Regular Meeting Agenda #20 4/5/18 Regular Meeting Minutes

Transcription

1 Regular Meeting Agenda #20 4/5/18 Regular Meeting Minutes The Pleasants County Board of Education met in regular session on Thursday, April 5, 2018 in the Board Meeting Room at 1009 Maple Street, St. Marys, WV at 6:02 p.m. with President Heather Straight presiding. Present: Dr. Heather Straight, President Mr. Danny DeMoss, Vice President Mrs. Sharon Gainer Mr. Marty Lawhon Mr. David Meeks Administrative staff present: G. Michael Wells, superintendent; Jennifer Hupp, treasurer/chief school business official; Rex Cox, director/supervisor of maintenance/facilities; Lew Maze, director of transportation; and Kristi Venderlic, director of child nutrition/attendance and social services. Students being recognized were: St. Marys High School Students 30 Club Lexie Carder Savannah Skorupinski Natalie Payton Acacia Smith Spencer Wren Ryan McFarland Orv Taylor Josh Drake St. Marys High School MOVTI Students HOSA -1 st Place CERT SKILLS Josie Brothers Audrey Giboney FORENSIC MEDICINE Jayden Wolfe Isaac Hackathorn HOSA -2nd Place PHYSICAL THERAPY Mallory Dawson 1

2 Eric Walker, Executive Director of the Mid-Ohio Valley Health Department, gave the annual presentation as a county agency supported by the excess levy. Mr. Wells announced that Agenda Item 11a was being moved to the top of the agenda. On motion of Danny DeMoss, seconded by David Meeks, and approved 5-0, the Board entered into executive session pursuant to WVSL 6-9a-4 for discussion of legal matter at 6:22 p.m. Included in the executive session were Zach Assaro of The Thrasher Group, Rex Cox, director/supervisor of maintenance/facilities and Jacob Manning of Dinsmore & Shohl via conference call. The Board returned to open session at 7:17 p.m. with President Straight announcing that no action had been taken. On motion of Sharon Gainer, seconded by David Meeks, and as recommended by the Superintendent, the minutes of the March 22, 2018 regular meeting were approved 4-0. Danny DeMoss abstained. On motion of Danny DeMoss, seconded by David Meeks, and as recommended by the Superintendent, the transportation request Trip #3587-Mindy Bussey to transport 4 students by private vehicle to Arts Alive 2018-Clay Center, Charleston, WV-April 20, 2018 was approved 5-0. Superintendent, the following finance items were approved 5-0 by consent: Invoices - $699, Budget transfers and supplements FY2019 Salary Schedules Mrs. Jennifer Hupp gave the Board updated FY19 information that included revised budget calendar timeline and the FY2019 Child Nutrition Budget. Mrs. Hupp presented the Annual Examination of Individual School Accounts for Belmont Elementary School, St. Marys Elementary School, Pleasants County Middle School and St. Marys High School. Superintendent, the Annual Memorandum of Agreement with the West Virginia University Cooperative Extension Service and the Pleasants County Extension Service Committee was approved 4-0. Mrs. Sharon Gainer recused. Superintendent, the following personnel items were approved 5-0, pending meeting all necessary requirements: EMPLOYMENT Substitute Teacher, CHRISTINA DUKE Vacancy #18-39, Head Custodian, St. Marys High School, SHARON HENEGAR Vacancy #18-40, Cook II, St. Marys High School, DEBORAH DAVIS Vacancy #18-41-School Secretary II, St. Marys High School, VOLUNTEER COMMITMENT AGREEMENTS, PCMS Jan Dearth SMES Jan Dearth Kirstie Hashman 2

3 On motion of Marty Lawhon, seconded by David Meeks, and as recommended by the Superintendent, the revision of Policy 7003: Grading System/Honor Roll was approved 5-0, on waive reading, effective July 1, On motion of Danny DeMoss, seconded by Marty Lawhon, and approved 5-0, entered into executive session at 7:33 p.m. pursuant to WVSL 6-9a-4(B)(3) to decide upon disciplining, suspension or expulsion of any student in any public school Student A at St. Marys High School. The Board returned to open session at 7:44 p.m. with President Straight announcing that the Board had approved 5-0 the Superintendent s recommendation for expulsion of student for 365 days. On motion of Danny DeMoss, seconded by David Meeks, and as recommended by the Superintendent, the following miscellaneous items were approved 5-0 by consent: Bid Approval for Contractor for Phase II & III at Pleasants County Middle School-Danhill Construction total bid of $538, School Calendar for Pleasants County Schools DIRECTOR REPORTS: Kristi Venderlic, director of child nutrition/attendance and social services: Attendance/Dropout Prevention/Homebound/Homeschooled/Homeless Students with Perfect Attendance (no tardies or early departures) for the third nine weeks will be recognized next week. We will be having our annual AmeriCorps site visit on April 18 th at SMHS. The spring service project will be an adult mentor drive. Attendance meetings/hearings held/scheduled in March and April include: o Chronic Medical Meetings 11 o CA-2/PPD Meetings To be scheduled later in April/early May o MDT or SAT Meetings - 7 o Juvenile Hearings (all levels) 12 (more to be scheduled based on filings) o 18-Year-Old/Adult Hearings 7 (more to be scheduled based on filings) During the last couple of months, the Pay It Forward Committee has helped a young mother with three children and an 18-year-old student find and secure housing. Sixth and Seventh month attendance reports are attached. Child Nutrition During the work stoppage, we were able to feed children at a local church in St. Marys, all apartment complexes that house children in both St. Marys and Belmont, in the communities of Arvilla, Twiggs, Point Lookout, Mount Carmel and Pioneer Community. There were many volunteers, donated food items purchased by community members and groups plus perishable fresh fruits and vegetables from the schools. I attended the monthly MHC co-op meeting on March 15 th and will attend again on April 19 th. I will be preparing the milk and bread bids to go out in May to be opened at the June co-op meeting. I will be attending the WVSNA conference tomorrow and Saturday with three cooks, one from each school. We will tour a dairy farm, attend learning sessions, earning credits for professional development, hear motivational speakers and participate in a food/vendor show. Our administrative review went very well. The team was extremely complimentary and the only issues we had to address were 1) using a breakfast strategy at the high school to increase participation, 2) making sure cups were easy to access for water and 3) removing flavored water from the vending 3

