LIVINGSTON PARISH COUNCIL. Request for Qualifications for. Professional Services for the Livingston Parish Road Overlay Project

Transcription

1 LIVINGSTON PARISH COUNCIL Request for Qualifications for Professional Services for the 2013 Livingston Parish Road Overlay Project August 22, 2013

2 Table of Contents I. Introduction... 1 II. Submission Instructions... 1 III. SOQ Inquiries... 2 IV. Addendum to the SOQ... 3 V. Rights Reserved... 3 VI. Compensation... 3 VII. Scope of Services... 3 A. Program Completion Phase... 3 B. Schematic / Design Phase... 4 C. Construction Documents Phase... 4 D. Bidding and Contract Phase... 4 E. Construction Administration Phase... 5 F. Construction Close-Out Phase... 5 VIII. Evaluation and Selection... 5 IX. General Qualifications... 6 X. Exhibit A... 7 i

3 I. Introduction The Livingston Parish Council is hereby soliciting the submittal of Statements of Qualifications (SOQ) from firms interested in and qualified to provide Professional Engineering Services for the Livingston Parish 2013 Road Overlay Project. These services will be provided in accordance with Program requirements and guidelines established by the Livingston Parish Council. This project will be completed in accordance to the Livingston Parish Capital Improvements Procedures Manual for Design and Construction, 2013 Edition, as adopted by the Livingston Parish Council on June 27, 2013 as Ordinance II. Submission Instructions Firms who are interested in providing services requested under this SOQ must submit eight (8) hard copies, on 8 ½ x 11 inch paper, of their submittal and an electronic version, such as in PDF format, on compact disc or portable drive. This submittal shall be received by: Livingston Parish Council, Government Boulevard, Livingston, LA 70754, no later than 4:00 p.m., Wednesday, MONTH, DAY, YEAR. No submittals will be accepted after this deadline. Each SOQ must be delivered at the proposer s expense. FAX or submissions are not acceptable. Interested firms mailing their proposals should allow sufficient mail delivery time to ensure receipt of their SOQ by the time specified. It is solely the responsibility of each respondent to ensure that their SOQ is delivered at the specified place and prior to the deadline for submission. Submittal packages received after the deadline will not be considered. The Livingston Parish Council reserves the right to reject any and all submissions. SOQ s should list the qualifications and reasons the engineering firm is qualified to perform work on the Livingston Parish 2013 Road Overlay Project. All SOQ s shall have a single prime consultant shall be responsible for all deliverables specified in the SOQ and Scope of Work. If the respondent intends to subcontract for portions of the work, the respondent should identify any sub-consultant relationships and include specific designations of the tasks to be performed by the sub-consultant. Information required of the respondent under terms of this SOQ is also required for each sub-consultant. 1

4 Unless provided for in a contract with the Parish, the prime consultant shall not contract with any other party for any services herein contracted without the express written approval of the Livingston Parish Council. The respondent is not required to list sub-consultants that will be used for supplementary services as outlined in the Livingston Parish Capital Improvements Procedures Manual for Design and Construction, 2013 Edition, as adopted by the Livingston Parish Council on June 27, 2013, as Ordinance These services shall be by majority vote and written authorization approved by the Livingston Parish Council prior to proceeding with said services. All SOQ submittals shall contain a sworn affidavit in accordance with provisions of Louisiana Revised Statue 38: III. SOQ Inquiries Written questions regarding the SOQ requirements or scope of services must be submitted to the SOQ coordinator as listed below: Lisa Frederick Livingston Parish Council Clerk Government Boulevard Livingston, LA lfrederick@lpcgov.com The Livingston Parish Council will consider written inquiries and requests for clarification of the content of this SOQ received from interested firms. Written inquires shall be made no later than five (5) working days before deadline submission. Only the SOQ coordinator shall have the authority to officially respond to the written inquiries on behalf of the Parish. Any communications from any other individuals will not be binding on the Parish. The Livingston Parish Council reserves the right to change the submission deadline or revise any part(s) of the SOQ by issuing an addendum to the SOQ at any time. 2

