Denton County. Agenda Commissioners Court **NOTICE OF PUBLIC MEETING**

Transcription

1 Denton County Courthouse-on-the-Square 110 West Hickory Street Denton, Texas Agenda Commissioners Court **NOTICE OF PUBLIC MEETING** Tuesday, January 10, :00 AM Courtroom * * * * * Please turn off or silence all electronic devices $5.00 fine. * * * * * A copy of the Agenda is available for public review in the Aide to Commissioners Court Office. Some numbered agenda categories may have no posted items. Please contact the Aide to Commissioners Court if assistance for hearing impaired is needed. CALL TO ORDER INVOCATION PLEDGES OF ALLEGIANCE Pledge of Allegiance to the United States Flag Pledge of Allegiance to the Texas Flag "Honor the Texas Flag. I pledge allegiance to thee, Texas, one State under God, one and indivisible." 1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting. In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer. 2. CONSENT AGENDA Any Court member can remove an item from this agenda to be considered separately. Denton County Page 1 1 of 75

2 Commissioners Court Agenda January 10, A. Approval of Order Making Appointments, and any appropriate action. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.) Human Resources 2. B. Approval of Intra-Departmental Transfers, and any appropriate action. Budget 2. C. Approval of Payroll. 3. RESOLUTIONS/AWARDS/REPORTS/PRESENTATIONS 3. A. Approval of a Proclamation honoring Leadership Flower Mound, and any appropriate action. Commissioner Precinct # PUBLIC HEARINGS 4. A. Public Hearing to consider installation of stop signs on Trailblazer Drive to make the intersection of Trailblazer Drive and Coronado Drive a four-way stop located within the boundaries of Denton County Municipal Utility District No. 5 ( Cross Oak Ranch ) in Denton County Commissioner Precinct # AUDITOR/TREASURER 5. A. Approval of Bill Report. (Payments from CSCD, Community Corrections, TAIP, Sheriff s Training, Sheriff s Forfeiture, VIT Interest, and DA Forfeiture Funds are presented for recording purposes only.) PURCHASING 7. BUDGET 8. HUMAN RESOURCES 8. A. Approval of a Reclassification of slot 001-ED, Economic Development Coordinator (pay grade 12), to Economic Development Manager (pay grade 15), and any appropriate action HEALTH 10. PUBLIC WORKS Denton County Page 2 2 of 75

3 Commissioners Court Agenda January 10, A. Approval of the Schematic Design Report dated January 2017 for the Denton County Administrative Complex Phase III as prepared by HDR. Authorize HDR to move forward with the Design Development phase of the design process. Acceptance of Schematic Design Report as presented to the Steering Committee, end user staff and Denton County s Construction Project Manager, and any appropriate action COUNTY CLERK 12. SHERIFF 13. OTHER DEPARTMENTS 13. A. Approval of Legislative Policy Statements and/or Resolutions, and discussion or approval of other matters relating to the 85th Legislative Session, and any appropriate action. County Judge 13. B. Approval of the drawing of names from the 2016 Grand Jury to serve on the Denton County Salary Grievance Committee, and any appropriate action. Aide to Commissioners Court LEGAL 14. A. Approval of Memorandum of Understanding between the City of Denton Police Department, pursuant to and under authority of the Interlocal Cooperation Act, Chapter 791 of the Texas Local Government Code and for the purpose of participation in the Urban Counties TechShare Program, TechShare.Juvenile and Denton County, Texas, and any appropriate action. 14. B. Approval of Renewal No. 4 to the ATM Placement Agreement between Denton County, Texas, and PointBank, and any appropriate action. 15. EXECUTIVE SESSION 15. A. Texas Government Code (1)(A)-(B) Consultation with Attorney in a closed meeting when the governmental body seeks the advice of its attorney about contemplated litigation or a settlement offer regarding Susan Vaughn, and any appropriate action. 15. B. Texas Government Code (1) - Closed meeting to deliberate the deployment, or specific occasions for implementation, of security personnel or devices, and any appropriate action ADDENDA 17. FUTURE MEETINGS Denton County Page 3 3 of 75

4 Commissioners Court Agenda January 10, RECESS 19. RECONVENE IF NECESSARY 20. ADJOURNMENT ADA Compliance Statement Persons with disabilities who plan to attend this meeting and who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, or large print are requested to contact the Aide to Commissioners Court at two (2) work days prior to the meeting so that appropriate arrangements can be made. Commissioners Court Agendas are on the Internet: BRAILLE IS NOT AVAILABLE Denton County Page 4 4 of 75

5 Denton County Request for Agenda Placement and Approval Flow Courthouse-on-the-Square 110 West Hickory Street Denton, Texas Drafter: Cheryl Knight Requested Agenda Date: 01/10/2017 Department: Aide to Commissioners Court Grouping: Consent Agenda Short Title: Order Making Appointments Agenda Number: 2. A. Specific Agenda Wording Approval of Order Making Appointments, and any appropriate action. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.) Human Resources Approval History Version Seq # Action Date Approver Action Due Date 1 1 1/4/2017 Commissioners Court Approve 1/10/2017 Denton County Page 1 of 3 5 of 75

6 Approval of Order Making Appointments, and any appropriate action. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.) Human Resources Denton County Page 2 of 3 6 of 75

7 DENTON COUNTY COMMISSIONERS COURT 01/10/2017 Month Day Year 2. A. THE ORDER: Court Order Number Approval of Order Making Appointments, and any appropriate action. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.) Human Resources Motion by Seconded by Coun ty Jud ge Yes Mary H orn Abs tai n No Abs en t Commissi oner Pct No 1 Yes Commis sion er Pct No 2 Yes Hu gh Coleman Abs tain Ron March ant Ab stai n No No Absen t Ab sen t Commissi oner Pct No 3 Yes Commis sion er Pct No 4 Yes Bob bi e J. Mitch ell Abs tain And y Ead s Ab stai n No No Abs en t Ab sen t Motion Carried Other Action: Pulled from Consent No Action Postponed BY ORDER OF THE COMMISSIONERS COURT: ATTEST: Ju li L uke, Coun ty Clerk an d E x-officio Clerk of the Presid ing Officer Commi ssion ers Court of Denton Cou nty, Texa s APPRO VE D AS TO FO RM: B Y: Assistan t District Attorney Depu ty Cou nty Cl erk Denton County Page 3 of 3 7 of 75

