MINUTES. Alderman Parsons moved Alderwoman Hausman seconded to approve the agenda as amended. Motion carried.

Transcription

1 MINUTES The Brandon City Council met in regular session at 6:00 p.m. on March 18, 2019 in the Council Chambers at 308 S. Main Avenue, Brandon, South Dakota. Present were Brett Bastian, Dana Clark, Barb Fish, Jo Hausman, Chuck Parsons, Tim Wakefield Jr. and Mayor Paul Lundberg. Others present were: City Administrator, Bryan H. Read; Finance Officer, Christina Smith; City Attorney, Lisa Marso; City Engineer, Tami Jansma; Police Chief, Dave Kull; Director of Human Resources, Julie Nelson; Park Superintendent, Devin Coughlin and Public Works Director, Rollie Hoeke. Alderman Parsons moved Alderwoman Hausman seconded to approve the agenda as amended. Motion carried. Alderman Parsons moved Alderwoman Clark seconded to approve the minutes of the February 28, 2019 briefing meeting and the minutes of the March 4, 2019 regular meeting. Motion carried. Alderwoman Hausman moved Alderman Parsons seconded to approve the following claims. Motion carried. VENDOR DESCRIPTION AMOUNT AE2S Professional Services 10, AFLAC February Premium 1, Allegiant Emergency Services Sewer Supplies Alliance Communications Utilities 3, Alternative HR Development Professional Services 4, AM & S Trucks Transit Bus Repairs American General Contractors Inc Water Filter Media Project 77, Argus Leader Media Publications 1, Blaine's Service Police Repairs Borns Group Utility Billing 1, Brandon Ace Hardware Various Dept Supplies Brandon Lumber Company Various Dept Supplies BV Media Group Publications BV School District Fuel 3, Campbell's Supply Park Supplies Cardmember Services Various Dept Supplies 1, Century Business Products Police Supplies Century Business Products Copier Agreement Chesterman Company GC Rental Cintas Mat Services Coffee Cup Fuel Concrete Materials Street Supplies 5, Culligan Water Conditioning Utilities Cummins Sales and Service Street Supplies Dennis Olson March Premiums DirecTV Utilities 39.70

2 Division of Motor Vehicles Street Supplies Environmental Energy Inc Park Supplies Ferguson Waterworks Water Supplies 27, Fleetpride Inc Sewer Supplies Galls Police Supplies Hawkins Water Treatment Water Supplies 5, Innovative Office Solutions Various Dept Supplies 1, InterLakes Community Action February Transit Bus 12, International Code Council Annual Dues Interstate Office Products Various Dept Supplies 4, ISC Companies Inc Street Repairs Jack's Uniforms & Equipment Police Supplies Kibble Equipment Sewer Repairs Lisa Kull CSR Police Supplies Locators & Supplies Inc Sewer Supplies Mac's Inc Various Dept Supplies Marv's Sanitary Service Utilities MC & R Pools Inc Pool Equipment 21, MCEDA Annual Dues 28, MED-Star Paramedic Ambulance 1st Payment 25, Menards Park Supplies MidAmerican Energy Utilities 3, Minnehaha Community Water Corp Utilities National Auto Fleet Group Street Equipment 142, Northern Truck Equipment Street Supplies 8, Northwest Tire Inc Street Repairs Palisades Oil Company Fuel 3, Palisades Propane Inc Utilities Pfeifer's Implement Company Park Repairs Pitney Bowes Postage Refill 2, Prestige Flag GC Supplies Sam's Club GC Resale Sanitation Products Inc Sewer Supplies SD Association of Code Enforcement Conference Dues SD Department of Revenue February Sales Tax SD One Call Utilities 4.48 Sioux Falls Humane Society February Animal Control Sioux Falls Networks Professional Services Sioux Falls Utilities January WW Discharge 85, Stan Houston Equip Sewer Supplies Staples Advantage Various Dept Supplies Sturdevant's Auto Parts Various Dept Supplies Sunshine Various Dept Supplies Two Way Solutions Inc Police Repairs Tyler Technologies Software Maintenance 2, US Postmaster Utility Billing 1, Verizon Wireless Utilities VFW Post 4726 Senior Citizens Contribution 1,500.00

