Board of Education Agenda Wichita Public Schools USD 259 May 7, p.m. Wichita High School North Lecture Hall 1437 Rochester Wichita KS

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1 Board of Education Agenda Wichita Public Schools USD 259 May 7, p.m. Wichita High School North Lecture Hall 1437 Rochester Wichita KS Wichita Public Schools will be the district of choice in our region, where all students and staff are empowered to dream, believe and achieve. I. Roll Call II. A. Moment of Silence B. Pledge of Allegiance Curtis Middle School Leadership Cadets. Reports A. Report Good News 1. Scholarship Recognitions: Class of Appendix 0 Contact(s): Gil Alvarez 2. Wichita Hispanic Chamber of Commerce BizFest Scholarship Recipients. The Wichita Hispanic Chamber of Commerce (WHCC) recognized the following winners of the inaugural Wichita BizFest held on February 21-24, 2018 on the campus of Friends University: 1 st : Michele Valadez, East High; 2 nd : Abel Rodriguez, Southeast High; and 3 rd : Tanya Covarrubias, East High. Wichita BizFest is sponsored by the WHCC in collaboration with Friends University, Wichita Public Schools (USD 259), Kansas Hispanic Education and Development Foundation, and the Kansas Hispanic and Latino American Affairs Commission. Contact(s): Gil Alvarez, Wendy Johnson 3. Miss Unstoppable, 2018: Kaylee Oneth, Levy Special Education Center student. Contact(s): Terrell Davis 4. Recognition: 2018 Excellence in Public Service Award: Janet Sutter, Business and Technology Teacher, Wichita Alternative High School at Chester Lewis Academic Learning Center. The Excellence in Public Service Award Program honors up to three public service employees each year whose work performance and community activities transcend the ordinary. The DeVore Foundation program is in its 31 st year. Contact(s): Wendy Johnson 5. Kansas Master Teacher Award: Chitra Harris, Science Department, South High School. On April 4 th, Emporia State University presented the 2018 Kansas Master Teacher Awards to seven teachers who have served the profession long and well and who also typify the good qualities of earnest and conscientious teachers. Nearly 500 teachers have been named Kansas Master Teachers since the award was established in Contact(s): Gil Alvarez Wichita BOE Meeting May 7, 2018 Page 1 of 12

2 III. B. Report United Teachers of Wichita C. Report Service Employees International Public Communications A member of the public (speaker) may address the Board during the Public Communications section of the BOE Agenda. Comments by public speakers made during the Public Communications will be limited to items on the BOE Agenda or items within the jurisdiction of the Board. The number of speakers who speak during Public Communications will not exceed ten. A speaker, in lieu of speaking during Public Communications, may speak during an agenda item. Comments during an agenda item will be limited to the topic of the agenda item. Speakers may register to speak by calling the Clerk of the Board at by noon on the day of the BOE meeting, or they may register at the location of the BOE meeting until 10 minutes before the meeting begins. When registering to speak, a speaker will identify the topic the speaker wishes to address. A speaker's comments at a meeting will not exceed 3 minutes, will be limited to the registered topic, and will not include personnel matters concerning district employees and/or matters that would violate the privacy of students. Speakers will provide twelve (12) copies of any handouts to the Clerk of the Board's table for distribution at the Board table. For more information and restrictions, please see BOE Policy BOE Agendas and Meetings. IV. 1. Keith Lawing, President and CEO, Workforce Alliance of South Central Kansas, Inc., 300 W. Douglas, Wichita, Topic: Youth Employment Project. Education A. Middle School Second Step Pilot Contact(s): Tiffinie Irving Funding Source: N/A Purpose: Second Step is a social, emotional, and character development (SECD) curriculum aligned with SECD standards set forth by Kansas State Department of Education. The purpose of this presentation is to provide an overview of the middle school Second Step pilot process, which took place during Recommendation: This item provides an opportunity for the Board s information and discussion. V. Consent A. Human Resources 1. Human Resources Report Appendix 1 Contact(s): Shannon Krysl Purpose: Report. Recommendation: Board approval. Note: The Human Resources report is not published on the district s Web site. The report is available from the Clerk of the Board's office before noon on Board meeting dates, or in the display rack outside the North High Lecture Hall before Board meetings. Wichita BOE Meeting May 7, 2018 Page 2 of 12

