A meeting of the Autodesk User Group International, Board of Directors at Autodesk Headquarters in San Rafael, CA.

Transcription

1 A meeting of the Autodesk User Group International, Board of Directors at Autodesk Headquarters in San Rafael, CA. The meeting times, attendance and duration are listed below: Board of Directors Richard Binning, President Chris Lindner, Vice President R. Robert Bell, Treasurer Bill Adams, Secretary Mike Perry Mark Kiker Rick McNeil Glenn Pope Invited Guest Participants (Dates indicated next to Names.) Rich Uphus to Jill Keefer to Lynn Allen to Meeting Details: Date: Thursday, 26 January, 2006 o Place: Autodesk HQ (Executive Briefing Center) o Scheduled Time: 8:30 AM o Called to Order: 8:38 o Adjourned: 5:21 pm Date: Friday, 27 January, 2006 o Place: Autodesk HQ (Executive Briefing Center) o Scheduled Time: 8:30 AM o Called to Order: 8:38 o Adjourned: 4:59 pm Date: Saturday, 28 January, 2006 o Place: Embassy Suites Hotel, 101 McInnis Parkway, Belvedere Room o Scheduled Time: 8:30 AM o Called to Order: 8:58 o Adjourned: 11:48 pm Meeting Minutes of AUGI Board of Directors 1 26 January 2006

2 AGENDA ITEM 1 Introduction & Welcomes - President Last Meeting Minutes (2005/12/14/) were read by Perry. Lindner Action Item: Finalize & post 16th November 2005, 1st December 2005 & 14th December minutes to AUGI.com. Post for review and comment 27th November 2005 & 28th November 2005 minutes. Uphus covered logistics, protocols, etc. for the next couple of days. Binning reviewed the schedule for the three days and an overview of the agenda. AGENDA ITEM 2 AUGI Team Management - President Uphus reviewed history of relationship between AUGI, Solidvapor, and Autodesk, primarily for benefit of new BoD members, and discussed some current initiatives. Highlights Site stats: The AUGI site has grown from ~12,000 page views per month (with few return visits) to currently almost 700,000 page views per month (with frequent returns). Autodesk now sees AUGI as strategic, and is supporting AUGI as part of its overall plan. AUGI is now in alignment with where Autodesk wants to go. AUGI is about the members, not about sales, which Autodesk sees as important. Uphus reminded the BoD that Carl Bass had challenged AUGI at AU to grow its membership to 250,000 members. We must plan and prioritize accordingly. Kiker acknowledged the value of balancing Solidvapor s business perspective and the BoD s member perspective. Uphus is working with Autodesk to plan AUGI Manufacturing Conferences. The goal is to invite a manufacturing manager & top product user to discuss 2D, 3D, installs, best practices, etc. We are not expecting high attendance. The events are just meant to help build the manufacturing community. Uphus said that he spends much of his time traveling; meeting with Autodesk representatives to discuss how AUGI can assist in the growth of industry segments, filling various speaking engagements at organizational meetings in other countries, working with Autodesk & their strategic partners, and running his business Solidvapor. He is looking to expand Solidvapor staff numbers, which would include a general manager, and a possible full-time associate in Asia. He brought Keefer in to facilitate communication with BoD, as well as to increase his bandwidth. Uphus emphasized that Keefer is not his secretary, nor the BoD s secretary. Binning emphasized Solidvapor s involvement allows the BoD to be more forward-thinking and focus on strategy, not be burdened with tasks. At Kiker s request, Uphus indicated that the 05 4 th qtr financial report will be available for Mar 2006 mtg. Meeting Minutes of AUGI Board of Directors 2 26 January 2006

