WELLINGTON EXEMPTED VILLAGE SCHOOL DISTRICT. MINUTES OF REGULAR SESSION McCormick Middle School Library February 15, :00 P.M.

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1 WELLINGTON EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES OF REGULAR SESSION McCormick Middle School Library February 15, :00 P.M. President Stewart called the meeting to order by asking for a roll call. Present: Dovin, Nirode, Wulfhoop, Ratliff, Stewart Absent: None # APPROVAL OF MEETING AGENDA Motion was made by Wulfhoop and seconded by Dovin to approve the meeting agenda as amended. 1. Page 3, add under Leave of Absence, c. Bob Barlow Family Medical Leave beginning March 10, 2011 for approximately 4.5 weeks. Sick leave to run concurrently with FMLA. (This is the remainder of FMLA entitlement of 12 weeks.); 2. Page 3, add under Leave of Absence, d. Amend Family Medical Leave for Suzanne Wilson to reflect beginning date of approximately March 15, 2011 for approximately 6-12 weeks. Sick leave to run concurrently with FMLA; 3. Page 5, add under Contracts, f. Contracted Services Agreement with Saun Howard for Hip Hop Dance in Team Sports Wellington High School - $50.00; 4. Page 5, add under Sales Projects, m. WHS Student Council Just Dance Dance; 5. Page 6, add under Donations the following: q. Checkers Pizza to WHS Cheerleaders T-shirts; r. Westwood Parent Co-op to Westwood Elementary seven HP Laptop Computers valued at $3,124.93; s. Band Boosters to Band Department - $2,017.51; 6. Page 6, under Donations revise Total of Donations $17, Yes: Wulfhoop, Dovin, Nirode, Ratliff, Stewart

2 # MEETING MINUTES APPROVAL Motion was made by Dovin and seconded by Nirode to waive the reading of the prior minutes and to approve the minutes of the Organizational and Regular Sessions conducted Thursday, January 13, 2011 and the Special Session conducted on Tuesday, January 25, Yes: Dovin, Nirode, Wulfhoop, Ratliff, Stewart HEARING OF THE PUBLIC Roger Staffeld Concerned about the Smoke Shop being close to the schools and selling drug paraphernalia. Hailey Prunty, student Concerned about a possible cut in choir. Toni Novotny Concerned about band cuts. Pam Ziegler Concerned about marching band. Sandy Hamilton Concerned about the band program. Stormy Jackson Questioned a rumor to close one school and possible split sessions. Ayers Ratliff Asked how much the Band Boosters contribute to the band program. Toni Novotny The Band Boosters set their budget for $10 $12,000 but usually spend about $18,000 a year. Eileen Digney, student Talked about the band program. Bryony Maurer, student Questioned who attended the events from the Board. Robert Bosley Concerned about the music programs. Tammy Mull Concerned about the band program. Gerry Askew Concerned about the choir program. Jonathon Ziegler, student Concerned about the music program. Bev Poiner Concerned about the band program. Page - 2

3 Betsy Zenda Concerned about the band program. Katarina Roby, student Concerned about the band program. Laurie Dupee Wants to help pass the levy and support the music programs. Bill Hall Questions on the levy. Toni Novotny Questioned the cost of Pay to Participate. Barb Barlow Spoke about the administrators attending the programs. Mr. Scruci addressed the public several times during the Public Hearing. He spoke about the possible 20% cut the district may get from the state. The Board will not consider a cut in the music department until after a failure in May, November, and a 20% cut with the exception of Pep Band. The district will be absorbing three retirees after this school year. There will be a cut in extended time and other reductions in force. We currently have 1,403 students enrolled with 131 students being seniors. The district has a small kindergarten class of 87 students. Mr. Scruci mentioned that the Five Year Forecast was done with a 10% reduction and we will possibly get cut 20%. LEGISLATIVE REPORT Mrs. Nirode spoke about the Senate Bills coming up for vote. STUDENT LIAISON REPORT Mrs. Wulfhoop reported the President s Club has met twice since the last Board meeting. They have discussed doing more community service for credits. The students discuss what activities their groups are doing at the meetings. J.V.S. REPORT Mrs. Dovin reported the Board will meet this week. The JVS has a current enrollment of 1,079. ENDOWMENT REPORT Mr. Ratliff was unable to attend the January 14 th meeting. The Endowment Board had to rescind the $8,000 grant for the air project for the library at WHS. The Community Foundation had informed the Endowment Board that funds could not be used for permanent improvement projects. Since then there has been an individual who has donated the $8,000 to the district for the air project for the WHS Library. Mr. Ratliff reported the Endowment had $19,333 in contributions for 2010 and he recognized several people/families who have contributed to the Endowment over the years. FOOD SERVICE Diana Goode submitted a report and she gave a brief summary. ATHLETICS Jeff Jump submitted a report and gave a brief summary. CURRICULUM Chris Kamenski submitted a report and gave a brief summary. Page - 3