8 Denton County Request for Agenda Placement and Approval Flow Courthouse-on-the-Square 110 West Hickory Street Denton, Texas Drafter: Cheryl Knight Requested Agenda Date: 01/10/2017 Department: Aide to Commissioners Court Grouping: Consent Agenda Short Title: Intra-Departmental Transfers Agenda Number: 2. B. Specific Agenda Wording Approval of Intra-Departmental Transfers, and any appropriate action. Budget Approval History Version Seq # Action Date Approver Action Due Date 1 1 1/4/2017 Commissioners Court Approve 1/10/2017 Denton County Page 1 of 3 8 of 75

9 Approval of Intra-Departmental Transfers, and any appropriate action. Budget Denton County Page 2 of 3 9 of 75

10 DENTON COUNTY COMMISSIONERS COURT 01/10/2017 Month Day Year 2. B. THE ORDER: Court Order Number Approval of Intra-Departmental Transfers, and any appropriate action. Budget Motion by Seconded by Coun ty Jud ge Yes Mary H orn Abs tai n No Abs en t Commissi oner Pct No 1 Yes Commis sion er Pct No 2 Yes Hu gh Coleman Abs tain Ron March ant Ab stai n No No Absen t Ab sen t Commissi oner Pct No 3 Yes Commis sion er Pct No 4 Yes Bob bi e J. Mitch ell Abs tain And y Ead s Ab stai n No No Abs en t Ab sen t Motion Carried Other Action: Pulled from Consent No Action Postponed BY ORDER OF THE COMMISSIONERS COURT: ATTEST: Ju li L uke, Coun ty Clerk an d E x-officio Clerk of the Presid ing Officer Commi ssion ers Court of Denton Cou nty, Texa s APPRO VE D AS TO FO RM: B Y: Assistan t District Attorney Depu ty Cou nty Cl erk Denton County Page 3 of 3 10 of 75

11 Denton County Request for Agenda Placement and Approval Flow Courthouse-on-the-Square 110 West Hickory Street Denton, Texas Drafter: Cheryl Knight Requested Agenda Date: 01/10/2017 Department: Aide to Commissioners Court Grouping: Consent Agenda Short Title: Payroll Agenda Number: 2. C. Specific Agenda Wording Approval of Payroll. Approval History Version Seq # Action Date Approver Action Due Date 1 1 1/4/2017 Commissioners Court Approve 1/10/2017 Denton County Page 1 of 3 11 of 75

12 Approval of Payroll. Denton County Page 2 of 3 12 of 75

13 DENTON COUNTY COMMISSIONERS COURT 01/10/2017 Month Day Year 2. C. THE ORDER: Court Order Number Approval of Payroll. Motion by Seconded by Coun ty Jud ge Yes Mary H orn Abs tai n No Abs en t Commissi oner Pct No 1 Yes Commis sion er Pct No 2 Yes Hu gh Coleman Abs tain Ron March ant Ab stai n No No Absen t Ab sen t Commissi oner Pct No 3 Yes Commis sion er Pct No 4 Yes Bob bi e J. Mitch ell Abs tain And y Ead s Ab stai n No No Abs en t Ab sen t Motion Carried Other Action: Pulled from Consent No Action Postponed BY ORDER OF THE COMMISSIONERS COURT: ATTEST: Ju li L uke, Coun ty Clerk an d E x-officio Clerk of the Presid ing Officer Commi ssion ers Court of Denton Cou nty, Texa s APPRO VE D AS TO FO RM: B Y: Assistan t District Attorney Depu ty Cou nty Cl erk Denton County Page 3 of 3 13 of 75

14 Denton County Request for Agenda Placement and Approval Flow Courthouse-on-the-Square 110 West Hickory Street Denton, Texas Drafter: Cheryl Knight Requested Agenda Date: 01/10/2017 Department: Commissioner Precinct 4 Grouping: Resolutions/Awards/ Reports/Presentations Short Title: Leadership Flower Mound Agenda Number: 3. A. Specific Agenda Wording Approval of a Proclamation honoring Leadership Flower Mound, and any appropriate action. Commissioner Precinct #4 Approval History Version Seq # Action Date Approver Action Due Date 1 1 1/5/2017 Commissioners Court Approve 1/12/2017 Denton County Page 1 of 3 14 of 75

15 Approval of a Proclamation honoring Leadership Flower Mound, and any appropriate action. Commissioner Precinct #4 Denton County Page 2 of 3 15 of 75

16 DENTON COUNTY COMMISSIONERS COURT 01/10/2017 Month Day Year 3. A. THE ORDER: Court Order Number Approval of a Proclamation honoring Leadership Flower Mound, and any appropriate action. Commissioner Precinct #4 Motion by Seconded by Coun ty Jud ge Yes Mary H orn Abs tai n No Abs en t Commissi oner Pct No 1 Yes Commis sion er Pct No 2 Yes Hu gh Coleman Abs tain Ron March ant Ab stai n No No Absen t Ab sen t Commissi oner Pct No 3 Yes Commis sion er Pct No 4 Yes Bob bi e J. Mitch ell Abs tain And y Ead s Ab stai n No No Abs en t Ab sen t Motion Carried Other Action: Pulled from Consent No Action Postponed BY ORDER OF THE COMMISSIONERS COURT: ATTEST: Ju li L uke, Coun ty Clerk an d E x-officio Clerk of the Presid ing Officer Commi ssion ers Court of Denton Cou nty, Texa s APPRO VE D AS TO FO RM: B Y: Assistan t District Attorney Depu ty Cou nty Cl erk Denton County Page 3 of 3 16 of 75

17 Proclamation Honoring Leadership Flower Mound Whereas, Leadership Flower Mound is a nine-month leadership training program offered through the Flower Mound Chamber of Commerce; and Whereas, Leadership Flower Mound was started in 1996 to offer local citizens and business members an opportunity to learn more about their community; and Whereas, Leadership Flower Mound has graduated more than 500 people over the past 20 years; and Whereas, Leadership Flower Mound offers an in-depth, behind-the-scenes look at local, county and state government; and Whereas, in addition to government, the Leadership Flower Mound program also offers programs on history, education and community service; and Whereas, the Leadership Flower Mound program is an important source of essential information for current and future leaders and offers its participants an opportunity to share the learning experience with other local business leaders; and Whereas, Leadership Flower Mound participants have a genuine commitment to the community and a desire to make a difference; and Whereas, the Leadership Flower Mound program acknowledges that Denton County plays an important role in shaping the quality of life offered to its citizens; and Whereas, the Flower Mound Chamber is proud to be in a community that cares enough about its future to invest time in training its leaders; and Whereas, many graduates of the Leadership Flower Mound program pursue a role in serving the public, while others prefer to use their knowledge simply to enrich their own lives and lead by example. Now, Therefore, the Denton County Commissioners Court hereby honors the participants and past graduates of the Leadership Flower Mound program, and does hereby proclaim January 10, 2017, as Leadership Flower Mound Day in Denton County Proclaimed, this 10 th day of January, MARY HORN, COUNTY JUDGE HUGH COLEMAN, COMMISSIONER RON MARCHANT, COMMISSIONER PRECINCT 1 PRECINCT 2 BOBBIE J. MITCHELL, COMMISSIONER ANDY EADS, COMMISSIONER PRECINCT 3 PRECINCT 4 ATTEST: JULI LUKE, County Clerk and Ex-Officio Clerk of the Commissioners Court of Denton County, Texas BY: 17 of 75

