Customers of SirsiDynix User s Group Inc. (COSUGI) Executive Board Teleconference Meeting Minutes 12/18/2012

Transcription

1 Customers of SirsiDynix User s Group Inc. (COSUGI) Executive Board Teleconference Meeting Minutes 12/18/2012 The meeting was called to order by Tim Rowley, Chair, at 2:00 PM Board members present: Lynn Bertino, Chair Elect; Tim Rowley, Chair; Teddy Claypool, SIG/RUG Liaison; Adam Viator, Secretary; Kay Dunker, Conference Chair; Joel Hahn, Enhancements Coordinator; Frances Orton, Executive Assistant; Mark Witteman, Conference Chair-Elect. Also present: Jim Wilson, Berit Nelson Not in attendance: Sean Farrell, Brian Sherman SirsiDynix Report (see appendix) Berit Nelson SirsiDynix is in full COSUGI mode. See attached notes. Will provide 26 SirsiDynix Sessions including Tips and Tricks and Ask SirsiDynix sessions for Horizon, Symphony, Enterprise and Portfolio. Any other we would like to see. Tim mentions the Ask SirsiDynix room. Kay received feedback that Horizon users were frustrated with Ask SirsiDynix room but did not get the answers they wanted. Jim thinks expanding the Horizon assistance is doable. SirsiDynix happy to get the enhancements requests from Joel. Minutes Kay made some updates. Amended Minutes approved via Chat. Kay motions, Teddy seconds. Executive Assistant Report Frances Orton Nothing much from Frances this time. Still taking memberships and conference registrations and everything is going well. Treasurer Report 1

2 Sean Farrell Absent. Pia has travelled to scout venues for 2014 Conference. She will submit a report for both sites. Travel expenditures approved via bdonly earlier in the day. This is part of Pia s contract with COSUGI. Enhancement Report Joel Hahn Final enhancements list in to SirsiDynix early in December with the same number of requests as last year for Symphony and Horizon as well as an additional 11 requests for secondary products. Total of 69 enhancements requests submitted this month. SirsiDynix s plan is to address of the requests (on par with last year). A few requests amount to a fundamental reimagining of the architecture. These are too big for SirsiDynix to reasonably consider. Sending those issues in is important for SirsiDynix to see, but having a mix of possible fixes is important too. Submitted requests will show up in the enhancements tracker soon. Conference Report Kay Dunker, Mark Witteman According to Pia, our registration is WAY down: 192 last year as compared to only 102 this year. Tim notes the conference is pretty early this year and some people can t register until the New Year. Kay is hoping this is the case. Kay is hoping that a tentative agenda will be out soon and then we can heavily advertise in the New Year. SirsiDynix will do a director s day by invitation only. This will occur the day before the conference and add to the number of hotel nights participants stay. Tim notes they have agreed to have it not conflict with any conference activities. Mark announces that we have 59 sessions submitted and approved. Aiming for 62 and with a few panel discussions we will make that mark. A few topics were sent out in s not too long ago. This leaves us asking SirsiDynix for the same number of programs at last year (26). We will have 11 time slots with 8 concurrent sessions for a total of 88 sessions with no repeats. Day of Coding is not as far along. The survey has only 11 responses and not a great batch at that. They are asking for instruction on things that users writing scripts can t do. Joel mentions that there may be some topics not addressed last year. Mark will look into it. 2

