Greater Orlando Chapter Board Meeting Minutes. Home Builders Association of Metro Orlando, Maitland, FL September 13, 2010

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1 Greater Orlando Chapter Board Meeting Minutes Home Builders Association of Metro Orlando, Maitland, FL September 13, 2010 The meeting was called to order by Jim Carten, President, at 1:16 pm. Board Members Present: Jim Carten, President and Planning Chair; Harry Peck, Secretary; Warren Doucette, Treasurer; Paul Nutcher, Immediate Past President, Newsletter Editor and Product Show Chair.; Doug Chadwick, Golf Tournament Chair. Quorum of Board members was established. Committee Members Present: Michael Starks, Certification Chair.; Greg Stock, Education and Programs, Chair.; William Boehm, Technical and Awards, Chair; Tom Montero, Bylaws Chair. Additional Attendees: None Previous meeting minutes were reviewed; motion by D. Chadwick to approve as presented; second by P. Nutcher. Motion passed. Board Reports: President J. Carten recappd how he is working on applying information shared from the August Planning Session into his efforts as President. Treasurer s Report: Bank account balance and PayPal balance were reported. The Chapter is up to date with bills. Other than 2 attendees of the Membership Meeting, no money is owed to the Chapter. Secretary s Report and Communications: H. Peck reported that he had been in contact with C. Molino. C. Molino will not be able to serve the Chapter as a Director; see meeting attachments. Committee Reports: A. Membership: J. Carten reported that since there is not a Chair of this committee, he, L. Zimmerman, and H. Peck will share the duty of contacting members as their membership becomes up for renewal and performing similar committee tasks. B. Certification: M. Starks recapped the Products Fair Educational Program report; see meeting attachments. C. Education: G. Stock was asked if Breakfast Sessions are being planned. G. Stock responded if there are presenters interested in sponsoring, then he can make arrangements. T. Montero shared that he had been asked by architects if the Chapter will be having them. Discussion included how many architects need continuing education credit for renewal; these have attendees different than those at Chapter meetings. Consensus is to plan for a Breakfast Seminar for February 1. D. Program: 1. G. Stock, and other attendees, were asked if the January Chapter Membership and Board meetings should be on the first Monday which is the 3rd. Consensus is to have the meetings on that date. 2. J. Carten recommended there not be a program scheduled for December; consensus of all present. Page 1 of 3

2 Greater Orlando Chapter CSI, Board Meeting Minutes September 13, 2010 E. Web Site: G. Stock reported that he is migrating information over to the new micro site. He explained how information is presented on screen. G. Stock continues to study the User Guide to find answers to the following: 1. If there is a method to post items for members only, such as the Chapter Bylaws. 2. How to post Meeting Minutes. 3. If the Chapter is able to post advertisements on our own. F. Technical: No report. G. Awards: During the Membership Meeting, W. Boehm, 1. Recognized that T. Montero had received the President s Award at the December meeting. 2. Presented P. Nutcher with a President s Gavel Plaque recognizing him as a Past President of the Chapter. 3. Presented C. Molino with a Certificate of Appreciation for his participation by making the presentation. H. Region: W. Boehm shared that T. Montero has volunteered as a candidate for Vice President of the Region I. Newsletter: P. Nutcher reported that he is in the process of preparing one. Discussion questioned why the web site, not the new micro-site one, has a Newsletter that is 2 years old; appears that was the last one published in that manner. J. Product Show: 1. P. Nutcher directed attention to the report that was distributed, and stated the next committee meeting will be on Sept 20 at the Fair Grounds. 2. J. Carten asked if for the next Chapter meeting, P. Nutcher could have information to start recruiting exhibitors; P. Nutcher feels that is achievable. 3. P. Nutcher shared that AIA and USGBC have expressed support in sending s to their members. 4. T. Montero shared past years there had been awards for the exhibitors and prizes awarded. L. Faculty Advisor: No report Old Business: A. W. Boehm stated the computer discs that the need conversion to current technology are in his possession. (These have Chapter s historical information) He shared that the Mac Notebook is too old and would not open them. P. Nutcher gave the names of 2 contacts he has with T. Montero; W. Boehm gave the discs to T. Montero. B. Construct 2012 discussion continued on what the Chapter could do to help honor P. Betram as Institute President. Questions included what the budget could support such as having those of the Chapter that are present, P. Betram, and his wife, out to dinner. New Business: A. Budget for FY2011 was distributed for review and comment. B. For Regional Conference, T. Montero is offering for consideration, traveling in his motor home. April something. W. Boehm shared that this will not be a bi-region. Page 2 of 3