3 Vogel Motors Police Repairs Xcel Energy Utilities 3, First National Bank GC Equipment Loan 1, City Administration March 7, 2019 Payroll 3, Finance Officer March 7, 2019 Payroll 4, Government Buildings March 7, 2019 Payroll Police March 7, 2019 Payroll 23, Building Inspections March 7, 2019 Payroll 3, Engineer March 7, 2019 Payroll 2, Street Department March 7, 2019 Payroll 5, Park Department March 7, 2019 Payroll 4, Chamber of Commerce March 7, 2019 Payroll 1, Water Department March 7, 2019 Payroll 7, Sewer Department March 7, 2019 Payroll 4, Golf Course Grounds March 7, 2019 Payroll 1, Golf Course Lounge March 7, 2019 Payroll Golf Course Pro Shop March 7, 2019 Payroll 2, Golf Course Community Room March 7, 2019 Payroll Payroll Taxes March 7, 2019 Payroll 20, Office of Child Support Enforcement March 7, 2019 Payroll SD Retirement System Supplemental March 7, 2019 Payroll TASC Flex Plan March 7, 2019 Payroll 1, Accounts Management March 7, 2019 Payroll Direct Pay Reimbursement Direct Pay Reimbursement 1, Alderwoman Fish moved Alderman Bastian seconded to approve the consent calendar which contained the following item: a plat of Lots 3A, 3B, 3C & 3D Block 6 Sunrise Estates Addition. Motion carried. Gary Sonju, 1209 E. Cedar Street, was present for discussion concerning the City Council decision on March 4, 2019 to no longer use Casey Sonju, his son, as the insurance broker for the City of Brandon. Kim Cerwick, 812 S. Nicholas Avenue, was present for discussion to ask Alderman Wakefield if he knows who the administrators are of the Facebook page City of Brandon, SD The Dirt. Alderman Wakefield stated that he does not know who the administrators are. Kim has concerns with this page slandering her and this Community with flat out lies. Kim asked Alderman Wakefield twice more, and he again stated he does not know who runs the page and that he has no connections to this Facebook page. Ellison Cutrer, 515 N. Splitrock Blvd., was present for discussion and as a business owner in Brandon has concerns with the effects being caused by the social media mess going on in town. Mayor Lundberg took a moment to congratulate the boys and girls basketball teams & coaches on their State Basketball Championships.

4 TWO DAY MALT BEVERAGE LICENSE A public hearing was held, as advertised, to consider a request for a two day malt beverage license at McHardy Park for April 19-20, 2019 from Fernson Brewing Company. Alderwoman Hausman moved Alderman Parsons seconded to approve the request as presented. Motion carried. Alderwoman Hausman spoke about the negative social media, and suggested not to let the haters win, be positive and be #BrandonStrong. ORDINANCE #578 Alderman Parsons moved Alderwoman Clark seconded to give first reading to Ordinance#578: TITLE: AN ORDINANCE OF THE CITY OF BRANDON, SD, AMENDING THE BRANDON ZONING ORDINANCE, BY AMENDING SECTION , BUILDING PERMITS AND FEES, EXPIRATION OF A BUILDING PERMIT. A roll call vote showed Bastian, Clark, Fish, Hausman, Parsons, Wakefield aye. Motion carried. SALARY REVIEW AND ADJUSTMENT The Golf Course Committee and Police Committee reports were heard. Alderwoman Hausman moved Alderwoman Clark seconded to approve the annual review salary adjustment for Tyler Carda, to step on the wage scale, $24.89 per hour effective 03/18/2019. Motion carried. OFFICER RETIREMENT LETTER Alderman Parsons moved Alderwoman Clark seconded to accept the retirement letter from Lieutenant Wade Else, with his last day being April 1, Motion carried. OFFICER HIRING PROCEDURE Police Chief Dave Kull discussed the hiring process. City Attorney Lisa Marso discussed the Veterans Preference in Employment and how long the eligibility list shall be maintained. Alderwoman Hausman moved Alderman Bastian seconded to approve the hiring procedures as presented and to maintain the certified eligibility list for 12 months. A roll call vote showed Bastian, Clark, Fish, Hausman, Parsons aye; Wakefield nay. Motion carried. SWIM AMERICA AGREEMENT The Park & Recreation Committee report was heard. Alderwoman Fish moved Alderman Parsons seconded to approve the agreement between the City of Brandon and Swim America, as presented. Motion carried. RESOLUTION #10-19 Alderwoman Fish moved Alderwoman Hausman seconded to approve Resolution #10-19 Capital Outlay Accumulations for the construction of a splash pad. A roll call vote showed Bastian, Clark, Fish, Hausman, Parsons aye; Wakefield nay. Motion carried. RESOLUTION CAPITAL OUTLAY ACCUMULATIONS

