MINUTES. Alderman Parsons moved Alderwoman Hausman seconded to approve the agenda. Motion carried.

Transcription

1 MINUTES The Brandon City Council met in regular session at 6:00 p.m. on December 3, 2018 in the Council Chambers at 308 S. Main Avenue, Brandon, South Dakota. Present were Brett Bastian, Dana Clark, Jo Hausman, Chuck Parsons, Tim Wakefield Jr. and Mayor Paul Lundberg. Others present were: City Administrator, Bryan H. Read; Finance Officer, Christina Smith; City Attorney, Lisa Marso; City Engineer, Tami Jansma; Police Chief, Dave Kull; Park Superintendent, Devin Coughlin and Public Works Director, Rollie Hoeke. Absent: Barb Fish Alderman Parsons moved Alderwoman Hausman seconded to approve the agenda. Motion carried. Alderwoman Hausman moved Alderwoman Clark seconded to approve the minutes of the November 15, 2018 briefing meeting and the amended minutes of the November 19, 2018 regular meeting. Motion carried. Alderwoman Clark moved Alderman Parsons seconded to approve the following claims. Motion carried. VENDOR DESCRIPTION AMOUNT AFLAC November Premium 1, Argus Leader Media GC Supplies Baycom Inc Police Supplies Beal Distributing Inc GC Resale Best Western Ramkota Hotel Travel Expenses Boyce Law Firm October Attorney Charges 8, C&R Supply Inc Street Supplies Champion Tree Service GC Repairs Coffee Cup Fuel Core & Main LP Water Repairs Corson Village Sanitary District November Refund 1, Dakota Beverage GC Resale Dakota Pump Inc Water Equipment Dakota Supply Group Sewer Supplies Dalyce Clow Police Services Delta Dental of SD December Premium 3, Ferguson Waterworks Water Supplies 10, Galls Police Supplies Gusso Surety Bonds Notary Renewal Haarsma Construction Sewer Supplies Hach Company Water Supplies Hawkins Water Treatment Water Supplies Interlakes Community Action Inc Transit Bus Expense 12, Jeramie Olson Travel Expenses Lacey Rentals Inc Park Rental

2 Lisa Kull CSR Professional Services Menards Various Dept Supplies Modern Woodmen of America December Premium 1, Newman Traffic Signs Street Supplies North American Truck Street Equipment 8, Northern Truck Equipment Street Supplies Palisades Oil Company Fuel 1, Petty Cash Travel Expenses SD Department of Health License Renewal SD Department of Revenue Water Testing SD One Call Utilities SD Public Assurance Alliance Property Insurance SD State Plumbing Commission License Renewal Secretary of State Notary Renewal Sioux Valley Energy Utilities 32, Staples Advantage Various Dept Supplies Staples Enterprises Inc Fuel Stockwell Engineers Inc Professional Services 29, Sysco Lincoln GC Resale Verizon Wireless Utilities 1, VFW 4th Quarter Sr Citizens 1, Wellmark BCBS December Premium 46, Wheelco Brake & Supply Street Supplies Xcel Energy Utilities 5, City Administration November 15, 2018 Payroll 3, Finance Officer November 15, 2018 Payroll 3, Government Buildings November 15, 2018 Payroll Police November 15, 2018 Payroll 20, Building Inspections November 15, 2018 Payroll 3, Engineer November 15, 2018 Payroll 1, Street Department November 15, 2018 Payroll 5, Park Department November 15, 2018 Payroll 3, Chamber of Commerce November 15, 2018 Payroll 1, Water Department November 15, 2018 Payroll 7, Sewer Department November 15, 2018 Payroll 3, Golf Course Grounds November 15, 2018 Payroll 2, Golf Course Lounge November 15, 2018 Payroll 1, Golf Course Pro Shop November 15, 2018 Payroll 2, Golf Course Community Room November 15, 2018 Payroll Payroll Taxes November 15, 2018 Payroll 19, Office of Child Support Enforcement November 15, 2018 Payroll SD Retirement System Supplemental November 15, 2018 Payroll 1, TASC Flex Plan November 15, 2018 Payroll 1, Accounts Management November 15, 2018 Payroll City Administration November 29, 2018 Payroll 3, Finance Officer November 29, 2018 Payroll 3, Government Buildings November 29, 2018 Payroll Police November 29, 2018 Payroll 22,464.73