3 Greater Orlando Chapter CSI, Board Meeting Minutes September 13, 2010 C. J. Carten reminded the Board that C. Benton was the speaker at the December membership meeting and asked if the Chapter should reimburse his expenses. Consensus of those present is to reimburse C. Benton for expenses. W. Boehm will contact the Region President to find out if C. Benton has requested reimbursement, and if so, let the Region President that Greater Orlando Chapter will contribute through the Region. D. G. Stock shared information about the Orlando Chapter AIA, Design Party 2010 and explained how Greater Orlando Chapter had provided a $250 sponsorship in the past. Motion by M Starks, to be a sponsor of the AIA Design Party 2010 in the amount of $250; second by D. Chadwick. Motion passed. E. H. Peck explained the vacant Board Positions and directed attention to the report that was distributed. Consensus of those present is to fill one of the Vice-President positions and holding the number of Directors to 6; majority will require 4 in attendance. Motion by M. Starks to appoint D Chadwick as a Vice-President; second by P. Nutcher. Motion was carried. Next meeting scheduled for October 4, 2010, following the Membership meeting (approximately 1 pm) at the Home Builders Association of Metro Orlando, Maitland, FL. Meeting adjourned at 2:31 pm by Jim Carten, President. Respectfully submitted, Harry Peck, CSI, CCS Secretary, Greater Orlando Chapter, CSI Page 3 of 3

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5 From: To: Subject: Date: Cairo S Molina Harry A. Peck Re: Greater Orlando Chapter CSI Participation Thursday, August 26, :13:17 PM Harry, Please pardon delayed response, my fault. As much as I would like to be more involved, it is very difficult to commit since my travels out of area are from 50 to 70 percent. I had mentioned to Linda Z. and Greg that I could not be involved due to travels. Thank you again, do look forward to attending meetings when in town. I will be presenting on the September 13th. Best Regards, Cairo Molina CTC CSI BASF Building Systems TSM Flooring Solutions Cell: Fax: From: "Harry A. Peck" [Harry_Peck@rlfae.com] Sent: 08/26/ :01 PM AST To: Cairo Molina Subject: FW: Greater Orlando Chapter CSI Participation Second attempt in sending From: Harry A. Peck Sent: Thursday, August 26, :44 AM To: 'cario.molina@basf.com' Cc: Jim Carten; 'Linda Zimmerman' Subject: FW: Greater Orlando Chapter CSI Participation This is a follow-up to the I sent a few weeks ago. Harry From: Harry A. Peck Sent: Wednesday, August 11, :58 AM To: 'cairo.molina@basf.com' Cc: 'Jim Carten'; 'lldzim@yahoo.com' Subject: Greater Orlando Chapter CSI Participation Good day Cairo I am the Secretary for our CSI Chapter and am curious if you desire to continue serving our Chapter as a Director. I realize this past April/May when paperwork was sent to Institute you membership may not have been current at that time, but from current information from Institute it appears your membership has been reinstated.

6 As this writing the intent is to have the membership meetings at noon with the Board Meeting to follow. Please let me know before August 30 so I can report your desire at the Board meeting scheduled for September 13. Harry Peck, CSI, CCS Senior Specifier hap@rlfae.com RLF architecture engineering interiors 145 Lincoln Avenue Winter Park, Florida p f Celebrating 75 years of growth and success

