MT. EPHRAIM BOARD OF EDUCATION REGULAR MEETING MINUTES Mary Bray Elementary School Media Center

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1 1 MT. EPHRAIM BOARD OF EDUCATION REGULAR MEETING MINUTES Mary Bray Elementary School Media Center 225 W. Kings Highway Mt. Ephraim, NJ Monday, March 10, :30pm DISTRICT MISSION STATEMENT The Mt. Ephraim Public Schools promotes the idea that learning is the stepping stone to opportunity and the opportunity in tomorrow s society will be a true advantage to be used carefully. Students must be taught to think critically and to write and speak with accuracy and meaning. We are a Pre-K through 8 school district that provides our students with the Core Curriculum Content Standards. Students at all levels will be cognitively challenged in a continuing and spiraling fashion. The areas of physical education, fine arts and the processes of socialization and decision-making are important components of a student s life that will be correlated and integrated into the daily academic program. The basic skills, including reading, writing and mathematics, will be highlighted and reinforced on a daily basis. BOARD OF EDUCATION GOALS Improve Efficiency and Effectiveness of Board of Education 2. Determine, re-create, and communicate new District direction 3. Improve District technology equipment, opportunities, and instructional integration 4. Increase community involvement in District initiatives SCHOOL DISTRICT GOALS Implement RTI (Response to Intervention) to address struggling learners and as a best practice for teachers 2. Utilize formative assessment data for decision making 3. Align District professional development with new State requirements 4. Implement Achieve NJ with all certificated staff 5. Implement Common Core Standards at all grade levels

2 2 CALL TO ORDER The Board of Education of the Mount Ephraim School District in Mount Ephraim, Camden County, New Jersey, convened in Regular Session on Monday, March 10, 2014 at 7:30pm in the Mary Bray School Media Center, Mt. Ephraim, New Jersey. President Carl Ingram presided at the meeting and read the opening statement as follows: In accordance with the Open Public Meetings Law, the Mt. Ephraim Board of Education has caused notice of this meeting to be announced in the Courier Post and the Gloucester City News. A notice of the meeting has been given to the borough clerk for posting in the borough hall, posted in both public schools and on the district s website. The following members were present: Mario Alibrando Patricia Blaylock Joan Greenwood Carl Ingram Deena Noonan Catherine Diane Vilardo The following member was absent: Robbin Malinowski with notice Nicholas Salamone, Jr. - without notice Rocco Vespe - without notice Also present were: Leslie Koller, Superintendent of Schools Carol Anne Visalli, Interim Business Administrator and Board Secretary Amy Francis, Supervisor of Special Services Michael Hunter, Principal of Mary Bray and Kershaw Schools Others present: Anne Forline, Becky Thompson, Jill McDonough, David McDonough, Andrew J. Gilmore, Erica Gilmore, Brian, Leslie and CJ Gilmore, Nick and Lisa Cipolone, Nancy Efymow, Betty Graham, Jennifer Rossell, Rich and Dana Musselman, Bell Family, Kim Ferchen, Robin Zettlemoyer, Brad Vogt, Amanda Vogt, Alexandra Kenney, Nicole Shapley, Judy O Donnell, Megan Coburn, Maureen McAleer, Steve Eustace, Luke Bowe, Lewis Greenwood FLAG SALUTE Vice President: Joan Greenwood REPORT - PTO Mrs. Becky Thompson reported on the following items for the PTO: 1. Gertrude Hawk Fund Raiser Orders and Delivery 2. Family Bowling-March 3. Easter Egg Hunt Donations and Volunteers

