AUGI Board of Directors Meeting Minutes

Transcription

1 AUGI Board of Directors Meeting Minutes Time/Place 1.1 Place: Skype Conference Call 1.2 Day: Saturday September 10th, Commencing: 13:00 UTC 1.4 Adjourned: Motion to adjourn: David Harrington Seconded: Peter Jamtgaard Time: 15:02 UTC 2 Attended 1. President, David Harrington 2. Sr. Vice President, Bill Adams 3. Vice President, Peter Jamtgaard 4. Secretary, Melanie Perry 5. Shaun Bryant 6. Donnie Gladfelter 7. Matt Worland 8. Scott Wilcox AUGI Board of Directors Meeting Minutes page 1 of 8

2 2.1 Apologies 1. Robert Bell AUGI Board of Directors Meeting Minutes page 2 of 8

3 3 Agenda 3.1 Approval of Prior Minutes M. Perry reports that July minutes have been approved and posted. D. Harrington requests that M. Perry post a notice in the Minutes forum with a link to the document. B. Adams has graciously agreed to help M. Perry prepare the August minutes. 3.2 Discussions o Partnership with Global etraining D. Harrington GeT to be a Sponsor of AUGI. GeT will receive discount in advertising channels and web ads. Initial partnership with revenue sharing with AUGI as a referrer. Future transition from referral status to reseller status. Using KnowledgeSmart with TopDAUG. Users taking the test will be given the *option* of receiving a feedback report afterward from GeT. CAD Camps GeT have the infrastructure to have live webinars. We could focus on virtual events instead of the current setup. P. Jamtgaard, M. Perry and D. Harrington agree the CAD Camp program may need to be modernized. Partnership restriction. AUGI Board of Directors Meeting Minutes page 3 of 8

4 Under this contract, we may not engage with another training company for the duration. However, we can provide any training resources ourselves. P. Jamtgaard motions we generate a contract to partner with Global etraining. o Resource Guide S. Bryant seconds. All agree. Motion passes. Webmaster, Executive Director and President are working on a resource guide for the site. P. Jamtgaard suggests user rating system be added to this guide, which had not been considered yet. o AU Handouts D. Harrington reports that AUGI will receive all Autodesk University material from 2008 and earlier. Currently AUGI has hosts content from 2005 and earlier. D. Gladfelter notes that AUGI s current YouTube account can only upload videos up to 15 minutes in length. He reported that it took around three months for YouTube to upgrade his own account to accept the longer videos. D. Harrington mentioned that Autodesk has offered to assist as needed. o Training S. Wilcox S. Wilcox reports that he is currently attempting to collaborate with S. Bryant, but, that time zones have presented a challenge. o Wish List Status D. Harrington Wish List has gone to a soft launch. AUGI Board of Directors Meeting Minutes page 4 of 8

5 Ranking and submission is working. Next up will be the forum connection. Voting will come after that. This will happen within the next month and a half, so we should have a top 10 by the time we go to AU. The list currently covers 6 products, so we will need to formalize a process to prioritize and add more. o ED priorities D. Harrington See Basecamp list. o Communities Country Chapters S. Bryant is proceeding to put the concept to bed. It has already been discussed with P. Oakley of the UK Country Chapter. The AUGuk group has moved back to their own website and is no longer hosted by AUGI. They will now be referred to as Country Chapter Coordinators, rather than Country Chapter Managers, since they are there to facilitate, rather than to manage. S. Bryant did not hear back from AUGjp. M. Kiker suggested that D. Harrington send communication. They are on board, but, unsure about what steps to take next. Local Chapters R. Eisenberg indicates that Autodesk could send communications on AUGI s behalf. They will not share customer information with us, but, might be able to steer traffic toward us. S. Bryant wants to know if merging the old Local Chapters list with the Local User Group (LUG) database can be automated. S. Bryant will discuss with the Webmaster. If the Webmaster decides this cannot be automated, S. Bryant will recruit volunteers to enter the information. S. Bryant indicates that data will start being entered next week at the latest. o Web Assets Communities The communities have restarted. AUGI Board of Directors Meeting Minutes page 5 of 8