5 IV. Addendum to the SOQ This SOQ shall not be modified in any way except by a written Addendum. Any such written Addendum shall be prepared by the Livingston Parish Council and shall be transmitted by mail, fax, , or other means, to each Engineer recorded by the Parish as receiving this SOQ package. Any Engineer submitting a proposal must acknowledge the receipt of any and all written Addendums in the cover letter to the SOQ proposal. V. Rights Reserved This RFQ in no way constitutes a commitment by the Livingston Parish Council to award a contract. The Livingston Parish Council reserves the right to reject any or all applications, or portions of applications received, if the Livingston Parish Council determines that it is in the Livingston Parish Council s best interest to do so. The Livingston Parish Council further reserves the right to cancel this RFQ award in part or all of the RFQ services to one or more Applicant(s). VI. Compensation Compensation for these required services shall be in accordance with the Livingston Parish Capital Improvements Procedures Manual for Design and Construction, 2013 Edition, as adopted by the Livingston Parish Council on June 27, 2013 as Ordinance Compensation for additional and supplementary services shall be in accordance to the Livingston Parish Capital Improvements Procedures Manual for Design and Construction, 2013 Edition, as adopted by the Livingston Parish Council on June 27, 2013, as Ordinance VII. Scope of Services The Livingston Parish Council seeks to proceed with the Livingston Parish 2013 Road Overlay Project. This project shall proceed in accordance to the Livingston Parish Capital Improvements Procedures Manual for Design and Construction, 2013 Edition, as adopted by the Livingston Parish Council on June 27, 2013 as Ordinance The scope of services is to include but not be limited to: A. Program Completion Phase The Livingston Parish Council shall provide the Engineer a road list and working construction budget. The Engineer will rank the roads and give an engineer s opinion of probable construction cost of each road for the Council to consider and decide which 3

6 roads are to be overlaid. The Livingston Parish Council, by majority vote and written authorization, will determine the final road list to be improved. NO WORK SHALL PROCEED BEYOND this phase UNTIL THE LIVINGSTON PARISH COUNCIL by majority vote and written authorization instructs the Parish President in writing to proceed with the authorized roads. B. Schematic / Design Phase 1. The Engineer shall finalize a timeline for the design process. 2. The Engineer shall proceed with such supplementary services as geotechnical investigations, topographic surveys, and other site related information necessary for the design of this project. The Livingston Parish Council, by majority vote and written authorization, will approve all fees for supplementary services, prior to proceeding with said services. 3. The Engineer shall prepare Schematic Design Documents consisting of drawings, outline specifications, geotechnical reports, and other site related information. 4. The Engineer shall notify the Livingston Parish Council in writing if the engineer s opinion of probable construction cost shall differ from the Program Completion Phase due to analyzing additional information obtained during the Schematic / Design Phase. C. Construction Documents Phase 1. The Engineer shall complete all working drawings, dimensioned plans, sections, and other civil plans. 2. The Engineer shall complete the technical specifications. 3. The Engineer shall complete the bidding and construction contract forms. 4. The Engineer shall update the Livingston Parish Council of any changes. D. Bidding and Contract Phase 1. Once the Construction Documents Phase is completed, the Livingston Parish Council, by majority vote and written authorization, shall authorize the Parish to advertise the Project for bids. 2. The Engineer shall assist the Parish in obtaining bids. 3. The Engineer shall furnish and distribute copies of the Construction Documents, process Requests for Information, and prepare and issue all addenda. 4. The Engineer shall arrange, prepare, and conduct a pre-bid conference. 4

7 5. The Engineer shall analyze the bids and make a written recommendation to the Livingston Parish Council. E. Construction Administration Phase 1. The Engineer shall provide administration of the construction contract. 2. The Engineer shall provide written monthly updates to the Livingston Parish Council and be available to attend the public meetings. 3. The Engineer shall visit the Project as often as necessary to become generally familiar with the progress and quality of the work in order to proceed in accordance with the contract documents. 4. The Engineer shall process the contractor s application and issue certificates of payment accordingly. 5. The Engineer shall proceed with such supplementary services such as resident inspections and QA/QC services provided by a testing laboratory. The Livingston Parish Council, by majority vote and written authorization, will approve all fees for supplementary services, prior to proceeding with said services. F. Construction Close-Out Phase After acceptance of the Project by the Livingston Parish Council, the Engineer shall prepare a Final Report and two sets of Record Drawings. VIII. Evaluation and Selection A. The evaluation of the SOQ s will be accomplished by the Livingston Parish Council Bids and Procurement Committee (The Committee) which will determine the response most advantageous to the Parish, taking into consideration all evaluation factors set forth in this SOQ. The Committee may ask others for input in the evaluation process. The Committee will make a recommendation to the entire Livingston Parish Council that, by majority vote, determines the successful interested firm. B. The Livingston Parish Council will notify the successful firm and authorize the Livingston Parish President to proceed in finalizing a contract with said firm. Unsuccessful firms will be notified in writing accordingly. 5