18 Denton County Request for Agenda Placement and Approval Flow Courthouse-on-the-Square 110 West Hickory Street Denton, Texas Drafter: Requested Agenda Date: 01/10/2017 Department: Legal Grouping: Legal Short Title: Public Hrg-Stop Signs at Trailblazer Dr & Coronado Dr Agenda Number: 4. A. Specific Agenda Wording Public Hearing to consider installation of stop signs on Trailblazer Drive to make the intersection of Trailblazer Drive and Coronado Drive a four-way stop located within the boundaries of Denton County Municipal Utility District No. 5 ( Cross Oak Ranch ) in Denton County Commissioner Precinct #1. Approval History Version Seq # Action Date Approver Action Due Date 1 1 1/4/2017 Commissioners Court Approve 1/11/2017 Denton County Page 1 of 3 18 of 75

19 Public Hearing to consider installation of stop signs on Trailblazer Drive to make the intersection of Trailblazer Drive and Coronado Drive a four-way stop located within the boundaries of Denton County Municipal Utility District No. 5 ( Cross Oak Ranch ) in Denton County Commissioner Precinct #1. Denton County Page 2 of 3 19 of 75

20 DENTON COUNTY COMMISSIONERS COURT 01/10/2017 Month Day Year 4. A. THE ORDER: Court Order Number Public Hearing to consider installation of stop signs on Trailblazer Drive to make the intersection of Trailblazer Drive and Coronado Drive a four-way stop located within the boundaries of Denton County Municipal Utility District No. 5 ( Cross Oak Ranch ) in Denton County Commissioner Precinct #1. Motion by Seconded by Coun ty Jud ge Yes Mary H orn Abs tai n No Abs en t Commissi oner Pct No 1 Yes Commis sion er Pct No 2 Yes Hu gh Coleman Abs tain Ron March ant Ab stai n No No Absen t Ab sen t Commissi oner Pct No 3 Yes Commis sion er Pct No 4 Yes Bob bi e J. Mitch ell Abs tain And y Ead s Ab stai n No No Abs en t Ab sen t Motion Carried Other Action: Pulled from Consent No Action Postponed BY ORDER OF THE COMMISSIONERS COURT: ATTEST: Ju li L uke, Coun ty Clerk an d E x-officio Clerk of the Presid ing Officer Commi ssion ers Court of Denton Cou nty, Texa s APPRO VE D AS TO FO RM: B Y: Assistan t District Attorney Depu ty Cou nty Cl erk Denton County Page 3 of 3 20 of 75

21 AGENDA PLACEMENT MEMO To: From: Denton County Commissioners Court Claire Yancey, Assistant District Attorney Date: January 10, 2017 Subject: Public Hearing to consider installation of stop signs on Trailblazer Drive to make the intersection of Trailblazer Drive and Coronado Drive a four-way stop located within the boundaries of Denton County Municipal Utility District No. 5 ( Cross Oak Ranch ) in Denton County Commissioner Precinct #1. ************************************************************************ BACKGROUND: Denton County Commissioner Hugh Coleman has asked to install stop signs on Trailblazer Drive to make the intersection of Trailblazer Drive and Coronado Drive a fourway stop located within the boundaries of Denton County Municipal Utility District No. 5 ( Cross Oak Ranch ) in Denton County Commissioner Precinct #1. Denton County entered into an Interlocal Cooperation Agreement with Cross Oak Ranch on March 18, 2014, for Traffic Regulation in a Special District, and accordingly, Denton County has authority to extend traffic regulations into the boundaries of Cross Oak Ranch. County Engineer James Gossie conducted a traffic study on the two roads, and he believes that stop signs on Trailblazer Drive could improve the operational characteristics and safety of the intersection. On December 13, 2016, the Denton County Commissioners Court scheduled a Public Hearing on January 10, 2017, at 9:00 a.m., to discuss and take formal action on the proposed installation of stop signs. The Aide-to-the-Court posted a Notice of Public Hearing in the kiosk outside the Courthouse-on-the-Square and published a Notice of Public Hearing in the Denton Record-Chronicle on December 18, OPERATIONS AND MAINTENANCE: Denton County Municipal Utility District No. 5 ( Cross Oak Ranch ) will be responsible for installing and maintaining the traffic control devices. LEGAL INFORMATION: Under Texas Transportation Code , the commissioners court of a county may regulate traffic on a county road or on real property owned by the county that is under jurisdiction of the commissioners court. Before the commissioners court may issue a traffic regulation, the commissioners court must hold a public hearing on the proposed regulation under Texas Transportation Code (a). In accordance with Texas Transportation Code (b), the commissioners court shall publish notice of the hearing in a newspaper of general circulation in the county. The notice must be published not later than the seventh or earlier than the 30th day before the date of the hearing. Texas Transportation Code authorizes the Commissioners Court to adopt regulations establishing a system of traffic control devices in restricted traffic zones which must conform to the manual and 21 of 75

22 specifications of the Texas Department of Transportation ( TxDOT ). The Commissioners Court by order entered on its minutes may install and maintain stop signs that the Court considers necessary for public safety. FINANCIAL IMPACT: N/A PROJECT SCHEDULE: Installation of the stop signs can commence immediately following a Public Hearing and formal approval by the Denton County Commissioners Court. PRECEDING COURT ACTION: On March 18, 2014, Denton County Commissioners Court entered into an Interlocal Cooperation Agreement with Denton County Municipal Utility District No. 5 ( Cross Oak Ranch ) for Traffic Regulation in Special District, Court Order No On December 13, 2016, the Commissioners Court scheduled a Public Hearing on January 10, 2017, at 9:00 a.m. to consider the installation of stop signs on Trailblazer Drive. 22 of 75