3 B. Finance 1. Treasury Warrants: April 2018 Appendix 2 Contact(s): Susan Willis Purpose: Monthly report. Recommendation: Board approval. 2. Monthly Finance Report: March 2018 Appendix 3 C. Bids Contact(s): Susan Willis Funding Source: NA Purpose: This is a monthly report to the Board on the budget and finances of the district. Recommendation: The report is provided for the Board s information. No action is requested. 1. Purchasing Consent Appendix 4 Purpose: Report. Recommendation: Board approval. Summary Description of products/services Amount Responsible Party 1. Physical Education T-Shirts $22, Gil Alvarez 2. Band Uniforms $150, Tiffinie Irving 3. Cafeteria Décor Jardine Middle School $43, Darren Muci 4. Copier Paper $197, Darren Muci 5. Copiers $200, Cathy Sweeney 6. Two-Way Radios and Accessories $25, Terri Moses Kenny Hinkle 7. 1 Ton Cargo Van $77, Kenny Hinkle 8. 3/4 Ton Crew Cab Truck W/8FT Bed $26, Kenny Hinkle 9. Playground Equipment & Services Additional funding to the $30,000 approved on April 9, $270, Kenny Hinkle 10. Security Video Cameras & Digital Video $75, Kenny Hinkle Recorders 11. Temperature Control $11, Darren Muci 12. Audiology Equipment, Service & Repairs $100, Neil Guthrie 13. Magnet School Application Selection Software. Amount updated on May 7, $84, Tiffinie Irving 14. Refrigerant Drums $38, Kenny Hinkle 15. Dell Batteries $28, Cathy Sweeney 16. Sentinel Software NA Cathy Sweeney Item #16 has been removed at the request of Administration on May 7, Vulnerability Scanning Software $45, Cathy Sweeney 18. Web Application Firewall $45, Cathy Sweeney 19. Rapid Identity Automation $180, Cathy Sweeney 20. Food & Foodstuffs March 2018 $647, Darren Muci 21. Fuel Report January-March 2018 $742, Darren Muci Wichita BOE Meeting May 7, 2018 Page 3 of 12

4 2. Boiler Replacement: School Service Center Appendix 5 Funding Source: CIP Purpose: The Capital Outlay Budget includes monies for the boiler replacement at the School Service Center. On April 24, 2018, bids were received according to plans and specifications prepared by MKEC Engineering, Inc. The low base bid was submitted by Kruse Corporation in the amount of $417,258. $458,258, which includes a $41,000 contingency allowance, with Kruse Corporation for the boiler replacement at the School Service Center. Base Bid: $417, Contingency Allowance: $41, Total: $458, Boiler Replacement: West High School Appendix 6 Funding Source: CIP Purpose: The Capital Outlay Budget includes monies for the boiler replacement at West High School. On April 24, 2018, bids were received according to plans and specifications prepared by Midwest Engineering, Inc. The low base bid was submitted by Don Vaughn, Inc., in the amount of $886,000. $974,000, which includes an $88,000 contingency allowance, with Don Vaughn, Inc., for the boiler replacement at West High School. Base Bid: $886, Contingency Allowance: $88, Total: $974, Card Reader Installation: Various Sites Appendix 7 Funding Source: Capital Security Fund Purpose: The Capital Outlay Budget includes monies for card readers to be installed at various district sites. On April 24, 2018, bids were received according to plans and specifications. The low base bid was submitted by Southwestern Electrical Co., Inc., in the amount of $752,915. $827,915, which includes a $75,000 contingency, with Southwestern Electrical Co., Inc., for card readers to be installed at various district sites. Base Bid: $752, Contingency Allowance: $75, Total: $827, Wichita BOE Meeting May 7, 2018 Page 4 of 12

5 5. Electrical Upgrades: Alvin E. Morris Administrative Center Appendix 8 Funding Source: CIP Purpose: The Capital Outlay Budget includes monies for electrical upgrades at the Alvin E. Morris Administrative Center. On April 24, 2018, bids were received according to plans and specifications prepared by Basis Consulting Engineers. The low base bid was submitted by Linder & Associates, Inc., in the amount of $151,305. $166,305, which includes a $15,000 contingency allowance, with Linder & Associates, Inc., for electrical upgrades at the Alvin E. Morris Administrative Center. Base Bid: $151, Contingency Allowance: $15, Total: $166, Exterior Restoration: Alvin E. Morris Administrative Center Appendix 9 Funding Source: CIP Purpose: The Capital Outlay Budget includes monies for the exterior restoration of the Alvin E. Morris Administrative Center. On April 24, 2018, bids were received according to plans and specifications. The low base bid with alternates was submitted by Restoration & Waterproofing Contractors, Inc., in the amount of $501,814. $551,814, which includes a $50,000 contingency allowance, with Restoration & Waterproofing Contractors, Inc., for the exterior restoration of the Alvin E. Morris Administrative Center. Base Bid: $164, Alternate #1: $37, Alternate #2: $127, Alternate #3: $129, Alternate #4: $42, Contingency Allowance: $50, Total: $551, Wichita BOE Meeting May 7, 2018 Page 5 of 12