5 WHEREAS, the City Council of the City of Brandon, South Dakota, under authority of SDCL , authorizing the accumulation of funds for capital outlay purposes for the year , and WHEREAS, as required by SDCL , the purpose and maximum amount of this accumulation must be clearly stated, and WHEREAS, the City Council of the City of Brandon acknowledges that, according to SDCL , these accumulated amounts must be expended within 60 months from the date of resolution establishing said accumulation and any accumulated funds deemed no longer necessary shall revert to the general fund, NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Brandon, South Dakota that a capital outlay accumulation is established and that the Finance Officer is hereby authorized and directed to budget and accumulate $50,000 each year, with a maximum amount of $250,000 beginning with 2019 appropriations from the general fund for the purpose of a Splash Pad. Adopted this 18 th day of March, 2019 Paul J. Lundberg Mayor (SEAL) ATTEST: Christina Smith Finance Officer REQUEST TO EXTEND DATE AT MCHARDY PARK Alderman Parsons moved Alderwoman Hausman seconded to approve the request from Ellison Cutrer to allow vendors to start setting up for the McHardy Market on Thursday, April 18, 2019 after 5:00pm, and to allow vendor merchandise to remain overnight. Motion carried.

6 ROLL UP DOORS AT POOL Alderwoman Fish moved Alderwoman Clark seconded to approve the purchase of roll up doors for the pool, from Overhead Door Company in the amount of $10, Motion carried. Company Bid Amount Overhead Door Co., Sioux Falls $10, Tri-State Garage Door, Inc., Sioux Falls $11, Pro Garage Door, Sioux Falls $11, COUNCIL REVIEW OF EMPLOYEE CONCERNS The Administration Committee report was heard. City Attorney Lisa Marso presented some Administrative Policies for the City of Brandon. No action taken at this time. APPROVAL OF ELECTION WORKERS Alderwoman Fish moved Alderman Parsons seconded to approve the following election workers for the April 9 th Municipal Election, with Superintendents being paid $ for the day and deputies $ for the day. Motion carried. Ward I - Ward II - Ward III - Superintendent - Kirsten Walrath-Noem Deputies - Todd Finn, Richard McKinney Superintendent Linda Weber Deputies Ellaine Henriksen, David Swier Superintendent Mary Burggraaf Deputies John Murawski, Kayleen Stubbe BUSINESS ASSOCIATE AGREEMENT GALLAGHER BENEFIT SERVICES Casey Sonju addressed the Council, and thanked the City & employees and past City Council s for their support over the past 20 years. Casey asked questions of the City Council what initiated the agent of record? Alderwoman Clark spoke about getting alternative perspectives & quotes, through an RFP. Casey mentioned that there was 7% decrease in premiums effective July 1, Casey has never received any complaints, etc. in all his years serving the City of Brandon. Casey explained that there is nothing A.J. Gallagher offers, that he can t; Alderwoman Clark disagreed. Casey brought up a possible/perceived conflict of interest, since Alderwoman Clark s spouse works for A.J. Gallagher. Alderwoman Clark stated that A.J. Gallagher will no longer have an office in her building within a couple weeks. Alderman Wakefield had concerns with Casey Sonju being a sole proprietor. Alderwoman Fish moved Alderman Wakefield seconded to make a motion to reconsider the motion to change the agent of record and award of the RFP to Gallagher Benefit Services and to reevaluate both of the submitted RFP s and agent of record at a future Council meeting. A roll call vote showed Bastian, Fish, Hausman, Wakefield aye; Clark, Parsons nay.