6 The community with the fastest growth has been the Civil 3D Community. Christian Barrett is the one running it and has had four or five people join him already. Blog Space for Communities. BLAUGI is currently on TypePad, should we stay with that? D. Gladfelter notes that WordPress is a much more robust platform, which will give AUGI more ownership and continuity. It will be hosted on our own domain, so it will be more versatile and allow features, such as linking into the member log-in. D. Gladfelter and D. Harrington to move forward with this. Social Media D. Gladfelter has looked into several options for mobile application development for AUGI and submitted a detailed comparison of two of them. Feels that BiznessApps is a robust enough platform for AUGI s current needs with a potential to expand into additional features in the future. Website The main adspace was temporarily oversold, skewing the typical view of the front page for a few days. The Pending Member clearance application is working just fine. Forums We now have a development site for the forums where we can test new forum layouts, structure and settings. o Governance Elections B. Adams reports that the Elections Committee has had its first meeting. Volunteers include Rick McNeil, Phil Russo and Leanne Zaras. Meeting Minutes will be posted in Basecamp project. Nominations will open up September 16 and close end of month. Vetting of candidates will occur in October. Candidates forum will be opened for questions. Elections will begin at AU and be open for two weeks. D. Gladfelter expresses a wish to switch term lengths with P. Jamtgaard. So, D. Gladfelter will step down at the end of this year and P. Jamtgaard is seated with a 3 year term. AUGI Board of Directors Meeting Minutes page 6 of 8

7 Officers The Board currently has a Sr. Vice President and a Vice President, should both of these appointments continue? Generally the role of VP is filled by the most Senior Board member. General consensus is that one VP is sufficient. 3.3 Exec Director Reports M. Kiker 14:09 UTC Exec Director joins teleconference. o CAD Camp More events have been cancelled due to low registration numbers. o Publications The September issue of AUGIWorld is wrapping up now. It will be distributed digitally now, but, will be printed for Autodesk University distribution. 2,000 copies will be printed for AU. Currently looking for advertisers to offset the cost, otherwise, the Board approves any expenditure necessary to provide this. HotNews is going forward. Brian Benton acting as Content Manager and put the last one out. It does need a redesigned html template which will be less heavy on images. D. Gladfelter suggests using a site like Template Monster or MailChimp for simple options. o Sales C. Harrington is working on some contracts. V. Diaz is working to rebuild old contacts. o Website Executive Director has located a couple of Expression Engine developers in preparation for planned development projects. o Financials Executive Director submitted financial summaries. V. Gauthier and D. Ratley are managing the books. AUGI Board of Directors Meeting Minutes page 7 of 8

8 The Board discussed end of year tax options and decided that the Executive Director should hire a tax consultant to give us options for expenditure and tax filings. AUGI is financially stable, although Accounts Receivable is a little low waiting for payments. M. Kiker will keep a different tally on projected income. For example, HP sponsorship will come in quarters. D. Harrington requests access to the Zoho CRM account (Customer Relationship Management). AUGI has used up it s free access allotment, so we will pay for this service now. o AU2011 Discussions Top DAUG Competition. For the first time, the competition will include more than just AutoCAD, but, there is only one free AU pass available for the prize. There is a free pass given to the winner of the t-shirt design contest, should we use that for a Top DAUG winner? Or take the prize off the table for both of them? We need to have good prizes for all product winners. Suggestions of NFR software, 3D Mouse, tablet computer. The list of booth promotional items has been passed off to the Sales Team to attempt to find sponsors. We should get the booth layout plan soon and D. Tabor-Hanson will begin scheduling timeslots. The Annual Meeting has been settled. B. Adams placed the AU Schedule in Google Docs. Most of the Board will travel in on Monday. The final meeting will be on Friday morning and the Directors are free to depart after that. o Survey Tools M. Perry was satisfied with the Zoomerang survey tool, while noting some shortcomings. For now, we will stick with this tool for surveys and polls. The Salary Survey has just wrapped up, so M. Perry will report next month on upcoming content for the Survey channel. AUGI Board of Directors Meeting Minutes page 8 of 8