PROFESSIONAL SERVICES COMMITTEE

Transcription

1 On THURSDAY, JULY 20, 2017, the PROFESSIONAL SERVICES COMMITTEE of the Greater Orlando Aviation Authority met Carl T. Langford Board Room, One Jeff Fuqua Boulevard, Orlando, FL Chair Thornton called the meeting to order at 3: 34 p.m. The meeting was posted in accordance with Florida Statutes and a quorum was present. Committee Members present: Stanley J. Thornton, Chair Ron Lewis, Deputy Executive Director - Operations Davin Ruohomaki, Senior Director of Planning, Engineering and Construction David M. Patterson, Director of Construction Also present: Robert Alfert, Legal Counsel (Broad & Cassel) Pam L'Heureux, Finance Somdat Jiawan, Small Business Tuan Nguyen, Planning Jennifer Seyfried, Planning Alex Sorondo, HNTB Cheri Baxter, Project Controls Tamara York, Project Controls Larissa Bou-Vazquez, Recording Secretary Others present: Sal Perez, Hanson Professional Services, Inc. Bryan Mehaffy, Burns Engineering, Inc. Brian Phillips, Burns Engineering, Inc. Meghan Kriss, Avcon, Inc. Scott Hinrichs, Graef USA, Inc. Jose Lizasoain, Graef USA, Inc. Julius Davis, VoltAir Consulting Engineers, Inc. Larry Stoff, VoltAir Consulting Engineers, Inc. Brandon McCarthy, VoltAir Consulting Engineering, Inc. Erica Shay, Matern Professional Engineering Inc. Sara Gentry, Matern Professional Engineering Inc. Ryan Stranquest, Matern Professional Engineering Inc. Doug Saunders, C&S Companies, Inc. Monica Fabregat, C&S Companies, Inc. Tara Bleakley, TLC Engineering for Architecture, Inc. Massiel Barenas, TLC Engineering for Architecture, Inc. LOBBYIST DISCLOSURE For individuals who conduct lobbying activities with Aviation Authority employees or Board members, registration with the Aviation Authority is required each year prior to conducting any lobbying activities. A statement of expenditures incurred in connection with those lobbying instances should also be filed prior to April l of each year for the preceding year. As of January 16, 2013, lobbying any Aviation Authority Staff who are members of any committee responsible for ranking Proposals, Letters of Interest, Statements of Qualifications or Bids and thereafter forwarding those recommendations to the Board and/or Board Members is prohibited from the time that a Request for Proposals, Request for Letters of Interests, Request for Qualifications or Request for Bids is released to the time that the Board makes an award. As adopted by the Board on September 19, 2012, lobbyists are now required to sign-in at the Aviation Authority offices prior to any meetings with Staff or Board members. In the event a lobbyist meets with or otherwise communicates with Staff or a Board member at a location other than the Aviation Authority offices, the lobbyist shall file a Notice of Lobbying ( Form 4)detailing each instance of lobbying to the Aviation Authority within 7 calendar days of such lobbying. As of January 16, 2013, lobbyists will also provide a notice to the Aviation Authority when meeting with the Mayor of the City of

2 Page 2 of 5 Orlando or the Mayor of Orange County at their offices. The policy, forms, and instructions are available in the Aviation Authority's offices and the web site. Please contact the Director of Board Services with questions at (407) ANNOUNCEMENT Any appeals of decisions made by the Professional Services Committee (PSC) must be filed with the Execu ive Director wi hin five business days (no later than 4: 00 p. m. on the fifth business day) of the rendition of that decision, except those that have issues under Contract, in which case the contract provisions supersede. CONSIDERATION OF FIRMS FOR PROFESSIONAL SERVICES FOR W368, CONTINUING MEP CONSULTANT SERVICES, AT THE ORLANDO INTERNATIONAL AIRPORT 1. On July 7, 2017, the following eleven Statement of Qualifications (SOQs) were received for the above-referenced services (in alphabetical order): AVCON, Inc. Burns Engineering, Inc. C&S Engineers, Inc. Graef USA, Inc. KPI Engineering, Inc. Matern Professional Engineering, Inc. OCI Associates, Inc. RTM Engineering Consultants, LLC SGM Engineering, Inc. TLC Engineering for Architecture, Inc. Voltair Consulting Engineering, Inc. This project is to provide continuing engineering services for mechanical, electrical, and plumbing (MEP) engineering and related professional services, including but not limited to, mechanical, electrical, and plumbing design; fire protection design; security and systems design; utility and infrastructure design; cost estimating; scheduling; any associated architecture and structural design and other related services including coordination with the Authority, its Consultants, the City and all agencies having jurisdiction over the Airport. The Services may also include studies and preparation of reports involving scope definition and validation of projects, analysis of design parameters, budget development, evaluation and documentation of existing conditions; design, bid/procurement and award, design/build, permitting, construction administration, Master Document support, technical support and review of documents prepared by others, design management support on various Authority projects and all other engineering and related professional services which may be required where the Authority elects not to solicit letters of interest by means of public advertisement. The PSC and staff had previously been furnished a copy of each SOQ along with the Advertisement, Submission Requirements, and other supporting documentation. Evaluation of the SOQs was based on the following: Comprehensive Approach Qualifications and Experience of Key Personnel Qualifications and Experience of Firm Commitment to DBE/LDB/MWBE/SDVOBE Participation Programs Insurance