23 Denton County Request for Agenda Placement and Approval Flow Courthouse-on-the-Square 110 West Hickory Street Denton, Texas Drafter: Cheryl Knight Requested Agenda Date: 01/10/2017 Department: Aide to Commissioners Court Grouping: Auditor/Treasurer Short Title: Bill Report Agenda Number: 5. A. Specific Agenda Wording Approval of Bill Report. (Payments from CSCD, Community Corrections, TAIP, Sheriff s Training, Sheriff s Forfeiture, VIT Interest, and DA Forfeiture Funds are presented for recording purposes only.) Approval History Version Seq # Action Date Approver Action Due Date 1 1 1/4/2017 Commissioners Court Approve 1/10/2017 Denton County Page 1 of 3 23 of 75

24 Approval of Bill Report. (Payments from CSCD, Community Corrections, TAIP, Sheriff s Training, Sheriff s Forfeiture, VIT Interest, and DA Forfeiture Funds are presented for recording purposes only.) Denton County Page 2 of 3 24 of 75

25 DENTON COUNTY COMMISSIONERS COURT 01/10/2017 Month Day Year 5. A. THE ORDER: Court Order Number Approval of Bill Report. (Payments from CSCD, Community Corrections, TAIP, Sheriff s Training, Sheriff s Forfeiture, VIT Interest, and DA Forfeiture Funds are presented for recording purposes only.) Motion by Seconded by Coun ty Jud ge Yes Mary H orn Abs tai n No Abs en t Commissi oner Pct No 1 Yes Commis sion er Pct No 2 Yes Hu gh Coleman Abs tain Ron March ant Ab stai n No No Absen t Ab sen t Commissi oner Pct No 3 Yes Commis sion er Pct No 4 Yes Bob bi e J. Mitch ell Abs tain And y Ead s Ab stai n No No Abs en t Ab sen t Motion Carried Other Action: Pulled from Consent No Action Postponed BY ORDER OF THE COMMISSIONERS COURT: ATTEST: Ju li L uke, Coun ty Clerk an d E x-officio Clerk of the Presid ing Officer Commi ssion ers Court of Denton Cou nty, Texa s APPRO VE D AS TO FO RM: B Y: Assistan t District Attorney Depu ty Cou nty Cl erk Denton County Page 3 of 3 25 of 75

26 Denton County Request for Agenda Placement and Approval Flow Courthouse-on-the-Square 110 West Hickory Street Denton, Texas Drafter: Requested Agenda Date: 01/10/2017 Department: Human Resources Grouping: Human Resources Short Title: Reclassification of Economic Development Coordinator Agenda Number: 8. A. Specific Agenda Wording Approval of a Reclassification of slot 001-ED, Economic Development Coordinator (pay grade 12), to Economic Development Manager (pay grade 15), and any appropriate action. Approval History Version Seq # Action Date Approver Action Due Date 1 1 1/5/2017 Gustavo Hernandez Approve 1/12/ /5/2017 Commissioners Court Approve 1/12/2017 Denton County Page 1 of 3 26 of 75

27 DATE: January 5, 2017 TO: Commissioners Court FROM: Gustavo Hernandez, Director of Human Resources SUBJECT: Reclassification of Slot 001-ED-Economic Development Coordinator REQUESTED ACTION/RECOMMENDATION Approval of a Reclassification of slot 001-ED, Economic Development Coordinator (pay grade 12), to Economic Development Manager (pay grade 15), and any appropriate action. BACKGROUND The Human Resources Department received a request for reclassification of slot 001-ED, Economic Development Coordinator (pay grade 12), to Economic Development Manager (pay grade 15). OPERATIONS AND MAINTENANCE N/A LEGAL INFORMATION Commissioners Court has discretion to approve reclassifications. FINANCIAL IMPACT A budget impact statement is attached. PROJECT SCHEDULE Effective upon approval by the Commissioners Court. PRECEDING COURT ACTION The Economic Development Coordinator was approved as a new position in the FY 2017 budget. Denton County Page 2 of 3 27 of 75

28 DENTON COUNTY COMMISSIONERS COURT 01/10/2017 Month Day Year 8. A. THE ORDER: Court Order Number Approval of a Reclassification of slot 001-ED, Economic Development Coordinator (pay grade 12), to Economic Development Manager (pay grade 15), and any appropriate action. Motion by Seconded by Coun ty Jud ge Yes Mary H orn Abs tai n No Abs en t Commissi oner Pct No 1 Yes Commis sion er Pct No 2 Yes Hu gh Coleman Abs tain Ron March ant Ab stai n No No Absen t Ab sen t Commissi oner Pct No 3 Yes Commis sion er Pct No 4 Yes Bob bi e J. Mitch ell Abs tain And y Ead s Ab stai n No No Abs en t Ab sen t Motion Carried Other Action: Pulled from Consent No Action Postponed BY ORDER OF THE COMMISSIONERS COURT: ATTEST: Ju li L uke, Coun ty Clerk an d E x-officio Clerk of the Presid ing Officer Commi ssion ers Court of Denton Cou nty, Texa s APPRO VE D AS TO FO RM: B Y: Assistan t District Attorney Depu ty Cou nty Cl erk Denton County Page 3 of 3 28 of 75

29 DENTON COUNTY, TEXAS Prepared By: (jwm) Salary Assistants - Vacant Slot $36,491 $44,703 ($8,212) Longevity Pay $0 $0 $ Degree Pay $0 $0 $ Car Allowance $1,544 $1,544 $0 Subtotal Salaries $38,035 $46,247 ($8,212) FICA $2,910 $3,538 ($628) Retirement $4,733 $5,755 ($1,022) Workers Comp. (Clerical) $113 $137 ($24) TEC $68 $83 ($15) Health Insurance $10,204 $10,204 $0 Subtotal Benefits $18,028 $19,717 ($1,689) Total Salaries/Benefits $56,062 $65,964 ($9,901) Impact Comparing FY17 Adopted to Proposed Request (Annual Variance) ($9,901) *The FY2017 Adopted Budget is based on the New Econonic Development Coordinator position effective January 1, The Adopted salary / car allowance / benefits were prorated accodingly for FY2017. For purposes of this impact statement- the proposed reclassification of this position from a Pay Grade 12 to a Pay Grade 15 has been prorated as well with an effective date of January 1, BUDGET IMPACT STATEMENT Date: Economic Development Department Adopted Budget vs. Proposed Reclassificaiton of Economic Development Coordinator Position Effective: January 1, 2017 FY2017 Adopted Budget * Proposed Request* Economic Devlopment Coordinator Economic Development Coordinator BUDGET Slot #001-ED Slot #001-ED IMPACT Grade 12 Grade 15 Salary / Benefits Salary / Benefits Savings/ Minimum Salary of $48,791 prorated to be effective January 1, 2017 Minimum Salary of $59,771 prorated to be effective January 1, 2017 (Deficit) 29 of 75