4 FINANCE / AUDIT COMMITTEE None PRINCIPALS REPORTS Tim Simpson and Chris Wert gave reports on the highlights in their buildings. SUPERINTENDENT S REPORT Mr. Scruci will be filling in at Westwood as principal until they hire a replacement. He will be available at MMS from 6 7:20 a.m., Westwood 7:20 3:00, and back to MMS around 3 p.m. Mr. Scruci gave recognition to Howard and Cindy Reynolds for their community service and contributions to Wellington Schools. # APPROVAL OF FINANCIAL ITEMS Motion was made by Ratliff and seconded by Wulfhoop to approve the following financial items: 1. January Financials; 2. Amended FY11 Appropriations; 3. Approve the Public Funds Resolution with First Merit Bank authorizing the Treasurer to establish a Money Market Account for the proceeds of bonds for the H.B. 264 Project. Yes: Ratliff, Wulfhoop, Dovin, Nirode, Stewart # APPROVAL OF PERSONNEL ITEMS AND EMPLOYMENT Motion was made by Dovin and seconded by Nirode to approve the following personnel items and employment: A. It is recommended that the following personnel items be approved: 1. Resignation: a. Resignation of mid-day bus run (2 hours per day) for Colleen Baehr effective January 31, 2011; 2. Employment: a. Hire Gloria Mick to drive the mid-day bus run (2 hours per day) effective January 31, 2011 for the remainder of the 2010/2011 school year; b. Approve Dave Worcester and Samantha Smith as Volunteer Assistant Softball Coaches for the 2010/2011 school year; c. Approve Tim English as Volunteer Varsity Track Coach for the 2010/2011 school year; Page - 4

5 d. Hire Amy Bogan as a Title I Tutor for after school at McCormick Middle School on an as-needed basis at the rate of $22.00 per hour; e. Rescind the supplemental contract for David Conklin as H.S. Community Dramatics Director for Fiddler on the Roof approved at the January 13, 2011 Board of Education meeting (Resolution # ); f. Approve the following as substitutes for the 2010/2011 school year pending completion of all necessary paperwork: Certified Kevin Collins Classified g. Supplemental Contracts for the 2010/2011 school year: SUPPLEMENTAL NAME DIFFERENTIAL Junior High Track Coach Dan Gundert EL 3 Junior High Track Coach Katie Haas EL 7 Junior Varsity Baseball Coach Kevin Collins EL 0 Extended Time Contracts Vo-Ag Teacher (Paid by Grant) Shannon Thome 10 days 3. Leaves Without Pay: a. Mary Jo Franke Leave without pay for one (1) day on January 14, 2011; b. Jill Westfall Leave without pay for 8 hours on January 26, 2011; 4. Leave of Absence: a. William King Family Medical Leave beginning January 18, 2011 for approximately six (6) weeks. Sick leave to run concurrently with FMLA; b. Nathan Morris Family Medical Leave beginning April 11, 2011 for approximately three (3) weeks. Sick leave to run concurrently with FMLA; c. Bob Barlow Family Medical Leave beginning March 10, 2011 for approximately 4.5 weeks. Sick leave to run concurrently with FMLA. (This is the remainder of FMLA entitlement of 12 weeks.); d. Amend Family Medical Leave for Suzanne Wilson to reflect beginning date of approximately March 15, 2011 for approximately 6-12 weeks. Sick leave to run concurrently with FMLA. Yes: Dovin, Nirode, Wulfhoop, Ratliff, Stewart Page - 5

6 # APPROVAL OF REQUEST RESOLUTIONS, FIELD TRIP, AND CONTRACTS Motion was made by Dovin and seconded by Nirode to approve the following items: 1. Request Resolutions: a. Designation by the Wellington Exempted Village School District Board of Education of February 25, 2011 as Kiwanis Pancakes For Scholars Day from 6:00 am to 7:00 pm at the Wellington Habilitation Center. We encourage and support the efforts of the Wellington Kiwanis Club as they hold their annual Pancake Day; b. Approve donation of Bausch and Lomb Telescope from McCormick Middle School to the Wellington Spirit of 76 Museum; c. Removal and disposal from inventory and disposal of miscellaneous items no longer in working condition (see attached); d. Approve the Open Enrollment Guidelines and Application for the 2011/2012 school year (continuance of current policies); e. Approve payment of Tremco Invoice # to repair leaks in roof at McCormick Middle School. Cost of labor and materials - $822.25; f. Approve payment of QSP Invoices for McCormick Middle School Magazine Sale: Invoice # for $3, and Invoice # for $273.60; g. Approve payment of Uni-Pack Fundraising Supply Invoice for McCormick Middle School: Invoice #15504 for $4,018.20; h. Approve use of a Certified Therapy Dog at McCormick Middle School s Guidance Office with Andrea Cuson as trainer/contact person. This is at no cost to the Board of Education; i. Authorize Superintendent, Treasurer or EMIS Coordinator to certify E-rate applications and paperwork; j. Approve date change for the November 2011 Board of Education meeting from Tuesday, November 15, 2011 to Tuesday, November 22, 2011 at 6:00 p.m. in the Wellington High School cafeteria; k. Approve a $ scholarship for a graduating senior from Medical Mutual of Ohio; 2. Field Trips: a. Off Campus Overnight/Extended Educational Experience for Leadership Planning Committee Spring Retreat trip to Maumee Bay leaving March 20, 2011 and returning March 21, This is at no cost to the Board of Education; Page - 6