3 Page 3 of 5 Financial Analysis Licensure Claim Information References Chair Thornton requested that the Office of Small Business Development present its evaluation of the SOQs. Mr. Jiawan stated that Proposers were required to provide a written action plan that demonstrates the Proposer's understanding of the MWBE, LOB, SDVOBE, and DBE participation programs. In addition, the plan must include how the Proposer will achieve the goals for these type of services and submit proposed MWBE participation, LOB participation, SDVOBE participation, and DBE participation schedules showing where proposed participation could be achieved. Mr. Jiawan observed that all Proposers met or exceeded requirements, with the exception of KPI Engineering, Inc. ( KPI). KPI did not provide the required written statement nor listed any subs or possible scopes for DBE/LDB/MWBE/SDVOBE firms' participation. Mr. Patterson asked which of the Proposers were MWBE or LDB. Mr. Jiawan replied that Avcon, Inc; RTM Engineering Consultants, Inc; SGM Engineering, Inc; and VoltAir Consulting Engineers, Inc. are all MWBE. (Subsequent to the meeting, it was determined that RTM Engineering Consultants, Inc. was not MWBE/LDB). Chair Thornton requested that Ms. Seyfried present staff's evaluation of the insurance provided by the Proposers and elaborate on any exceptions found in the LOis. Ms. Seyfried stated that insurance requirements for these services were established as follows: for the Professional Liability, a minimum of $1 Million per occurrence and annual aggregate, with maximum deductible or self-insured retention in an amount not exceeding $100,000; and Commercial General Liability and Automobile Liability at $5 Million per occurrence with a maximum deductible or maximum self-insured retention of $100,000. Ms. Seyfried stated that.the Worker's Compensation Employer's Liability insurance requirements were established at statutory limits of $500,000. Ms. Seyfried further stated that all Proposers provided satisfactory insurance, with the exception of SGM Engineering, Inc. (SGM). SGM provided an expired insurance; however, the Aviation Authority has an up-todate certificate of insurance on file for SGM for other services currently being performed at the Orlando International Airport. Chair Thornton requested the evaluation of the financial information provided by the Proposers. Ms. L'Heureux stated that all the Proposers, with the exception of three firms, were satisfactory. Ms. L'Heureux provided the following observations: KP! Engineering, Inc. (KP!): Financial statements were provided for KPI Engineering, Inc. as of 12/31/16, and for Keyon & Partners, Inc., affiliated company, as of 12/31/15. The DNB PAYDEX score for KPI Engineering, Inc. indicates that this company pays its bills 22 days beyond terms, more slowly than the average for its industry of generally within terms. Matern Professional Engineering, Inc. (MATERN): The DNB PAYDEX score for Matern Professional Engineering, Inc. indicates that this company pays its bills 21 days beyond terms, more slowly than the average for its industry of 3 days beyond terms. SGM Engineering, Inc. (SGM) : SGM provided only one ye.ar of financial statements for analysis. Voltair Consulting Engineering, Inc. (VOLATIAR): The internally prepared financial statements provided for Vol tair Consul ting Engineering, Inc. reflect

4 Page 4 of 5 inconsistencies in the current assets and current liabilities on the 12/31/2015 Balance Sheet. Chair Thornton requested that Legal Counsel review the information provided by the Proposers regarding Licensing and Claims Evaluation. Legal Counsel stated that all Proposers provided adequate licensing. Legal Counsel proceeded to discuss the claim evaluation and stated that all Proposers provided adequate disclosures of claims. Legal Counsel further stated that C&S Engineering, Inc. and TLC Engineering for Architecture, Inc. disclosed two claims each; however these claims were of no materiality. Chair Thornton Legal Counsel satisfactory. requested that Legal Counsel review stated that all references received the Proposers' references. were overall positive and Chair Thornton requested Staff's evaluation of the SOQs. Mr. Sorondo briefed the PSC with the scope of work and stated that Staff had split the firms into four tiers based on the SOQs. Mr. Sorondo stated that, based on their Executive Brief, companies past experience, and proposed team provided, Matern Professional Engineering, Inc. and C&S Engineers, Inc. were on the first tier. Mr. Sorondo further observed that on the Engineering, Inc.; Graef USA, Inc.; RTM and TLC Engineering for Architecture, adequate airport experience second tier they placed Avcon, Inc.; Engineering, Inc.; SGM Engineering, Inc., who demonstrated good teams Burns Inc.; with Based on scope, airport experience and similar project list, Staff placed OCI Associates, Inc. and Voltair Consulting Engineering, Inc. on the third tier. Lastly, Mr. Sorondo stated that Staff agreed that due to lack of similar projects and airport experience, KPI Engineering was placed on the fourth tier. Chair Thornton stated that, due to TLC' s work on the South Terminal C, Phase 1 Program, he would recommend moving TLC to the third tier, and interview only the firms on the first and second tiers. After further deliberations, the PSC agreed with staff's evaluation, and recommended shortlisting seven (7) firms for further consideration. The PSC agreed that, through their SOQs, these firms demonstrated, among other things, their ability to provide the advertised services, their prior experience on similar projects, their past performance, and their commitment to the Aviation Authority's Small Business Participation Programs. Upon motion of Mr. Ruohomaki, second by Mr. Lewis, vote carried to shortlist the following seven (7) firms listed below for further consideration for Professional Services for W368, Continuing MEP Consulting Services (in alphabetical order): Avcon, Inc. Burns Engineering, Inc. C&S Engineers, Inc. Graef USA, Inc. Matern Professional Engineering, Inc. RTM Engineering, Inc. SGM Engineering, Inc.

5 Page 5 of 5 The PSC set a meeting date of Monday, August 7, 2017, to interview the shortlisted firms. Each firm will be provided 20 minutes for the interview process. Each firm will have up to 5 minutes to make its introduction to the PSC, following which the PSC will conduct a 15-minute question and answer session. Each firm must be represented by its proposed project manager and proposed principal representative of the firm. ADJOURNMENT 2. There being no further business for discussion, the meeting was adjourned at 3,50 P a S l J. Thnton Professional Services Committee Chief of Operations