3 AGENDA ITEM 3 Updates & Direction AUGI Team Management (Uphus/Binning) Local Users Groups Infrastructure support. LUG Leadership Portal (LLP) admin site for LUG presidents. Web site hosting/development web-site in a box ; AUGI branded templates for a LUG to use. Content for use in meetings or newsletters. Sources: Autodesk division, volunteers, etc. Could be product based or general industry based. Reporting. Group Incentives prizes, NFR, funds, etc. All groups are part of AUGI mandatory. New group development. Develop website template. Provide support material, ads, connect LUGs. Verticalization. Uphus mentioned that Autodesk is making it mandatory (part of contract) that resellers align themselves and become involved with a LUG. There would be some investment needed from resellers but most of them have Marketing Development Funds available for such endeavors. Uphus explained that the LLP will be in the form of a password protected site. LUG president have access to update group info, fill out meeting reports, publish (via templates) newsletters targeted to their membership based on custom or available content. Programs could include incentives (membership goals, targeted meeting attendance, etc.) for prizes, etc. (site is currently in design, some programming completed, anticipated completion ~90 days). Autodesk would not have access to the LUG membership data contained on this site, but would be able to see overall group data (i.e. via a dashboard) for trending or growth information. Binning indicated that these ideas have been mentioned to LUG presidents via conf call, and feedback was mostly positive. Privacy of database was the main concern. Uphus mentioned that Autodesk has even indicated that if a LUG does not want to partner with AUGI, that they may be willing to support AUGI in establishing an official AUGI chapter LUG. Concerns were expressed by members of the BoD about competition between LUGs. Uphus stated that the AUGI chapter LUG would offer many advantages: NFR s, resources, the portal, free membership, etc. Solidvapor plans to have a dedicated person to handle LUG issues (to be appointed in days). Autodesk is planning to pilot the new AUGI chapter concept with the manufacturing industry through the AUGI/Manufacturing User Group (AMUG) program. Kiker expressed concerns regarding the dynamics between the parties involved (AUGI, LUGs, resellers, Solidvapor & Autodesk). Uphus admitted that this program would actually go forward without AUGI, but felt strongly that AUGI should play a vital roll in its success. In essence: Autodesk will work with Meeting Minutes of AUGI Board of Directors 3 26 January 2006

4 resellers; AUGI will work with LUGs officials and resellers. From LUG perspective, AUGI is providing infrastructure and support. Decisions to be made: - Establishment of LUG approach official chapters that are in our network. - How do support this initiative if we choose to move forward? (Portal development, resources, etc.) - Do we force LUG members to become AUGI members? Binning mentioned that he had been discussing the LUG manager role with Donnia, plus two other support volunteers. Uphus reminded the BoD of his intent to dedicate a Solidvapor employee to handle these issues. He also presented the concept of regional directors (as SolidWorks has) who are users (not resellers). Part of their responsibilities would be to visit LUGs occasionally, facilitate the LUG/reseller relationship, share info & ideas with other regional directors, and maintain contact with LUG leadership. Bell said that finding that passionate person is key too the program s success, only then should the BoD consider formally establishing the regional director concept. Several directors expressed concerns about the fact that members of an AUGI chapter (LUG) would be required to become AUGI members, fearing that some LUGs would not choose to be a chapter for that reason. Allen suggested that we monitor these issues with the initial pilot efforts. Uphus felt that there was still a great deal of misunderstanding about AUGI, and its purpose. Many LUG leaders just need to see what AUGI has become and what it can offer. He stated that the site would be designed to allow members to control their preferences (regarding AUGI related communications) at their local chapter s site. Uphus indicated that Keefer will be taking on NFR duties. Keefer Action Item: Confirm that her NFR responsibilities will address international requests. AGENDA ITEM 4 Topics of Discussion Firefox Binning said we need to test and find out what parts of the current site do not support Firefox. Bell said that should be the professional responsibility of the web development team, and not a group of volunteers. Perry mentioned that the primary problems are with the Homepage, the Surveys page and that there were problems during the Elections. There has not been any response to his requests for simply fixing the homepage, let alone the entire site. Perry also informed the BoD of the upcoming release of IE7, which could change things significantly. It was generally agreed that AUGI s web development team should focus on W3C compatibility, not compatibility with a specific list of browsers. Keefer / Uphus Action Item: Report back to the BoD regarding time and cost involved in updating AUGI.com to comply with W3C standards. Meeting Minutes of AUGI Board of Directors 4 26 January 2006