4 machine. During the week selected for menu review, we had to address a couple of minor things. I completed the annual SFSP (Summer Food Service Program) training online on March 21 st. The ServSafe Training and test in Wood County was moved to April 11 due to weather and work stoppage. This is a new requirement of legislation imposed on the Office of Child Nutrition. I continue to address outstanding past due lunch bills. Head cooks meetings continue once a month and are very productive. We met March 14 th and will meet again on April 18 th. Rex Cox, director/supervisor of maintenance/facilities: 1. MAINTENANCE WORK a. Storage Building at SMHS are reassembled. The doors are finished and the room will be worked on after Spring Break by the MOVTI carpentry classes. We are getting a quote on putting electric in the building. b. The gates at the SMHS Athletic Field needs pipe welded at the ends to keep people from driving around. The MOVTI welding class will be doing the work. c. McHenry Electric is working on electric main. d. Pool Boiler is not working. Getting quotes to replace it. 2. SBA IMPLEMENTATION OF PREVENTATIVE MAINTENANCE PROGRAM a. Preventative Maintenance work is going well. b. We applied for the 2017 Needs Project. Thrasher Group was hired as the architecture firm. 3. SAFETY a. Safety Committee Meetings were January 23 and March 27, 2018 b. Lew Maze and Rex Cox presented A.L.I.C.E. training on May 11, 2018 at SMHS for the SMHS/BES staff. c. We ve received the Knox Boxes for PCMS/BES and SMES and they will be installed in the summer. 4. MEETINGS a. PCS Safety Committee Meetings were Dec. 19, 2017; Jan. 23 and Mar. 27, The next meeting is scheduled for April 24, b. WVASFA meeting is April 5, c. Been meeting with Thrasher Group on SMHS water as well as the DOH. d. Bid on PCMS Phase II 5. INFORMATION ITEM a. County grounds/mowing began on April 1, 2018 as needed. 6. WORK ORDERS Maintenance/Facility Work Orders Assigned to Rex Cox, Director/Supervisor of Maintenance/Facilities REPORT Period October 13, 2017-December 8, 2017 MAINTENANCE Type of Work Order Status New Work in Waiting On Pending Completed Void Closed Progress on parts Hold REPORT Period July 1, 2017 CURRENT (FISCAL YEAR) MAINTENANCE Type of Work Order Status New Work in Waiting On Pending Completed Void Closed Progress on parts Hold

5 COMPARISON WORK ORDER STATUS FOR ALL DEPARTMENTS FISCAL YEAR July 1, 2017 Current Lew Maze, director of transportation: I have attended a Transportation Director Meeting and the main topic was Bus Driver Training and how to move forward with a possibility of a co-op agreement. The Spring Workshop is to be held next week where agenda items are Duty Time, allowable medications for Bus Operators, and also Driver Training. Bus Inspections were conducted today with only a few minute findings. Along with Mr. Rex Cox, I attended an A. L. I. C. E. Conference in Strongsville, Ohio, which was very good with impactful speakers and updates given on program changes. COMMITTEE REPORTS: PCDA Mr. Lawhon will meet April 19th SAFETY Mr. DeMoss met March 27 th and talked about conditions of roads, fire lanes at the schools, and table top exercise in preparation for active shooter drill RESA V Mr. Wells Met on March 28 th began sending letters to employees and met with a representative from Institutional Ed. to look at the RESA building MOVTI Mrs. Gainer will meet April 19th FAIR Mr. Meeks things are moving along The next meeting will be the reconvened meeting (from March 13, 2018) on Tuesday, April 17, 2018 at 6:00 p.m. followed by the regular meeting in the Board Meeting Room at 1009 Maple Street, St. Marys, WV. On motion of David Meeks, seconded by Danny DeMoss, and approved 5-0, the meeting adjourned at 8:20 p.m. President Secretary 5