A. Request for Qualifications for Automobile Rental Concessions

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1 CONCESSIONS/PROCUREMENT COMMITTEE (CPC) AGENDA DATE: June 25, 2018 DAY: Monday TIME: 1:30 p.m. LOCATION: Carl T. Langford Board Room One Jeff Fuqua Blvd. Orlando, Fl I. CALL TO ORDER II. ANNOUNCEMENTS - Appeal Process and Lobbying Activities NOTE: If anyone is aggrieved by any of the proceedings of today s meeting and wishes to appeal the results of actions made by this committee, they must file an appeal stating the item they wish to appeal and the basis for which they wish to appeal, and it must be received in writing by the Chief Executive Officer, Mr. Phillip N. Brown, in his office at One Jeff Fuqua Boulevard, Main Terminal Building by Monday, July 2, 2018 at 4:00 p.m. For individuals who conduct lobbying activities with Aviation Authority employees or Board members, registration with the Aviation Authority is required each year prior to conducting any lobbying activities. A statement of expenditures incurred in connection with those lobbying instances should also be filed prior to April 1 of each year for the preceding year. As of January 16, 2013, lobbying any Aviation Authority Staff who are members of any committee responsible for ranking Proposals, Letters of Interest, Statements of Qualifications or Bids and thereafter forwarding those recommendations to the Board and/or Board Members is prohibited from the time that a Request for Proposals, Request for Letters of Interests, Request for Qualifications or Request for Bids is released to the time that the Board makes an award. As adopted by the Board on September 19, 2012, lobbyists are required to sign-in at the Aviation Authority offices prior to any meetings with Staff or Board members. In the event a lobbyist meets with or otherwise communicates with Staff or a Board member at a location other than the Aviation Authority offices, including the Mayor of the City of Orlando or the Mayor of Orange County, at their offices, the lobbyist shall file a Notice of Lobbying (Form 4) detailing each instance of lobbying to the Aviation Authority within 7 calendar days of such lobbying. As of January 16, 2013, lobbyists will also provide a notice to the Aviation Authority when meeting with the Mayor of the City of Orlando or the Mayor of Orange County at their offices. The policy, forms, and instructions are available in the Aviation Authority s offices and the web site. Please contact the Director of Board Services with questions at (407) III. CONSIDERATION OF THE JUNE 13, 2018 MINUTES IV. CONSENT AGENDA ITEMS A. Request for Qualifications for Automobile Rental Concessions V. NEW BUSINESS AGENDA ITEMS A. Amendment to Purchasing Contract 20-14, Replacement/ Installation and Fabrication of Vinyl Slipcovers and Repair of Passenger Style Flyaway Seating with Ocampo Upholstery, Inc. B. Amendment to Purchasing Contract 18-14, Terminal Janitorial Maintenance with Flagship Facility Services, Inc. P a g e 1 2

2 V. ADJOURNMENT NOTE: Any person who desires to appeal any decision made at these meetings will need record of the proceedings and for that purpose may need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal is to be based. NEXT SCHEDULED CONCESSIONS/PROCUREMENT COMMITTEE MEETING MONDAY, JULY 9, 2018, AT 1:30 P.M. IN THE CARL T. LANGFORD BOARD ROOM P a g e 2 2