3 Building Inspections November 29, 2018 Payroll 3, Engineer November 29, 2018 Payroll 1, Street Department November 29, 2018 Payroll 5, Park Department November 29, 2018 Payroll 3, Chamber of Commerce November 29, 2018 Payroll 1, Water Department November 29, 2018 Payroll 8, Sewer Department November 29, 2018 Payroll 3, Golf Course Grounds November 29, 2018 Payroll 1, Golf Course Lounge November 29, 2018 Payroll 1, Golf Course Pro Shop November 29, 2018 Payroll 2, Golf Course Community Room November 29, 2018 Payroll Payroll Taxes November 29, 2018 Payroll 20, Office of Child Support Enforcement November 29, 2018 Payroll SD Retirement System Supplemental November 29, 2018 Payroll 1, TASC Flex Plan November 29, 2018 Payroll 1, Accounts Management November 29, 2018 Payroll Direct Pay Reimbursement Direct Pay Reimbursement SD Retirement System November Contributions 32, Alderwoman Hausman moved Alderman Parsons seconded to approve the consent calendar which contained the following items: a plat of Lot 7A Block 1 Kirkwood Addition; a plat of Lots 2 & 3 Block 5 Stone Ridge Estates and a plat of Lots 9A, 9B, 10A, 10B, 11A, 11B, 12A, 12B, 13A & 13B Block 13 Sunrise Estates Addition. Motion carried. TJ Cameron, 2417 E. Lopez Lane, was present for discussion on the proposed Ordinance #572 pertaining to fireworks. TJ spoke on potential conflicts of interest as it relates to some City Council members citing personal reasons for supporting the proposed fireworks Ordinance #572. TJ mentioned that the Fireworks Committee he sat on never had their recommendation presented to City Council, which was to allow fireworks only on July 4 th. Alderwoman Clark spoke that she was conflicted on what to report from the Fireworks Committee. Jim Irby, 905 E. Maywood Street, was present for discussion on the proposed Ordinance #572 pertaining to fireworks. Jim spoke of some comments being made on social media as it pertains to the fireworks discussion. ORDINANCE #571 Alderwoman Hausman moved Alderman Bastian seconded to give second reading to Ordinance #571: TITLE: AN ORDINANCE OF THE CITY OF BRANDON, SD, AMENDING SECTIONS thru 1-1-7: NAME, BOUNDARIES, POWER AND GENERAL PROVISIONS. SECTIONS thru : THE MAYOR AND CITY COUNCIL. SECTIONS 1-4-1, 1-4-3, & 1-4-6: CITY APPOINTIVE OFFICIALS. SECTIONS 1-5-1, : DUTIES AND COMPENSATION OF APPOINTIVE OFFICIALS. Alderman Wakefield had concerns with the Mayor no longer having the power to hire & fire employees. Alderwoman Clark discussed where it states The City Council shall avoid management and administrative issues and shall not perform work duties for the City... Alderwoman

4 Hausman amended her motion to remove and shall not perform work duties for the City except as such Council Member may be employed as an employee to do so in 1-3-6, Alderman Bastian seconded. A roll call vote showed Bastian, Clark, Hausman, Parsons, Wakefield aye. Motion carried. Alderwoman Hausman moved Alderman Bastian seconded to give second reading to Ordinance #571, as amended above: TITLE: AN ORDINANCE OF THE CITY OF BRANDON, SD, AMENDING SECTIONS thru 1-1-7: NAME, BOUNDARIES, POWER AND GENERAL PROVISIONS. SECTIONS thru : THE MAYOR AND CITY COUNCIL. SECTIONS 1-4-1, 1-4-3, & 1-4-6: CITY APPOINTIVE OFFICIALS. SECTIONS 1-5-1, : DUTIES AND COMPENSATION OF APPOINTIVE OFFICIALS. A roll call vote showed Bastian, Clark, Hausman, Parsons aye; Wakefield nay. Motion carried. ORDINANCE #572 Alderman Bastian moved Alderwoman Clark seconded to give second reading to Ordinance #572: TITLE: AN ORDINANCE OF THE CITY OF BRANDON, SD, AMENDING CHAPTER 7-1: FIREWORKS. A roll call vote showed Bastian, Clark, Parsons, Wakefield aye; Hausman nay. Motion carried. SURPLUS GREENS AERATOR The Golf Course Committee report was heard. Alderwoman Hausman moved Alderwoman Clark seconded to declare the 1996 greens aerator, SN# , as surplus. Motion carried. Alderwoman Hausman, Alderman Parsons and Alderman Bastian were appointed as the appraisal committee. The appraisal was less than $500, therefore no bids required. OFFICER COMPLETED PROBATIONARY PERIOD The Police Committee report was heard. Police Chief Dave Kull was present to report that officer Kyle Zigan has completed the one year probationary period. Mayor Lundberg congratulated Kyle Zigan on his service. Alderwoman Clark moved Alderman Wakefield seconded to remove Kyle from the probationary period and move him to the next step level on the pay scale, effective the next pay period. Motion carried. RESOLUTION #24-18 The Park & Recreation Committee report was heard. Alderman Parsons moved Alderman Wakefield seconded to approve Resolution # A roll call vote showed Bastian, Clark, Hausman, Parsons, Wakefield aye. Motion carried. RESOLUTION #24-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRANDON, SOUTH DAKOTA, ESTABLISHING RATES FOR RESERVATIONS OF PARK SHELTERS WHEREAS, SDCL authorizes municipalities to establish, maintain and conduct with or without charge or grant concessions for places of public amusement, recreation, or refreshment within or in connection with such parks; and

5 WHEREAS, the City of Brandon maintains and operates park shelters at various city parks; and WHEREAS, the park shelters are available to reserve for events; and WHEREAS, the Brandon Park Advisory Committee recommends charging fees for shelter reservations starting in 2019; and NOW THEREFORE BE IT RESOLVED by the City Council of the City of Brandon, South Dakota, that the following rates for reserving a park shelter are: (all rates are subject to sales tax) Shelter Reservation Fees: Non-Refundable $5 per hour (2 hour minimum) $5 for changes made to your original reservation $5 for each additional picnic table $1 for each additional garbage can Dated this 3 rd day of December, ATTEST: Paul J. Lundberg Mayor Christina Smith Municipal Finance Officer (SEAL) GARBAGE HAULERS LICENSE RENEWALS FOR 2019 The Administration Committee report was heard. Alderwoman Hausman moved Alderman Bastian seconded to approve the following Garbage Haulers License renewals for Motion carried.

6 A-OK SANITARY SERVICE 1509 E. Dike Street PO Box (57118) Sioux Falls, SD BOLTE S SUNRISE SANITARY SERVICE P.O. Box Boondocks Court Worthing, SD MARV S SANITARY SERVICE P.O. Box E. Redwood Blvd. Brandon, SD NOVAK SANITARY SERVICE 5000 W. 8 TH Str. Sioux Falls, SD RBS SANITATION, INC Austin Street Tea, SD SIOUX FALLS SANITATION P.O. Box Sioux Falls, SD WASTE MANAGEMENT 2221 E. Rice Street Sioux Falls, SD SEWER CLEANING RENEWALS FOR 2019 Alderwoman Hausman moved Alderman Bastian seconded to approve the following Sewer Cleaning License renewals for Motion carried.