5 12:30-2:45 - BoD was given AutoCAD sneak peek during lunch with previews of AutoCAD 2007 and overview of post-2007 releases. 2:45-4:45 - BoD took a tour of the Autodesk Usability Lab, guided by Elena Fadeeva, Senior Usability Specialist. AGENDA ITEM 5 AUGI Executive Board Discussion ensued regarding the need for a Jr. and Sr. Vice President. BoD agreed to retain the single Vice President role. Binning opened floor for nominations for Vice President. Vice President nominations: Bell nominated himself. Bell nominated Kiker. Binning nominated Lindner. Voting results: Kiker 3 votes Bell 0 votes Lindner 5 votes Binning opened the floor for nominations for the open position of Secretary. Secretary nominations: Adams nominated himself. Bell nominated Perry. McNeil nominated himself. Voting results: McNeil 2 votes Perry 2 votes Adams 4 votes New conference call times: Officer s Conference call - 2 nd Wednesday of the 9pm ET. BoD Conference call - 3 rd Wednesday of the 4pm ET. Uphus said that there would be new conference call numbers which should include international numbers. Keefer / Uphus Action Item: Send new conference call details to all BoD members. Upon MOTION by McNeil, SECONDED by Perry, and PASSED unanimously, the meeting was adjourned at 5:21 PM. Meeting Minutes of AUGI Board of Directors 5 26 January 2006

6 Day Two The meeting was called to order at 8:38am AGENDA ITEM 6 Membership Initiatives Uphus Uphus gave overview of the international board / industry board / country chapters as he sees it and raised the following questions: How do Country Chapters (CC) have representation to AUGI? How do CC s connect to AUGI? Binning acknowledged the first thoughts of the overview and asked for comments with regards to how to interface? Lindner queried the relationship of AUGI to that of AUGI-Japan. Binning responded with the following: AUGI-Japan had agreed to become a country chapter. Like to meet in one large group but at varying locations in Japan (they like to travel). They have "Autodesk College" once a year, an event that is based around the same model as AU. Currently they are struggling with their website. Essentially they are a working board. Kiker then proceeded to sketch out an organizational structure of the proposed relationships discussion reined which included: INT Board (IB) will be basically an information board (large in size). IB members voted on or picked by Country Chapters. Meeting Minutes of AUGI Board of Directors 6 28 January 2006

7 Perry commented that he liked Kiker s ideas and suggested AU would be the ideal place to meet; either the day before official AU start or the day after official AU finish. Keefer queried whether other countries will oppose US base / format. Uphus questioned funding and how to build infrastructure? Kiker expanded further with funding efforts. Board of Regents (BoR) shall be AUGI funded, IB not AUGI funded; only supported. Uphus suggested that Country Chapter elect / appoint 1 member to IB. Binning had concerns over functionality of IB. How does IB conduct business when, for example there are 60+ members making up the IB? Uphus suggested he would be initially in contact with CC Presidents. Binning asked Bell to upload his workflow diagram to Directors forum. Uphus to set up guidelines for CC templates. These will be based on US model, but free to adapt to cultural specifics. Binning commented that Local User Groups (LUG s) which are either reseller / member funded form the basis of CC s. Country Chapters Country Chapter Industry Group eg MFG Industry Group eg AEC Industry Group LUG LUG LUG LUG Kiker stressed that AUGI does not provide $$$ to CC s. Perry commented that AUGI branding should be controlled by BoR, unless approved for use elsewhere. Bell concurred. Binning provided further discussion on Industry Group framework and asked how far down do we look for members to join AUGI? E.g. universities, students Meeting Minutes of AUGI Board of Directors 7 28 January 2006

8 Autodesk Synonyms & Personnel Overview Lynn Allen Carl Bass New CEO from May 1 st 2006 Departments PTD Platform Technical Division (AutoCAD, LT, etc) VP John Saunders ISD Infrastructure Solutions Division (Civil, Map, Mapguide) VP Chris Bradshaw BSD Building Solutions Division (Revit, ADT, Vespa, Bldg Systems) VP s Phil Bernstein & Jay Bhatt MSD Manufacturing Solutions Division (Inventor, Mechanical, Vault, etc) VP Buzz Cross ACS Autodesk Collaborative Services (Buzzsaw, DWF, Design Review) M&E Media & Entertainment (Discreet, Alias, Viz, Max, etc) Worldwide Sales Worldwide Marketing Ken Bado & Kelly Rupp Tracey Stout AGENDA ITEM 7 4D Technologies Binning / Dolan Conference call with Dan Dolan (4D Technologies) - hosted Top Daug (TD) contest at AU Dolan thanked the board for the opportunity and hoped it worked for AUGI. They are concentrating on moving forward and since AU people have taken the Top Daug quiz currently hosted on 4D website. The quiz will finish end of this month. Lindner asked what you need to set up for an additional test. Are we planning to want the same 10 minute test or a 5 minute test at CAD Camps? Binning responded previously CAD Camps had same TD questions as AU, however they were not available online as these have been. Dolan commented that as TD is centered towards AutoCAD, it would be possible to have vertical TD s, e.g. Inventor, Revit, etc. Bell queried how many architects are doing TD? Dolan said if you are looking at vertical assessments then we should have vertical TD s; then proceeded to give an overview of the learning management system developed by 4D. AUGI assessments/evaluations are being set up at CADlearning.com. Working with AUGI creating assessments/evaluations whereby a certificate is issued based on a Meeting Minutes of AUGI Board of Directors 8 28 January 2006