3 On JUNE 13, 2018, the CONCESSIONS/PROCUREMENT COMMITTEE of the GREATER ORLANDO AVIATION AUTHORITY met in the Carl T. Langford Board Room at Orlando International Airport, One Jeff Fuqua Boulevard, Orlando, Florida, Chairman Anderson called the meeting to order at 1:30 p.m. The meeting was posted in accordance with Florida Statutes and a quorum was present. Committee members present: Staff/Others present: Raymond Anderson, Sr. Director of Commercial Properties and Concessions, Chair Thomas Draper, Sr. Director of Airport Operations Bradley Friel, Director of Planning Kate Stangle, Legal, Broad and Cassel Bruce Gant, Purchasing Diana Hershner, Purchasing Luis Aviles, Purchasing Vlad Opreanu, Purchasing Arthur DeRostaing, Purchasing Annmarie Wise, Purchasing Howard White, Purchasing Dorie Yepez, Purchasing Jeff Daniels, Maintenance Steve Pue, Maintenance Tom O Day, Maintenance John Vinelli, IT Shiv Persaud, IT Lewis Felker, IT Daniel Dooling, Commercial Properties Andres Morales, AIT Maria Irizarry, Risk Management Recording Secretary Chairman Anderson announced to all present that if anyone is aggrieved by any of the proceedings of today s meeting and wishes to appeal the results of actions made by this committee, they must file an appeal stating the item they wish to appeal and the basis for which they wish to appeal, and it must be received in writing by the Chief Executive Officer, Mr. Phillip N. Brown, in his office at One Jeff Fuqua Boulevard, Main Terminal Building, by Wednesday, June 20, 2018 at 4:00 p.m. For individuals who conduct lobbying activities with Aviation Authority employees or Board members, registration with the Aviation Authority is required each year prior to conducting any lobbying activities. A statement of expenditures incurred in connection with those lobbying instances should also be filed prior to April 1 of each year for the preceding year. As of January 16, 2013, lobbying any Aviation Authority Staff who are members of any committee responsible for ranking Proposals, Letters of Interest, Statements of Qualifications or Bids and thereafter forwarding those recommendations to the Board and/or Board Members is prohibited from the time that a Request for Proposals, Request for Letters of Interests, Request for Qualifications or Request for Bids is released to the time that the Board makes an award. As adopted by the Board on September 19, 2012, lobbyists are required to sign-in at the Aviation Authority offices prior to any meetings with Staff or Board members. In the event a lobbyist meets with or otherwise communicates with Staff or a Board member at a location other than the Aviation Authority offices, including the Mayor of the City of Orlando or the Mayor of Orange County, at their offices, the lobbyist shall file a Notice of Lobbying (Form 4) detailing each instance of lobbying to the Aviation Authority within 7 calendar days of such lobbying. As of January 16, 2013, lobbyists will also provide a notice to the Aviation Authority when meeting with the Mayor of the City of Orlando or the Mayor of Orange County at their offices. The policy, forms, and instructions are available in the Aviation Authority s offices and the web site. Please contact the Director of Board Services with questions at (407)

4 DRAFT CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES June 13, 2018 MINUTES Upon motion by Mr. Draper, second by Mr. Friel, vote carried and motion passed to approve the minutes of May 7 and May 21, 2018 as presented. CONSENT ITEMS A. Purchasing Request for Written Quotations # , Cisco Catalyst 9300 Switch Equipment Procurement Award Recommendation B. Purchasing Request for Written Quotations # , Miscellaneous Dodge Power Transmission Parts Procurement Award Recommendation Chairman Anderson asked if anyone in the audience would like to speak to any item on the Consent Agenda. Chairman Anderson then asked if any Committee member had any questions or wished to have an item pulled for discussion. There was no response to either inquiry. Upon motion by Mr. Friel, second by Mr. Draper, vote carried and motion passed to approve the Consent Agenda as presented. NEW BUSINESS ITEMS A. PURCHASING BID 18-18, VEHICLE AND EQUIPMENT MAINTENANCE SERVICES AWARD RECOMMENDATION Ms. Schneider stated this is for an Invitation for Bid. The term of the Contract is for thirty-six (36) months with initial service to commence on or about August 31, 2018, and with the Authority having options to renew the Contract for one (1) additional period of three (3) years. This Contract will be to furnish all labor, supervision, materials and supplies, equipment, uniforms and all other items necessary or proper for, or incidental to, performing vehicle and equipment maintenance services at the Orlando International Airport (OIA) and Orlando Executive Airport (OEA) in accordance with the Contract documents. This bid includes a Minority and Women Business Enterprise (MWBE) and a Local Developing Business (LDB) participation requirement. The participation goal for this Contract for vehicle and equipment services will be 13% for MWBEs and 15% for LDBs. Award, if made, will be to the responsible and responsive bidder submitting the low bid. For a bidder to meet the minimum responsibility criteria for this Contract, the bidder must provide verifiable evidence: P a g e 2 10

