EXECUTIVE SEAT NOMINATION PACKAGE

Transcription

1 EXECUTIVE SEAT NOMINATION PACKAGE Notice of Elections The Following positions are to be filled at the April 2, 2016 BCSF Annual General Meeting: 1. P r e s i d e n t 2 year term 2. Secretary 2 year term BC SNOWMOBILE FEDERATION office@bcsf.org

2 Checklist for BCSF Executive Seat Nomination Nomination Form signed by two Members of the BCSF Nomination acceptance form signed A short letter that lists your accomplishments to date at the Provincial level and why you should be considered for this position.

3 Notice of Elections The Following positions are to be filled at the April 2, 2016 BCSF Annual General Meeting: 1. President 2 year term 2. Secretary 2 year term NOMINATION AND ELECTION PROCESS FOR BCSF EXECUTIVE OFFICERS At no time may more than one member of any particular immediate family be elected to the Board. Have served a minimum of one year on the BCSF Board of Directors Employees of the Society are not permitted to be Directors or Officers of the Society, nor are any family members of an employee to be elected to the Board. Directors and Officers of the Society shall be Members of the Society. The positions of Regional Directors shall be elected by a vote of the voting members present, from the respective region for each position at an Annual General Meeting. Vacancies on the Board may be filled at any time by the Board, by appointment. No person may hold more than one office at a time. The potential nominees should: Have been active in the sport. Have been active at a local level in the Province. Have a serious interest in improving the sport. Show interest in dealing with issues from a Provincial perspective. Have the ability to clearly understand the issues that face snowmobilers in BC. Have the ability to work within a group and contribute to decision making. To have the time to devote to the duties required of a director (see below). Show a willingness to conduct themselves within the codes of conduct as set out in the policy manual.

4 Nomination Form Executive Seat (President, Vice-President, Secretary & Treasurer) Nominations must be received in the BCSF office no later than March 25, 2016 nominations from the floor of the AGM will not be accepted. Bylaws require that to be eligible for an executive position at the BCSF you must have served on the Board of the Directors a minimum of one year. The undersigned BCSF Member in good standing wishes to nominate the following individual for the position of on the Executive Board of the BC Snowmobile Federation and understand that we may only nominate one person per position. Name: Address: City: _, BC Postal Code: Phone: This person is a member in good standing of the BCSF and has served as a Director of the BCSF at least one year Each nomination must be signed by two members in good standing of the BCSF. Nomination Moved by: Print Name: BCSF Member # Date: Signed : Nomination Seconded by: Print Name: BCSF Member # Date: Signed : Please only one nominee per nomination form. Please submit your form by: Mail to: BC Snowmobile Federation, Box 277, Keremeos, BC, V0X 1N0 Fax to: to: office@bcsf.org

5 Nomination Acceptance Form President Name: BCSF Member Club: BCSF Membership # : Address: City: _, BC Postal Code: Phone: I understand the following: All nominees must be willing to sign the Code of Conduct agreement as laid out in our policy manual. The role of the President is to be the chair of the Board. The duties of the President are: a) Preside at all meetings of the Board and general meetings of the Society; b) Oversee the other officers, directors and Executive Director in the execution of their duties at the direction of the Board; c) Be ex-officio on all committees; and d) Complete any other duties as set out in established policy. The skills needed are Computer literacy. We operate in a largely digital capacity. To keep costs down we meet by Teleconference monthly but communicate regularly by , Facebook and Podio. Be able to complete written reports and articles Valid Driver s license and a vehicle. You will be paid a /km per diem but no vehicle is provided Public Speaking. Be able to talk in front of a club meeting. Must be a BCSF member in good standing Please find attached my introductory letter that includes my interest, experience and skills that I bring to the Board of the BC Snowmobile Federation. I,, hereby accept the nomination from my Club for the position of President of the BC Snowmobile Federation. Signed: Date:

6 Nomination Acceptance Form Secretary Name: BCSF Member Club: BCSF Membership # : Address: City: _, BC Postal Code: Phone: I understand the following: All nominees must be willing to sign the Code of Conduct agreement as laid out in our policy manual. The role of the Secretary is to be responsible for the recording of all minutes of the Society. The duties of the Secretary are: a) Ensure minutes of all meetings are properly recorded and prepared; b) Maintain control of all minutes; c) Maintain accurate records of all Board and Executive Committee meetings and submit original copies to the Societies office in a timely manner for permanent retention; d) Submit official documents to the Executive Director and President for distribution to the Board of Directors as required e) Perform other duties as set out in established policy The skills needed are Computer literacy. We operate in a largely digital capacity. To keep costs down we meet by Teleconference monthly but communicate regularly by , Facebook and Podio. Be able to complete written reports and articles Valid Driver s license and a vehicle. You will be paid a /km per diem but no vehicle is provided Public Speaking. Be able to talk in front of a club meeting. Must be a BCSF member in good standing Please find attached my introductory letter that includes my interest, experience and skills that I bring to the Board of the BC Snowmobile Federation. I,, hereby accept the nomination from my Club for the position of Secretary of the BC Snowmobile Federation. Signed: Date: