ID06 Standard. Version Date Valid from Page of 10

Transcription

1 ID06 Standard Attachment 8: Information concerning the identification of individuals and ID06 cards for third country citizens and for those with LMA cards. Version Date Valid from Page of 10

2 1 Identification of individuals In many countries, individuals can be identified with a unique number. This identification number last with the individual throughout their lifetime. This number could be a personal ID number, a tax identification number or a national ID number. No matter which number is used, it needs to be in the correct format for that country. For example, with the correct format one could not write a Swedish personal number with 14 digits and signs. There is a specific format, and that should be used. The correct format of an individual identification number is of great importance to a greater extent be sure that the individual is indeed the individual he or she claims to be and comes from that specific country. Table 1 indicates which identification number the applicant should fill in when applying for a mid06 card. Each identification number is named to help the applicant to understand which number that is required to fill in. Certain countries don t have a specific identification number. Other countries don t have a unique number and uses several different numbers. In those cases, where one strong and unique identification number couldn t be found, the tax identification number TIN has been used. In certain countries, the TIN number is the identification number for that country. It is of great importance that the information about the individual is correct when ordering a ID06 card. cards, version 1.52 Page 2 of 10

3 1.1 Table 1: Information about specific identification number. ISO Country of origin Name of identifier Chars Format AL Albania Numri i identitetit 10 LNNNNNNNNL AD Andorra Número d identificació administrativa/tin 8 LNNNNNNL AT Austria Sozialversicherungsnummer 10 NNNNDDMMYY BE Belgium National register number 11 YYMMDDNNNNN BA Bosnia and Hercegovina Jedinstveni matični broj građana 13 NNNNNNNNNNNNN BG Bulgaria Edinen grazhdanski nomer 10 YYMMDDNNNN HR Croatia Osobni identifikacijski broj 11 NNNNNNNNNNN CZ Czech Republic Rodné číslo 10 YYNNDDNNNN CY Cyprus TIN 9 NNNNNNNNL DK Denmark Personnummer/CPR-nummer (det centrale personregister) 11 NNNNNN-NNNN EE Estonia Isikukood 11 NYYMMDDNNNN FI Finland Henkilötunnus/Personbeteckning 11 DDMMYYXNNNZ FR France Numéro d inscription au répertoir 15 NYYMMNNNNNNNNNN* DE Germany Steuerliche identifikationsnummer 11 NNNNNNNNNNN GB Great Britain National insurance number 9 LLNNNNNNL GR Greece Φορολογικού Μητρώου /TIN 9 NNNNNNNNN HU Hungary Személyi azonosító szám 11 NYYMMDDNNNN IS Iceland Kennitala' 10 DDMMYYNNNN IE Ireland Personal Public Service number 8 or 9 NNNNNNNL(L) IT Italy Codice fiscale 16 LLLLLLYYLDDLNNNL* LV Latvia Personas kods 12 DDMMYY-NNNNN LI Liechtenstein Personenidentifikationsnummer 12 NNNNNNNNNNNN LT Lithuania Asmens kodas 11 NYYMMDDNNNN LU Luxembourg Numéro de sécurité sociale/tin 13 NNNNNNNNNNNNN MK Macedonia Unique Master Citizen Number 13 DDMMYYYNNNNNN MT Malta Numru tal-karta ta 'identità/tin 8 NNNNNNNL MD Moldavia Numarul de Identificare 13 NNNNNNNNNNNNN ME Montenegro Jedinstveni matični broj građana 13 NNNNNNNNNNNNN NL Netherlands Burger service nummer 9 NNNNNNNNN cards, version 1.52 Page 3 of 10

4 NO Norway Fødelsenummer 11 DDMMYYNNNNN PL Poland Powszechny elektroniczny system ewidencji ludności 11 YYMMDDNNNNN PT Portugal Número de identificação civil 8 NNNNNNNN RO Romania Cod numeric personal 13 NYYMMDDNNNNNN RU Идентификационный номер налогоплательщика / Taxpayer personal identification 12 NNNNNNNNNNNN Russia number SM San Marino TIN 9 NNNNNNNNN RS Serbia Jedinstveni matični broj građana 13 NNNNNNNNNNNNN SK Slovakia Rodné číslo 10 YYMMDDNNNN SI Slovenia Enotna matična številka občana 13 DDMMYYYNNNNNN ES Spain Documento nacional de identidad 10 NNNNNNNN-L SE Sweden Personnummer 13 YYYYMMDD-NNNN CH Switzerland Social security number/sozialversicherungsnummer 11 NNNNNNNNNNN TR Turkey Türkiye Cumhuriyeti Kimlik Numarası 11 NNNNNNNNNNN UA Ukraine Індивідуальний ідентифікаційний номер / Individual identification number 10 NNNNNNNNNN ** Coordination number (samordningsnummer) 13 YYYYMMNN-NNNN ** LMA number (Swedish Reception of Asylum Seekers Act) 11 NN-NNNNNN/N Definition DD Day of birth L Letter MM Month of birth N Number X -, + or A Z Number or a letter YY Year of birth, two last digits YYY Year of birth, three last digits PIN Personal identification number TIN Tax identification number * For a French or Italian ID number, only the first 13 chars shall be registered on the card information and sent to our systems. ** In case a person has a Swedish coordination number or a LMA number, he or she shall afterwards choose country of origin. cards, version 1.52 Page 4 of 10