5 DRAFT CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES June 13, through references or otherwise, that the bidder is an individual, a firm, a corporation, or other entity that is currently engaged in the business of providing vehicle and equipment maintenance services; 2. through references, that the bidder, after taking into account the activities of a related predecessor (e.g. by merger or reorganization), affiliate, or principal of bidder, has been actively engaged in such business for at least the five (5) years immediately preceding the date of bidder s response to this Invitation for Bids; 3. Bidder must through references, that the bidder, after taking into account the activities of a related predecessor (e.g. by merger or reorganization), affiliate, or principal of bidder, has satisfactorily provided vehicle and equipment maintenance services for a minimum of two (2) entities with a total of at least 300 individual units of vehicles, trucks, fire trucks, buses, and on-road/off-road equipment, as described herein with a full-time staff, which includes a minimum of seven mechanics per entity, during such five (5) year period. This is a service Contract for vehicle and equipment maintenance services. Each bidder is to provide OIA vehicle and equipment maintenance pricing for the following: monthly fee for maintenance and repair services, monthly fees for one (1) additional ASE or EVT master mechanic, monthly fees for one (1) additional non-master mechanic, and hourly price per mechanic for additional work during non-standard hours. Additionally, each bidder is to provide OEA vehicle and equipment maintenance pricing for the following: monthly fee for maintenance and repair services, and hourly price per mechanic for additional work during non-standard hours. Total bid price is based on the monthly fees, Authority provided estimated monthly costs for repair parts, hourly prices per mechanic (certified master mechanic and non-master), and additional work during non-standard hours times the quantities and estimates listed in the bid form. The amount paid to the contractor for services is based on actual work requested by the Authority and satisfactorily provided by the contractor. The respondents were First Vehicle Services, Inc. with a three year bid amount of $ 9,748,632.16; and Vector Fleet Management, LLC with a three year bid amount of $11,359, Vector Fleet Management, LLC s bid contained mathematical errors, which resulted in a $4, overstatement of its bid. The corrected price is reflected in the above tabulation. The error did not affect the ranking at the time bids were opened. References for the two (2) bidders were checked and based thereon First Vehicle Services, Inc. and Vector Fleet Management, LLC were determined to be responsible. P a g e 3 10

6 DRAFT CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES June 13, 2018 Evaluation of the two (2) bidders were completed and First Vehicle Services, Inc. was deemed responsible and responsive. Vector Fleet Management, LLC was deemed non-responsive due to participation requirements. First Vehicle Services, Inc. s bid in the amount of $9,748, is to be funded from the Operation and Maintenance Funds, account code numbers: and The department intends to submit budget requests for funds expected to be spent under the Contract in future fiscal years and such requests, when considered with other known or anticipated obligations of the department for such future years, do not exceed expected or reasonable funding approvals. Staff recommends that the following be recommended to the Authority Board: 1) deem Vector Fleet Management, LLC non-responsive for not meeting MWBE and LDB participation requirements; 2) award Purchasing Bid 18-18, Vehicle and Equipment Maintenance Services, to First Vehicle Services, Inc. as the low, responsive, and responsible bidder in the not to exceed amount of $9,748,632.16; 3) authorize funding from the Operation and Maintenance Fund; and 4) authorize an Aviation Authority officer or the Chief Executive Officer to execute an agreement following satisfactory review by legal counsel. Chairman Anderson asked if anyone in the audience would like to speak to this matter. Hearing none, he then asked if any Committee members had questions. There was no response to either inquiry. Mr. Draper presented a motion followed with a second by Mr. Friel. Mr. Anderson then asked, for the record, if there was previously an award recommendation on this item. Mr. Gant affirmed. Vote carried and motion passed to approve staff s recommendation. B. AMENDMENT TO PURCHASING CONTRACT 02-11, COMMON USE PASSENGER PROCESSING SYSTEM (CUPPS) AND COMMON USE SELF SERVICE (CUSS) OPERATIONS AND MAINTENANCE SERVICES WITH SITA INFORMATION NETWORKING COMPUTING USA, INC. Mr. Gant stated this is for an Increase in Value. The initial project under this Contract commenced on November 1, 2011 with Final Acceptance effective May 21, The initial term of the Contract was for thirtysix (36) months, effective May 22, 2012, expiring May 21, 2015, with the Authority having an indefinite number of options to renew the Contract for additional periods of one (1) year each. The fourth renewal option will expire on May 21, The Contract requires SITA to furnish to the Authority detailed technical design, development, hardware, firmware, software, software licenses, installation integration, implementation, training, user manuals and documentation, operation, support and maintenance services for the CUPPS and CUSS, warranty, testing of the hardware and software, and all other P a g e 4 10