3 3 RECOGNITION - STAFF & CLASSROOM ACCOMPLISHMENTS Mrs. Koller presented the award to the recipient for recognition for individual and/or whole classroom noteworthy accomplishments can be brought to the Board s attention by staff members themselves, District or out-of-district colleagues, students, parents, administrators, community members, among others. The purpose of this recognition is to share and celebrate the quality experiences which members of our District staff are providing our students in the academic, social, emotional, creative and physical realms. A book of the staff member s and/or classroom group s choosing will be purchased by the Board of Education and donated to one of our school s media centers in recognition of the noted accomplishment. Individuals will also be publicly recognized at a monthly Board meeting. Please bring to any administrator s attention any practices which you feel deserve special recognition. Information forms are available on the District website. Staff Member / Classroom Recognized For: Recognized by: Rebecca Gillis Web Content Advisor for the ALATNJ, member of Steering committee for PARCC Superintendent RECOGNITION - STUDENTS OF THE MONTH Mr. Hunter presented the students with their award and read their award information. Students in grades 1 through 8 are nominated by their grade level teachers. Mt. Ephraim students attending Audubon High School may be nominated by teachers or be recognized for their accomplishments in a particular academic or extra-curricular area. The reasons for their recognition are read aloud at the Board of Education meeting to which they and their families have been invited. Students are personally presented with a Certificate of Accomplishment. Their photos will appear in an upcoming edition of the Gloucester City News. Grade Student Grade Student Grade Student 1 Theodore (Jacob) Vogt 4 Joshua Rossell 7 Mya Bocchicchio 2 Stephen Carlin 5 Richard Musselman 8 Mackenzie Greenwood 3 Brianna Bell 6 Tyler Efymow AHS Erica Gilmore BOARD ACTION - RECOGNITION OF THE PUBLIC No Participants A motion was made by Joan Greenwood and seconded by Pat Blaylock to open the meeting to the public. There being no public, Mr. Ingram closed the public session. Motion Carried - All Ayes POLICY #0167 PUBLIC PARTICIPATION IN BOARD MEETINGS The Board believes that the public should have access to all phases of deliberation, policy

4 4 formulation and decision-making of the school district. Therefore, the Board desires citizens of the district to attend its sessions so that they may become better acquainted with the operation and programs of the school and that the Board may have the opportunity to hear the opinions, suggestions and concerns of the public. In order to permit the fair and orderly expression of such comment, the Board shall provide a period for public participation at public meetings. The presiding officer of each Board meeting shall administer the following Board rules: 1. Members of the public having a legitimate interest in the action of the Board, any representative of a firm eligible to bid on materials or services solicited by the Board, or any employee of the district. 2. Members of the public must be recognized by the presiding officer, and must preface their comments by an announcement of their name, address and/or group affiliation. 3. Established time parameters will be announced, if necessary, for presenting comments and questions. Generally speaking, one half-hour is scheduled with a time limit of five minutes per speaker, unless the time is extended by Board action. 4. The presiding officer may: a. Interrupt, warn, or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant. b. Request any individual to leave the meeting when that person does not observe reasonable decorum. c. Call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action. 5. Members of the public may offer objective criticisms of school operations and programs; however, in public session, the Board will not hear personal complaints about school personnel. 6. It is to be made known to the public, that the Board provides copies of agendas and meeting minutes. N.J.S.A. 2C:33-8, N.J.S.A.10:4-12; August 2008 PRESENTATION Mr. Ingram presented Plaques of Appreciation to the following: 1. The Board of Education thanked Mr. McDonough for 4 years of service to the Mt. Ephraim Board of Education. 2. The Board of Education thanked Mr. Gies 20 years of service to the community and students of Mt. Ephraim for his service as President of the Mt. Ephraim Basketball Association. Mr. Gies thanked the Board of Education for their support. Mr. Gies stated that because of this support the program has been successful. BOARD ACTION - EXECUTIVE SESSION A motion was made by Mario Alibrando and seconded by Joan Greenwood at 8:03pm to enter Executive Session by resolution for the purposes of: 1. Personnel 2. Legal Matters