7 Minutes to the Product Show Meeting GENERAL Product Show Chairman: Paul Nutcher WHAT: CSI Green Product Show WHEN: April 20, 2011 WHERE: Orange County Fairgrounds, 4603 West Colonial Drive, Orlando The contract with the fairground has been amended again for over 100 booths and the education pavilion. The board of directors needs to approve signing of the contract at its next meeting in September. COMMITTE REPORTS EDUCATION - committee Co-Chairmen: Mike Starks and Jim Romkey There will be five to six educational sessions They will be held in a separate building adjacent to the exhibit hall The education would go from noon to six o clock Mike Starks submitted the educational programming proposal (See attached) He included a provision for education providers to obtain the ability to provide CES units to architects, contractors and other industry professionals who want to keep their qualifications up to date. In addition to cost associated with becoming an education provider, Mike also identified the educational sponsorship of the five to six session at $150 each VENDOR & SPONSORSHIP - committee Paul Nutcher, Warren Doucette, Linda Zimmerman, Paul Corrad Sponsors are needed for educational sessions, food, drinks, recycling containers, banners, on-site transportation, lanyards, reusable water bottles Paul Nutcher to start providing each member of the vendor and sponsorship committee contacts in order to start selling booth space and sponsorships.

8 PRINTING Chairman: Warren Doucette Warren was to check on printing prices for the passport and other signage, including directional signs for the day of the event. REGISTRATION Chairman: Harry Peck Harry Peck offered to coordinate RSVP records and input of registrations the day of the event Color coded badges were discussed, one for architects and one for exhibitors. Warren was to add printing of badges to the quote from the printers Each exhibitor would receive a list of the attendees who sat through the education sessions Several Web portals for promoting the Product Show were identified, including 4-Specs and the Greater Orlando CSI Web site. INSURANCE Chairman: Paul Nutcher Paul has contacted Insurance Offices of American for the required $1 million liability policy per the fairground s contract. DRINKS Chairman: A general consensus of the Product Show committee decided to have each attendee receive 2 drink tickets good for one alcoholic drink per ticket and two bars within the vendor hall. The bars are to be set up to drive traffic to non-premium booths as well as the more visible premium booths. FOOD Chairman: Bill Boehm Several options were discussed including ordering food from an outside vendor, including Babaloos BBQ, Four Rivers BBQ. Another options was to utilize the fairground s recommended food vendor to keep food simple, but concerns were that the cart could not be brought into the fairgrounds.

9 Or, the committee discussed a caterer. EXHIBIT PASSPORT Chairman: Tom Montero Tom agreed to coordinate the development of a passport for vendors who want to place stickers on the folded card in order to motive attendees to visit more booths in return for qualifying to win a prize. Warren to look into printing passport and stickers for each vendor with their booth number on it.

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11 Products Fair Education Program Criteria: 1) Education sponsorship fee - $150/1hr class a) No other fees apply for classes already carrying FL CEUs unless additional board approvals are requested. 2) Must carry FL approved CEUs for one or more of the FL Licensing Boards a) FL Architectural Board b) FL Landscape Architecture Board c) FL Board of Professional Engineers d) FL Construction Industry Licensing Board 3) Where approved CEUs are not available, the GO CSI can provide approval assistance under these parameters: a) Submit to GOCSI the following before January 1, 2011: 1) Curriculum Vitae of the speaker 2) 2 copies of the class notes, PowerPoint presentation and any handouts b) Remit fees to GO CSI before January 1, 2011 and prior to submission by GO CSI of the class materials to the State Boards approval process. 1) Provider fee of $50.00/board 2) Class fee of $25.00/class hr/board 3) Reporting fee of $25.00/class hr/board 4) Example: a 1 hr class would be $150 for sponsorship plus $100/board desired. Therefore, a 1 hr-1 board is $250; a 2 hr-1 board course would be $300.You may choose any or all of the boards. FL Board Provider Fee Class Fee $/hr Renewal Fee Renewal Period Provider Name Provider Number Exp Date AR $25.00 $25.00 $ GMS PVD 372 5/31/2011 LA $ $25.00 $ GMS PVD 90 5/31/2011 FBPE $ $25.00 $ GOCSI PVD /31/2011 CILB $ $25.00 $ GMS PVD 918 5/31/2011