7 DRAFT CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES June 13, 2018 items necessary or proper for, or incidental to, providing an operable and acceptable CUPPS and CUSS, including associated gateways for each airline that is dependent on a remote host computer for departure control, and a Local Departure Control System for each airline that operates independent of a remote host computer and other related components, all in accordance with the Contract documents. This Contract did not include a Minority and Women Business Enterprise (MWBE) or Local Developing Business (LDB) participation requirement. Staff is requesting to purchase sixty-seven (67) additional CUSS freestanding kiosks with the following hardware: full page passport readers, bar code scanners, stability plates, BTP printers, ADA kits and verifone credit card readers. Based on the information known at this time, the contractor has performed satisfactorily during the initial term and the renewal options. This is a service Contract for the support and maintenance of the CUPPS and CUSS. Pricing is based on monthly rates for support, maintenance, and operation services, software licenses and other services and charges; hourly rates for additional services, as requested by the Authority; and unit prices for various CUSS components. The total cost for the Increase in Value is $1,040, The fiscal impact for this Increase in Value is a not-to-exceed amount of $1,040, Funding will be from prior bonds, Project: ZC-261 for a total of $1,009, and prior bonds and Authority funds, Project BP-447 for a total of $31, Funds expected to be spent under the Contract in the current fiscal year are within budget. Funding required in current and subsequent fiscal years will be allocated from Projects ZC-261 and BP-447 as approved through the budget process and when funds become available. Staff recommends that the following be recommended to the Authority Board: 1) accept staff s recommendation for the Increase in Value to Purchasing Contract 02-11, Common Use Passenger Processing System Operations and Maintenance Services, with SITA Information Networking Computing USA, Inc.; 2) authorize funding from Projects ZC-261 and BP-447 in the total not-toexceed amount of $1,040,108.00; and 3) authorize an Authority officer or the Chief Executive Officer to execute an Amendment following satisfactory review by legal counsel. Chairman Anderson asked if anyone in the audience would like to speak to this matter. Hearing none, he then asked if any Committee members had questions. There was no response to either inquiry. Mr. Friel presented a motion followed with a second by Mr. Draper. Mr. Anderson then asked, for the record, if unit prices have changed. Mr. Gant stated they have not changed. P a g e 5 10

8 DRAFT CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES June 13, 2018 Vote carried and motion passed to approve staff s recommendation. C. AGREEMENT AG-577, SPONSORSHIP BENEFITS BETWEEN THE ORLANDO MAGIC LTD. AND ORLANDO EVENTS CENTER ENTERPRISES, LLC (THE MAGIC PARTIES) AND THE GREATER ORLANDO AVIATION AUTHORITY SINGLE SOURCE AWARD RECOMMENDATION Bruce Gant stated this is a Single Source Procurement. The term of the Agreement is for twelve (12) months, effective July 1, 2018, expiring June 30, During the Contract year, the Authority will receive advertising and sponsorship benefits including but not limited to: integration into the MagicVision fan cam during a total of ten (10) regular season Magic home games; a total of three (3) one-hour appearances by the Magic dancers; a total of three (3) one-hour appearances by the Magic mascot; one hundred (100) single game tickets for pre-season and/or regular season Magic home games for the Authority s use or to donate to the Orlando Magic Youth Fund; Travel Digital Signage Package during each pre-season and regular season Magic home game; one (1) minute of exposure on the mid-level LED during each pre-season and regular season Magic home game and one (1) Path of Travel Digital Signage Package during each pre-season and regular season Magic home game. The respondent is Orlando Magic Ltd. and Orlando Events Center Enterprises, LLC with a total annual fee of $124, The Small Business Development Department has reviewed the specifications for the above referenced Single Source Procurement and determined that, due to limited and specialized scope of services, it does not lend itself to MWBE/LDB/VBE participation. This award shall be made with the Orlando Magic based on a Single Source Procurement Justification in accordance with Authority s Policy, Section , Purchasing/Non-Competitive Procurement. This policy permits the procurement of goods and services pursuant to a Single Source Procurement. A Single Source Procurement is a procurement made from one firm among others in a competitive market place which, for justifiable reasons, is found to be most advantageous for the purpose of fulfilling the given purchasing need. The estimated cost is not-to-exceed $124, Advertising services will be billed in four (4) installments. No references were required. The Authority has previously worked with Fox Sports Net Florida, Inc. to provide TV advertising opportunities during the Orlando Magic basketball season. The marketing Agreement with the Orlando Magic and Orlando Events Center Enterprises, LLC allows the Authority to expand its marketing opportunities by getting exposure at the games with various in-game inventories who not only watch the advertisements but also engage with them. P a g e 6 10