6 7. Groundskeeper Shed Build Out: Southeast High School Appendix 10 Funding Source: CIP Purpose: The Capital Outlay Budget includes monies for the completion of the groundskeeper shed at Southeast High School. On April 25, 2018, bids were received according to plans and specifications prepared by Schultz Squared Architects, LLC. The low base bid was submitted by Sauerwein Construction Co., Inc., in the amount of $103,400. $113,400, which includes a $10,000 contingency allowance, with Sauerwein Construction Co., Inc., for the completion of the groundskeeper shed at Southeast High School. Base Bid: $103, Contingency Allowance: $10, Total: $113, Gym Floor Replacement: North High School Appendix 11 Funding Source: CIP Purpose: The Capital Outlay Budget includes monies for the replacement of the floor in the 1920 s gym at North High School. On April 24, 2018, bids were received according to plans and specifications. The only bid was submitted by Great American Hardwood Flooring, Inc., in the amount of $95,895. $105,395, which includes a $9,500 contingency allowance, with Great American Hardwood Flooring, Inc., for the replacement of the floor in the 1920 s gym at North High School Base Bid: $95, Contingency Allowance: $9, Total: $105, Parking Lot Installation: Little Early Childhood Center Appendix 12 Funding Source: CIP Purpose: The Capital Outlay Budget includes monies for the parking lot installation at Little Early Childhood Center. On April 24, 2018, bids were received according to plans and specifications prepared by Baughman Company. The low base bid was submitted by Conspec, Inc., DBA Kansas Paving in the amount of $58,950. $64,750, which includes a $5,800 contingency allowance, with Conspec, Inc., DBA Kansas Paving for the parking lot installation at Little Early Childhood Center. Base Bid: $58, Contingency Allowance: $5, Total: $64, Wichita BOE Meeting May 7, 2018 Page 6 of 12

7 10. Perimeter Fencing: East High School Appendix 13 Funding Source: CIP Purpose: The Capital Outlay Budget includes monies for the replacement of perimeter fence at East High School. On April 24, 2018, bids were received according to plans and specifications. The low base bid was submitted by Kansas Fence Co., Inc., in the amount of $62,136. $68,336, which includes a $6,200 contingency allowance, with Kansas Fence Co., Inc., for the replacement of perimeter fence at East High School. Base Bid: $62, Contingency Allowance: $6, Total: $68, Radio Repeater Installation: Southeast High School Appendix 14 Funding Source: CIP Purpose: City fire alarm inspections revealed that the radio frequency at Southeast High School is weak due to the building s rural location. On April 25, 2018, bids were received according to plans and specifications prepared. The low base bid was submitted by Hixxa Communications, Inc., in the amount of $78,140. $85,940, which includes a $7,800 contingency allowance, with Hixxa Communications, Inc., for the installation of radio repeaters at Southeast High School. Base Bid: $78, Contingency Allowance: $7, Total: $85, Secure Playground Fencing: Various Sites Appendix 15 Funding Source: Capital Security Fund Purpose: The Capital Outlay Budget includes monies for secure playground fencing. On April 24, 2018, bids were received according to plans and specifications for secure playground fencing at 41 district sites. The low base bid was submitted by Reddi Fence, LLC, DBA Aero Fence in the amount of $210,016. $231,016, which includes a $21,000 contingency allowance, with Reddi Fence, LLC, DBA Aero Fence for the secure playground fencing at various district sites. Base Bid: $210, Contingency Allowance: $21, Total: $231, Wichita BOE Meeting May 7, 2018 Page 7 of 12