5 5 A motion was made by Joan Greenwood and seconded by Patricia Blaylock to close Executive Session at 8:30pm by resolution: Motion Carried All Ayes WHEREAS, while the Sen. Byron M. Baer Open Public Meetings Act (N.J.S.A. 10:4-12 et seq.) requires all meeting of the Mt. Ephraim Board of Education to be held in public, N.J.S.A. 10:4-12(b) sets forth nine (9) types of matters that may lawfully be discussed in Executive Session, i.e. without the public being permitted to attend; and WHEREAS, the Board of Education of the Borough of Mt. Ephraim ( Board of Education ) has deemed it necessary to go into closed session to discuss certain matters which are exempted from the Public; and WHEREAS, the ten (10) exceptions to public meetings set forth in N.J.S.A. 10:4-12(b) are listed below, and next to each exception is a box within which the number of issues to be privately discussed that fall within that exception shall be written, and after each exception is a space where additional information that will disclosed as much information about the decision as possible without undermining the purpose of the exception shall be written. NOW, THEREFORE, BE IT RESOLVED that the Board of Education will go into closed session for the following reason(s) as outlined in N.J.S.A. 10:4-12(b): _X Any matter in which, by express provision of Federal Law, State Statute or Rule of Court shall be rendered confidential or excluded from discussion in public; X Any matter in which the release of information would impair a right to receive funds from the federal government; X Any matter the disclosure of which constitutes an unwarranted invasion of individual privacy such as any records, data, reports, recommendations, or other personal material of any educational, training, social service, medical, health, custodial, child protection, rehabilitation, legal defense, welfare, housing, relocation, insurance and similar program or institution operated by a public body pertaining to any specific individual admitted to or served by such institution or program, including but not limited to information relative to the individual s personal and family circumstances, and any material pertaining to admission, discharge, treatment, progress or condition of any individual, unless the individual concerned (or, in the case of a minor or incompetent, his guardian) shall request in writing that the same be disclosed publically; X Any pending or anticipated litigation or contract negotiation in which the public body is or may become a party. Any matters falling within the attorney-client privilege, to the extent that confidentiality is required in order for the attorney to exercise his ethical duties as a lawyer; Under such circumstances, if public disclosure of the matter would have a potentially negative impact on the Board of Education s position in the litigation or negotiation, this information may be withheld until such time that the matter is concluded or the circumstances no longer present a potential impact; X Any matter involving the employment, appointment, termination of employment, terms and conditions of employment, evaluation of the performance, promotion or disciplining of any prospective public officer ort employer employed or appointed by the public body, unless all individual employees or appointees whose rights could be adversely affected request in writing that such matter or matters be discussed at a public meeting (Subject to the balancing of the public s interest and the employee s privacy rights under South Jersey Publishing, 124 NJ, 478, the

6 6 employee(s) and nature of discussion described as specifically as possible without undermining the need for confidentiality evaluation or performance of an employee; NOW, THEREFORE, BE IT RESOLVED that the Mt. Ephraim Board of Education will go into Executive Session for only the above stated reasons; BE IT FURTHER RESOLVED that the Board of Education hereby declares that its discussion of the aforementioned subject(s) may be made public at a time when the Board of Education Attorney advises the Board of Education that the disclosure of the discussion will not detrimentally affect any right, interest or duty of the School District or any entity with respect to said discussion; BE IT FURTHER RESOLVED that the Board of Education, for the aforementioned reasons, hereby declares that the public is excluded from the portion of the meeting during which the above discussion shall take place and hereby directs the Board Secretary to take the appropriate action to effectuate the terms of this resolution; BE IT FURTHER RESOLVED that the Board Secretary on the next business day following this meeting shall furnish a copy of this resolution to ay member of the publicly who requests one at the fees allowed by N.J.S.A. 47:A-1 et seq. BOARD ACTION - APPROVAL OF PREVIOUS MEETING MINUTES A motion was made by Joan Greenwood and seconded by Patricia Blaylock to approve the following: 1. Board Special Meeting Minutes-November 16, Board Regular Meeting Minutes-December 9, Board Regular Meeting Minutes February 10, Board Special Meeting Minutes-February 24, 2014 Approved with a voice vote REPORTS - ADMINISTRATIVE Mr. Hunter reported on the following: Reports - Principal Mary Bray Elementary School a. Jump Rope For Heart b. Mary Bray Lunch c. Zoo On Wheels Mary Bray Enrollment Month of: February 2014 Mary Bray Attendance As of: February 2014 Out-of-District Enrollment As of: N/A Pre-School: 20 Days Possible: 4305 Grade 9: Kindergarten: 58 Days Present: Grade 10: Grade 1: 46 Days Absent: Grade 11: Grade 2: 41 Days Tardy: 60 Grade 12: Grade 3: 39 % Attendance: Audubon Total:

7 7 Grade 4: 49 Vocational School: MD: 3 Mary Bray Fire Drill Month of: February 2014 Other Sp. Education: TOTAL: 256 GRAND TOTAL: Mary Bray Emergency Drill Month of: February 2014 Date: 2/21/14 Date: 2/25/14 Time: 1:07pm Time: 2:22pm Mary Bray Health Office Visits Month of: February 2014 Student Visits to Nurse s Office: Duration: 130 seconds Duration: 3 min. 30 sec. Students Box #: 13 Who: Staff/students Received Medication: Weather: cold Type: Lockdown Raymond W. Kershaw Middle School a. 3 rd marking period and student of the month update b. Jump Rope For Heart c. Audubon High School course selection and Spring sport sign ups d. National Junior Honor Society Induction e. 8 th grade field trip discussed RW Kershaw Enrollment Month of: February 2014 RW Kershaw Attendance As of: February 2014 Grade 5: 50 Days Possible: 2957 Grade 6: 40 Days Present: 2819 Grade 7: 41 Days Absent: 138 Grade 8: 40 Days Tardy: 93 MD: 7 % Attendance: TOTAL: 178 RW Kershaw Fire Drill Month of: February 2014 RW Kershaw Emergency Management Drill Month of: February 2014 RW Kershaw Health Office Visits Month of: February 2014 Date: 2/20/14 Date: 2/25/14 Time: 10:13am Time: 9:13am Student Visits to Nurse s Office: 269 Duration: 93 sec. Duration: 4 min. Students 32

8 8 Box #: 22 Who: Staff/students Received Medication: Weather: Sunny/cool Type: Lockout Reports - Supervisor of Special Services Mrs. Francis reported on the following: Child Study Team (CST) a. Kate Hickman, School Psychologist b. Erin Kessler, Speech Therapist c. Annual Reviews d. Staff recommendations for the ESY program e. Self Survey HIB Report was presented and will be available on the website Att. Homeless Liaison Homeless Tutoring Public School Choice Registration for Preschool and Kindergarten Att. Harassment, Intimidation & Bullying (HIB) The Anti-Bullying Specialists continue to investigate any reports of HIB as per the state law. Att. Reports - Chief Educational Officer Mrs. Koller reported on the following: Nothing to Report Superintendent Budget Highlights Supervisor of Curriculum & Instruction We have held a 1.5 hour webinar and will hold another one in two weeks for mandated training. Report - School Business Administrator Ms. Visalli presented the school budget for the school year. Discussion ensued

9 9 BOARD ACTION - RECOMMENDATIONS Recommendation(s) - Finance A motion was made by Joan Greenwood and seconded by Patricia Blaylock to approve the following items: The Superintendent and the Finance Committee recommend Board of Education approval for: 1. Depositories: Beneficial Bank Signatories: General Account: President, Vice President (alternate), Board Secretary, Treasurer, Chief School Administrator Agency Account: Board Secretary, Treasurer, Chief School Administrator Payroll Account: Chief School Administrator, Treasurer General Organization Account also known as Student Activities Account: Chief School Administrator, Board Secretary Unemployment: Board Secretary, Chief School Administrator Building Program (Construction): Chief School Administrator, Board Secretary Petty Cash Account: Chief School Administrator, Board Secretary Memorial Fund for Albert N. Kershaw Account: Chief School Administrator, Board Secretary Flexible Spending Account: Chief School Administrator, Board Secretary 2. Payment of the Bills & Hand checks in the amount of $504, for the month of: March 2014 The Superintendent and the Property Committee recommend Board of Education approval for: 3. Almand Brothers Concrete, Inc. to install inside and outside drainage and kitchen pump, to eliminate flooding in the kitchen at Mary Bray School. Cost per quote, $2, (Further detail will be forwarded to the Property Committee) 4. Purchase two riding mowers and tractors from Lowe s Home Centers, LLC at a cost of $ each and a 4 year warranty coverage each for $ The total cost for both tractors is $4, Accept the donation of a snow blower from Carl Ingram. ROLL CALL To approve item 1 to 5 Y Mario Alibrando Y Patricia Blaylock Y Joan Greenwood Y Carl Ingram Robbin Malinowski Y Deena Noonan Nicholas Salamone, Jr. Rocco Vespe Y Catherine Diane Vilardo