9 DRAFT CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES June 13, 2018 After further analysis, the Aviation Authority is requesting to add ingame marketing opportunities in order to better support the community partnership by fostering relationships, engaging with fans, and promoting marketing opportunities. A marketing Agreement with the Orlando Magic Ltd. and Orlando Events Center Enterprises, LLC allows the Authority to expand its marketing opportunities by getting exposure at the games with various in-game inventories who not only watch the advertisements but also engage with them. The estimated not-to-exceed amount of $124, is within budget as funded by the Operation and Maintenance Account: Funds expected to be spent under the Agreement in the current fiscal year are within budget. Funding required in current and subsequent fiscal years will be allocated form the Operations and Maintenance Fund as approved through the budget process and when funds become available. Staff recommends that the following be recommended to the Authority Board: 1) authorize the twelve month (12) term Agreement with the Orlando Magic Ltd and Orlando Events Center Enterprises, LLC based on a Single Source Procurement Justification, 2) authorize funding from the approved Operation and Maintenance Funds in the not-to-exceed amount of $124,000.00; and 3) authorize an Authority officer or the Chief Executive Officer to execute an Agreement following satisfactory review by legal counsel. Chairman Anderson asked if anyone in the audience would like to speak to this matter. Hearing none, he then asked if any Committee members had questions. There was no response to either inquiry. Mr. Anderson then advised the Committee that this item is a marketing Agreement rather than a sponsorship benefit. Ms. Park confirmed. Upon motion by Mr. Draper, second by Mr. Friel, vote carried and motion passed to approve staff s recommendation with the correction made by Mr. Anderson indicating that this item is a marketing Agreement rather than a sponsorship benefit. D. AGREEMENT AG-578, PROVISION OF MARKETING SUPPORT AND ADVERTISING OPPORTUNITIES FOR THE GREATER ORLANDO AVIATION AUTHORITY WITH THE UNIVERSITY OF CENTRAL FLORIDA AND UCF ATHLETICS ASSOCIATION, INC. SINGLE SOURCE AWARD RECOMMENDATION Bruce Gant stated this is for approval of a Single Source Procurement. The initial term of the Agreement is for sixty (60) months, effective July 1, 2018, expiring June 30, The Marketing department has pursued an Agreement to sponsor University of Central Florida and UCF Athletics Association, Inc. as a means of promoting the Orlando International Airport (OIA). UCF parties will provide various opportunities to promote the Authority s marketing activities as well as providing exposure to diverse audiences. UCF parties guarantees the P a g e 7 10

10 DRAFT CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES June 13, 2018 Authority exclusivity in the airport category for each year of the Agreement. Inventory Items will include but will not be limited to: one (1) yearly drop banner ad on UCFKNIGHTS.Com, Intellectual Property Rights Sponsorship (marks & logo usage and official designation), mascot/spirit team appearances, digital signage and permanent signage per regular season, season tickets, season parking passes, VIP tent passes, stadium club tickets, full-page ad placement in the pre-season fan guide, inclusion in contests and promotions, and inclusion in UCF Parties social media posts. The firm is University of Central Florida and UCF Athletics Association, Inc. with a total sixty (60) month fee of $700, The Small Business Development Department has reviewed the specifications for the above referenced Single Source Procurement and determined that, due to limited and specialized scope of services, it does not lend itself to MWBE/LDB/VBE participation. This award shall be made with UCF Athletics based on a Single Source Procurement Justification in accordance with Authority s Policy, Section , Purchasing/Non-Competitive Procurement. This policy permits the procurement of goods and services pursuant to a Single Source Procurement. A Single Source Procurement is a procurement made from one firm among others in a competitive market place which, for justifiable reasons, is found to be most advantageous for the purpose of fulfilling the given purchasing need. A copy of the Single Source Procurement Justification (form ) is attached for the Committee s review. The estimated cost is not-to-exceed $700, Marketing services will be billed in fifteen (15) equal installments of $46, Contract Year UCF Annual Amount $140, $140, $140, $140, $140, No references were required. UCF Parties has previously worked with the Authority by providing various opportunities to promote the Authority s marketing activities. Since its commencement, UCF Parties has provided marketing opportunities by getting exposure to diverse audiences who not only watch the advertisement but also engage with them. The Agreement also has unique capabilities because it supports a relationship with customers both locally and nationally. Many UCF fans use the Authority s facilities and by engaging with these fans, it allows the Authority to understand them better in order to better providing the customer s needs. UCF Parties has proven its capabilities in supporting such marketing activities. UCF Parties has previously worked with the Authority by providing various opportunities to promote the Authority s marketing activities. P a g e 8 10

11 DRAFT CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES June 13, 2018 The estimated not-to-exceed sixty (60) month amount of $700, is within budget as funded by the following Operation and Maintenance Account: Funds expected to be spent under the Agreement in the current fiscal year are within budget. Funding required in current and subsequent fiscal years will be allocated form the Operations and Maintenance Fund as approved through the budget process and when funds become available. Staff recommends that the following be recommended to the Authority Board: 1) authorize the sixty-month (60) term Agreement with the University of Central Florida and UCF Athletics Association, Inc. based on a Single Source Procurement Justification, 2) authorize funding from the approved Operation and Maintenance Funds in the not-to-exceed amount of $700,000.00; and 3) authorize an Authority officer or the Chief Executive Officer to execute an Agreement following satisfactory review by legal counsel. Chairman Anderson asked if anyone in the audience would like to speak to this matter. Hearing none, he then asked if any Committee members had questions. There was no response to either inquiry. Upon motion by Mr. Friel, second by Mr. Draper, vote carried and motion passed to approve staff s recommendation. E. PURCHASING REQUEST FOR WRITTEN QUOTATIONS # , CISCO CATALYST 9300 SWITCH EQUIPMENT PROCUREMENT (ADDITIONAL SWITCHES) AWARD RECOMMENDATION Ms. Hershner stated this is a Request for Written Quotations (RFQ) competed in accordance with State of Florida Contract guidelines to result in a purchase order (PO). Purchase delivered complete within sixty (60) days after receipt of a PO. On May 30, 2018, the Authority received quotations for the procurement of twenty-five (25) Cisco Catalyst 9300 switches, related equipment and support (switches) for Phase 2 of the Network Switch Replacement project. This RFQ was distributed only to Cisco authorized resellers listed in the State of Florida Alternate Contract Source Agreement # WSCA-14-ACS, entitled WSCA Data Communications Products & Services. Agreement Ceiling Price Total for listed items: $253, Award, if made, will be to the responsible and responsive respondent submitting the low total quotation. Total quotation is based upon the sum of the product of the unit price times the stated quantities of the listed items. The respondents are Veytec, Inc. with a total quotation of $197,125.00; AIP US, LLC with a total quotation of $201,030.50; and Agilant Solutions with a total quotation of $214, P a g e 9 10

12 DRAFT CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES June 13, 2018 The listed respondents were determined to be responsive and responsible. The amount quoted by the low responsive and responsible respondent based on the stated quantities of the listed items is within budget as funded by Operation and Maintenance Fund , and Capital Funds , and Staff recommends that the following be recommended to the Chief Executive Officer: 1) award Purchasing Request for Written Quotations # to Veytec, Inc. as the low, responsive and responsible respondent in the not-toexceed amount of $197,125.00; 2) authorize funding from the approved Operation and Maintenance and Capital Funds listed; and 3) authorize the Purchasing office to issue the necessary PO. Chairman Anderson asked if anyone in the audience would like to speak to this matter. Hearing none, he then asked if any Committee members had questions. Mr. Friel mentioned, for clarification purposes, that the original RFQ was for 25 switches and this RFQ is for an additional 175 switches; for a total of 200 switches. Ms. Hershner affirmed. She explained that the initial purchase was previously ordered to get the project moving forward. Upon motion by Mr. Draper, second by Mr. Friel, vote carried and motion passed to approve staff s recommendation. ADJOURNMENT Chairman Anderson asked if there was further business to discuss before the Committee. Mr. Gant provided a revision (copy on file) to item for personnel screening services with Covenant, discussed in CPC, on April 23 rd. There was a change to the funding located under Fiscal Impact. It is now Operation and Maintenance Fund in addition to a Construction Fund. Mr. Anderson then requested guidance from legal counsel as to whether there was any further action to be taken. Legal Counsel indicated there was no further action necessary. Having no further business to discuss, Chairman Anderson adjourned the meeting at 9:39 a.m. The next scheduled CPC meeting will be held on Monday, June 25, 2018 at 1:30 p.m. in the Carl T. Langford Board Room. Raymond Anderson, Chairman Date P a g e 10 10

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