Santa Clara County SCHOOLS INSURANCE GROUP APPROVED MINUTES EXECUTIVE COMMITTEE MEETING

Transcription

1 Santa Clara County SCHOOLS INSURANCE GROUP APPROVED MINUTES EXECUTIVE COMMITTEE MEETING Date: Thursday, Time: 12:30 PM Location: Franklin-McKinley School District Office - Boardroom 645 Wool Creek Dr. San Jose, CA Item 1. CALL TO ORDER 12:30 PM Executive Committee Members Chris Jew, President, Cupertino Union School District Marcus Battle, Vice President, East Side Union High School District Martin Fregoso, Secretary/Treasurer, Los Gatos Union School District Mary Berkey, Union School District Dr. Michael Gallagher, Sunnyvale School District Phuong Le, Berryessa Union School District Kirsten Perez, Morgan Hill Unified School District Corinne Kelsch, Executive Director, Santa Clara County Schools Insurance Group Bonnie Tognazzini, Emeritus Absent Kirsten Perez, Morgan Hill Unified School District Dan Bly, Delta Dental Mike Thelen, Delta Dental Cindy Hartwell, Delta Dental Aliza Canciller, Delta Dental Kelly Hall, Keenan & Associates Guests

2 MINUTES SCCSIG Page 2 Item 2. AGENDA A. Agenda Items B. Adoption of Agenda It was moved by Phuong Le, seconded by Mary Berkey to adopt agenda as presented. Vote as follows: AYES: Chris Jew, Martin Fregoso, Dr. Michael Gallagher, Mary Berkey, Item 3. CONSENT AGENDA A. Approval of Minutes: June 18, 2015 B. Approval of Warrants: June & July 2015 C. Keenan & Associates Run-Off Claims Administrations Agreement D. Treasurer s Report for June 30, 2015 E. Lease Agreement between SCCSIG and Franklin McKinley F. Resolution # LAIF Account G. Resolution # County of Santa Clara Investment Pool It was moved by Martin Fregoso, seconded by Phuong Le to approve the consent agenda as presented. Phuong Le; NOES: none; ABSENT: Marcus Battle, Kirsten Perez; ABSTENTIONS: none; Motion carried. Item 4. COMMENTS FROM THE PUBLIC Item 5. DISTRICT REQUESTS/CORRESPONDENCE A. Thank you letter from CASBO regarding Aida Santillana being a member of the Board of Directors of the Northern Section and the Chair of Risk Management. Item 6. JPA ADMINISTRATION A. Delta Dental Program Cindy Hall and Aliza Canciller from Delta Dental updated the Executive Committee on Preferred Providers Procedures.

3 MINUTES SCCSIG Page 3 B Health Benefits Renewal and Underwriting Guidelines The Executive Committee reviewed and approved the renewals for the Medical, Dental, and Vision plans for the 2016 Policy Year, and the updated Underwriting Guidelines for the SIG s Fringe Benefits Programs. It was moved by Martin Fregoso, seconded by Dr. Michael Gallagher to approve the renewals for the Medical, Dental, and Vision plans for the 2016 Policy Year, and the updated Underwriting Guidelines for the SIG s Fringe Benefits Programs. Vote as follows: AYES: Chris Jew, Marcus Battle, Martin Fregoso, Dr. Michael Gallagher, Phuong Le, Mary Berkey; NOES: none; ABSENT: Kirsten Perez; C California Broker Disclosures Anthem Blue Cross and Kaiser The Executive Committee reviewed the California Broker Disclosure Report for Calendar Year While Keenan has a flat fee Broker Compensation for both Kaiser and Anthem Blue Cross, Kaiser has difficulty administering the flat fee. Each year adjustments need to be made. Based on the disclosure report and reconciliation by Keenan there were underpaid by Kaiser in the amount of $ which will be reflected in the 2015 Broker Disclosure Report. D. Request for Proposals for Employee Benefits, Brokerage, and Consulting Services The Executive Committee reviewed and approved the Request for Proposals for Employee Benefits, Brokerage, and Consulting Services with the following amendments: changing the weight of Customer Reference from 35% to 10% and changing the Review of Management Proposal from 35% to 60%. A list of former clients for each company is also requested. An interview committee was formed for the interviews on October 7, 2015 with Corinne Kelsch, Phuong Le, Martin Fregoso, and Dr. Michael Gallagher. It was moved by Marcus Battle, seconded by Mary Berkey to approve the request for proposals for Employee Benefits, Brokerage, and Consulting Services. Vote as follows: AYES: Chris Jew, Marcus Battle, Martin Fregoso, Dr. Michael Gallagher, Phuong Le, Mary Berkey; NOES: none; ABSENT: Kirsten Perez; E. Strategic Planning Market Relevance Aida Santillana and Kris Kamandulis provided information on services and programs provided by similar JPA s.