30 Denton County, Texas Classification Description Classification Title: Economic Development Manager Grade: 15 Department: Various FLSA Status: E Reports To: Commissioners Court General Statement of Job The Economic Development Manager performs a variety of administrative duties in support of economic business development initiatives. This position is responsible for the development, maintenance, and utilization of computerized databases to prepare research, analysis, and statistical reports for economic development. This position is also responsible for the coordination of different media sources and will have contact, both oral and written, with elected officials, department heads, potential businesses and developers, and various media outlets. Essential Duties and Responsibilities Directs all Economic Development functions of the county, which includes all business expansion, retention, and marketing activities. Maintains all current demographic and other pertinent information and files for marketing purposes, such as local municipality demographics, site specific demographics, information on local and regional educational facilities, tax information, etc. Plans, coordinates, and delivers assistance, information, and services to prospects. Administers the development and implementation of the county s economic development efforts, which includes policies, procedures, guidelines, consultant oversight, database development, prospect contact, coordination with local economic development directors, chambers of commerce, landowners, and developers. Verifies the achievement of quantifiable jobs, revenue and business expansion goals of assisted companies. Coordinates all economic development activities with the court, legal staff, municipality representatives, and business owners/consultants. Responds and resolves complex and sensitive development related questions and issues from the public. Stays involved in the communities through chambers of commerce, EDC s, etc. Responds to proposals from municipalities regarding prospects, and evaluates incentive requests by gathering data to prepare a cost benefit analysis for the county s consideration as requested by municipality. Page 1 of 4 Evergreen Solutions, LLC 30 of 75

31 Economic Development Manager December 2016 Prepares and administers annual budget for the division. Ensures effective operational and financial management through forecasting and reviewing budgetary submissions. Monitors local, state and federal legislation that may affect Denton County s competiveness. Develops, evaluates, and monitors goals and objectives and the long-range service plans, policies, and procedures to carry out the mission of the department. Writes and distributes press releases regarding agenda items and departmental activities and communicates with area media at Commissioners request. Ensures county website is current to attract economic development to the County Prepares presentations as needed. Works closely with the Audio Visual Team writing scripts and managing productions of videos to promote retention of current businesses and to promote Denton County s quality of life to attract new businesses to relocate to the County to be shared on public access channels of municipalities and waiting rooms of county buildings. Serves as economic development spokesperson for the county. Coordinates a speakers bureau of county officials and departments, ribbon cuttings, and groundbreakings. Regular and punctual attendance is required. Performs other related duties as required. Nonessential Duties and Responsibilities Education, Experience, and Licenses Bachelor's degree in related field and a minimum five years of experience, including supervisory experience; or an equivalent combination of education and related experience required. A Bachelor s Degree in Public Administration, Business Administration, or a related field is preferred. Knowledge, Skills, and Abilities Contingent on the area of assignment, one or all of the following may be required to perform the duties of the position: Page 2 of 4 Evergreen Solutions, LLC 31 of 75

32 Economic Development Manager December 2016 The ability to create and present PowerPoint presentations to court members. The ability to understand and explain all available incentives including tax abatement, utility rate rider, training programs and enterprise zone programs to Commissioners Court members and/or their designees. The ability to speak before groups of people with poise, voice control and confidence. The ability to compare and analyze data. The ability to possess interpersonal skills and the ability to work effectively with others. The ability to multi-task and maintain focus. The ability to create and write various communications. The ability to demonstrate leadership, customer services, and public relations skills. The ability to occasionally travel overnight for business. The ability to possess problem-solving, organizational and time management skills, and the ability to work effectively and efficiently without direct supervision. The ability to prepare and/or process purchase orders. The ability to make recommendations that impact the budget. The ability to use small office equipment, including copy machines or multi-line telephone systems. The ability to use computers for data entry, word processing and/or accounting and a variety of applications. The ability to use or repair small/light equipment. The ability to oversee purchasing authority up to $1,000 without approval from supervisor. The ability to be accountable for inventory/property management. The ability to assist with managing the budget within assigned unit/division. The ability to use or repair medium equipment and machinery. The ability to manage the budget within assigned department. Requires knowledge of county policies. Page 3 of 4 Evergreen Solutions, LLC 32 of 75

33 Physical Demands/Work Environment Economic Development Manager December 2016 Must be physically able to operate a variety of office machinery and equipment. Must be able to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Position requires the ability to lift more than 40 pounds. Requires the ability coordinate hands and eyes rapidly and accurately in using office equipment. Requires the ability to handle a variety of items such as office equipment. Must have minimal levels of eye, hand, and foot coordination and be able to stoop, bend, push, pull, reach and grasp. Position requires the ability to write, read, see, hear, and speak. Position requires color, depth, and texture perception. NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact the Human Resources Department to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation. DISCLAIMER: Job profiles are not intended, nor should they be construed to be, an exhaustive list of all responsibilities, tasks, skills, efforts, working conditions, or similar behaviors, attributes or requirements associated with a job. A job profile is not a comprehensive job description. It is intended for the sole purpose of acquainting a person who is unfamiliar with such position with a brief overview of the position's general direction and scope. This position profile is intended for internal use only. Page 4 of 4 Evergreen Solutions, LLC 33 of 75

34 Denton County Request for Agenda Placement and Approval Flow Courthouse-on-the-Square 110 West Hickory Street Denton, Texas Drafter: Requested Agenda Date: 01/10/2017 Department: Public Works Grouping: Public Works Short Title: Admin Phase III Schematic Design Package Agenda Number: 10. A. Specific Agenda Wording Approval of the Schematic Design Report dated January 2017 for the Denton County Administrative Complex Phase III as prepared by HDR. Authorize HDR to move forward with the Design Development phase of the design process. Acceptance of Schematic Design Report as presented to the Steering Committee, end user staff and Denton County s Construction Project Manager, and any appropriate action. Approval History Version Seq # Action Date Approver Action Due Date 1 1 1/5/2017 Commissioners Court Approve 1/12/2017 Denton County Page 1 of 3 34 of 75

