Executive Committee Meeting Wednesday, August 23, :00 AM Noon Conference Room 550 High Street, Auburn, Ca

Transcription

1 Executive Committee Meeting Wednesday, August 23, :00 AM Noon Conference Room 550 High Street, Auburn, Ca A. ADMINISTRATION 1. Roll Call Quorum Quorum present 7 Absent 2 Executive Committee Members Present: Brad Tooker, President, Dry Creek Joint Elementary School District; Barbara Patterson, Vice- President, Rocklin Unified School District; Scott Lay, Secretary / Treasurer, Nevada County Superintendents of Schools ; Audrey Kilpatrick, Western Placer Unified School District; Scott Bentley, Auburn Union School District; Martin Fregoso, Placer County Office of Education; and Joe Landon, Roseville Joint Union High School District. Executive Committee Members Absent: Rusty Clark, Pleasant Ridge School District Louise Johnson, Nevada Joint Union High School District Staff Present: Cindy Wilkerson, Executive Director; Cecilia Williams, Administrative Assistant; Nancy Mosier, CFO; Melissa Gianopulos, Eligibility Coordinator; Kelley Henry, Accounting / Eligibility Technician; and Amy Gonnella, Wellness Coordinator Consultants and Guest Present: Joanne Weatherly, EBRC; Donna Huey-Arroyo and Jessica Athanacio from Arthur J. Gallagher & Co; and Gail Blagg, Mike Krill and Bernard Sarmiento from Woodruff Sawyer & Co. 2. Call to Order The meeting was called to order at 9:08am with a Quorum (7) 3. Public Comments This time is scheduled for comments from members of the public concerning subjects that do not specifically appear as items elsewhere on the Agenda. No Public Comments

2 B. CONSENT AGENDA 1. Approval of Minutes MOTION: Approve the Minutes of June 21, 2017 as presented Joe Landon and seconded by Audrey Kilpatrick. 2. Approval of Payment MOTION: Approve the Warrants for June 2017 and July 2017 as presented Joe Landon and seconded by Audrey Kilpatrick. 3. Accept Monthly Account Statement and Buy and Sell Report from PFM Asset Management MOTION: Approve the PFM Report for June 2017 and July 2017 as presented Joe Landon and seconded by Audrey Kilpatrick. 4. Approval of the Placer County Treasurer s Pooled Investment Report MOTION: Approve the Placer County Treasurer s Pooled Investment Report for June 2017 as presented Joe Landon and seconded by Audrey Kilpatrick. C. ACTION ITEMS 1. Executive Committee Elections There are four Executive Committee seats up for election this year , per policy #0019. The following members are up for re-election to an additional 2 year term. Brad Tooker, Dry Creek Joint Elementary School District Barbara Patterson, Rocklin Unified School District Audrey Kilpatrick, Western Placer Unified School District Martin Fregoso, Placer County Office of Education Motion: Approve the four nominees to continue to represent the four Executive Committee seats up for election as a recommendation to the Joint Powers board for final approval. - Joe Landon and Seconded by Scott Bentley

3 2. Nomination of Officer to the Joint Powers Board Per Policy # 0011, the Executive Committee shall nominate one individual for each officer position. The nominations are: President Brad Tooker; Vice President Barbara Patterson; and Secretary / Treasurer Scott Lay. Motion: Approve Brad Tooker for President, Barbara Patterson for Vice President and Scott Lay as Secretary / Treasurer for as a recommendation to the Joint Powers Board - Martin Fregoso and Seconded by Joe Landon. 3. Approval of Account Signers for Schools Insurance Group Accounts With the retirement of Bev Wilkinson, Cindy Wilkerson has been hired as Executive Director and needs to be added to the signer approval for Placer County Treasury and US Bank Accounts. Motion: Approve the addition of Cindy Wilkerson to the Placer County Treasury and US Bank Accounts as an authorized signer to be recommended to the Joint Powers Board for final approval - Audrey Kilpatrick and Seconded by Scott Lay 4. Revisions to Policy #0010 Conflict of Interest After review of Policy #001 Conflict of Interest by the FPPC, there were revisions made. The revised document has been sent to a JPA legal counsel for further discussion with the FPPC. The revisions were not finalized by the legal counsel at the time of the meeting, no action was taken. Motion: No action taken 5. UC Davis Withdrawal from WHA and Options available Discussion of options to offer to facilitate member transition to a new WHA medical group or to another SIG Placer County plan during a Special Open Enrollment for impacted members. Motion: Approve Special Open Enrollment with existing plans (Sutter and Kaiser) options for impacted members in Early October 2017 to be effective January 1, Audrey Kilpatrick and Seconded by Scott Bentley

4 D. INFORMATION/DISCUSSION ITEMS (No action will be taken on these items. They are for discussion purposes only.) 1. Occupational Medical Clinic Update Cindy Wilkerson presented an update on concerns with local Occupational Medical Clinics: Both Occ Med clinics in the Auburn area have discontinued seeing new Occ Med patients. Overflow of WC patients at Roseville Sutter Occupational Medical Clinics has caused delays in services. Having an Occupational Medical Clinic for our members, injured employees, should be explored. 2. Wellness Program Amy Gonnella presented highlights on Wellness events and activities: Highlights from Pleasant Ridge School District activity that took place at a District-wide Staff Development day on Mindfulness. Real Appeal a program offered to Nevada County members through United Healthcare. The program focuses on high risk candidates with a program including exercise, food preparation, and mindfulness. More details to come. Amy shared a Grokker Platform youtube video on a pilot program that is being offered to three different districts: Rocklin, Ackerman and WPUSD. 3. Workers Compensation Program Enhancements Cindy Wilkerson presented ideas for Workers Compensation program enhancement: Nurse Triage ( Company Nurse ) Telemedicine Non-Slip Shoes Ideas to relieve Occ Med Clinics from overload and intervention to keep loss low and rates low. 4. Strategic Planning Cindy Wilkerson recommended Strategic Planning for the Executive committee Help focus on a plan and get direction for SIG How do we get where we need to go? Off-site location; outside facilitator; cost will all be looked at with further discussions E. REPORTS This time is scheduled for reports and updates from SIG consultants and brokers on subjects that do not specifically appear as items elsewhere on the agenda. 1. Executive Director s Report (Cindy Wilkerson) Cindy expressed her excitement in being with SIG and looking forward. 2. EBRC Report (Joanne Weatherly) Joanne Weatherly encouraged districts to send representation to the EBRC meeting. Next EBRC meeting will be September 18, 2017 at 2:00pm.

5 3. Consultants /Brokers Reports Gallagher & Co: Donna Huey-Arroyo gave support for organizing an open enrollment and any changes that come up. Woodruff Sawyer: Gail Blagg reported it s Back to School time and workshops are starting to be set up at district levels. They are continuing to communicate with districts on activities: carnivals / homecomings / food truck events etc. 4. President s Report (Brad Tooker) No additional comments. Adjourned to closed Session at 10:23am F. CLOSED SESSION The Executive Committee members adjourned to Closed Session pursuant to Government Code Section and : Cobra Dental Appeal -denied Workers Compensation Settlement Authority o CIGD approved o 5585SIG approved Update Open Property/ Liability Claims Discussed G. ADJOURNMENT OF CLOSED SESSION RETURN TO OPEN SESSION Adjourned Closed Session at 11:14am H. OPEN SESSION Meeting Adjourned at 11:24am Respectfully Submitted, Scott Lay, Secretary / Treasurer