4 MINUTES SCCSIG Page 4 Item 6. JPA ADMINISTRATION (con t) F. Request for Proposals Actuarial Services The SIG s current contract with AON is expiring. Three (3) year contracts from AON and Bickmore were presented to the Executive Committee. The cost between AON and Bickmore were similar except AON had a charge of $ for presentations. The Executive Committee reviewed both proposals and approved the contract with Bickmore. It was moved by Mary Berkey, seconded by Phuong Le to approve the three (3) year contract with Bickmore. G. Executive Committee Meeting Schedule The Executive Committee reviewed the meeting schedule for September & October 2015 and decided to cancel the September 10 th meeting and move it to November 5 th. It was moved by Phuong Le, seconded by Martin Fregoso to approve cancelling the September 10 th meeting and moving it to November 5 th. Item 7. REPORTS A. Executive Director Report 1. SIG Staff will be attending CAJPA from September Currently having meetings with all new CBO s. 3. The ASCIP Roundtable will be on September 29 th at FMSD. 4. SELF Member Forum will be on September 30 th at FMSD. B. Executive Committee Reports C. Loss Control Report A loss control report was presented by SCCSIG s Loss Control and Manager of Member Services to the Executive Committee.

5 MINUTES SCCSIG Page 5 Item 8. CLOSED SESSION 2:10 PM THE EXECUTIVE COMMITTEE WILL NOW BE MOVING INTO CLOSED SESSION. MATTERS TO BE DISCUSSED ARE THOSE PERMITTED BY GOVERNMENT CODE SECTIONS , , , 54957, AND PERSONNEL, LITIGATION, AND/OR REAL PROPERTY A. Executive Director Evaluation/Contract (Education Code Section 54957) B. Personnel Matters Item 9. Return to Open Session 2:35 PM The Executive Committee approved changing Member Services Manager job title to Senior Loss Control Specialist with a seven percent (7%) increase in base pay effective 9/1/15, with the understanding that the current job description (Member Services Manager) responsibilities will be revised to reflect new responsibilities of the Senior Loss Control Manager. It was moved by Dr. Michael Gallagher, seconded by Mary Berkey to approve changing Member Services Manager job title to Senior Loss Control Specialist with a seven percent (7%) increase in base pay effective 9/1/15. Item 10. AGENDA ITEMS FOR UPCOMING MEETINGS A. Strategic Planning B. Payroll Processing Procedures C. PIPS Presentation Item 11. ADJOURNMENT The meeting was adjourned at 2:40 PM. It was moved by Phuong Le, seconded by Martin Fregoso to adjourn the meeting. Phuong Le; NOES: none; ABSENT: Marcus Battle, Kirsten Perez; ABSTENTIONS: none; Motion carried Executive Committee Meetings Aug. 20 th FM Board Room Oct. 15 th FM Board Room Nov.5th FM Board Room 2015Fringe Benefit Committee Meetings August 4 th, 2015 Union School District, Board Room 2015 Full Board Meeting December 4 th, 2015 The Hyatt Place, San Jose