City of Manassas, Virginia Fire and Rescue Committee Meeting AGENDA. Fire and Rescue Committee - Regular Agenda

Transcription

1 City of Manassas, Virginia Fire and Rescue Committee Meeting AGENDA 1. Call to Order - 6:00 p.m. Chairman Marc T. Aveni Fire and Rescue Committee - Regular Agenda 9322 Center Street Thursday, March 08, Determination of Quorum 3. Approval of Meeting Minutes 3.1 Approval of February 8, 2018 Meeting Minutes FRC Meeting Minutes February 8, Chairperson's Report 5. City of 's Report 6. 's Report 7. 's Report 8. Unfinished Business 8.1 Standing Committee Reports a. Consolidated Logistics b. Health and Safety - REPORT DUE (Battalion Chief Kevin Franzello) c. Quality Assurance d. Training Committee Fire and Rescue Committee Fire and Rescue Committee - Regular Agenda March 08, 2018 Page 1 1

2 e. Strategic Plan f. Information Technology Ad Hoc Group g. NIMS Update Agenda Statement: Standing Committees FRC Standing and Sub Committee Listing 8.2 Incident Reporting Update (Deputy Chief Todd E. Lupton) Agenda Statement: Incident Reporting 8.3 Fire and Rescue Station 521 Update (Chief Rob Clemons) Agenda Statement: Fire and Rescue Station 521 Update 9. New Business 10. Closed Meeting 11. Adjournment Appendix Fuel Report [January 2018] Appendix Cover Page Fuel Report January 2018 Fire and Rescue Committee Fire and Rescue Committee - Regular Agenda March 08, 2018 Page 2 2

3 CITY OF MANASSAS FIRE AND RESCUE COMMITTEE Meeting Minutes February 8, 2018 CALL TO ORDER ROLL CALL Present: Guest Speakers: Others Present: Absent: 6:00pm Councilman Marc T. Aveni (Chairman), Chief Rob Clemons, President Tripp DeRamus, Deputy Chief Todd Lupton, Chief Gary Orndoff, Chief Nancy Orndoff and President Pete Rockx Battalion Chief Jerry Smith David Burns and Melissa Heiderman None DETERMINATION OF QUORUM Chairman Aveni determined quorum is present. APPROVAL OF MINUTES (3.1) PRESIDENT DERAMUS MOVED to approve the minutes of the December 21, 2017 meeting; Chief Clemons seconded the motion. Roll Call Vote: AYES President DeRamus, Chief Clemons, Deputy Chief Lupton, Chief G. Orndoff, Chief N. Orndoff, and President Rockx. MOTION CARRIED (6/0) CHAIPERSON S REPORT Chairman Aveni welcomed everyone to the meeting. He welcomed President Rockx to his first meeting on the FRC and thanked Director Dave Burns for his service to the committee over the past several years. MANASSAS FIRE AND RESCUE DEPARTMENT S REPORT Chief Rob Clemons stated that staff is continuing to work with GMVRS regarding the staffing letter that was submitted a few months ago. Early in January he and Deputy Chief Lupton hosted a Leadership Seminar for the department s Master Techs and above. Each participant completed an Emergenetics profile; the results were very interesting and will be useful. Rescue 521 was taken out of service this week; it has served this City since Rescue Engine 521 is in the City. Staff is completing training on it now and then it will be placed in service. Dale City was gracious enough to lend the City a unit during the transition. Fire and Rescue Committee Minutes of the February 8, 2018 Meeting Page 1 3