9 score. Currently testing modules per environment, this will allow AUGI different content. 4D Technologies are willing to host creation of content for AUGI user. Our ultimate aim is people buying further modules. Bell raised concern over branding. Dolan responded that the website brands AUGI. It was decided that for the 5 minute TD test, the questions for CAD Camps will centre on AutoCAD questions, with the last question being a poll for vertical assessments. Uphus mentioned that TD should be able to be run without internet connection; some CAD Camps might not have internet connection. Dolan to look into this and ensure TD can be run from a local server (if needed). Lindner Action Item: Prepare 25 new questions & answers for Top Daug. With regard to assessments, Dolan asked what you want to asses. Uphus commented that it should determine proficiency of the participant. Binning asked the final dates for TD questions. Lindner responded will have them by 7 th February Dolan asked whether we wished to capture participant s name / details. Lindner responded that participant s will be encouraged to join AUGI after taking the test. Binning thanked Dolan for his efforts. Conference call ended. Binning then gave board an overview of 4D Technologies. Allen queried when is AU in Japan? Binning responded preview is 7 th Nov (?) Motions o o Bell made the motion to send flowers to Donnia Taber-Hanson; Lindner seconded and was passed unanimously. Perry made the motion to send flowers to Elena Fadeeva; Pope seconded and was passed unanimously. AGENDA ITEM 8 Membership Connectivity Binning DXComm Plugin - Connecting AUGI members within AutoCAD to AUGI.com. VoIP (Skype) The one to watch Instant Message High mover, set to become big in Conference Call with Mauricio Ritzmann - gave overview of DXComm; Project Control (full version to be sold by ); lite version (freeware) for AUGI users. Meeting Minutes of AUGI Board of Directors 9 28 January 2006

10 Bell asked if Project Control is being controlled by a 3 rd party. No, website is hosted by Mauricio Ritzmann. Binning noted problems with connections (possible firewall problems or server problems). Bell suggested harnessing a few volunteers. Binning commented the BoD conceptually like the idea for AUGI. We should schedule a 2 hour window (conference call) to allow testers (5 to 10 people) the opportunity to give direct feedback to the developers. Uphus raised concerns, the application opens in AutoCAD, but what if you want to open it and you re not in AutoCAD? How do you connect 1 user to another user in the AUGI forums? Mauricio Ritzmann responded; if users have a profile (ie company info, etc), the application uses peer-peer connection. Active X connection may also be possible. Kiker raised concerns over protection, security and privacy. Also liability & risk exposure. Binning had concerns about CAD managers not installing software. Mauricio Ritzmann responded, it is a controlled installation. Kiker responded that he s happy with user installing; unsure about CAD manager. Mauricio Ritzmann commented that additional private info is not necessary to access AUGI. It is not necessary to interact with web server original intention was to work with AUGI only. Uphus commented that if a 3 rd party opt-in is in place, it would be up to members to make decision. Binning thanked Mauricio Ritzmann, conference call ended. Perry Action Item: Assemble a team of approx 10 volunteers to form DrawEx Beta Team. AGENDA ITEM 9 Proficiency Testing / Assessment Conference call with Phil Koneman, Uphus gave overview of current status to date for CAD Camps. Fee based $30-40 per test. Could possibly serve as a pre-test too Autodesk certification. Possible roll-out date - March / April Meeting Minutes of AUGI Board of Directors January 2006