7 Benders Sewer & Drain 1217 Mitchell Blvd. PO Box 362 Mitchell, SD Golden Rule Services 316 S. Splitrock Blvd. Brandon, SD Hander Plumbing & Heating 2407 W. 5 th Street Sioux Falls, SD Roto-Rooter 901 East 52nd Street North P.O. Box 623 (57101) Sioux Falls, SD PART TIME POSITION HIRING SCHEDULE A tentative timeline was presented for the part time office assistant search. No action required. ENGAGMENT LETTER FOR 2018 AUDIT Alderman Parsons moved Alderwoman Hausman seconded to accept the engagement letter from Quam, Berlin & Post PC for the 2018 Audit Report, with the intent being an RFP to be done in June or July 2019 for the 2019 Audit Report. Motion carried. GIS INTERN OVER WINTER BREAK Alderwoman Hausman moved Alderwoman Clark seconded to approve the hiring of Marcus Haselhoff, at a wage of $14.00 per hour, for the position of GIS Intern for winter break Would be approximately 10 days, 8 hours per day. Motion carried. SOCIAL MEDIA POLICY Alderwoman Clark discussed removing use a city brand, logo or other city identifier on their personal sites and changing If an employee chooses to identify him or herself as a City of Brandon employee, and posts a statement on a matter related to City business to posts an opinion from the section labeled Personal Social Media Use. Alderman Wakefield discussed a Facebook page that he is the Administrator for, and people s rights to comment, etc. No action taken. Will be brought back at a future City Council meeting with the suggestions made, for further review.

8 RFP FOR HEALTH INSURANCE A request for proposals for group health insurance was presented. Staff will present information for an RFP for Insurance Brokers at the next regularly scheduled City Council meeting. No further action taken. WAGE/BENEFIT STUDY Bryan Read, City Administrator, discussed that the City of Brandon had an Insurance Committee in the past that met to discuss benefits of City of Brandon employees. Alderwoman Clark discussed forming a committee, consisting of Council members, employees and members of the public, to further discuss benefits of City of Brandon employees. Alderwoman Clark moved to form a committee with 2-3 City Council members, 2-3 lower level employees and 2-3 citizens who can provide value with an outside perspective and the City of Brandon s Human Resource Consultant. Alderman Bastian seconded that motion. Alderman Wakefield discussed the need to be prudent with financial dollars, and that the benefits packages have been extremely lucrative to date and are unheard of. A roll call vote showed Bastian, Clark, Parsons, Wakefield aye; Hausman nay. Motion carried. Alderman Wakefield discussed health insurance for 15+ year employees. Per the City Council meeting minutes dated February 19, 2013 The City shall also pay one hundred percent (100%) of the single or family health insurance coverage for any employee who switches to part time employment immediately after being employed as a regular full-time employee for at least fifteen (15); such payment shall continue until such employee qualifies for Medicare. Upon reaching the earliest date such employee qualifies for Medicare, the City shall instead pay 100% of the premium for the supplemental Medicare health care coverage. Alderman Wakefield moved to effective immediately strike the minutes from February 19, 2013 as stated above. Alderwoman Clark seconded the motion. City Administrator Bryan Read stated that the minutes from February 19, 2013 have already been approved and therefore can t be striked. Alderman Wakefield amended his motion to make effective July 1, 2019 that the above mentioned policy be removed from the City of Brandon employee policies. Alderwoman Clark seconded the motion. A roll call vote showed Bastian, Clark, Hausman, Parsons, Wakefield nay. Motion failed. Alderman Wakefield amended his motion again to make effective June 30, 2019 that the above mentioned policy be removed from City of Brandon employee policies, which allows current staff to be notified of the change. Alderwoman Clark seconded the motion. A roll call vote showed Bastian, Clark, Hausman, Wakefield aye; Parsons nay. Motion carried. Mayor Lundberg called a vote on the original motion to strike the policy from the February 19, 2013 City Council minutes, effective June 30, A roll call vote showed Bastian, Clark, Wakefield aye; Hausman, Parsons nay. Motion carried. Alderwoman Clark discussed the current personnel policy as it pertains to the health insurance plan after retirement. Does not state whether it applies to full or part time employees. Mayor Lundberg suggested this be presented to the newly formed Benefit Committee for further discussion.