4 Amelia Gagnon has created a series called Lunch and Learn where participants, one day each month for thirty minutes, meet to learn about a topic in emergency preparedness. As the name suggests, lunch is provided. More details about the program will be sent to the Fire and Rescue Committee. The response thus far has been very positive. APPARATUS MAINTENANCE Maintenance costs YTD, through December 2017, are $63,401. MANASSAS VOLUNTEER FIRE COMPANY S REPORT President DeRamus had nothing to report. GREATER MANASSAS VOLUNTEER RESCUE SQUAD S REPORT Chief N. Orndoff stated that GMVRS voted in four new probationary members in January. Some of those are already EMTS and/or Paramedics. There are nine applicants who need interviews and eleven applicants are awaiting background checks. There was one resignation. The EMT class tested last night at Loudoun, however there are no results available yet. There is a new EMT class beginning in Prince William County soon. A CPR class will be held March 2 nd with registration closing February 15 th, and HIPAA/Infection Control scheduled for March 16 th. This weekend is the annual Installation of Officers. The annual GMVRS open house will be May 19 th which is the start of EMS week. Members will be participating in the St. Patrick s Day Parade, Live Well Festival, Airshow and First Fridays. Elections were held in December and the results are: President Pete Rockx, Vice-President Randy Cusick, Secretary Theresa Thompson, Treasurer David Burns, Chaplin Liz Heinbuch, At Large Drew McRoberts and Leo Carbone, Community Mary Kenney, Chief Nancy Orndoff, Captain Ben Simmons, Lieutenants John Sakevich and Zach Grinder. Chief Orndoff thanked MVFC and CMFRD for their assistance during Liz Heinbuch s funeral. President Rockx thanked Dave Burns for his service on behalf of GMVRS to the Fire and Rescue Committee. He also thanked Chief Clemons and Deputy Chief Lupton for their efforts with the GMVRS Staffing Analysis; he stated that it is a very collaborative report. Physicals and members being billed personally continues to be an issue even with the efforts made by Battalion Chief Franzello. There was a brief discussion of the issues concerning physicals. UNFINISHED BUSINESS (8.1) Standing Committees D. Training (Battalion Chief Jerry Smith) Battalion Chief Smith reported that the last time he reported to the FRC was at the November 16 th meeting. Since then the following training has occurred: Fire and Rescue Committee Minutes of the February 8, 2018 Meeting Page 2 4

5 ARFF Trainer was at the Manassas Airport the week of December 4 th. Training was held for all CMFRD, MVFC members. Multiple PWC units that would be responding to the airport in an event of an emergency also participated. December monthly drill led by Amtrak and VRE rail safety officers about emergency response and included a visit to the VRE yard at Broad Run. Two January monthly drills. One was a walkthrough and tour of Micron facility with focus on emergency operations. The second was a session with the City Fire Marshall discussing how Operational personnel and Fire Marshall s office interact. Monthly drills for this month are largely focused on the transition from R521 to RE521, but we will have a rope equipment class at the end of the month In March scheduled to do Rescue Task Force training with City PD in a City school to practice for an active shooter type of event as well as train on the new report writing software. Chief Clemons stated that BC Smith is doing a great job with training. (8.2) Incident Reporting Deputy Chief Lupton stated that there are no major updates to incident reporting. (8.3) Fire Station 521 Update Chief Clemons reported that work is moving along on Station 521. Site permit submission is scheduled for March 26, 2018 and building permits are due in July. Bid openings will occur mid- August and construction is expected to begin in late September with a ground breaking in October. Construction is anticipated to be complete in January City Council liked the building design concept. (8.4) Code of Conduct Policy In December 2017 the FRC agreed to distribute the draft policy to members for review. The draft distributed to FRC members in February is the draft that will be forwarded to the attorney for review. (8.4) CHIEF CLEMONS MOVED to approve sending the draft Code of Conduct Policy to the attorney for review; Chief N. Orndoff seconded the motion. Roll Call Vote: AYES Chief Clemons, Chief N. Orndoff, President DeRamus, Deputy Chief Lupton, Chief G. Orndoff, and President Rockx. MOTION CARRIED (6/0) NEW BUSINESS (9.1) ISO Update (9.1) DEPUTY CHIEF LUPTON MOVED to accept the Engine Company Minimum Staffing Packet as approved by the FRC Training Committee; President DeRamus seconded the motion. Roll Call Vote: AYES President DeRamus, Deputy Chief Lupton, Chief Clemons, Chief G. Orndoff, Chief N. Orndoff, and President Rockx. MOTION CARRIED (6/0) (9.2) Proposed Meeting Date for Future Fire and Rescue Committee Meetings (9.2) CHIEF G. ORNDOFF MOVED to approve the changes to SOP 2.61 Apparatus Inspection and Maintenance as presented; Chief Clemons seconded the motion. Roll Call Vote: AYES Chief G. Fire and Rescue Committee Minutes of the February 8, 2018 Meeting Page 3 5

