the Minutes of December 19, 2012; Revised Claims No ; and Right of Entry to the California Department of Transportation for the construction of safety improvements along Highway 9 west of the City of Saratoga at the Saratoga Gap Open Space Preserve and considered the Environmental Impact Report certified by the California Department of Transportation. (Vote: 7-0-0) V. BOARD BUSINESS 1. Agenda Item 5 Approve the Proposed Purchase of the Lobner Trust Property as an addition to Monte Bello Open Space Preserve, located at Stevens Canyon Road in unincorporated Santa Clara County (Assessor s Parcel Number ); Adopt the Preliminary Use and Management Plan for the Property; and Approve a Categorical Exemption in Accordance with the California Environmental Quality Act (R-13-19) Real Property Specialist Allen Ishibashi provided an overview of the Lobner Trust Property and stated that the District is proposing to purchase the acre property for $450,000. He explained that the purchase is As-Is and that the Preliminary Use and Management Plan includes securing the site, posting signs, conducting resource management activities, removing five cabins and miscellaneous debris, and restoring the property to a natural condition. Mr. Ishibashi reported that the District concludes

3 Meeting Page 3 that this project will not have a significant effect on the environment and that it is exempt from the California Environmental Quality Act (CEQA). Brief discussion ensued. Public Comment: Margaret Hastings, representative for the County of Santa Clara spoke in support of this purchase. Motion: Upon motion by Director Hanko, seconded by Director Riffle, the Board determined that the actions are exempt from CEQA; adopted the resolution authorizing the purchase of the Lobner Trust Property; authorized the General Manager to approve the Assignment of Leases and related documents necessary to complete the transaction; adopted the Preliminary Use and Management Plan; and withheld dedication of the property as public open space. (Vote: 7-0-0) 2. Agenda Item 6 Appointment of Standing Committee Members for Calendar Year 2013 (R-13-15) President Cyr presented the Committee assignments for Calendar Year Motion: Upon motion by Director Hanko, seconded by Director Kishimoto, the Board approved the Committee Assignments for Calendar Year (Vote: 6-0-1; Abstain: Harris) 3. Agenda Item 7 Appointment of District Representatives to the Governing Board of the Midpeninsula Regional Open Space District Financing Authority for Calendar Year 2013 (R-13-14) President Cyr stated that along with himself, Directors Harris, Hassett, and Riffle are his appointments as the District Representatives to the Governing Board of the Midpeninsula Regional Open Space District Financing Authority for Calendar Year Motion: Upon motion by Director Hanko, seconded by Director Kishimoto, the Board approved the Board President s appointments to the Governing Board of the Midpeninsula Open Space District Financing Authority for Calendar Year (Vote: 7-0-0) 4. Agenda Item 3 Written Communications Response to Montevina Homeowners Association Director Riffle expressed his concern on how the Board response was written. He stated that the public has come to the Board three times about the dog use issue at El Sereno Open Space Preserve and that each time staff has responded that capacity issues have prevented the District from reviewing to dog use request. Director Siemens stated that the Board has looked at criteria for dog use at District Preserves and suggested that the criteria check list be incorporated in the Board s response letter. The Board agreed that the letter should include rationale behind the current dog use policy at El Sereno Open Space Preserve. Discussion ensued.

4 Meeting Page 4 Public Comment: George Castrovinci of San Jose shared his views on dog use at El Sereno Open Space Preserve. Motion: Upon motion by Director Kishimoto, seconded by Director Hassett, the Board directed staff to amend the Board response to include rationale behind the current dog use policy at El Sereno Open Space Preserve and directed staff to send the Board response to the Montevina Homeowners Association once it is completed. (Vote: 7-0-0) VI. INFORMATIONAL REPORTS COMMITTEE REPORTS There were none. STAFF REPORTS Acting Public Affairs Manager Paul McKowan shared photos of a large tree that fell across an existing trail and the work Operations field staff did to remove it. Administrative Services Manager Kate Drayson reported that Accountant Karen Huang is leaving the District and that staff will be reviewing business processes and potentially restructuring the accounting division. She explained that due to the Accountant vacancy, the District will not be able to go live on the Integrated Accounting and Financial Software payroll module since the Accountant position is critical for that module. Acting Planning Manager Meredith Manning provided an update on the El Corte de Madera Staging Area and Parking Lot project as well as the Mount Umunhum Demolition Project. Natural Resources Manager Kirk Lenington provided an update on the Lehigh Air Quality Monitoring Program at Rancho San Antonio Open Space Preserve. General Manager Steve Abbors reported that he attended the Redwood City Oversight Committee meeting last week. DIRECTOR REPORTS The Directors submitted their compensable stipend forms to the District Clerk. Director Harris reported that she attended the California Parks and Recreation Commission meeting held in Brisbane. She also shared that the San Francisco Bay Trail Project is starting their new strategic plan and stated there it might be an opportunity for staff to comment. Director Kishimoto reported that she attended an orientation meeting for alternate representatives to the Santa Clara County Local Agency Formation Commission. She also reported that she attended a San Francisco Planning and Urban Research Association

5 Meeting Page 5 (SPUR) meeting in San Francisco Jose and that SPUR discussed its agriculture/open space vision. Director Siemens reported that Santa Clara County Open Space Authority Board Member Sequoia Hall was appointed as the second Special Districts Representative on the Santa Clara County Local Agency Formation Commission. VII. ADJOURNMENT President Riffle Cyr adjourned the Regular Meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 8:50 p.m. Michelle Radcliffe, CMC District Clerk