8 13. Swimming Pool Infill: North High School Appendix 16 Funding Source: CIP Purpose: The Capital Outlay Budget includes monies for the infill of the old swimming pool at North High School. On April 24, 2018, bids were received according to plans and specifications prepared by Mauler Engineering, LLC. The low base bid was submitted by Commerce Construction Services, Inc., in the amount of $98,890. $108,690, which includes a $9,800 contingency allowance, with Commerce Construction Services, Inc., for the infill of the old swimming pool at North High School. Base Bid: $98, Contingency Allowance: $9, Total: $108, D. Programs/Grants 1. Carnegie Learning Math Summer National Institute Contact(s): Gil Alvarez, Tiffinie Irving Funding Source: Title I Purpose: The purpose of this agenda item is to approve sending middle school teachers to the Carnegie Learning Math Summer National Institute in Scottsdale, Arizona, July 9-12, Carnegie curriculum was recently adopted as the math curriculum for all secondary schools. This professional learning will provide staff with an opportunity to gain deeper insight into best practices and strategies that ensure successful implementation of the standards-aligned Carnegie curriculum. Staff will learn new strategies to increase student engagement and learning, and connect our district s vision and goals to concrete actions that can be taken in our classrooms every day. The strategies and resources will be brought back and shared with other teachers and buildings to support the implementation of Carnegie in each secondary math classroom. Recommendation: It is recommended that the Board approve the funding for registration with Carnegie Math to attend the professional development conference for district staff in an amount not to exceed $40, EdView Consulting Contact(s): Tiffinie Irving, Gil Alvarez, Michele Ingenthron Funding Source: Title I Professional Development Funds Purpose: EdView Consulting provides coaching, mentoring services, and professional development for school leaders and leadership teams to focus on effective implementation of school improvement strategies and problem-solving to increase student success and enhance school culture. Brooks Middle School, Coleman Middle School, Marshall Middle School, Spaght Elementary School, and Washington Elementary School will participate in the supports and services provided by EdView Consulting. Recommendation: It is recommended that the Board approve the contract with EdView Consulting for the school year at a cost not to exceed $39,000. Wichita BOE Meeting May 7, 2018 Page 8 of 12

9 3. The Leader in Me Franklin Covey Contact(s): Phyllis Cottner, Michele Ingenthron Funding Source: Title I, Magnet and General Funds and Budget Purpose: The Leader in Me is Franklin Covey s whole school transformation process. It teaches 21 st century leadership and life skills to students and creates a culture of student empowerment based on the idea that every child can be a leader. Enders, Gammon, Hyde, Kensler, and Stanley Elementary Schools currently empower student leaders through this program. Recommendation: It is recommended that the Board approve the contract with Franklin Covey for the school year at a cost not to exceed $70, ORION Education and Training (formerly known as South Central Kansas Education Service Center) Contact(s): Tiffinie Irving, Neil Guthrie Funding Source: Title I Part D-Neglected and Delinquent Purpose: ORION Education and Training, under an agreement with Wichita Public Schools, will provide summer school programming and extended school year services for students residing at Sedgwick County Juvenile Detention Facility and Juvenile Residential Facility. For these services, ORION Education and Training will be compensated in the amount not to exceed $35,000. Recommendation: It is recommended that the Board authorize the district to enter into an agreement with ORION Education and Training, to provide summer school programming and extended school year services for students residing at Sedgwick County Juvenile Detention Facility and Juvenile Residential Facility. This contract shall not exceed $35,000. Title I Part D-Neglected and Delinquent funds will be utilized. E. Miscellaneous 1. BOE Meeting Minutes for April 9, 2018 Appendix 17 Contact(s): Mike Willome Purpose: The BOE Meeting Minutes for April 9, 2018 are attached in the Appendix. Recommendation: Board approval. 2. Extension of Superintendent s Contract Contact(s): Mike Rodee Funding Source: General Fund Purpose: This item proposes the extension of the Superintendent s Contract by one year, from June 30, 2020 until June 30, Recommendation: This item is provided for the Board s discussion and/or appropriate action. Wichita BOE Meeting May 7, 2018 Page 9 of 12