3 SirsiDynix developer s community is another option, but some activities aren t especially sharable. So perhaps Day of Coding can bring some of that to light. We may need to get a bit creative. Praise to Mark and Kay for their hard work on the conference. Kay notes that Lynn will be copied on conference goings on starting now so she is not in the dark. Mark will add Lynn to the conference documents in Google Drive. SIG/RUG Report Teddy Claypool Teddy hasn t heard anything from any of the groups this month. No report. Past Chair Report Brian Sherman Kay will deliver Brian s report. Kay, Brian, Mark and Adam in a phone conference yesterday decided to revamp the website. Chris will not renew COSUGI memberships so we will move away from Chris although he is willing. We are looking into a website that multiple people can edit such as WordPress. Adam wrote a message calling for people to fill the seat on Membership and Communications Chair and web developer. We can appoint this person and not have to go to a general election. Will distribute if no one objects. Need to reevaluate the position of Membership and Communications Chair. Teddy mentions social networking to expand the message that the website has been primarily used for. Tim notes it is not a bad idea and something that the Membership and Communications Chair will work with. COSUGI already has a Twitter account, but it really needs to be active in order to be effective. The Membership and Communications Chair will coordinate these endeavors. Membership and Communications Chair Report Vacant Secretary Report Adam Viator Nothing to report. 3

4 Chair Elect Report Lynn Bertino Nothing to report. New Business 1. Board Member conference responsibilities We do a summit meeting the day before the conference with SirsiDynix executives. We wil lhave name tags that indicate we are Board members so be willing to talk to people during the conference. Any comments we hear are to be directed to Kay or Mark or to Pia if it s urgent and as to do with setup, etc. Sunday morning we have a wrap up meetings and Saturday night is the Chair s dinner. Try to come in for Wednesday evening s summit meeting and stay until Sunday morning wrap-up meeting. Also, felt a need last year to meet with the board halfway through the conference. This will help direct the last question and answer session to address mutterings that occurred during the conference. Prior question and answer sessions sometimes got hostile. Who will attend: Bill Davison, Berit Nelson, Talin Bingham, David King, Scott Wheelhouse, Ranny Lacanienta, Jim Wilson, Sheridan Richey This meeting will likely occur Saturday for breakfast. 2. Executive Board meetings/reports at COSUGI 2013 Conference We are expected to perform a report. What our job description is and what we did during the year. Move to adjourn via chat: Motion: Mark Second: Joel Respectfully submitted, Adam C Viator 4

5 , Secretary 5

6 Appendix SirsiDynix COSUGI Update: COSUGI Update: December 18, 2012 COSUGI Details regarding the letter from Bill and also the party have been provided SirsiDynix would appreciate Board feedback on an anticipated Director s Conference that we would plan to hold at the Conference hotel the day before COSUGI begins. We also have ready availability to SirsiDynix staff during the conference. Kay and Mark suggested an expansion of tips and tricks sessions; we are currently planning Symphony, Horizon and Enteprise/Portfolio tips and tricks sessions and would welcome additional suggestions. Enhancements: Product Management is reviewing the submitted enhancement requests thank you! Recent Releases: Symphony Web Services is now released and available on the portal. We expect a GA of Enterprise 4.3 in January after beta testing Current SPP initiatives/pilot programs Symphony SP3 SPP erc Pac SPP (Horizon and Symphony customers who have purchased erc but who do not have Enterprise) ongoing RDA Discussion SPP still ongoing eresource SPP still ongoing erc pilot program in place at one library, going very well. Analytics Station SPP planned for refresh in Q1 General Documentation initiative still ongoing French Translations SPP started both Quebecois and Continental French being discussed; many changes are being made and checked in. The BookMyne SPP is currently underway world-wide customers, discussions of BookMyne wishes, as well as issues needing to be addressed. Chat Log: 6

7 Kay (to All - Entire Audience): Motion to approve Teddy Claypool (to All - Entire Audience): Second Mark Witteman (to All - Entire Audience): Aye. Joel Hahn (to All - Entire Audience): y Kay (to All - Entire Audience): yes Tim Rowley (to Organizer(s) Only): y Lynn Bertino (to All - Entire Audience): yes Mark Witteman (to All - Entire Audience): Move to adjourn. Joel Hahn (to All - Entire Audience): move to adjourn Joel Hahn (to All - Entire Audience): 2nd Kay (to All - Entire Audience): yes Teddy Claypool (to All - Entire Audience): aye Tim Rowley (to Organizer(s) Only): y 7