35 AGENDA PLACEMENT MEMO DATE: January 10, 2017 TO: Commissioners Court FROM: DeWayne Snider, Construction Project Manager SUBJECT: Administration Complex Phase III Schematic Design Submittal REQUESTED ACTION/RECOMMENDATION Approval of the Schematic Design Report dated January 2017 for the Denton County Administrative Complex Phase III as prepared by HDR. Authorize HDR to move forward with the Design Development phase of the design process. Acceptance of Schematic Design Report as presented to the Steering Committee, end user staff and Denton County s Construction Project Manager, and any appropriate action. BACKGROUND This is phase III of the three phased administration complex. OPERATIONS AND MAINTENANCE N/A LEGAL INFORMATION N/A FINANCIAL IMPACT N/A PROJECT SCHEDULE Schematic Design is complete. Begin Design Development phase upon approval of the Schematic Design Report by Commissioners Court. PRECEDING COURT ACTION Architectural Services with HDR was approved by Commissioners Court on January 19, 2016, Court Order # Programming Verification Report was approved on May 31, 2016, Court Order # Denton County Page 2 of 3 35 of 75

36 DENTON COUNTY COMMISSIONERS COURT 01/10/2017 Month Day Year 10. A. THE ORDER: Court Order Number Approval of the Schematic Design Report dated January 2017 for the Denton County Administrative Complex Phase III as prepared by HDR. Authorize HDR to move forward with the Design Development phase of the design process. Acceptance of Schematic Design Report as presented to the Steering Committee, end user staff and Denton County s Construction Project Manager, and any appropriate action. Motion by Seconded by Coun ty Jud ge Yes Mary H orn Abs tai n No Abs en t Commissi oner Pct No 1 Yes Commis sion er Pct No 2 Yes Hu gh Coleman Abs tain Ron March ant Ab stai n No No Absen t Ab sen t Commissi oner Pct No 3 Yes Commis sion er Pct No 4 Yes Bob bi e J. Mitch ell Abs tain And y Ead s Ab stai n No No Abs en t Ab sen t Motion Carried Other Action: Pulled from Consent No Action Postponed BY ORDER OF THE COMMISSIONERS COURT: ATTEST: Ju li L uke, Coun ty Clerk an d E x-officio Clerk of the Presid ing Officer Commi ssion ers Court of Denton Cou nty, Texa s APPRO VE D AS TO FO RM: B Y: Assistan t District Attorney Depu ty Cou nty Cl erk Denton County Page 3 of 3 36 of 75

37 Denton County Request for Agenda Placement and Approval Flow Courthouse-on-the-Square 110 West Hickory Street Denton, Texas Drafter: Requested Agenda Date: 01/10/2017 Department: County Judge Grouping: Other Departments Short Title: 85th Legislative Session action Agenda Number: 13. A. Specific Agenda Wording Approval of Legislative Policy Statements and/or Resolutions, and discussion or approval of other matters relating to the 85th Legislative Session, and any appropriate action. County Judge Approval History Version Seq # Action Date Approver Action Due Date 1 1 1/4/2017 Commissioners Court Approve 1/10/2017 Denton County Page 1 of 3 37 of 75

38 Approval of Legislative Policy Statements and/or Resolutions, and discussion or approval of other matters relating to the 85th Legislative Session, and any appropriate action. County Judge Denton County Page 2 of 3 38 of 75

39 DENTON COUNTY COMMISSIONERS COURT 01/10/2017 Month Day Year 13. A. THE ORDER: Court Order Number Approval of Legislative Policy Statements and/or Resolutions, and discussion or approval of other matters relating to the 85th Legislative Session, and any appropriate action. County Judge Motion by Seconded by Coun ty Jud ge Yes Mary H orn Abs tai n No Abs en t Commissi oner Pct No 1 Yes Commis sion er Pct No 2 Yes Hu gh Coleman Abs tain Ron March ant Ab stai n No No Absen t Ab sen t Commissi oner Pct No 3 Yes Commis sion er Pct No 4 Yes Bob bi e J. Mitch ell Abs tain And y Ead s Ab stai n No No Abs en t Ab sen t Motion Carried Other Action: Pulled from Consent No Action Postponed BY ORDER OF THE COMMISSIONERS COURT: ATTEST: Ju li L uke, Coun ty Clerk an d E x-officio Clerk of the Presid ing Officer Commi ssion ers Court of Denton Cou nty, Texa s APPRO VE D AS TO FO RM: B Y: Assistan t District Attorney Depu ty Cou nty Cl erk Denton County Page 3 of 3 39 of 75

40 Denton County Request for Agenda Placement and Approval Flow Courthouse-on-the-Square 110 West Hickory Street Denton, Texas Drafter: Cheryl Knight Requested Agenda Date: 01/10/2017 Department: Aide to Commissioners Court Grouping: Other Departments Short Title: Salary Grievance Committee from Grand Jury listing Agenda Number: 13. B. Specific Agenda Wording Approval of the drawing of names from the 2016 Grand Jury to serve on the Denton County Salary Grievance Committee, and any appropriate action. Aide to Commissioners Court Approval History Version Seq # Action Date Approver Action Due Date 1 1 1/5/2017 Commissioners Court Approve 1/12/2017 Denton County Page 1 of 3 40 of 75

41 Approval of the drawing of names from the 2016 Grand Jury to serve on the Denton County Salary Grievance Committee, and any appropriate action. Aide to Commissioners Court Denton County Page 2 of 3 41 of 75

42 DENTON COUNTY COMMISSIONERS COURT 01/10/2017 Month Day Year 13. B. THE ORDER: Court Order Number Approval of the drawing of names from the 2016 Grand Jury to serve on the Denton County Salary Grievance Committee, and any appropriate action. Aide to Commissioners Court Motion by Seconded by Coun ty Jud ge Yes Mary H orn Abs tai n No Abs en t Commissi oner Pct No 1 Yes Commis sion er Pct No 2 Yes Hu gh Coleman Abs tain Ron March ant Ab stai n No No Absen t Ab sen t Commissi oner Pct No 3 Yes Commis sion er Pct No 4 Yes Bob bi e J. Mitch ell Abs tain And y Ead s Ab stai n No No Abs en t Ab sen t Motion Carried Other Action: Pulled from Consent No Action Postponed BY ORDER OF THE COMMISSIONERS COURT: ATTEST: Ju li L uke, Coun ty Clerk an d E x-officio Clerk of the Presid ing Officer Commi ssion ers Court of Denton Cou nty, Texa s APPRO VE D AS TO FO RM: B Y: Assistan t District Attorney Depu ty Cou nty Cl erk Denton County Page 3 of 3 42 of 75

