BC ASSEMBLY OF FIRST NATIONS 14 th Annual General Meeting
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1 BC ASSEMBLY OF FIRST NATIONS 14 th Annual General Meeting October 11-13, 2017 Musqueam Community Centre 6735 Salish Drive, Vancouver, BC SECOND NOTICE To: All BC Chiefs and Delegates Date: September 14th, 2017 From: BCAFN Office Pages: 7 RE: NOTICE OF BCAFN 14 th ANNUAL GENERAL MEETING & ELECTIONS The BC Assembly of First Nations (BCAFN) will be hosting the 14 th Annual General Meeting on October 11-13, 2017 in the Gymnasium at the Musqueam Community Centre in Vancouver, BC. Date: Location: Meeting Time: Wednesday, October 11, Thursday, October 12, and Friday, October 13, 2017 Musqueam Community Centre 6735 Salish Drive, Vancouver, BC 7:30 am (Breakfast & Lunch provided each day) At this Annual General Meeting, on October 11 13, the BCAFN will be holding ELECTIONS for: 1. Regional Chief of British Columbia three-year term 2. BCAFN Board Director Member two-year term 3. BCAFN Board Director Member two-year term 4. BCAFN Board Director Member balance of current term, ending in BCAFN Board Director Member balance of current term, ending in BCAFN Female Youth Representative three-year term More information is available on the BCAFN website:
2 NOTICE ATTACHMENTS Registration Form: To register, please complete and submit the attached registration form no later than Friday, September 22, 2017 to Selene Peters: via or via fax: Proxy Letter: We have attached our proxy template should you not be able to attend this meeting. Completed proxy forms may be ed or faxed to our office no later than Friday, October 6, After that date, proxy holders must bring the completed proxy form to the AGM. Travel and Accommodation Notice: Travel and accommodation expenses will not be reimbursed for BC Chiefs or Chiefs proxy to attend this Annual General Meeting. Room Blocks are available at the River Rock Casino Resort. Please book early to ensure availability and to access the conference rate. You can have Selene Peters book your room, or book directly at the link below: The River Rock Casino Resort Phone: Notice of Resolutions: Resolution submissions are requested in advance. Note: Advance Resolution deadline is Friday, September 22, Please fill out the Resolution Form and submit to our Senior Policy Advisor, Maureen Buchan: via or via fax: For more information on the BCAFN 14 th Annual General Meeting, please visit our website at or contact Selene Peters: Office: Page 2
3 Last Name: BCAFN 14 th Annual General Meeting October 11-13, 2017, Vancouver, BC REGISTRATION FORM First Name: Title/Job Title: First Nation/Organization: Street Address: City: Postal Code: Phone: Fax: Cell: Registration Type: Chief $0 Elder Observer $0 Proxy Holder $0 Student Observer (ID Req d) *Participatory Representative $0 **Observer $150 $0 * Participatory Representative: A person who, a. Holds office either, as a hereditary Chief, traditional leader of a member First Nation, Grand Chief, head of a First Nation provincial/territorial political organization or head of a tribal council and as such may speak on any Agenda item; or b. Is the head of a Treaty group or a First Nation organization or association with which the BC Assembly of First Nations has entered into a written protocol that allows for invitations to be extended to such persons to attend and be permitted to speak at Assemblies on specific issues, as authorized by the protocol; or c. Is a member of the BCAFN Board of Directors pursuant to the Society s Constitution and Bylaws and Policy and Procedures Manual; or d. Is a Committee Representative pursuant to the Society s Constitution and Bylaws and Policy and Procedures Manual. **Observer: Any person other than a person registering as a Chief, Proxy Holder, Participatory Representative, may apply to register as an Observer. Registration Deadline: Friday, September 22, Please forward the completed registration form to: Selene Peters, Reception BC Assembly of First Nations Chief Alex Thomas Way Kamloops, BC V2H 1H1 Office: Fax: selene.peters@bcafn.ca Page 3
4 SAMPLE LETTER OF PROXY TO COMPLETE PROXY LETTER INSERT ORIGINAL LETTERHEAD OF COMMUNITY HERE (Please advise Proxy holders to keep a photocopy of their proxy letter) Date: Curtis Bedwell, Policy Analyst BC Assembly of First Nations Chief Alex Thomas Way Kamloops, BC V2H 1H1 Attention: Registration RE: BCAFN 14 th Annual General Meeting October 11-13, 2017 Musqueam Community Centre, 6735 Salish Drive, Vancouver, BC I, Chief of the First Nation, do hereby delegate to act as a proxy and vote on behalf of the First Nation at the BCAFN 14 th Annual General Meeting in Vancouver, British Columbia on October 11-13, Regards, (Chief s Signature) (Printed Chief s name) Send a copy of Proxy letter with the registration form to Curtis Bedwell, Policy Analyst curtis.bedwell@bcafn.ca Fax: Page 4
5 BCAFN 14 th Annual General Meeting October 11-13, 2017, Vancouver, BC CALL FOR RESOLUTIONS TO: FROM: DATE: All BC Chiefs BCAFN Office October 11-13, nd Notice RESOLUTIONS are the essential mechanism by which First Nations provide specific mandates and direction to the BC Regional Chief. ADVANCE RESOLUTION SUBMISSION IS REQUESTED. To facilitate a more efficient and effective resolution process, resolutions for consideration at a BCAFN Assembly should be received at least ten (10) business days prior to an Assembly, include a completed Resolution Form and background information or supporting documentation. This should allow sufficient time for resolutions to be typed, reviewed, edited, approved and copied prior to distribution at the Special Chiefs Assembly, which in turn should result in more time for review, consideration and discussion of resolutions on the floor. We look forward to your cooperation in implementing this request for advance submission of resolutions. RESOLUTION SUBMISSION is requested by 5:00 PM on Friday, September 22, FORMAT TO SUBMIT A RESOLUTION is preferably by to Maureen Buchan, Senior Policy Advisor at maureen.buchan@bcafn.ca. The draft resolution template is attached with this notice. If it is not possible to send an electronic format, you may fax a copy of the resolution to Page 5
6 BCAFN 14 th Annual General Meeting October 11-13, 2017, Vancouver, BC Resolution Draft/2017 SUBJECT: MOVED BY: SECONDED BY: DECISION: WHEREAS: A. B. C. THEREFORE, BE IT RESOLVED THAT: Page 6
7 Page 7
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