7 3. Contracts: a. Contracted Services Agreement with Countywide Backflow Services for changing out the 3 backflow prevention device at McCormick Middle School and repairing/replacing leaking coupling on steam return - $1,716.00; b. S.B. 140 Service Contract with the Educational Service Center of Lorain County for the 2011/2012 school year; c. Agreement with the Lorain County Board of Developmental Disabilities for Educational Services pertaining to school age students (age 6 thru 21) for the school year; d. Service Contract with Capitol Aluminum Glass Corp. to perform asbestos testing on existing window systems at Westwood Elementary and Wellington High School. Material and labor not to exceed $5,500.00; e. Approve Change Order #2 with Cincinnati Flooring with a revised total cost of $107,000.00; f. Contracted Services Agreement with Saun Howard for Hip Hop Dance in Team Sports Wellington High School - $ Yes: Dovin, Nirode, Wulfhoop, Ratliff, Stewart # APPROVAL OF GRANTS, SALES PROJECTS, AND DONATIONS Motion was made by Ratliff and seconded by Wulfhoop to approve the following items and if necessary the establishment of fund, appropriation, budget, and revenue accounts: 1. Grants: a. Rescind the Endowment Grant for the WHS Library (Resolution #11-019) - $8,000.00; 2. Sales Projects: a. McCormick Middle School Library Scholastic Book Fair; b. McCormick K-Kids Dog Biscuits and Duke Dog Bandanas; c. WHS National Honor Society Longaberger 2010/2011 Fundraising Program; d. Class of 2012 Hoagie Sale in January, 2011; e. Class of 2012 Hoagie Sale in February and March, 2011; f. Latchkey Benefit Night at East of Chicago on February 24, 2011; g. Latchkey Benefit Night at East of Chicago on March 24, 2011; h. Latchkey Benefit Night at East of Chicago on April 28, 2011; Page - 7

8 i. Latchkey Benefit Night at East of Chicago on May 26, 2011; j. Civil War History Club Movie Night on February 25, 2011; k. Junior High Student Council Pay to Wear Hats for Kylie Jane Long Foundation; l. WHS Track Marathon Relay; m. WHS Student Council Just Dance Dance. 3. Donations: a. Nathan McKinney to McCormick Middle School used Royal Vacuum Cleaner; b. Ohiopyle Prints, Inc. to Wellington High School - $58.04; c. Wellington American Legion to Wellington Schools Health/Wellness Fair - $100.00; d. Wellington American Legion to Senior Trip to Washington, D.C. - $100.00; e. Reader s World to Wellington High School The Complete Dream Dictionary by Pamela Ball valued at $8.00; f. Band Boosters to Wellington Band Fund - $1,754.00; g. Wellington Dental to WHS Cheerleaders T-shirts; h. Teresa Stannard to McCormick K-Kids - $100.00; i. Brothers Chevrolet to FFA Banquet Awards - $20.00; j. Jaloda Farms to FFA Banquet Awards - $20.00; k. LorMet Community Federal Credit Union - $20.00; l. Wellington Implement to FFA Banquet Awards - $20.00; m. Anonymous to General Fund - $8,000.00; n. Suzanne and Stephen Devine to the Marcia Berarducci Memorial Fund - $50.00; o. Motivational Plaques to Board of Education Plaque; p. Westwood Parent Co-op to Westwood Elementary 17 microphones valued at $2,380.00; q. Checkers Pizza to WHS Cheerleaders T-shirts; r. Westwood Parent Co-op to Westwood Elementary seven HP Laptop Computers valued at $3,124.93; s. Band Boosters to Band Department - $2, Total Donations = $17, Yes: Ratliff, Wulfhoop, Dovin, Nirode, Stewart Page - 8

9 OLD BUSINESS 1. Second reading of the following NEOLA Policies: Nondiscrimination and Access to To Equal Educational Opportunity pages Section 504/ADA Prohibition Against Discrimination Based on Disability pages Educational Options pages Nondiscrimination and Equal Employment Opportunity page Call to Active Duty Leave pages Nondiscrimination and Equal Employment Opportunity page Call to Active Duty pages Homeless Students pages Educational Opportunity for Military Children page Bullying and Other Forms of Aggressive Behavior pages Control of Casual-Contact Communicable Diseases page Public Attendance at School Events pages 1 2 NEW BUSINESS - None # ADJOURNMENT Motion was made by Dovin and seconded by Wulfhoop to adjourn the Regular Session at 7:57 p.m. Yes: Dovin, Wulfhoop, Nirode, Ratliff, Stewart Board President Treasurer Note: An audio recording was made of this meeting and is on file in the Treasurer s Office. Page - 9