10 10 Recommendation(s) - Finance A motion was made by Joan Greenwood and seconded by Patricia Blaylock to approve the following items: The Superintendent and the Finance Committee recommend Board of Education approval for: PRELIMINARY BUDGET APPROVAL It is recommended that the Board approve the Preliminary School District Budget as follows: WHEREAS, the Board of Education is responsible for the approval of a preliminary budget that will provide a thorough and efficient education plan, pursuant to N.J.S.A. 18A:7F-5 and 6, N.J.S.A. 18A:7-8 and N.J.A.C. 6A:23A-8l1 and 9.1 et seq, now, therefore, BE IT RESOLVED to approve a tentative school district budget for the School Year for submission to the NJ Department of Education for review as follows: Proposed Budget Local Tax Levy Total General Fund $10,436,288 $5,335,933 Total Special Revenue Fund $189,858 0 Total Debt Service Fund $566,960 $550,353 Total $11,193,106 $5,886,286 BE IT FURTHER RESOLVED that $251,304 be withdrawn from the Capital Reserve Fund and budgeted to be used for the Local Share of the ROD Grants to be implemented in the school year. BOARD ACTION - RECOGNITION OF THE PUBLIC A motion was made by Patricia Blaylock and seconded by Joan Greenwood to open the meeting to the public. Motion Carried - All Ayes Discussion ensued about NJ ASK and Charter Schools A motion was made Joan Greenwood by and seconded by Patricia Blaylock to close the meeting to the public. Motion Carried - All Ayes ROLL CALL To approve item 1 Y Mario Alibrando Y Patricia Blaylock Y Joan Greenwood Y Carl Ingram Robbin Malinowski Y Deena Noonan Nicholas Salamone, Jr. Rocco Vespe Y Catherine Diane Vilardo with reservation

11 11 Recommendation(s) - Personnel A motion was made by Joan Greenwood and seconded by Patricia Blaylock to approve the following items: The Superintendent and the Personnel Committee recommend Board of Education approval for: Staff Member Position Circumstances Effective Date Salary/Action Att. 1. Patti Cerio Board Office Assistant Assist the board office as needed 3/11/14 to 4/14/14 $25/hour 2. Katelyn Hickman- Poloney School Psychologist Move on MA salary guide from +30 to +45 (to reflect actual credits) 3/17/14 From $54,011 to 55, Kathy Reed Asst. to Bus. Admin. Resignation 3/28/14 4. Jacqueline Sanfilippo-Zamora School Psychologist Intern Leave of Absence 3/4/14 Will return in November $22.94/hr up 5. Bernice Alibrando Temporary Board Office Assistant As needed 3/20/14 to 40 hrs - overtime pay for hrs over Nicole Shapley Teacher ESY 7. Alex Kenney Teacher ESY 8. Lisa Pierman Teacher ESY 9. Linda Reis Paraprofessional ESY $13.70/hour 10. Lauren Eichman Paraprofessional ESY $13.70/hour 11. Vickie Niessner Paraprofessional ESY $13.70/hour

12 Kierstie Wineland Paraprofessional ESY $13.70/hour 13. Terri Bergin CST Meeting Teacher ESY 14. Judy Czerski CST Meeting Teacher ESY 15. Tracy Heckers Nurse ESY 16. Joanna Vitone Speech ESY 17. Erin Kessler Speech ESY 18. Denise Kulpa SPIRE Teacher ESY 19. Lauren Eichman SPIRE Teacher ESY 20. Lori Laundra Temporary Board Office Assistant As needed 3/20/14 4/14/14 $25/hour 21. Source for Teachers list of substitute teachers that are employed by Source for Teachers ROLL CALL To approve item 1 to 21 Recused Mario Alibrando Y Patricia Blaylock Y Joan Greenwood Y Carl Ingram Robbin Malinowski Y Deena Noonan Nicholas Salamone, Jr. Rocco Vespe Y Catherine Diane Vilardo 12.C Recommendation(s) Special Services A motion was made by Diane Vilardo and seconded by Mario Alibrando to approve the following: The Superintendent recommends Board of Education approval for: 1. Cooper Health System-provide Neurological Evaluation services on an as needed basis at a cost of $350 per evaluation. 2. Tuition for Student #0824 to attend The Children s Home (Mary A. Dobbins School), Burlington County, at a tuition cost of $56,716, prorated from January 7, 2014.