5 2 Asylum seekers with LMA cards that are either employed or given practice at a company A company or organisation, e.g. government or municipal agency, that wishes to order an ID06 card for an individual with an LMA card that is going to perform practice at the company should do it in its own company name and organization number through its own ID06 account. When ordering an ID06 card for an individual with an LMA card, the applying company should attach the following documents to the accredited ID06 card supplier when applying: When employing: A copy of the individual s LMA card. On the LMA card, it should be stated AT-UND at paragraph 7, which confirms that the asylum seeker has the right to work during the asylum period. A coordination number should be written on the employment documentation. It confirms that the asylum seeker is also registered at the tax authorities. Practice: A copy of the individual s LMA card and the practice agreement that has been established between the municipality or the unemployment office and the company. A coordination number or AT-UND is not needed for practice. Asylum seeker who is registered at the tax authorities with a coordination number and for A-skatt, can t only with this information register for a ID06-card when employed at a company. It is only the Swedish Migration Agency LMA card, with AT-UND, which gives the asylum seeker the right to be employed at a company. The individual s identification number is the unique LMA card number, see example below which has the card number /4. The number, marked in red in picture 1, is a unique identifier for the individual. Observe that the last digit, 4, is only a numbering of the physical LMA card that the applicant has received and can vary when a new LMA card has been issued for the individual. The LMA number , as in the picture, is unique for the individual. The individual s nationality shall correspond with the language the individual is speaking, e.g. if it is written Turkish in paragraph six on the LMA card, then the individual shall be stated with Turkish nationality. The LMA card and the employment contract or the practice agreement shall together with the ID06 card, be presented when asked for during work place introductions, controls and audits. The accredited ID06 card supplier shall save the application and its attachments, as mentioned above, during the current year and the following two years. The validity of the ID06 card shall be equal to the validity period in the employment or practice agreement, alternatively to the validity of the LMA card. The document which has the shortest validity shall be applied when determining the validity of the ID06 card. Picture 1: Example of a LMA card cards, version 1.52 Page 5 of 10

6 3 Third country citizens 3.1 Third country citizens that has a residence or a working permit from the Swedish Migration Agency A company or organisation, e.g. government or municipal agency, that wishes to order an ID06 card for a third country citizen shall to the accredited ID06 card supplier attach the following documentation with the application: Copies of the individual s residence permit card or work and residence permit from the Swedish Migration Agency with the decision that the individual is permitted to work in Sweden. It can on the card or the approved documentation also inform that the individual has a permanent residence permit which means that the individual automatically has a permanent work permit. With other words, a permanent residence permit is equal a permanent work permit. The nationality of the individual is equal to the nationality on the work and residence permits from the Swedish Migration Agency. If there are any deviations with the work and residence permits, the ID06 card should be blocked. Only ID06 cards with a valid work and residence permits should be active. The accredited ID06 card supplier shall save the above mention documentation during current year and the following two years. The ID06 card s validity shall be equal to the Swedish Migration Agency decision concerning the validity of the work and residence permits. 3.2 Third country citizen that has applied for a prolonged work and residence permit Third country citizens that has had a work and residence permits in Sweden for at least six months and has applied for an extension of the work permit during this time, is also allowed to work in Sweden during the waiting period until the application is processed by the Swedish Migration Agency, which can take up to two years. The documentation that should be sent in by the ordering company are: The earlier work permit that has ceased to be valid and the Swedish Migration Agency written confirmation that they have received the application for the extension of the working permit. The ID06 card can be issued with a maximum validity of two years from the date that is given on the Swedish Migration Agency written confirmation that they have received the new application. cards, version 1.52 Page 6 of 10