11 Alternative distributions??? L. Allen had concerns for CAD managers / testing for future applicants. Koneman discussed PowerPoint slides (Autodesk AUGI Assessment Initiative) while Binning operated. Overall view What does Certification tiers mean to me as a user? Proficiency Examination Do I know what I think I know? This examination will give you feedback about how well you understand an individual Autodesk product; and its primary features and functions. Available 24/7 through the Web, it will assist you in assessing readiness for certification. User Certification The Certified User credential validates your knowledge and skills in the basic functionality of the application. You are not a power user, but you can perform the most common tasks with the application. Expert Certification The Certified Expert credential validates that you can use the application to perform more complex tasks typically associated with more advanced usage of the product. To successfully pass this exam you should have at least 500 hours of in depth product experience. Master Certification The Certified Master has obtained Expert certification in one or more products, and has successfully completed an Integration examination. Koneman gave overview of proposed Certification roadmap, AUGI assessment goals and Internet Testing Systems (ITS) infrastructure. Koneman discussed screen captures images of user log-in, candidate shopping cart, candidate profile log-in, candidate certificate and certificate download, etc. Bell raised the question, re branding it will be branded for AUGI. Meeting Minutes of AUGI Board of Directors January 2006

12 Binning had concerns over appropriate title for marketing. 2006? 2007? Certification exams based on current release only. David Harrington is assisting Autodesk with regard tests for AutoCAD. Exams based on multiple choice questions. Kiker queried what is content for AUGI exams? Pope queried internet access? Must have at CAD Camps to run test (as is web based). Overall positive nods from BoD. Conference call ended. AGENDA ITEM 10 ATP Review Conference call with Eric Wing, Jennifer Leamy & Yoshi Honda ATP Fast Track: Overview by Wing & Leamy Catered for students and teachers to be completed in one week. Binning asked whether it will affect CAD Camps. Wing responded, He didn t believe so. Honda said they will keep an eye on CAD Camp attendance, to see if there is an affect. Binning asked how often, do you plan to run Fast Tracks. No more than 1-2 per week was the response. Honda suggested 2 FT s per month. Bell suggested, allow 1 week break per month to allow for refresh ie minimize burnout of ATP team. Binning raised the topic of incentives for teachers. It was suggested 3 FT s should equal 1 ATP ie Teach 3 FT s receive 1 NFR. Kiker suggested creating a backlog of FT s and only roll out once a reasonable backlog had been accumulated. Leamy suggested having handouts promoting ATP s & FT s at CAD Camps. Also can non-au speakers be contacted for ATP courses? Bell made the motion for the ATP Team to proceed further; Pope seconded and was passed unanimously. Honda commented that he is tracking CAD camps and cross-checking. Lindner suggested that Honda contact Matt Murphy. Meeting Minutes of AUGI Board of Directors January 2006

13 Logout Period: The original suggestion of 6 months log-out (ATP course material availability for download once a course has finished ie Placed in Archive) was felt to be too long. Binning asked the ATP team to quantify, how many s per day are they receiving about logout access. Leamy mentioned she has received 1-5 s / day this week. Perry clarified log-out procedure from previous minutes. Also mentioned website needed updating. Suggest waiting a few months in order to get a better idea of current trends. Uphus asked ATP Team, if they prefer it didn t happen. Wing responded affirmatively. Binning commented that if it was freely downloadable, you wouldn t get any s, which are kind of a direct request for repeat / additional classes. Perry concurred. Perry commented that previously when classes finished, documents were available for three months then disappeared forever; now classes finish > docs disappear for 6 months > then docs archived (ie stay forever). Kiker made the motion that Yoshi and his ATP Team come back to the BoD with a recommended course of action; Bell seconded and was passed unanimously. Uphus congratulated the ATP team on a Bang up job great team. BoD responded unanimously in favour on ATP teams fantastic efforts well done. Curriculum Development: Honda commented that they are holding spots for specific people. We are planning on having 4 classes / month plus 2 FT s. From assorted input from peoples we are good for Revit ATP s. Uphus, what about Inventor? Perry suggested that Jonathon Landeros and Darren Young be contacted regarding possible Inventor ATP s. Kiker suggested calling on AU speakers for ATP. Special access for Registration: Honda noted a tie to CAD Camp attendance. Different languages in ATP translated in current site or on country site. Meeting Minutes of AUGI Board of Directors January 2006