8 IX. General Qualifications A. Each interested firm shall have a Licensed Louisiana Professional Engineer (PE) on staff. B. Each interested firm shall be in good standing with the State and hold all applicable licenses. C. Each interested firm shall be in good standing with the Parish. To this end a Good Standing score will be determined. This is considered separate from the technical, cost and any other requirement for said desired business. 1. A possible maximum score of twenty (20) points out of a one hundred (100) point system may be awarded. If the accumulated total is greater than twenty (20), still the maximum score that can be reached is twenty (20). 2. A combined score of 17 or higher must be scored to be considered in Good Standing. Failure to score a 17 or higher will DISQUALIFY the applicant from further consideration! 3. Good Standing Scoring Criteria Outlined in Section I of the Statement of Qualification Score Card. 6

9 Exhibit A Livingston Parish Council Bids and Procurement Committee Score Card Meeting Date Section I Good Standing Criteria (Maximum 20 total points awarded) Scoring Score What is the Total Years of related experience for the Prime Consultant and/or Principal Engineer of the firm? Max score attainable is 5. 0 yr expertise, score 0 1 yr expertise, score +1 2 yrs expertise, score +2 3 yrs expertise, score +3 4 yrs expertise, score +4 5 yrs expertise, score +5 Has the Prime Consultant, Sub-Consultant(s), representatives of the companies, or agents, or other associated entities been involved in a lawsuit with Livingston Parish in the last three (3) years relating to payment and/or performance issues? If yes, score -2 If no, score +2 Has the Prime Consultant and/or Sub-Consultant previously been charged as the Engineer of Record for work previously performed for Livingston Parish? If yes: Was the work or service finished according to the proposed projected time schedule (deadline)? Was the work or service completed within 5% of the initial proposed estimated budget? Does Livingston Parish have any final judgments against the Prime Consultant, Sub-Consultant(s), representatives of the companies, or agents, or other associated entities in the last three (3) years? Does Livingston Parish have any active legal proceedings against the Prime Consultant, Sub-Consultant(s), representatives of the companies, or agents, or other associated entities? Has Prime Consultant, Sub-Consultant(s), representatives of the companies, or agents, or other associated entities have or had any court proceedings against Livingston Parish in the last three (3) years? Does the Prime Consultant, Sub-Consultant(s), representatives of the companies, or agents, or other associated entities have any positive recommendations from other public bodies for similar previous work? What is the Percentage of employees of the Prime Consultant that live in Livingston Parish Total Score awarded (A combined score of 17 or higher must be scored to be considered in Good Standing. Maximum score that can be applied is 20.) If No, then score +4 If yes: If yes, then score +3 If no, then score -3 If yes, then score +3 If no, then score -3 If yes, then score -5. If no, then score +3. If yes, then score -4. If no, then score +2. If yes, then score -4. If no, then score +2. If yes, then score +2 If no, then score 0 If greater than 49% then score +3 If 1% to 49% then score +1 If no employees live in Livingston then score 0 Insert score into Section II Good Standing Score if earned more than 17 pts. Must have a score of 17 or higher to be considered further for the project. 7

10 Exhibit A Livingston Parish Council Bids and Procurement Committee Score Card (Cont.) Section II Scorecard Factors (Maximum 100 total points awarded) Possible Score Score from Section I Good Standing Criteria Prime Consultant / Sub-Consultant Professional Experience 1) Two (2) Registered Engineers with 5 or more employees (15 Points) 2) Two (2) Registered Engineers with 3 or more employees (10 Points) 3) Two (2) Registered Engineers with 1 employee ( 5 Points) Prime Consultant and/or Principal Engineer Professional Expertise (Combined Years) 1) Over 15 years related experience (15 Points) 2) Over 10 years related experience (10 Points) 3) Less than 5 years related experience ( 5 Points) Prime Consultant / Sub-Consultant Professional References 1) Five or more references (10 Points) 2) Less than 5 references ( 5 Points) 3) Less than 2 references ( 0 Points) Firm Location (Where Work is to be Performed) Qualified firms that maintain an office within Livingston Parish and staffed with an adequate number of qualified employees to do the required work, shall be given priority consideration. Local Project Experience Consideration must be given to Prime Consultants/ Sub-Consultants that can show experience within Livingston Parish. Project Understanding SOQ should identify that the Prime Consultant has a clear understanding of project scope. 1) Excellent (15 Points) 2) Satisfactory (10 Points) 3) Poor ( 5 Points) TOTAL 100 Submission included a sworn affidavit in accordance with provisions of Louisiana Revised Statue 38: Submission acknowledged any addendums to the Statement of Qualifications in Cover Letter Yes Yes No No Committee Member Signature 8