7 3.3 Third country citizen that are Long-term residence A third country citizen that can show a residence permit card issued in another EU country where it is indicated that he or she has the status of Long-term residence* are exempted the demands of a work permit in Sweden. The document that shall be sent in by the ordering company is: A copy of the long-term residence card with Long-term residence indicated on the card The ID06 card can be issued with a maximum validity of five years. *Note that the writing of Long-term residence can be written in a EU country s own language. Such examples can be found in picture 2. Picture 2: Long-term residence translated in each language of chosen EU countries (the Swedish Migration Agency) cards, version 1.52 Page 7 of 10

8 3.4 Family members to a EU citizen or a long-term residence 1. Family members* to a EU citizen or to a long-term residence are exempted the requirements of a working permit in Sweden. If the family member has been approved a residence permit card, then a ID06 card can be issued with the longest validity. The document that shall be sent in by the ordering company is: A copy of the EU citizen s passport or the residence permit card of the long-term residence individual with Long-term residence indicated on the card. A copy of the applying family member residence permit card. Working permit does not have to be issued on the card. ID06 card can be issued with a maximum validity of five year. 2. Family member without residence permit card can have ID06 card issued to them, but with a shorter validity. The document that shall be sent in by the ordering company is: A copy of the EU citizen s passport or the long-term residence residence permit card with Longterm residence issued on the card. The ID06 card can be issued with a maximum validity of up to six months. * The Swedish Migration Agency definition of a family member is a wife, husband or partner, their children or the partners children (no matter the age) or their parents or the partners parent. 3.5 Third country citizen who is a university student in Sweden Students that have a residence permit in Sweden for studying at a university, have the right to work without a work permit during the validity of the residence permit. The document that shall be sent in by the ordering company is: A copy of the student s residence permit card, issued with Student on the card and it doesn t need the status of Right to work. The ID06 card can be issued with the same validity that is issued on the residence permit card. cards, version 1.52 Page 8 of 10

9 3.6 Third country citizen with the right to work during a limited time in Sweden 1. A third country citizen that can show a residence permit issued in another EU country, where it is stated that they have a Residence permit* with status Work permit also have the right to work temporarily in Sweden in connection to the contract or similar. The document that shall be sent in by the ordering company is: A copy of the third country citizens residences permit with Residence permit and Work permit stated on the card. The ID06 card can be issued with a maximum validity of three months. *Note that the writing on the residence permit card can be given in EU country s language on the cards front or back side. 2. A third country citizen that is a specialist in an international group, can work temporarily in Sweden for the group for a shorter time than one year without a work permit. It must be proven that the company, that orders the ID06 card to the third country citizen, is part of a group. The third country citizens specialist s knowledge shall be written and saved together with the application forms. The documentation that shall be sent in by the ordering company are: A copy of the third country citizens passport and employment agreement stated with the individual s specialist knowledge or profession and documents that shows that the company is part of a group. The ID06 card can be issued with a maximum validity of one year. 3. A third country citizen with the profession of being a fitter or technical instructor and in connection with an urgent installation or repair of machines, for as long as two months, are excepted from a work permit. The cause for the work shall be of a crises situation. This means that something unpredicted has happened which requires fast measures. The third country citizens profession and the geographical work location shall be stated and saved together with the application documentation. The documentation that shall be sent in by the ordering company are: A copy of the third country citizens passport and employment agreement with the information of the individual s profession and geographical work location. The ID06 card can be issued with a maximum validity of two months. If other than the three above mentioned exceptions are claimed by the applying company, then the errand can be ed to bolagsgranskning@id06.se for further examination. cards, version 1.52 Page 9 of 10

10 3.7 Third country citizen as self-employment 1. Third country citizen who is going to work for a longer time than three months to start and operate a self-employment or become a part-owner of a company, must have a Swedish residence permit. It does not have to be stated with the status of Right to work. The company must be registered at the tax authorities for at least F-skatt. The documentation that shall be sent in by the ordering company are: A copy of the third country citizen s passport and the Swedish tax authority s registration proof stating that the company has F-skatt. The ID06 card can be issued with the same validity as it is stated on the residence permit card. 2. Third country citizen who is self-employed and is going to work for a shorter time than three months in Sweden does not need a residence permit. For work shorter than three months, some citizens must have a visa. Click on the following link to see which citizens are obliged to have visas: The documentation that shall be sent in by the ordering company are: A copy of the third country citizen s passport and visa (if visa is required) and the company registration proof from the country where the company is registered. The ID06 card can be issued with a maximum validity of three months. cards, version 1.52 Page 10 of 10