14 NFR s situation sorted out Perry commented that he had a bee in his bonnet regarding a decision in June by the BoD that wasn t implemented. AGENDA ITEM 3 Continued on - Uphus Uphus gave overview of direction. APac CC s - Australia, India. Possibly rename AUGI BoD. Start forming CC s. AUGI.com > Main home page Lindner made the motion to open up the website to promote non-members joining; McNeil seconded and was passed unanimously. Verticalization: AUGI Manufacturing AUGI Building AUGI Civil ATP team said in Dec 2005 they would like a logo for AUGI ATP (mark the brand). The BoD feel this should definitely be looked into. CAD matinee = ½ day event. Manufacturing Conference = focused industry specific material. High schools + AUGI could help each other to put on events. Need to look at by-laws should the need arise to amend age entry requirements. Consider having either Student or Affiliate membership. By having Student participants do we need to block some forums? Membership Development: Local User Groups Country Chapters Autodesk.com promotion Autodesk Manufacturing Portal Uphus commented he will be contacting Subject Matter Experts SME s with regards to partnering. Meeting Minutes of AUGI Board of Directors January 2006

15 Uphus suggested that the next face-to-face meeting be held in Portland, Oregon as it is the Autodesk Manufacturing Division centre. Upon MOTION by McNeil, SECONDED by Bell, and PASSED unanimously, the meeting was adjourned at 4:59 PM. Meeting Minutes of AUGI Board of Directors January 2006

16 The meeting was called to order at 8:58am Day Three AGENDA ITEM 11 Topics of Discussion Treasurer to approve / purchase items that make up Service Awards Perry made the motion for Treasurer to approve / purchase items that make up Service Awards; Pope seconded; Bell abstained and the motion was passed. Membership Level Discussions Bell commented that a Student / Affiliate forum be setup. Perry made comment with regards to possible stalker problems??? Kiker suggested links back to the school > School LUG, thereby allowing teacher to have LUG functionality. Creation of a landing page for school students sign-up > funnel thro membership. Site may require re-coding. Binning Action Item: To investigate and setup guidelines. LUG portals: a way for LUG presidents to handle memberships, etc. Landing page is only access for LUG. Student areas may have contests, etc. Suggested, students may search / download but cannot post. Kiker suggested that students have access to archive area and teachers act as moderators. Perry suggested that students have no PM or facility and current moderators are used to control posts, etc. Otherwise if no posts are allowed, only searches, then teacher / instructor could post on their behalf. Bell Action Item: To undertake investigation of schools. Perry commented for this to work, need LUG portal in place. Kiker questioned how do we handle student memberships? Student content from Educational Channel is available now. Meeting Minutes of AUGI Board of Directors January 2006

17 Job Board Uphus has been approached by a HR company. Paid advertising that allows companies to post (ie head-hunting ). To be reviewed and moved forward after LUG portal in place. By-Laws Revisions Executive Director position / role not defined. Board still has overall control. AUGI money goes through Solidvapor. Governance Committee Action Item: to update bylaws, policy statements, BoD handbook. By-Laws Revisions Update for mileage per IRS Standards Binning made the motion that current reimbursement note is tied to a government allowance; Perry seconded and was passed unanimously. AUGI.com Editor Permissions Perry commented that each board member should have editor permissions. HotNews Bell made the motion that the board can designate responsibility that can have editorial and/or publishing capabilities; McNeil seconded and was passed unanimously. Perry made the motion that only the President or Vice President has push capabilities; McNeil seconded and was passed unanimously. Lindner commented that after one year, links to archives disappear this shouldn t happen. Also a printer list friendly page should also be there. Should HotNews be in a digital format? Lindner made the motion to create an archive link to resurrect older articles; Bell seconded and was passed unanimously. Bell made the motion to create a printer friendly format ; Lindner seconded and was passed unanimously. Perry made the motion to format a new landing page for Hot News ; Pope seconded and was passed unanimously. Meeting Minutes of AUGI Board of Directors January 2006

18 LUG Manager LUG Manager to process NFR requests, user group information. Binning suggested that Donnia Taber-Hanson (DTH) become LUG/M along with 2 assistants. Bell commented isn t there issues with NFR s? Perry commented that Rich Uphus had stated whoever issues NFR s has to be a Solidvapor employee for legal reasons. Kiker suggested that DTH as L/M deal with Jill Keeper in order to process NFR s. Forum Names Bell made the motion to ask DTH to undertake LUG Manager role; Perry seconded and was passed unanimously. Binning gave overview of history of changing forum names. Issues with current system ok! But not process. Bell made the motion to allow two forum name changes per year; Pope seconded and was passed unanimously. should be sent automatically to membership coordinator (DTH) for check / validation of proposed forum name change. If not acceptable notify site admin, who will then deal with the matter. Top Daug Ability to run Top Daug on a local server, collecting names only (no need to collect address). elearning Content Binning to send links, so BoD can check, review 4D technologies tutorials. Partners need to be developed. Assessment Bell suggested alternative name for AUGI assessments New Features Competency. Backup Systems There should always be 2 people plugged into any particular project. Discussion on File Swap Meeting Minutes of AUGI Board of Directors January 2006

