By-Laws St. Margaret Mary AIAL Boosters By-Laws Thru St. Margaret Mary Catholic School, San Antonio, Texas

Transcription

1 By-Laws St. Margaret Mary AIAL Boosters By-Laws Thru St. Margaret Mary Catholic School, San Antonio, Texas Adopted August 3, 2011 The St. Margaret Mary AIAL Booster Club is an organization of individuals dedicated to making the St. Margaret Mary Middle School Archdiocesan Interscholastic Athletic League (AIAL) programs successful at all levels. The Booster Club will always keep in mind that a successful athletic program depends on dedicated students, staff and community. Article I - Name The name of the organization is the St. Margaret Mary AIAL Booster Club. The St. Margaret Mary AIAL Booster Club has been organized under the control of the St. Margaret Mary School, and is held accountable to all local, state and federal regulations, policies and laws. Article II - Purpose The Purpose of the Booster Club is to conduct fundraising efforts to financially support the St. Margaret Mary Middle School AIAL programs purchase of equipment, supplies and uniforms. The Booster Club will also sponsor recognition programs for students that participate in St. Margaret Mary School AIAL sports. In addition, the Booster Club will foster other activities that build enthusiasm and spirit. Article III - Membership Fees Membership shall be open to any and all persons interested in supporting the purpose of the Club and who have paid dues as established by the Board of Directors. Dues are assessed on a fiscal year basis. The fiscal year shall be concurrent with the Club s membership year. No assessments other that the regular membership dues shall be levied, HOWEVER, various dues levels may be set with commensurate special recognition, such as membership

2 premiums or placement of names in listings or plaques. Any change in membership dues shall be set no later than July 15th of each year. Any member who has paid dues is encouraged to attend meetings on a regular basis. Guests are always welcome. Only members in good standing are allowed to vote. Article IV - Fiscal Year The fiscal year of the Booster Club will be a twelve-month period beginning on July 1st and ending on June 30th of each year Article V Structure The governing structure of the Booster Club shall consist of: Board of Directors Executive Committee Standing Committees Special Committees General Membership Article VI Duties Board of Directors: The Club shall be managed by a Board of Directors not to exceed 90 Directors The Directors shall attend monthly and special meetings of the Club. Approve expenditures within the limits of the treasury. (Approve expenditures within the limits of the treasury and which have been presented to and recommended by the Athletic Directors at the School and Church.)

3 Approve and support plans and work of the standing committees. Serve as chairpersons and members of standing and special committees. The Board shall come from the general membership and shall be elected for a oneyear term by the Executive Committee in June. Executive Committee: 1. The Executive Committee shall consist of the officers of the club whose titles and duties are as follows: A. President Prepare and post an agenda one week prior to the next scheduled meeting. Preside at all meetings of the Club and of the Board of Directors. Be the principal officer of the Club and guide its functions. Serve as the liaison between the Club, high school and middle schools, the school board, the athletic director and community organizations. Checks in excess of $1, or more require the President to co-sign. B. Vice-President Assist the President and act for him in his absence or by his direction. Perform such duties as the President may direct. Chair the Senior Award Night. Chair the Nominating Committee for the Board of Directors. C. Treasurer Act as custodian of all funds. Keep books and accounts of receipts according to the procedures established and expenditures of funds and render financial statements at each meeting. Deposit all money received in an account in the name of the Club. The Treasurer or President must sign all checks. Checks in excess of $1, require both the Treasurer and President's signature.

4 All unbudgeted expenditures in excess of $ must have prior approval. D. Secretary Act as custodian of the records of the Club, except for the accounts of the Treasurer. Conduct the official correspondence of the Club and maintain a file for all such correspondence. Keep records of all meetings of the Club and performs such other duties as the President may direct, including written notice of meetings. In the absence of the Secretary, the President shall designate a member to take the minutes of the meeting. Post minutes no later than one week prior to the next scheduled meeting. E. Past President Assist the President in assuring a smooth and orderly transition of office. Serve as advisor to the Officers and Directors on parliamentary procedures and on the historical affairs of the Club. Assist the Nominating Committee in Board selection, growth and development. F. The Executive Committee shall act on procedural matters brought to its attention by any Director, Committee, or Officer. The President is the Chairperson of the Committee, which may create additional committees to those named herein as it deems necessary to fulfill the goals of the Booster Club. All actions taken by the Executive Committee shall have the same authority as if taken by the Board of Directors. A current list of all special committees created by the Board or the Executive Committee shall be kept by the Secretary and the list shall be reviewed and renewed each May by the Executive Committee. Standing Committees: Finance: This committee shall work in conjunction with the Treasurer in preparation of budgets and other club fiscal and administrative matters.

5 Concessions: This committee shall be responsible for the development and maintenance of the programs and policies concerning club handling of concessions at home events. Because the chair requires specialized knowledge and abilities, as well as a significant time commitment, two co-chairs may chair the Concessions Committee. Merchandise: This committee shall be responsible for the selection of Official Eagle Booster Club merchandise and apparel. Additionally, this committee shall purchase inventory and sell these items, with profits to the general Booster Club account. Hall of Fame: This committee will work with the High School Athletic Director to develop policies to determine and establish policies for admittance into the Hall of Fame. It shall organize and coordinate all Hall of Fame induction ceremonies. The committee shall keep accurate records of all athletic events and attempt to research the history of Eagle athletics. Web Site: This committee shall work with the school or other entity in developing, implementing and maintaining a web site for the benefit of the Booster Club. The committee shall be in charge of publicizing Booster related events throughout the year. Terms of Office: All officers will serve a term of one year beginning on July 1st and ending on June 30th of the next year. Officers are eligible to serve successive terms. A slate of officers will be presented at the April meeting by the Executive Committee. Nominations will also be taken from the general membership. Officers shall be elected by a majority vote of members present at the May meeting. Vacancies: In the event of a vacancy of the President, the Vice-President shall serve the remainder of the term as acting President. Vacancies in all other offices shall be filled by appointment made by the remaining officers. The new appointee shall serve until the vacant term expires and shall be made from the

6 ranks of members in good standing of the Booster Club. Any vacancy in the Board of Directors shall be filled by the Executive Committee in like manner. Resignation: An Officer or Director may resign by written notice to the Club. The resignation is effective upon receipt by the Club secretary or a subsequent time as set forth in the notice of resignation. Amendments and Rules: The Booster Club shall be administered and regulated by these by-laws. These by-laws may be amended by a majority vote of the Board. The Executive Committee shall review these by-laws every two years or as deemed necessary by said Committee. Robert Rules of Order shall govern the conduct of the meeting. The meetings shall focus on Booster related activities, not athletic policies, coaching decisions, or other non-booster related items.