43 LOCAL GOVERNMENT CODE CHAPTER 152. AMOUNT OF COMPENSATION, E... Page 1 of3 Sec SALARY GRIEVANCE COMMITTEE. (a) In each county there is a salary grievance committee composed of the county judge and : (1) the sheriff, county tax assessor-collector, county treasurer, county clerk, district clerk, county attorney or crimi na l district attorney, and the number of public members necessary to provide nine voting members; or (2) nine public members, if the commissioners court votes to have nine public members. (b) The county judge is chairman of the committee, but is not entitled to vote. (c) Public members must be residents of the county. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, Amended by Acts 1997, 75th Leg., ch. 326, Sec. 1, eff. Sept. 1, 1997 ; Acts 2003, 78th Leg., ch. 131, Sec. 1, eff. Jan. 1, Sec SELECTION AND TERM OF PUBLIC MEMBERS ON GRIEVANCE COMMITTEE. (a) The public members of the salary grievance committee shall be selected at a meeting of the court at any time during the year, but not later than the 15th day after the date a request for a hearing is received under Section (a). If a request for a public hearing is not received, the commissioners court is not required to select public members. (b) Before the meeting, the county clerk shall place on a separate slip the name of each person who served on a grand jury in the county during the preceding calendar year. At the meeting the slips s hall be folded, placed in an appropriate container, and mixed. The county judge shall draw at random a number of s l ips equal to the number of public members needed for the committee and s hall announce the names on the slips. At the meeting the county judge may repeat this process and make a list of alternates. A person whose name is drawn becomes a member of the committee or an alternate on s ubmitting written acceptance to the clerk. If a person refuses or is unable to serve on the committee, a replacement shall be appointed from the list of alternates. If the list of alternates is exhausted or does not exist, a replacement shall be selected at the next regular or cal led commissioners court meeting by random selection of a slip from the remaining slips. This process shall be repeated until the required 43 of /7/2014

44 LOCAL GOVERNMENT CODE CHAPTER 152. AMOUNT OF COMPENSATION, E... Page 2 of3 number of public members is selected. (c) is appointed; A public member serves until the later of: (1) the end of the fiscal year in which the p ublic member or (2) the time the committee takes a final vote on the last of the grievances for which the committee held a public hearing. (d) A vacancy in a public member position shall be filled for the unexpired part of the term by appointment from the list of alternates. If the list of alternates is exhausted or does not exist, a replacement shall be filled by random selection of a slip from the remaining slips at a meeting of the commissioners court. Acts 1987, 70th Leg., ch ' Sec. 1 ' eff. Sept. 1' Amended by Acts 1997, 75th Leg., ch. 326, Sec. 2, eff. Sept. 1, 1997 ; Acts 2003, 78th Leg., ch. 131, Sec. 2, eff. Jan. 1, 2004 ; Acts 2003, 78th Leg., ch. 1021, Sec. 1, eff. Sept. 1, Sec FUNCTIONS OF GRIEVANCE COMMITTEE IN RELATION TO ELECTED OFFICERS. (a) An elected county or precinct officer who is aggrieved by the setting of the officer ' s salary or personal expenses may request a hearing before the salary grievance committee before the approval of the county ' s annual budget. The request must: (1) be in writing; (2) be delivered to the committee chairman within five days after the date the officer receives notice of the salary or personal expenses ; and (3) state the desired change in salary or personal expenses. (b) The committee shall hold a public hearing not later than the later of the 10th day after : (1) the date the request is received; or (2) the date the commissioners court selects the public members of the committee. (b-1) The chairman shall announce the time and place of the hearing. (c) If, after the hearing, six or more of the members vote to recommend an increase in the officer's salary or personal expenses, the committee shall submit its recommendation to the commissioners 44 of /2014

45 LOCAL GOVERNMENT CODE CHAPTER 152. AMOUNT OF COMPENSATION, E... Page 3of3 court in writing. If six to eight members vote to recommend the increase, the commissioners court shall consider the recommendation at its next meeting. If nine members vote to recommend the increase and sign the recommendation, the commissioners court shall include the increase in the budget before the budget is filed and the increase takes effect in the next budget year. (d) The committee's authority is limited to the consideration of increases in the salaries or personal expenses of county and precinct officers. The committee may not set policy of the county or add new items to a proposed county budget. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, Amended by Acts 1997, 75th Leg., ch. 326, Sec. 3, eff. Sept. 1, 1997; Acts 2003, 78th Leg., ch. 131, Sec. 3, eff. Jan. 1, of /7/2014

46 Denton County Request for Agenda Placement and Approval Flow Courthouse-on-the-Square 110 West Hickory Street Denton, Texas Drafter: Requested Agenda Date: 01/10/2017 Department: Legal Grouping: Legal Short Title: Memorandum of Understanding between City of Denton Police Department for the purpose of participation in the Urban Counties' TechShare Program, TechShare.Juvenile and Denton County, Texas Agenda Number: 14. A. Specific Agenda Wording Approval of Memorandum of Understanding between the City of Denton Police Department, pursuant to and under authority of the Interlocal Cooperation Act, Chapter 791 of the Texas Local Government Code and for the purpose of participation in the Urban Counties TechShare Program, TechShare.Juvenile and Denton County, Texas, and any appropriate action. Approval History Version Seq # Action Date Approver Action Due Date /30/2016 Commissioners Court Approve 1/5/ Commissioners Court Denton County Page 1 of 3 46 of 75

47 Approval of Memorandum of Understanding between the City of Denton Police Department, pursuant to and under authority of the Interlocal Cooperation Act, Chapter 791 of the Texas Local Government Code and for the purpose of participation in the Urban Counties TechShare Program, TechShare.Juvenile and Denton County, Texas, and any appropriate action. Denton County Page 2 of 3 47 of 75

48 DENTON COUNTY COMMISSIONERS COURT 01/10/2017 Month Day Year 14. A. THE ORDER: Court Order Number Approval of Memorandum of Understanding between the City of Denton Police Department, pursuant to and under authority of the Interlocal Cooperation Act, Chapter 791 of the Texas Local Government Code and for the purpose of participation in the Urban Counties TechShare Program, TechShare.Juvenile and Denton County, Texas, and any appropriate action. Motion by Seconded by Coun ty Jud ge Yes Mary H orn Abs tai n No Abs en t Commissi oner Pct No 1 Yes Commis sion er Pct No 2 Yes Hu gh Coleman Abs tain Ron March ant Ab stai n No No Absen t Ab sen t Commissi oner Pct No 3 Yes Commis sion er Pct No 4 Yes Bob bi e J. Mitch ell Abs tain And y Ead s Ab stai n No No Abs en t Ab sen t Motion Carried Other Action: Pulled from Consent No Action Postponed BY ORDER OF THE COMMISSIONERS COURT: ATTEST: Ju li L uke, Coun ty Clerk an d E x-officio Clerk of the Presid ing Officer Commi ssion ers Court of Denton Cou nty, Texa s APPRO VE D AS TO FO RM: B Y: Assistan t District Attorney Depu ty Cou nty Cl erk Denton County Page 3 of 3 48 of 75