13 13 ROLL CALL To approve item 1 to 2 Y Mario Alibrando Y Patricia Blaylock Y Joan Greenwood Y Carl Ingram Robbin Malinowski Y Deena Noonan Nicholas Salamone, Jr. Rocco Vespe Y Catherine Diane Vilardo Recommendation(s) Travel & Work Related Expenses A motion was made by Joan Greenwood and seconded by Patria Blaylock to approve the following item: 1. Kristina Podolski - 4/11/14 - Autism Workshop - $.31/mile+ $179 - Long Branch, NJ Recommendation(s) - Harassment, Intimidation & Bullying A motion was made by Joan Greenwood and seconded by Patria Blaylock to approve the following item: School Case ID# Date of Incident Anti-Bullying Specialist 1. RWK 035 2/28/14 &3/4/14 Dawn Reilly ROLL CALL To approve item 1 Y Mario Alibrando Y Patricia Blaylock Y Joan Greenwood Y Carl Ingram Robbin Malinowski Y Deena Noonan Nicholas Salamone, Jr. Rocco Vespe Y Catherine Diane Vilardo O To approve item 1 to 20 Recommendation(s) - Other A motion was made by Joan Greenwood and seconded by Patria Blaylock to approve the following item: 1. Hourly clerical employee to work a maximum of 3 hours per day in the Business office beginning on March 20, 2014, Monday through Friday. Salary will be negotiable pending experience. 2. Adjusting the school calendar for the last snow day/last day of school-thursday, April 17, 2014 will be changed from an early dismissal day to a full day and Friday, April 18, 2014 will be changed from no school to an early dismissal day. ROLL CALL To approve item 1 to 2 Y Mario Alibrando Y Patricia Blaylock Y Joan Greenwood Y Carl Ingram Y Robbin Malinowski Y Deena Noonan Nicholas Salamone, Jr. Rocco Vespe Y Catherine Diane Vilardo

14 14 CORRESPONDENCE A. Audubon Board of Education 1. November 20, 2013 meeting minutes 2. December 18, 2013 meeting minutes 3. January 9, 2014 meeting minutes 4. February 19, 2014 meeting minutes B. NJ American Water C. Denise Pooley Letter NEW BUSINESS Mr. Ingram has forwarded this request to the Personnel Committee. 1. Request by Shining Star Aides for sick time No New Business REPORTS - COMMITTEES Mr. Ingram announced that the Cluster Committee meetings will begin on April 2, 2014 Property & Emergency Management (Cluster A) Chairperson: Diane Vilardo The committee met before the board meeting and prepared the motions for tonight s meeting. Technology Plan & Integration (Cluster A) Chairperson: Mario Alibrando The foundation will help with the cost of expanding technology to include teachers and tech person. Finance (Cluster B) Chairperson: Pat Blaylock Bills were reviewed and found in order. Negotiations Chairperson: Carl Ingram A prepared statement was read and informed those in attendance that the negotiations with the teachers will now go to super conciliation. REPORTS - REPRESENTATIVES Audubon Bd. of Education Representative: Joan Greenwood The next meeting for the Audubon Board of Education is on March 19, Camden County. Ed. Services Comm. Representative: Pat Blaylock The commission held a telephone roll call to vote on their budget.

15 15 BOARD ACTION - RECOGNITION OF THE PUBLIC A motion was made by Joan Greenwood and seconded by Patricia Blaylock to open the meeting to the public. There being no public, Mr. Ingram closed the public session. Motion Carried - All Ayes BOARD ACTION - ADJOURNMENT A motion was made by Joan Greenwood and seconded by Mario Alibrando to adjourn the meeting at 11:27pm. Motion Carried- All Ayes Respectfully submitted by Carol Anne Visalli Interim Business Administrator