7 Motion carried. Lisa Maka, Gallagher Benefit Services, was present for discussion. Lisa spoke of benefits of using a firm such as hers vs. a sole proprietor. CITY OF BRANDON EMPLOYEE BENEFITS SUMMARY No discussion held. VOLUNTEERS WORKERS LIST Alderman Wakefield moved Alderwoman Hausman seconded to approve the following list of volunteers for helping to fill sand bags on March 13, Motion carried. Brian Meyer, Michal Wagner, Donovan Rice, Adam Nuess, Jeremy Neitzel, Lillian Dirksen, Hadley Meier, Ayva Lane, Addison Swenson, Chase Hoffman, Keen Chan, Noah Vogel, Gunnar Swift CONSIDER ABATEMENT OF PARCEL #69371 Alderman Parsons moved Alderwoman Hausman seconded to deny the abatement request as presented, per the recommendation of Minnehaha County. Motion carried. DUST CONTROL FOR REDWOOD & CHESTNUT FROM BRANDON TOWNSHIP The Street Committee report was heard. Scott Tripp, Brandon Township Supervisor, was present for discussion. Alderman Wakefield moved Alderwoman Fish seconded to approve the agreement for dust control as presented, in the amount of $4, This will be a reimbursement to the Brandon Township. Motion carried. MPO AGREEMENT Alderman Wakefield moved Alderwoman Hausman seconded to approve the agreement between SECOG and the City of Brandon, as presented. Motion carried DRINKING WATER REPORT The Water & Sewer Committee report was heard. The 2018 Drinking Water Report was presented. No action required. WETLAND AGREEMENT Alderwoman Clark moved Alderman Parsons seconded to approve the wetland agreement, as presented. Motion carried. REVIEW & APPROVE CONTRACT FOR WATER MAIN LOOPING Alderwoman Hausman moved Alderman Wakefield seconded to approve the bid from Black-Top Paving, in the amount of $358,260.85, for the water main looping on Redwood Blvd. & Aspen Blvd. Motion carried.

8 Company Bid Amount Black-Top Paving, Sioux Falls $358, Soukup Construction, Sioux Falls $364, Asphalt Surfacing Co., Sioux Falls $370, First Rate Excavate, Sioux Falls $398, Duininck, Inc., Prinsburg, MN $408, Twedt Construction, Montrose, SD $418, H&W Contracting, Sioux Falls $481, Metro Construction, Tea, SD $491, WATER TREATMENT PLANT FILTER MEDIA PAY APPLICATION Alderwoman Hausman moved Alderman Wakefield seconded to approve pay application #1 to American General Contractors, Inc. for the water treatment plant filter media replacement in the amount of $77, Motion carried. SATELLITE LEAK DETECTION CONTRACT DISCUSSION Tami Jansma, City Engineer, gave an update on a possible agreement between MCWC and the City of Brandon to do a satellite leak detection of water lines, at an approximate cost of $4, It was the consensus of the Council for Tami to present an agreement for approval at the next regular City Council meeting. BETHANY DRAINAGE ANAYLSIS UPDATE Chad Hanisch, Infrastructure Design Group, was present for discussion. Chad gave an update on the basin evaluation that was done. Tom Howey, developer for Sunrise Estates Addition, was present for discussion. GREASE TRAP INSPECTIONS Tami Jansma, City Engineer, gave an update on the grease trap inspections process being proposed. At 7:59 p.m. Alderwoman Hausman moved Alderman Bastian seconded to go into executive session to discuss personnel, per SDCL Motion carried. At 8:20 p.m. President Fish declared the executive session ended. At 8:20 p.m. on a motion by Alderwoman Fish seconded by Alderwoman Clark the meeting was adjourned. Melissa Labahn Municipal Recording Clerk Paul Lundberg Mayor