49 AGENDA PLACEMENT MEMORANDUM TO: FROM: Denton County Commissioners Court William Schultz, Assistant District Attorney DATE: January 10, 2017 SUBJECT: Approval of Memorandum of Understanding between the City of Denton Police Department, pursuant to and under authority of the Interlocal Cooperation Act, Chapter 791 of the Texas Local Government Code and for the purpose of participation in the Urban Counties TechShare Program, TechShare.Juvenile and Denton County, Texas, and any appropriate action. BACKGROUND: The Denton County Juvenile Probation Department recommends approval of the Memorandum of Understanding (MOU) between the City of Denton Police Department and Denton County. The purpose of this MOU is participation in the Urban Counties TechShare Program. TechShare.Juvenile is an extended case management system that will allow participating law enforcement agencies within Denton County to view juvenile information statewide. The City of Denton Police Department will have access to TechShare.Juvenile in order to file cases electronically, perform statewide juvenile record searches, and perform other functions as allowed by statutes and role based permissions. OPERATIONS AND MAINTENANCE: The City of Denton Police Department will be required to have a site-to-site Virtual Private Network connection and Denton County in order to access TechShare.Juvenile. City of Denton Police Department will be required to support its end of the site-to-site Virtual Private Network, its circuit, and all of its own hardware and software. Denton County will make recommendations concerning the agencies current infrastructure to help facilitate connectivity. LEGAL INFORMATION: Denton County has statutory authority to enter into, modify, amend, terminate and enforce contracts. The District Attorney s Office has reviewed and approved this MOU, as to form. FINANCIAL IMPACT: Denton County will not incur costs pertaining to this MOU. All costs for interface development and maintenance to TechShare.Juvenile shall be the responsibility of the participating agency, in this case, The City of Denton Police Department. PROJECT SCHEDULE: This Memorandum of Understanding shall be indefinite unless terminated by one of the parties, whereupon, either party may terminate this Memorandum of Understanding with 30 day written to the other Party. PRECEDING COURT ACTION: Commissioners Court has approved similar agreements in the past. Agenda Placement Memo MOU TechShare.Juvenile The City of Denton Police Department Page 1 of 1 49 of 75

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59 Denton County Request for Agenda Placement and Approval Flow Courthouse-on-the-Square 110 West Hickory Street Denton, Texas Drafter: Requested Agenda Date: 01/10/2017 Department: Legal Grouping: Legal Short Title: Renewal No. 4 - ATM Placement Pointbank Agenda Number: 14. B. Specific Agenda Wording Approval of Renewal No. 4 to the ATM Placement Agreement between Denton County, Texas, and PointBank, and any appropriate action. Approval History Version Seq # Action Date Approver Action Due Date 1 1 1/4/2017 Commissioners Court Approve 1/11/2017 Denton County Page 1 of 3 59 of 75

60 Approval of Renewal No. 4 to the ATM Placement Agreement between Denton County, Texas, and PointBank, and any appropriate action. Denton County Page 2 of 3 60 of 75

61 DENTON COUNTY COMMISSIONERS COURT 01/10/2017 Month Day Year 14. B. THE ORDER: Court Order Number Approval of Renewal No. 4 to the ATM Placement Agreement between Denton County, Texas, and PointBank, and any appropriate action. Motion by Seconded by Coun ty Jud ge Yes Mary H orn Abs tai n No Abs en t Commissi oner Pct No 1 Yes Commis sion er Pct No 2 Yes Hu gh Coleman Abs tain Ron March ant Ab stai n No No Absen t Ab sen t Commissi oner Pct No 3 Yes Commis sion er Pct No 4 Yes Bob bi e J. Mitch ell Abs tain And y Ead s Ab stai n No No Abs en t Ab sen t Motion Carried Other Action: Pulled from Consent No Action Postponed BY ORDER OF THE COMMISSIONERS COURT: ATTEST: Ju li L uke, Coun ty Clerk an d E x-officio Clerk of the Presid ing Officer Commi ssion ers Court of Denton Cou nty, Texa s APPRO VE D AS TO FO RM: B Y: Assistan t District Attorney Depu ty Cou nty Cl erk Denton County Page 3 of 3 61 of 75

62 AGENDA PLACEMENT MEMO TO: FROM: Denton County Commissioners Court Claire Yancey, Assistant District Attorney DATE: January 10, 2017 SUBJECT: Approval of Renewal No. 4 to the ATM Placement Agreement between Denton County, Texas, and PointBank, and any appropriate action. ***************************************************************************** BACKGROUND: On March 12, 2013, the Denton County Commissioners Court approved the Agreement for ATM Placement services with PointBank. Currently the ATM Placement Agreement provides for the placement of Automated Teller Machines ( ATMs ) for ATM services at 11 Denton County facilities/locations. The placement of the ATMs is for the benefit of the public and Denton County employees. The attached Renewal No. 4 extends the terms and conditions of the original Agreement for the fourth of four (4), one-year renewal options. There are no changes to the terms and conditions of the Agreement with the exception of the term period. OPERATIONS AND MAINTENANCE: This bank service is necessary for the efficient daily operations of most county offices and assists the public by providing access to funds. PointBank shall provide all maintenance service to the ATMs located at all designated Denton County facilities. LEGAL INFORMATION: Denton County is authorized to enter into, modify, enforce, or terminate agreements. FINANCIAL IMPACT: PointBank shall continue to provide all equipment necessary to operate the ATMs at the designated County facilities. Denton County bares no financial impact from the continued placement of the ATMs. PROJECT SCHEDULE: The Renewal period shall be for a final term of one (1) year, commencing January 22, 2017, and ending January 21, PRECEDING COURT ACTION: On March 12, 2013, the Denton County Commissioners Court approved the Agreement for ATM Placement services with PointBank, Court Order No On November 19, 2013, the Court approved Renewal No. 1 to the Agreement, Court Order No On December 9, 2014, the Court approved Renewal No. 2 to the Agreement, Court Order No On January 26, 2016, the Court approved Renewal No. 3, Court Order No of 75

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