6 Orndoff, Chief Clemons, President DeRamus, Deputy Chief Lupton, Chief N. Orndoff, and President Rockx. MOTION CARRIED (6/0) (9.3) Standing and Sub-Committee Changes (added at meeting) (9.3) PRESIDENT ROCKX MOVED to make the following changes to GMVRS representation on FRC Standing and Sub-Committees Committee Remove Replace with QA and System Protocol Thomas Boyden John Sakevich Training Thomas Boyden Adam Sampiller Logistics John Sakevich Zach Grinder Chief Clemons seconded the motion. Roll Call Vote: AYES President Rockx, Chief Clemons, President DeRamus, Deputy Chief Lupton, Chief G. Orndoff, and Chief N. Orndoff. MOTION CARRIED (6/0) (9.3b) DEPUTY CHIEF LUPTON MOVED to replace Dr. Thomas Luckey with Dr. Danielle Pesce on the FRC s QA and System Protocol committee; President DeRamus seconded the motion. Roll Call Vote: AYES Deputy Chief Lupton, President DeRamus, Chief Clemons, Chief G. Orndoff, Chief N. Orndoff and President Rockx. MOTION CARRIED (6/0) ADJOURNMENT and CLOSING COMMENTS None ADJOURNED: 6:58 PM Minutes prepared by: Melissa A. Heiderman, Administrative Coordinator Abbreviations: FRC Fire and Rescue Committee GMVRS MFRD MVFC VDFP Virginia Department of Fire Programs PWC Prince William County URS Uniform Rank Structure OMD Operational Medical Director Fire and Rescue Committee Minutes of the February 8, 2018 Meeting Page 4 6

7 FIRE AND RESCUE COMMITTEE AGENDA STATEMENT PAGE NO. MEETING DATE: March 8, 2018 TIME ESTIMATE: AGENDA ITEM TITLE: DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE: SUMMARY OF ISSUE/TOPIC: ORGANIZATION: 10 minutes Standing Committees Committee Listing and Monthly Reports Monthly Ordinance #O , Section 60-6.e, gives the Fire and Rescue Committee authority to establish standing committees and technical sub-committees. The following have been formed by the FRC, and shall be acknowledged as such: Quality Assurance and System Protocol Health and Safety Training Consolidated Logistics Strategic Planning Information Technology Ad Hoc Manassas Fire and Rescue Committee RECOMMENDATION: Approve Disapprove Reviewed X See Comments COMMENTS: Reports are due from the following committees and/or standing updates: Health and Safety DISCUSSION (IF NECESSARY): BUDGET/FISCAL IMPACT: CONTACT PERSON: Councilman Marc T. Aveni, Chairman [Melissa Heiderman, Administrative Coordinator, ] 7 If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.

8 CITY OF MANASSAS FIRE AND RESCUE COMMITTEE Standing and Sub Committees Health and Safety Kevin Franzello, Battalion Chief (Chair) TO BE DETERMINED Amos Akers, Lieutenant Ian Pleet, Firefighter Peter Stein, Firefighter Nancy Orndoff, Chief Gabriella Burnette, EMT Quality Assurance and System Protocol Matt Fox, Lieutenant (Chair) Eva Rose, Medic/Firefighter Ben Page, Medic/Firefighter Valerie Kusterbeck, Medic/Firefighter John Sakevich, Lieutenant Gabriella Burnette, EMT Brandon Cox, Firefighter Gary Orndoff, Chief Dr. Danielle Pesce Operational Medical Director Training Jerry Smith, Battalion Chief (Chair) David Halman, Captain Gary Orndoff, Chief Jason Kendrick, Assistant Chief Adam Sampiller, EMT Nancy Orndoff, Chief 8 As of February 8, 2018