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15 From: To: Cc: Subject: Date: Tom Montero "Jim Carten"; Harry A. Peck RE: Greater Orlando Chapter CSI - Bylaws Interpretation; Number of Board Members Thursday, September 09, :56:37 PM I stand corrected. The intent was to have 2 VPs, if possible. In any case, at least one VP is required to comply with the Bylaws and needs to be identified. IF the Chapter chooses to have only one VP, the Board then does consist of 6 members. The 6 members represent 90 members per Article IV, Section 2, subsection 2.2, The size of the Chapter Board, beyond that indicated above, shall comply with the ratio of one (1) Board member for each fifteen (15) Chapter members. Therefore, a modified response to Harry s question would be that the requirement for additional Directors, or perhaps an additional VP, would be when the Membership number reaches 98. However, the quorum number is still 4; ½ of Respectfully, Tom -----Original Message----- From: Jim Carten [mailto:jimc@mbiarch.com] Sent: Thursday, September 09, :31 PM To: Tom Montero; Harry A. Peck Cc: lldzim@yahoo.com Subject: RE: Greater Orlando Chapter CSI - Bylaws Interpretation; Number of Board Members Forgive me but I disagree. The Institute bylaws on line state that the Institute is to have 2 VP s. Our bylaws state: ARTICLE IV BOARD Section 1. The management and direction of the Chapter shall be delegated exclusively to its board. Section 2. The board shall consist of the following members: president, president-elect, vice president(s), secretary, treasurer, immediate past president, and a number of director(s) as appropriate based on the size of the Chapter membership. If the Chapter includes a student affiliate, a student affiliate representative shall be a non-voting member of the board. Professional members shall constitute a minimum of 33 percent of the Chapter board and industry and associate members shall constitute a minimum of 33 percent of the Chapter board. It says vice-president(s)indicating that there can be more than one. Our bylaws do not say we have to have 2 VP s

16 Jim Carten, AIA, CSI Associate From: Tom Montero Sent: Thursday, September 09, :24 PM To: 'Harry A. Peck' Cc: Jim Carten; Subject: RE: Greater Orlando Chapter CSI - Bylaws Interpretation; Number of Board Members Importance: High My response to your query is below following the statements... Because Linda will be absent, it is imperative that everyone else attends, OR, be able to attend the entire meeting via phone. Tom Tom Montero, AIA, FCSI/CDT Chair, G O Chapter Bylaws Committee -----Original Message----- From: Harry A. Peck [mailto:harry_peck@rlfae.com] Sent: Thursday, September 09, :53 PM To: Tom Montero Cc: Jim Carten; lldzim@yahoo.com Subject: Greater Orlando Chapter CSI - Bylaes Interpretation; Number of Board Members Tom, I would like your interpretation of the following so I can be better prepared for the Board meeting when to determine if a quorum is present. 1. Per article IV, section 2, am I correct that the minimum number of Directors are 7? president, vice-president, vice-presidents (2 per Institute), secretary and treasurer. [TM] Actually the 7 members of the Board, per Article IV, Section 2 of the Bylaws, consists of the president, presidentelect, vice-presidents (2), secretary, treasurer and immediate past president. 2. Per article IV, section 2, paragraph 2.2, how correct am I in figuring until our membership exceeds 113, is when there be more Directors than these 7? [TM] The 7 board members x 15 = 105. Depending on how we want to

17 interpret the intent of the paragraph, when the membership exceeds (more than ½ of 15), another Director is required. So 113 could be interpreted as the magic number. 3. Now, in the current situation, having 2 offices vacant (vice-presidents), but having a Director, who is not an officer, I count 6 Directors my question here is for determining a quorum at a Board Meeting would the count be one-half of 7 or one-half of 6? [TM] The number required for a quorum would be The first order of business should be to determine if the existing director will serve as a VP; assuming he is eligible. Assuming he will, then the Board must recruit a director who will accept the position of vice-president. The Board should be acutely aware of the Institute s requirement for the VPs; one is to be a professional (by Institute definition from the Membership Application) and the other is to be other than a professional. Harry Peck, CSI, CCS Senior Specifier hap@rlfae.com RLF architecture engineering interiors Celebrating 75 years of growth and success 145 Lincoln Avenue Winter Park, Florida p f

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