9 HOLLY BLVD UTILITY PROJECT The Street Committee report was heard. Alderman Parsons moved Alderwoman Hausman seconded to approve the right-of-way and utility easement contracts with the State of SD for the Holly Blvd. Utility Project, as presented. Motion carried. FREIGHTLINER DUMP TRUCK PURCHASED Rollie Hoeke, Public Works Director, was present to discuss the 2018 Freightliner dump truck which was approved for purchase, may cost an extra $ $ to have the package installed. No action required, just for informational purposes at this time. SAFETY ON HOLLY CROSSWALKS Tami Jansma, City Engineer, gave an update on the Holly Blvd. crosswalks safety discussion. State of SD will be doing some updates to the sidewalks/ada ramps along Splitrock Blvd. and the signal in front of the high school; still working on cost estimates for signs; would like to restripe the crosswalks along Holly Blvd. and 3 traffic counters have been borrowed from Minnehaha County to get updated counts in this area. Alderwoman Clark discussed the current City Ordinance which pertains to snow removal along sidewalks. The Ordinance does not reference ice, and should be updated to reflect both snow and ice. RESOLUTION #23-18 The Water & Sewer Committee report was heard. Alderwoman Hausman moved Alderwoman Clark seconded to approve Resolution #23-18 as presented. Alderman Wakefield discussed that these SDC charges currently come out of the Sewer Fund, and feels they should come out of the General Fund. A roll call vote showed Bastian, Clark, Hausman, Parsons aye; Wakefield nay. Motion carried. RESOLUTION #23-18 WHEREAS, the City of Brandon has contracted with the City of Sioux Falls for the treatment of wastewater under terms and conditions set forth in the Joint Powers Agreement for Use of Regional Wastewater System; and WHEREAS, Section 21 of the Joint Powers Agreement for Use of Regional Wastewater System requires Brandon to pay Regional System Development Charges ( SDC ) to the City of Sioux Falls for each new sewer connection to the Brandon wastewater collection system: and WHEREAS, the City of Sioux Falls has established SDC charges based upon the size of water meters as follows: 5/8" and 3/4" meter $ 2, " meter 5, /2" meter 11,954.00

10 2" meter 19, " meter 35, " meter 60, " meter 119, class=wordsection2> THEREFORE BE IT RESOLVED, that the following System Development Charges shall be collected, effective January 1, 2019: class=wordsection3> Per Lot Platting Fee to be Paid When a Plat is Filed With the City: $ At the time a new water meter is issued for each new account: 5/8" and 3/4" meter $ " meter 4, /2" meter 10, " meter 17, " meter 34, " meter 58, " meter 117, BE IT FURTHER RESOLVED, that the City of Brandon shall review these SDC charges on an annual basis during the development of the annual budget with the goal to reduce or eliminate the City s subsidy by January 1, Dated this 3rd day of December, ATTEST: Paul Lundberg Mayor Christina Smith Municipal Finance Officer (SEAL)

11 WATER TREATMENT PLANT FILTER MEDIA REPLACEMENT BID Tami Jansma, City Engineer, presented the two bids which were received for the water treatment plant filter media replacement. Alderwoman Clark moved Alderman Bastian seconded to approve the bid from American General Contractors in the amount of $207, Motion carried. Company Amount American General Contractors, Valley City, ND $207, KHC Construction, Inc., Marshall, MN $234, SEWER COMPARISON Information was presented on the Sewer Fund revenue and expenses. Intent was to show the public that the money coming in is being used for the projects budgeted for. No action required. GREASE TRAP INSPECTION PROGRAM No update at this time. At 8:02 p.m. Alderman Wakefield moved Alderman Bastian seconded to go into executive session to discuss personnel, per SDCL Motion carried. At 8:17 p.m. Mayor Lundberg declared the executive session ended. At 8:18 p.m. on a motion by Alderwoman Hausman seconded by Alderwoman Clark the meeting was adjourned. Melissa Labahn Municipal Recording Clerk Paul Lundberg Mayor