9 CONSOLIDATED LOGISTICS Mark Nary, Battalion Chief (Chair) Zach Grinder, EMT AJ Shillingburg, Firefighter STRATEGIC PLANNING SUB-COMMITTEE Rob Clemons, Chief (Chair) Todd Lupton, Deputy Chief Nancy Orndoff, Chief Pete Rockx, President Gary Orndoff, Chief Tripp DeRamus, President James Hartnett, Fire Marshal Recruitment and Retention Rob Clemons (Chair) Matt Fox Cailean Roche Randy Cusick Leo Carbone Debbie Colby Mark Failer Rescue Engine Workgroup (Jul 2015) (will be disbanded soon) David Halman, Captain (Chair) William Jerry Smith, Battalion Chief Karl Sampson, Master Technician Donald Brown, EMT Gary Orndoff, Chief 9 As of February 8, 2018

10 Ambulance Specification Workgroup (Feb 2017) (will be disbanded soon) Todd Lupton, Deputy Chief Matt Fox, Lieutenant Cailean Roche, FF/Medic Thomas Boyden, EMT Leo Carbone, EMT Engine Specification Workgroup (Feb 2017) (will be disbanded soon) Todd Lupton, Deputy Chief David Halman, Captain Joe Rose, Captain Jamie Jewett, Master Tech Gary Orndoff, Chief AJ Shillingburg, Firefighter Information Technology and Management (Apr 2017) Mark Nary, Battalion Chief - Chair Dave Burns, Director Drew McRoberts, EMT Terry Norling, Firefighter Mark Failer, Firefighter 10 As of February 8, 2018

11 FIRE AND RESCUE COMMITTEE AGENDA STATEMENT PAGE NO. MEETING DATE: March 8, 2018 TIME ESTIMATE: AGENDA ITEM TITLE: DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE: 5 minutes Incident Reporting February 8, 2018 December 21, 2017 November 16, 2017 October 19, 2017 September 21, 2017 August 17, 2017 July 20, 2017 May 18, 2017 April 20, 2017 March 16, 2017 February 16, 2017 January 19, 2017 December 15, 2016 November 17, 2016 October 20, 2016 September 15, 2016 August 18, 2016 July 21, 2016 June 16, 2016 April 21, 2016 March 17, 2016 February 18, 2016 January 21, 2016 December 17, 2015 SUMMARY OF ISSUE/TOPIC: ORGANIZATION: There has been an issue with units responding on emergency incidents but not completing incident reports. These reports are legal documents, accounts of what happened at an incident; they are often requested by the citizen/business that was affected. City of Manassas Fire and Rescue RECOMMENDATION: Approve Disapprove Reviewed X See Comments COMMENTS: DISCUSSION (IF NECESSARY): BUDGET/FISCAL IMPACT: CONTACT PERSON: Update only Deputy Chief Todd Lupton (703) If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.

12 FIRE AND RESCUE COMMITTEE AGENDA STATEMENT PAGE NO. MEETING DATE: March 8, 2018 TIME ESTIMATE: AGENDA ITEM TITLE: DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE: SUMMARY OF ISSUE/TOPIC: ORGANIZATION: 10 minutes FS 521 Update Monthly New Fire Station 521 (CIP P-022) is moving forward. City Staff has been working with the architect on land and building design. An advisory group has also been established to help address member inquiries and comments. RECOMMENDATION: Approve Disapprove Reviewed X See Comments COMMENTS: Chief Clemons was asked to provide an update on the project status to the FRC each month until completion of the project. A community meeting was held on March 21, 2017 at Round Elementary School. A community meeting was held on July 19, 2017 at City Hall. Due diligence began in July In September 2017, the Planning Commission approved Comprehensive Plan Amendment # , which found the proposed Dumfries Road location consistent with the City Comprehensive Plan. Land Sale was completed in October Sign is now on display at site. Building design concept presented to City Council and then during a community town hall meeting in February DISCUSSION (IF NECESSARY): BUDGET/FISCAL IMPACT: CONTACT PERSON: Chief Rob Clemons (703) If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.

13 CITY OF MANASSAS FIRE AND RESCUE COMMITTEE APPENDIX Appendix A: Fuel Report (January 2018) 13

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