19 McNeil Action Item: To provide Binning with details of file swap. Wiki on AUGI Server Kiker has had a discussion with Beau Turner about moving his ADT Wiki onto an AUGI server. Kiker Action Item: To proceed further with Wiki idea, then report back. AUGI DVD Media Kit Perry read out what Yoshi had determined $8k to produce. BLAUGI Report Kiker commented Blaugi focuses on driving traffic to content found inside AUGI.com BoD Handbook Governance committee responsible have 1 year deadline. Binning Action Item: To post old review in forums for BoD to comment. Finance Board Development activities Currently only $$$ come through Solidvapor. What other steps are available to us? Need update on IRS status. Aliases Handled and maintained by Bob Bell. > redirect to Keefer > redirect to Keefer au > killed off aliases to be solely administrated, determined and handled by person appointed by the BoD. Bell Action Item: Bell to continue managing AUGI aliases. Meeting Minutes of AUGI Board of Directors January 2006

20 ATP Forum Perry was to create all ATP forums (as agreed and approved by the BoD in June 2005) however during interim Dick Teller gave Eric Wing admin rights. BoD to empower Binning & Perry to discuss with Yoshi want his team wants. BoD Business Cards BoD Shirts Bank Account Keefer Action Item: Order and submit examples of BoD business cards for Pope & Adams. Keefer Action Item: Order an additional 3X BoD shirt each for Pope & Adams. Post to respective addresses. Bell made the motion to provide Eric Stover with a new AUGI shirt; McNeil seconded and was passed unanimously. Keefer Action Item: Order 1 Large AUGI shirt (not to have Board of Directors embroidered on it) for Eric Stover. Currently: Solidvapor > BoD account > BoD expenses. Bell recommended that the bank account be let go. Bell to keep record of expenses and reconcile against quarterly Solidvapor report. Code Camp Binning made the motion to direct Solidvapor to pay expenses after Treasurer s verification; Kiker seconded and was passed unanimously. Peter Jamtgaard has requested, AUGI review the concept. Potentially, only need 20 attendees to make viable. Binning Action Item: Binning to talk to Peter Jamtgaard about Code Camp. Multiple Accounts After recent incidences with multiple accounts, do we need guidelines in place in the forums? Perry Action Item: To write suitable guidelines for addition to AUGI Forum Guidelines. Meeting Minutes of AUGI Board of Directors January 2006

21 Upon MOTION by Lindner, SECONDED by Perry, and PASSED unanimously, the meeting was adjourned at 11:48 AM. Meeting Minutes of AUGI Board of Directors January 2006

22 Action Item Summary Richard Binning: To investigate and setup guidelines for membership levels. To grant FTP access for Adams secretarial provisions. To post old review in forums for BoD to comment. Binning to talk to Peter Jamtgaard about Code Camp. Chris Lindner: Finalize & post 16 th November 2005, 1 st December 2005 & 14th December minutes to AUGI.com. Post for review and comment 27 th November 2005 & 28 th November 2005 minutes. Prepare 25 new questions & answers for Top Daug. Bob Bell: To undertake investigation of schools. Bell to continue managing AUGI aliases. Mark Kiker: To proceed further with Wiki idea, then report back. Mark Perry: Assemble a team of approx 10 volunteers to form DrawEx Beta Team. To write suitable guidelines for addition to AUGI Forum Guidelines. Rick McNeil: To provide Binning with details of file swap. Governance Committee: To update bylaws, policy statements, BoD handbook. To look at the postal address of the organization. Jill Keefer: Confirm that her NFR responsibilities will address international requests. Report back to the BoD regarding time and cost involved in updating AUGI.com to comply with W3C standards. Send new conference call details to all BoD members. Order and submit examples of BoD business cards for Pope & Adams. Order an additional 3X BoD shirt each for Pope & Adams. Post to respective addresses. Order 1 Large AUGI shirt (not to have Board of Directors embroidered on it) for Eric Stover. Rich Uphus: Report back to the BoD regarding time and cost involved in updating AUGI.com to comply with W3C standards. Send new conference call details to all BoD members. Meeting Minutes of AUGI Board of Directors January 2006