10 3. Legal Services: Fleeson, Gooing, Coulson & Kitch, LLC and McDonald Tinker PA Contact(s): Shannon Krysl, Tom Powell Funding Source: 47 Fund Risk Management Reserve Fund, 42 Fund Special Liability, 52 Fund Worker s Compensation Reserve Fund Purpose: Fleeson, Gooing, Coulson & Kitch, LLC have submitted a statement for March 2018 legal services and expenses for Civil Litigation in the amount of $12, McDonald Tinker PA have submitted a statement for March 2018 legal services and expenses for Worker s Compensation in the amount of $12, This brings the year-to-date total to $145, for Civil Litigation services and $97, for Worker s Compensation services. Recommendation: It is recommended that the Board authorize payment for legal services and expenses for Civil Litigation and Worker s Compensation under the school district s self-insured programs for March 2018 in the amount of $12, to Fleeson, Gooing, Coulson & Kitch, LLC and the amount of $12, to McDonald Tinker PA. 4. Second Step Curriculum Contact(s): Neil Guthrie, Tiffinie Irving Funding Source: Textbook Funds Purpose: The purpose of this item is to request approval for the purchase of the Second Step Social and Emotional Learning Program for all middle schools. This will provide a social and emotional curriculum for middle school students aligned with elementary social and emotional curriculum and meet the Social, Emotional, and Character Development Standards set forth by Kansas State Department of Education. Recommendation: It is recommended that the Board approve the purchase of the Second Step Social and Emotional Learning Program for the school year at a cost not to exceed $125, Simplex Fire Alarm Panel Installation: WATC Grove Campus Contact(s): Kenny Hinkle Funding Source: CIP Purpose: State inspections determined the fire alarm system to be out of compliance at the WATC Grove Campus. Fire alarm panel and infrastructure upgrades are required. Simplex Grinnell is the only authorized distributor of Simplex fire alarm panels and devices in the State of Kansas. Recommendation: It is recommended that the Board approve a purchase from Simplex Grinnell for $33,356 for Simplex fire alarm panels and devices to be installed at the WATC Grove Campus. Wichita BOE Meeting May 7, 2018 Page 10 of 12

11 6. Water Damage: Joyce Focht Instructional Support Center (ISC) Contact(s): Kenny Hinkle, Angela Blake Funding Source: 47 Fund Risk Management Reserve Fund Purpose: Parts of the Joyce Focht Instructional Support Center (ISC) incurred damage from a water leak on January 2, Final clean-up and restoration costs are $98,000. Recommendation: It is recommended that the Board authorize an amount not to exceed $98,000 for restoration and replacement of damaged and destroyed property. 7. Water Damage: South High School Contact(s): Kenny Hinkle, Angela Blake Funding Source: 47 Fund Risk Management Reserve Fund Purpose: The main gym of South High School incurred damage from a water leak on January 10, Final restoration and replacement costs are $325, Recommendation: It is recommended that the Board authorize an amount not to exceed $325, for restoration and replacement of damaged and destroyed property. 8. Water Damage: Wilbur Middle School Contact(s): Kenny Hinkle, Angela Blake Funding Source: 47 Fund Risk Management Reserve Fund Purpose: Parts of Wilbur Middle School incurred damage from a water leak on January 16, The approximate restoration and replacement costs are $44,000. Recommendation: It is recommended that the Board authorize an amount not to exceed $44,000 for restoration and replacement of damaged and destroyed property. VI. VII. Policy None submitted. Operations A Kansas Association of School Boards (KASB) Appointments and 2019 Legislative Committee Issues Contact(s): Mike Rodee Funding Source: NA Purpose: As provided in BOE Policy 0300 Board Officers, the Board approves appointments to KASB Committees as required by that organization. This agenda item provides an opportunity for the Board to appoint representatives to the KASB Legislative Committee and the KASB Nominating Committee. This item is also an opportunity for the Board to discuss 2019 Legislative Committee issues. The Legislative Committee will meet on August 25 th and November 3 rd. The Nominating Committee will meet on September 8 th. This committee organizes the nominating process for the KASB election, which will be held at the KASB Conference in Overland Park on November 30-December 2, Recommendation: This item provides an opportunity for the Board s discussion and appropriate action. Wichita BOE Meeting May 7, 2018 Page 11 of 12

12 VIII. IX. Finance A. Budget Report Contact(s): Susan Willis Funding Source: NA Purpose: Administration will update the Board on the budget. Recommendation: This item provides an opportunity for the Board s information and discussion. Miscellaneous A. Superintendent's Report B. Board of Education Report/Requests C. New Business D. Executive Session A motion should be adopted that the Board of Education recess forthwith into Executive Session regarding: 1. Consultation with an attorney which would be deemed privileged in attorney-client relationship; 2. Matters relating to employer-employee negotiations; 3. Matters relating to actions adversely or favorably affecting a person as a student; The open meeting will resume at approximately in this room. E. Reconvene 1. Appeal Hearing: Case 3 Purpose: On Monday, April 23, 2018, at noon, an appeal hearing was held regarding a 7 th grade student from Truesdell Middle School. Recommendation: A recommendation will be presented at the Board table. F. Adjournment Wichita BOE Meeting May 7, 2018 Page 12 of 12